SAYDEL COMMUNITY SCHOOL DISTRICT 5740 NE 14 th STREET DES MOINES, IA 50313

Transcription

1 13-23 SAYDEL COMMUNITY SCHOOL DISTRICT 5740 NE 14 th STREET DES MOINES, IA REGULAR BOARD MEETING MINUTES 6:00 PM Saydel District Office Boardroom May 13, 2013 I. Call the Meeting to Order Meeting called to order by President Paul Breitbarth at 6:00 PM. A. Roll Call - Brian Bowman, Henry Wood, Rob Stephenson, Ray Livingston, Melissa Sassman, Paul Breitbarth. Buddy Hicks arrived 6:02 PM. B. Approve the Agenda Motion to approve by Melissa Sassman, seconded by Ray Livingston. Motion carried 6/0. II. Public Comments - None III. Board Reports Henry Wood said the Carol Tetemeyer Dance Recital was at the high school last weekend and it was nice to see patrons use our facility. Brian Bowman noted that he had observed our high school facilities being used over the weekend for various outdoor activities and it was good to see. Paul Breitbarth noted we have several members of both the boys and girls track teams running in the state track meet this week. They are as follows: Sadie Thompson, Liz Miklus, Karen Overman, Cassie Chubb, Maeghan Easler, Emma Bowman, Gabbie Richards, Morgan Van Der Sluis, Brooklyn Allgood, Jared Fronk, Clayton Sommers and Casey Roberts. The Senior Awards ceremony will be this Thursday at 7:00 PM in the high school auditorium The high school graduation ceremony is to be Sunday at 2:00 PM in the main gym at the high school and the middle school promotion ceremony will be on Friday, May 24 th at 8:30 AM in the middle school gym. A chance to hear the new sound system installed at Woodside. IV. Board Training Graduating All Students Innovation Ready was the topic presented to the Board by Melissa Sassman. Improving student achievement through innovation is the latest buzz in education. Even with some new programs being used, no one seems to question exactly what students should be achieving beyond better test scores. It is not what our students learn and know, but what they can do with that knowledge. What

2 needs to be addressed is what our students need to know to succeed in the 21 st century. It also important that students who do not want to further their education be work ready when they graduate high school. V. Superintendent s Report A. Superintendent Quarterly Update Goal Work During this time Dr. Buck gave the Board a copy of his Goals and Action Plan for He summarized progress made so far this year and will give a final summary at a later date. B. School Board Recognition Month Dr. Buck thanked by Board for their service and presented the members of the Board with certificates of appreciation for their serving as School Board Members. VI. Discussion/Action Items A. Consent Agenda Motion to approve by Ray Livingston, seconded by Henry Wood. Motion carried 7/0. 1. Minutes of Previous Meetings 2. Bills for Payment 3. Financial Reports B. Personnel 1. Resignations/Terminations Motion to approve by Brian Bowman, seconded by Rob Stephenson. Motion carried 7/0. Name Position/Bldg. Reason Amanda Michael 1 st Grade/Cornell Elementary Personal Sandra Sandvig 1:1 Associate/Cornell Elementary Personal Lisa Leon Kitchen Aide Personal Albert Gregory Spec. Educ. Assoc./Woodside MS Personal Keri Anderson Head Cheer Advisor/Saydel HS Personal Heather Sanderson Secretary/Woodside MS Personal Grant Wilson Health Assoc./District Personal Name Position/Bldg. Reason Carlye Satterwhite Health/Saydel High School Termination (Reduction) 2. New Hires Motion to approve by Ray Livingston, seconded by Henry Wood. Motion carried 7/0. Name Position/Bldg. Contract/Salary Josh Corwin Industrial Tech./Saydel HS TBD ( MC) Andrew Cannaday Night Custodian/Saydel HS $15.41/hour Molly Prombo Counselor/Cornell Elementary TBD ( MC) Heather Sanderson Spec. Educ. Assoc./Woodside MS $12.86/hour Brett Hersom Social Studies/Saydel HS TBD ( MC) Brett Hersom Head Boys Basketball/Saydel HS TBD ( MC)

