Adjourn Motion to adjourn by Brian Bowman, seconded by Melissa Sassman. Motion carried 6/0. Meeting adjourned at 5:55 PM.

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1 14-2 SAYDEL COMMUNITY SCHOOL DISTRICT 5740 NE 14 th STREET DES MOINES, IA BOARD WORK SESSION MINUTES ***5:00 PM*** Saydel District Office Board Room August 12, 2013 I. Call the Meeting to Order Meeting called to order at 5:00 PM by President Paul Breitbarth. A. Roll Call Brian Bowman, Ray Livingston, Melissa Sassman, Rob Stephenson, Henry Wood, Paul Breitbarth-present. Buddy Hicks-absent B. Approve the Agenda Motion to approve by Melissa Sassman, seconded by Ray Livingston. Motion carried 6/0. II. Discussion Regarding the Bus/Maintenance Facility Facilitation by Representative(s) from Haila Architecture Regarding the Scope of the Facility as Well as Other Related Details Sam Stagg and Art Baumgartner of Haila were present to show the Board plans for construction of a new Bus/Maintenance Facility. The plans include moving the facility from the present location to just south of the District Office/Woodside building. Ideas were exchanged as to how much room is needed for storage and restroom locations. III. Adjourn Motion to adjourn by Brian Bowman, seconded by Melissa Sassman. Motion carried 6/0. Meeting adjourned at 5:55 PM. REGULAR BOARD MEETING 6:00 PM Saydel District Office Board Room August 12, 2013 I. Call the Meeting to Order Meeting called to order by President Paul Breitbarth at 6:00 PM C. Roll Call Brian Bowman, Buddy Hicks, Ray Livingston, Melissa Sassman, Rob Stephenson, Henry Wood and Paul Breitbarth. D. Approve the Agenda Motion to approve by Melissa Sassman, seconded by Buddy Hicks. Motion carried 7/0. II. III. Public Comments - None Board Reports Paul apologized for being late in answering any or phone calls as he had been out of town for a family wedding and visiting his mom. Brian welcomed all of the new and returning staff Henry said congratulations to Dr. Buck on his new position as Director of Education for the State of Iowa and noted it was good for the state but also a loss for us Ray seconded that and said he was so good here that now the state wants him

2 Paul noted that the Board would have a walk-through at Cornell before the Meet the Candidate Forum on Monday, August 26. He also said we were in great shape for filling positions except for that of Dr. Buck. Melissa reported that the band and chorus members and boosters had been cleaning grandstands at the fair and she felt they set a record cleaning Sunday night with a time of one hour fifteen minutes, but the effort in cleaning is great fundraising money. IV. Superintendent s Report A. ijag Presentation JAG is Jobs for America s Graduates Laurie Phelan, President of ijag,and Melissa O Neill were present to give the Board an overview of this program. For over 13 years ijag has helped students know down barriers by unlocking student potential. ijag provides a comprehensive school-to-career program for high school students who are faced with multiple barriers to success. The program teaches performance competencies which are needed in order for our students to: succeed in school, thrive in the workplace, and lead productive and fulfilling lives. The vision is to lead every ijag student to graduation, post-secondary education, a successful career, and life-long learning. B. Renovation Updates Cornell Elementary & Roofing Projects The Cornell project was down to hardware, electronics and some glazing which is to be done on Friday and carpet on Tuesday. They are still working on connecting the controls on the computer locks on doors. Contracts for roofing have been bid and will start soon. C. IASB Legislative Priorities The list of Board priorities was 1, 3, 14, 20, and 6. These will be sent to IASB on Tuesday August 13. V. Discussion/Action Items A. Consent Agenda Motion to approve by Rob Stephenson, seconded by Buddy Hicks. Motion carried 7/0. 1. Minutes of Previous Meetings 2. Bills for Payment 3. Financial Reports B. Personnel 1. Resignations/Terminations Motion to approve by Brian Bowman, seconded by Melissa Sassman. Motion carried 7/0. Name Position/Bldg. Reason Ashly Grubel Instructional Strategist I Personal Crystal Montgomery Special Education Assoc./WMS Personal Lisa Hostetler Special Education Assoc. CE Personal Brad Buck Superintendent Personal 2. New Hires Motion to approve by Buddy Hicks, seconded by Brian Bowman. Motion carried 7/0. Name Position/Bldg. Contract/Salary Jennifer Herman Instructional Strategist I/CE $36, Matthew Hansen 9 th Grade Volleyball Coach/SHS $ Megan Anderson Asst. HS Volleyball Coach/SHS $ Josh Corwin Asst. HS Football Coach/SHS $ Mike Downs MS Volleyball Coach?WMS $

