Board of Director s Meeting May 5 & 6, Four Points Sheraton at LAX 9750 Airport Blvd., Los Angeles CA (310)
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1 Board of Director s Meeting May 5 & 6, 2007 Four Points Sheraton at LAX 9750 Airport Blvd., Los Angeles CA (310) Friday, May 5, 2006 Arrival for non local Board members Committee led by Punky Fristrom will meet to discuss proposed bylaws changes Presidents will meet this evening to Elect a new Presidents of Presidents Discuss budget and make suggestions Review membership campaigns and new member follow up for this summer Attendance at Annual Meeting by affiliate members (deadline May 4) Announce any changes in affiliate representatives (report to President and Past President) Discuss ways to ease the transition between retiring and new presidents Review President's Handbook and begin awards process in September all documentation and copies need to be submitted by December meeting. How you can support each other's programs Reid Scholarship this year to small councils Discussion: Did this committee meet goals? Saturday, May 6, :30 AM Continental breakfast and pre meeting. All reports should be posted electronically. If you have not posted your report on CATEweb by May 3, please place 40 copies of your written report on the table provided in the meeting room. Bring your copy of minutes and agenda, and posted Board Report. 9:00 10:20 I. Call to order, welcomes, and introductions of visitors II. Approval of February 8, 2007 minutes III. Adoption of May 6 7, 2007 agenda IV. CATE Board Reports A. President (Berry 10 minutes) 1. Correspondence 2. Report highlights 3. Commendations a. Conference chairs, coordinator, and committee b. Tish Griggs and Resolutions Committee c. FACET and TUCATE d. CWP
2 4. Appointments a. CATE rep to CYRM (Action Item) 5. Budget 6. Retirements and presentation from Board 7. Other B. Vice President (Delfino 10 minutes posted) 1. Advisory Committee Report 2. Lunch arrangements 3. Calendar of meetings and sites 4. Other C. Past President (Rippee 10 minutes) 1. Election results and suggestions for next year 2. NCTE Awards 2007 a. Distinguished Service b. Teacher of Excellence c. Intellectual Freedom d. Leadership Award E. Other nominations? 3. CATE Awards 2008 a. Virginia Reid b. Classroom Excellence c. Award of Merit d. Distinguished Service 4. Hurricane Katrina donations D. Secretary (Tracey 5 minutes posted) 1. Directory update 2. Business cards 3. Request for submission of clearly written reports E. Treasurer (A. Fristrom 15 minutes) 1. Financial Report 2. Reimbursement Updates/Reminders 3. Budget suggestions 4. Other F. Membership Chair (Williams 10 minutes) 1. Current membership numbers 2. Requests for membership rosters from Precision 3. Convention follow up 4. Requests for new and renew members at conferences G Convention Chair (Sahakian 10 minutes posted) 1. Convention debrief 2. Other H. Convention Coordinator (Hase 10 minutes posted) 1. Convention updates
3 2. Sponsorship 3. Exhibits information 4. Registrar I. Parlimentarian Emeritus (Fristron 10 minutes) 1. Bylaws changes 2. New Board Member handbook 10:20 10:35 BREAK 10:35 11:10 V. Report of Liaisons A. California Department of Education (Goodwin 10 minutes) B. Policy Analyst (Zaragoza Diaz 10 minutes) C. CYRM (Liindsay posted) D. California Writing Project (Marlink) E. CRLP (Jago) F. California English (Jago posted) G. CATEweb (Jordan posted) H. CATEnet (Burke) I. CCCC (Younglove) J. CTA (Martinez posted) 11:10 12:30 VI. Standing Committee Meetings Reminder: Give written minutes (written exactly the way that you want it to be in the minutes) and delegated tasks to be included in the minutes to Secretary Tracey by end of meeting. A. Policy/Censorship : ANGUS DUNSTAN, Bob Chapman, Lisa Hernandez, Cheryl Smith, Bill Younglove, Carrie Danielson, Carol Jago, Anne Sahlberg, Tish Griggs, MaryAnn Goodwin, Martha Zaragoza Diaz, Jim Burke 1. CATE/SLATE rep to NCTE 2. Myers Professional Ethics document 3. Diaz report from Sacramento 4. NCTE legislative platform 5. SLATE news 6. Did this committee meet its goals? 7. Other B. Convention Coordinating: TEISHA HASE, Anne Fristrom, Punky Fristrom, Nancy Himel, Liz McAninch, Charleen Delfino, Lorraine Tracey, Pauline Sahakian, Richard Hockensmith, Susan Dillon, Larry Jordan, Faith Nitschke/Jayne Marlink 1. CATE 2007 issues/kudos a. Online hotel registration b. Exhibitors' survey results c. Hiatus after convention for coordinator d. "Set" schedule for all conventions e. Budget (Anne) f. Local committee 2. CATE 2008 update and details