3 Cayla Korte Head Cheer Advisor/Saydel HS TBD ( MC) Traci Lust Master Teacher/Cornell Elementary TBD ( MC) Kimberly Moyle Master Teacher/Woodside MS TBD ( MC) Joshua Heyer Master Teacher/Saydel HS TBD ( MC) Meggan Bierbaum Mentor Teacher/Cornell Elementary $ Heidi Bogers Mentor Teacher/Cornell Elementary $ Lori Bowman Mentor Teacher/Cornell Elementary $ Jaime Griffin Mentor Teacher/Cornell Elementary $ Shannon Zeutenhorst Mentor Teacher/Cornell Elementary $ Suvada Kuberas Mentor Teacher/Woodside MS $ Cory Allison Mentor Teacher/Woodside MS $ Mallory Stubbers Mentor Teacher/Woodside MS $ Dan Fox Mentor Teacher/Woodside MS $ Michael Puffett Mentor Teacher/Saydel HS $ Cheryl Smith Mentor Teacher/Saydel HS $ Stacy Ascher Mentor Teacher/Saydel HS $ Sherry Keegan-Bayeur Mentor Teacher/Saydel HS $ Alana Jackson Mentor Teacher/Saydel HS $ Non-Licensed Employee Hiring by the Superintendent (Policy #411.3) Sandra Nunez Kitchen Manager/Saydel HS $l5.39/hour C. Open Enrollment 1. In Motion to approve by Henry Wood, seconded by Buddy Hicks. Motion carried 7/0. Student Name Grade From Reason Angela Pitt ( ) 10 Des Moines Met Deadline Taylor Pickard ( ) 11 SE Polk Good Cause Dylan Stout ( ) 11 Bondurant-Farrar Met Deadline 2. Out Student Name Grade To Reason 3. Open Enrollment In Requests Recommendation to Deny: Student Name Grade From Reason Alexis Knebel 12 Bondurant-Farrar Past Deadline/ No Good Cause Presented for Board Review: 1. In Student Name Grade From Reason Angela Bartleman 8 Ankeny Continuation Jacob Bartleman 9 Ankeny Continuation Joshua Bartleman 10 Ankeny Continuation D. Contracts and Agreements 1. Advertising Contract Varsity Group Sports Marketing Motion to approve by Ray Livingston, seconded by Ray Livingston. Motion carried 7/0.

4 Varsity Group Sports Marketing (VGSM) has been providing marketing support to the district for a number of years. That marketing occurs at athletic events through static rear-illuminated score tables, a wall-mounted scrolling cabinet in the main gym, and a static advertising board adjacent to the football scoreboard. This contract calls for an expansion in the marketing to the outfield fences at the baseball field and the softball field. With this contract, VGSM is the sole vendor authorized to place advertising at SHS athletic facilities (except for displays administered by Saydel Schools or the school booster organization). They handle all communication, contracts, etc. with the vendors and they pay the athletic department an amount equal to fifty percent of the net advertising revenue collected for each year of the contract. This contract generated approximately $ for the athletic department last year. The contract has been to Finance Committee for review and the Superintendent recommends the approval of this 3-year contract. 2. Summer Officiating Contracts Motion to approve by Buddy Hicks, seconded by Ray Livingston. Motion carried 7/0. As part of our internal control procedures, the auditors recommend that the Board be presented with a list of the proposed officials for each sport season throughout the year. They stated that if the Board approves a proposed list, then each officiating contract would not have to be presented to the Board and require the signature of the Board President. The Superintendent recommends Board approval of the proposed officials and the contracted fee for the 2013 summer sports. E. $7,980,000 General Obligation School Bonds, Series Consideration of Sealed Bids Opened and Reviewed By the Superintendent of Schools, Secretary of the Board, and the Financial Advisor Review This is the time and place for the sale of General Obligation School Bonds, Series The bids were previously received and opened by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor at a meeting held in the office of the Superintendent, Des Moines, Iowa, at 2:00 o'clock P.M. on this date. The following bid was determined by the Superintendent, Secretary of the Board, and Financial Advisor as the best bid received. The Superintendent of Schools and Secretary of the Board of Directors of the Saydel Community School District in the County of Polk, State of Iowa, and the Financial Advisor for the District, met in the Office of the Secretary of the Board of Directors, Des Moines, Iowa, at 2:00 o'clock P.M. on the above date to open sealed bids received and to then refer the bids to the Board of Directors for further action at its meeting to be held at 6:00 o'clock P.M. on this date at the Saydel Community School District, Des Moines, Iowa. This being the time and place for the opening of bids for the sale of $7,980,000 General Obligation School Bonds, Series 2013, the meeting was opened for the receipt of bids for the Bonds.