3 Lucy Bobenhouse Attendance Secretary/WMS $13.00/hour Licensed Employee Contract Issued by the Superintendent (Policy #405.3): Rebecca Nichols 5-8 Vocal Music/WMS $36, Rebecca Nichols MS Voc. Music Extra Duty/WMS $ Rebecca Nichols MS Variety Show/Show Choir/WMS $ Christine Heintz 5-8 Instrumental Music/WMS $51, Christine Heintz MS Inst. Music Extra Duty/WMS $1, Christine Heintz MS Jazz Band/WMS $ C. Open Enrollment 1. In - None 2. Out None Presented for Board Review: 1. In Student Name Grade From Reason Hailey Grafton K DSM Met Deadline Gabriel Krivolasky K DSM Met Deadline Tathen Lause K DSM Met Deadline Jacob McPherren K DSM Met Deadline Raquel Miller 12 th DSM Good Cause Gage Swhwerck 10 th Urbandale Good Cause Nathan Gilliand 2 nd DSM Continuation Cody Graham 6 th DSM Continuation Elijah Kirchner 5 th DSM Continuation Sebastian Kirchner 5 th DSM Continuation Trevor Lause 4 th DSM Continuation Alexis Young 6 th DSM Continuation 2. Out Student Name Grade To Reason Alexia Sanachit 2 nd DSM Continuation Alonzo Sanachit 3 rd DSM Continuation D. Contracts and Agreements 1. Smoke Vents SHS Roofing Project Motion to approve by Ray Livingston, seconded by Brian Bowman. Motion approved 7/0. As a part of the voter approved referendum, the auditorium at Saydel High School is included in a portion of a project which will receive a new roof. When original walk-around observations of the site occurred it was determined that the smoke vents would not be replaced as a part of the re-roofing. Based on further observations and investigation, we are now being encouraged by the architects to replace these vents. Multiple vendors and products were reviewed to include the following: McCoy & Associates (DSM) o Bilco Brand Vent: $21, Stetson Building Products (DSM)

4 o Bilco Brand Vent: $22, o Milcor Brand Vent: $15, o Nystrom Brand Vent: $15, WJ Company, Inc. (Sioux City) o Milcor Brand Vent: $16, While the Milcor and Nystrom products meet the specs for the vents, the industry standard is Bilco. They have the highest STC sound rating in the industry, their curb includes the Bil-Clip flashing system, and they are the leading manufacturer of fire vents, roof hatches, and sidewalk doors. As a result, even though they are higher in cost, this product is what Haila is recommending that the Board choose. The process for replacing the vents will have us purchase them so that there is no additional cost through the roofing company. They have agreed to a reasonable increase in price (approximately $ ) to remove the old vents and install the new ones. The Building and Grounds Committee has discussed this situation and reviewed the provided price quotes. The Superintendent recommends we move forward with the purchase of these vents from McCoy & Associates. 2. Change Order Cornell Elementary Motion to approve by Ray Livingston, seconded by Rob Stephenson. Motion carried 7/0. In the process of updating the front entry to Cornell Elementary, two unforeseen issues emerged during the demolition phase that were in need of attention the discovery of a hidden structural column and an underfloor tunnel. To address the issues, Bergstrom and their subs put together a proposal to address the issues at a cost of $ : Approximately half of that amount is for the added labor for the difficult masonry work to fit new blocks around the existing structural column. The other half accounts for the materials and labor to install a new steel beam across the tunnel at the floor line which carries the load from the block wall above. Representatives from Haila reviewed the proposal and costs and found them to be reasonable. Site approval occurred through the Superintendent as this project is on a tight timeline for completion to begin the school year. The Building and Grounds Committee has discussed this situation and reviewed the provided price quote. The Superintendent recommends the approval of this change order. 3. Tryon and Associates Interim Superintendent Search Motion to approve by Brian Bowman, seconded by Henry Wood. Motion carried 7/0. Because of the timeline and the positive history that the Board has had with this search firm, a contract with Gaylord and Associates for the interim Superintendent search is being solicited. It is not in hand at the time these exhibits are being written, however, it will be provided for Board review before a vote occurs. The Superintendent supports the approval of this contract with Tryon and Associates.

5 E. Substitute Teacher Pay Motion to approve by Buddy Hicks, seconded by Rob Stephenson. Motion carried 7/0. A review of local/metro rates for substitute teacher pay was undertaken and it includes the following data: Des Moines $130.00/day Johnston $130.00/day West Des Moines $125.00/day Ankeny $120.00/day Waukee $120.00/day Norwalk $115.00/day Perry $110.00/day Saydel $110.00/day Southeast Polk $105.00/day Bondurant $100.00/day If there is an average of 1350 substitute teacher days in a school year, it costs us just under $8, for each increase of $5.00 to the pay rate for subs. It is also important to know that we are moving to AESOP for this school year to manage substitutes. We will no longer hire a person to make those calls which will save us approximately $10, It may also put us into more direct competition with those schools that already use AESOP. Given these variables, a recommendation comes out of the Finance Committee to increase substitute pay to $ for AESOP fill rate and other data will be reviewed next spring summer to determine if the rate should increase again for The Superintendent supports this recommendation. VI. Adjourn Motion to adjourn by Melissa Sassman, seconded by Rob Stephenson. Motion carried 7/0. Meeting