4 a. Deadlines b. Speakers c. Fee structure 3. Presenter's registration ideas? 4. Printer, FAX, phone line 5. Exhibits manager and decorator 6. CATE 2012 site discussion a. Bids from San Diego, LAX, Ontario b. Regrets from many 7. Action Items a. Appointment of Punky Fristrom as Consultant b. Appointment of Registrar: Edwin Hase 8. Did this committee meet goals? 9. Other C. Leadership: SUSAN KARPOWICZ, Joan Williams, Carol Clarke, Karen Martinez, Carol Surabian, Maureen Rippee, Cathy Cirimele, Greg Johnson, Kathy Allen, Shelly Medford 1. Responsibility of council presidents and President of Presidents (review Handbook) 2. Recruitment for CATE Board offices 3. NCTE Awards:Leadership Development, Award Multicultural Teacher for the Dream, Teacher Award for Excellence 4. Budget priorities 5. Did this committee meet goals? 6. Other 12:30 1:30 LUNCH 1:30 3:00 VII. Committee Meeting Reports A. Policy/Censorship (Dunstan) B. Convention Coordinating (Hase) C. Leadership (Karpowicz) 3:00 3:10 BREAK 3:10 3:30 VIII. Reports by CATE Councils A. Capitol Council (Dunstan 3 minutes) B. Central Council (McAninch 3 minutes posted) C. FACET Council (Cirimele 3 minutes posted) D. Greater San Diego Council (Danielson 3 minutes posted) E. Redwood Council (Sahlberg 3 minutes) F. Southland Council (Hernandez 3 minutes) G. TUCATE Council (Surabian 3 minutes posted) H. Upper Council (Medford 3 minutes) NOTE: We will begin standing committee meetings early to accommodate early departures tomorrow! 3:30 4:30 IX. Standing Committee Meetings
5 (Reminder: Give clearly written minutes and delegated tasks to be included in minutes to secretary by end of meeting on Sunday). A. Executive/Finance: CHARLEEN DELFINO, Anne Fristrom, Punky Fristrom, Cheryl Smith, Teisha Hase, Maureen Rippee, Pauline Sahakian, Angus Dunstan, Kathy Allen, Shelly Medford, Martha Zaragoza Diaz, Michelle Berry 1. Financial/Budget issues (review and make recommendations to Board) a. Nominate delegates to NCTE 2007 in New York (Action Item) b. Board mileage/food reimbursement (Action Item) c. Technology update requests (fax/phone line for registrar) (Action Item) d. Mileage reimbursement e. Meal reimbursement for CATE work 2. Look at rationale for increasing convention registration and what amount should be requested 3. Decide on a way to recognize and show appreciation to convention presenters 4. Did this committee meet goals? B. Publications: BOB CHAPMAN, Nancy Himel, Liz McAninch, Bill Younglove, Carol Clarke, Karen Martinez, Carol Jago, Anne Sahlberg, MaryAnn Goodwin, Jim Burke, Larry Jordan 1. Webmaster job description 2. Writing contests status and updates 3. California English 4. Marilyn Kahl Scholarship recommendation 5. Budget priorities (submit proposed budget) 6. Did this committee meet goals? 7. Other C. Membership: JOAN WILLIAMS, Lorraine Tracey, Lisa Hernandez, Susan Karpowicz, Carol Surabian, Carrie Danielson, Tish Griggs, Susan Dillon, Cathy Cirimele, Greg Johnson, Faith Nitschke/Jayne Marlink, Richard Hockensmith 1. Gifts for 2008 and review of booth 2. Make plans to connect with CRA, CWP, and CLRP to distribute flyers and promote membership. 3. Membership correspondence for renewals 4. Membership presence on website 5. Membership reports from conferences (a form?) 6. Goals for Sunday, May 7, :00 8:30 Continental breakfast, pre meeting, and check out 8:30 8:45 Call to order and announcements X. President of Presidents Report (McAninch 10 minutes) A. Appointment of new President of Presidents (Action Item) B. Presidents Meeting Report C. Reflection of goals for D. Other 8:45 9:15
6 XI. Standing Committee Meetings Continued A. Executive/Finance B. Publications C. Membership 9:15 9:30 Break 9:30 11:15 XII. Committee Meeting Reports A. Executive/Finance Budget Suggestions and Discussion 2. Adoption of 2007 Budget B. Publications C. Membership 11:15 12:00 XIII. Old Business XIV. New Business 12:00 Noon Adjournment and lunch Have a great summer!
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