5 Sealed bids were filed and listed in the minutes while unopened, as follows: Name & Address of Bidders: Raymond James & Associates Inc., Memphis,TN Robert W. Baird & Co., Inc., Milwaukee, WI Stifel, Nicolaus & Co., Inc. Memphis, TN The Superintendent, Secretary of the Board, and Financial Advisor opened the sealed bids received, and the best sealed bid was as follows: Name & Address of Bidder: Stifel, Nicolaus & Co., Inc., Memphis, TN Purchase Price: $8,074, Net Interest Cost: $2, True Interest Cost: % The Superintendent, Secretary of the Board, and Financial Advisor for the School Board referred the bids to the Board of Directors of the Saydel Community School District for further consideration at its meeting to be held at 6:00 o'clock P.M. on this date in the Board Room, Saydel Community School District, 5740 N.E. 14th Street, Saydel, Iowa. Dr. Brad Buck Superintendent of Schools Jane Prange Secretary of the Board of Directors Timothy J. Oswalt Financial Advisor 2. Resolution Directing the Sale - Motion to approve by Buddy Hicks, seconded by Henry Wood. RESOLUTION DIRECTING THE SALE OF $7,980,000 GENERAL OBLIGATION SCHOOL BONDS, SERIES 2013 WHEREAS, pursuant to notice as required by law, bids have been received at public sale for the Bonds and evaluated; and the best bid was determined: NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE SAYDEL COMMUNITY SCHOOL DISTRICT: Section 1. That the bid for the Bonds was determined by the Superintendent of Schools, Secretary of the Board, and the Financial Advisor to be the best and most favorable bid received. Bonds are awarded, based on the following bid: Bidder: Stiifel, Nicolaus & Co,, Inc. Memphis, TN Purchase Price: $8,074,723.45

6 Net Interest Cost: $2,157, True Interest Cost: % Section 2. That the form of contract for the sale of the Bonds is approved and the President and Secretary are authorized and directed to execute the contract for sale of the Bonds on behalf of the School District. Section 3. That all acts of the Superintendent of Schools, Secretary of the Board, and Financial Advisor done in furtherance of the sale of the Bonds are ratified and approved. Roll call vote: Brian Bowman-yes, Buddy Hicks-yes, Ray Livingston-yes, Melissa Sassmanyes, Rob Stephenson-yes, Henry Wood-yes, Paul Breitbarth-yes. F. Graduate List Class of Motion to approve by Henry Wood, seconded by Buddy Hicks. Motion carried 7/0. Attached is the list of 102 students who are being recommended for Graduation from Saydel High School on Sunday, May 19 th, 2013, pending satisfactory completion of all graduation requirements. Administration is recommending Board approval. FIRST MIDDLE LAST Nathan Daniel Anderson Brianna Leigh Axtell Monica Renee Beamer Aaron Thomas Beckman Danielle Rose Bianchi MacKenzi Lee Bianchi Jaime Lynn Birmingham Nathan Lane Bishop Autumn Marie Brown Jasmine Janee Brown Shelby Marie Brown Dylan Edward Bruns Emily Lauren Chapman Keith Erik Christiansen Madison Christin Clark Samone LaShelle Coleman Meghan Margaret Coy

7 Tiffany Nicole Daggett Jesse Leanne Driver Kayla Michelle Durnell Michael T.A. Durnell Dillon Levi Eisenlauer Danielle Jordan Epp Ana Rosemary Fernandez Kelsey Ann Fetters Brianna D. Floyd Matthew Douglas Frantz Brendan Jonathan Freeman Jenna Marie Frideres Jared Jeffrey Fronk Katelyn Mary Gambrel Alex Jacob Garton Shelby Joelynn Gillespie Rebecca Joy Givens Kayla Sue Greiman Danny Dwight Harper Chad Michael Haynes Shelby Kay Helm Gabriel Joseph Hicks Marton Jay Hildebrand Sarah Kathryn Hockey Madison Lynn Hodson Ryan Anthony Horsch Chelsey Cheyenne Howard Brandon Kelly Howell Kaylynn Marie Hutton David Ilyenko Hayley Brianna Jensen James Carl Johnson Jr. Kristen Lean Kilts

8 Darrion Marie Leftwich Lauren Elizabeth Logan Zane Elliot Martin Hailie Kay Lynn Mathews Krystina Hope McCarl Brent James McCracken Austin Michael McPherson Bret Joseph Miller Chas Stevens Nekola Cody Lynn Nelson Gage Austin Olsen Karen Nicole Overman Mia Emily Palladino Shiv Vinod Patel Mark Anthony Peterson James Robert Pritchett Tyler Raymond Reher Michaela Sue Reinier Damien Scott Ryan Ritter Kristopher Chase Robinson Kayla Ann Rusher Breanna Nichole Seuferer Breanna Evelyn Severin Rushaba Vipulkumar Shah Quentin Smaniotto Sharer Dalton Tyler Siler Claire Opal Smith Jacob Grant Smuck Logan Steen Sommers Amber Nicole Staley Kaysi Marrie Stout Arielle Elaine Tacy Kyle Richard Tijerina

9 Brianna Rae Tucker Richard Vang Nicholas Michael Velez Jacob Zachary Vestal Sean James Vitiritto I Bailey Margaret Weirich Holly Ann Westrom Melinda Sue Star Whitney Jordan Michael Wise KC Ann Wolverton Amos Moses Wright Jr. Danny Andre Michael Young Madison Rae Young G. Budget Guarantee Resolution - Motion to approve by Buddy Hicks, seconded by Rob Stephenson. The board must normally adopt the budget guarantee resolution prior to April 15 in order to accept the budget guarantee; however, the Department of Management has extended it to May 15 for fiscal year budget. The budget guarantee provides for 101% of the previous year s regular program district cost (cost per pupil x certified enrollment) for districts with declining enrollment. A brief history of the change in enrollment and the budget guarantee amounts are as follows: FY Enrollment Change Allowable Growth Budget Guarantee % $ % $245, % $113, % $216, % $ %(current law) $71,062 The budget guarantee amount of $71,062 becomes part of the combined district cost. The combined district cost is funded by the state foundation formula (state aid and uniform levy) and the additional levy. Therefore, a portion of the budget guarantee is through the state foundation formula and a portion is through the additional levy. By adopting the resolution, the board authorizes levying property taxes to fund a portion of the levy. The approximate levy amount of the budget guarantee is $ per $1,000 of taxable valuation, and is already calculated as part of the total approved tax rate of $ The Administration recommends adopting the following budget guarantee resolution:

10 RESOLVED, that the Board of Directors of the Saydel Community School District, will levy property tax for fiscal year for the regular program budget adjustment as allowed under section , Code of Iowa. A roll call vote is required. Brian Bowman-yes, Buddy Hicks-yes, Ray Livingston-yes, Melissa Sassman-yes, Rob Stephenson-yes, Henry Wood-yes, Paul Breitbarth-yes Motion carried 7/0. H. Cornell Elementary Final Acceptance/Project Costs Motion to approve by Ray Livingston, seconded by Brian Bowman. Motion carried 7/0. Leaders from FEH and Edge Commercial have been working to bring the Cornell Elementary project to a close/completion. The necessary documents have been filed with the architects and we are down to a set of doors that are to arrive and be installed on Wednesday. Please keep in mind that once this approved, we still have 30 days before we make the final payment. Administration supports the approval of this resolution. I. Resolution to Commit and Uncommit Funds - Motion to approve by Buddy Hicks, seconded by Henry Wood. According to the Governmental Accounting Standards Board (GASB) Statement No. 54, the Board has the ability to commit funds through a Board Resolution, as long as the purpose for which the committed funds are to be utilized is specific and nonroutine. This is a financial strategy that can provide more options and flexibility to the Board in determining the next year s cash reserve levy. If a balance remains after the completion of the specified commitment, this balance will need to be uncommitted or recommitted for another purpose through a Board Resolution at that time. Due to the acceptance of the TIF Grant, which requires the implementation of TAP in FY13-14 and the continuation of TAP through FY16-17, the Administration is recommending that the Board commit $1,000,000. This commitment will set aside the necessary funds to cover the Districts financial obligation associated with the acceptance of the TIF Grant and the needed funds to cash flow this reimbursementbased grant. Due to anticipated general fund expenditures associated with the retirement of employees under the early retirement plan and resignation of employees through separation agreements, the Administration is recommending that the Board commit $100,000 to cover these costs. Due to the completion of the closure of Norwoodville Elementary, the Administration is recommending that the Board uncommit the $500,000 that was committed on June 11, 2011 for the expenditures associated with this closure. The Finance Committee has reviewed the recommendation. RESOLUTION DIRECTING THE COMMITMENT AND UNCOMMITMENT OF THE GENERAL FUND BALANCE

11 WHEREAS, it is deemed advisable and necessary to commit and uncommit the General Fund Balance in accordance with the Governmental Accounting Standards Board (GASB) Statement No. 54 NOW, THEREFORE, IT IS RESOLVED BY THE BOARD OF DIRECTORS OF THE SAYDEL COMMUNITY SCHOOL DISTRICT: Section 1. The Business Manager is directed to commit $1,000,000 for the funds needed to implement TAP in accordance with the TIF Grant. Section 2. The Business Manager is directed to commit $100,000 for the expenditures associated with the retirement of employees under the early retirement plan and resignation of employees through separation agreement(s). Section 3. The Business Manager is directed to uncommit the $500,000 that was previously committed for the closure of Norwoodville Elementary. Roll call vote is required. Brian Bowman-yes, Buddy Hicks-yes, Ray Livingston-yes, Melissa Sassman-yes, Rob Stephenson-yes, Henry Wood-yes, Paul Breitbarth. Motion carried 7/0. J. Negotiated Agreement Between the Saydel Education Association and the District for Motion to approve by Buddy Hicks, seconded by Rob Stephenson. Motion carried 7/0. The District has reached a Tentative Negotiated Agreement with the Saydel Education Association (SEA) for the school year (see attached). The SEA membership has ratified the Tentative Agreement. Board approval is now recommended. The total package increase for the Tentative Agreement including Teacher Salary Supplement Funding (Teacher Quality + Phase II) is a range from % depending on the final Allowable Growth percentage (assuming 2-4%) we receive from the State K. Recommended Salaries and Benefits - Motion to approve section 1 & 2 by Brian Bowman, seconded by Buddy Hicks. Motion carried 7/0. 1. Non-Union Support Staff The Administration is recommending the following salary changes for the District s nonunion support staff for the school year: Salary increase of $.45/hour Increase of $10/month for the TSA option (becomes $325.00/month) 2. Eagles Nest The Administration is recommending the following hourly rates of pay for the Eagles Nest employees for the school year. Eagles Nest is a district enterprise fund. It is funded by the fees received from the participating families for the before and after-school child care program that are offered at both Cornell Elementary and Woodside Middle School.

12 Employee Hourly Rate of Pay Deb Larson $14.50 Chrissy Bailey $13.81 Cathy Carmichael-Sikes $11.45 Heather Wharff $10.95 Cheryl Porter $12.26 Melissa Deerr $10.90 Kristin Lawrence $10.90 Amie Patterson $10.90 L. Recommended Salaries and Benefits for Administrators And Directors Motion to approve by Brian Bowman, seconded by Henry Wood. Motion carried 7/0. Administrator/Director Proposed Salary Amy A Hearn $46, Adam Busch $69, Deb Chiodo $92, Ryan Eidahl $74, Christopher Feldhans $85, Tracy Hook $92, Don Millage (Technology) $57, Lora Rasey $102, Kevin Schulte $73, Chris Stammerman $74, The benefits will remain the same for these individuals except for the increases that have come about in IPERS and health and dental costs, for example. VII. VIII. Closed Session per Iowa Code 21.9 Conditions of Employment for Employees Not Covered By a Collective Bargaining Agreement, Specifically, the Superintendent Motion to go into closed session by Brian Bowman, seconded by Melissa Sassman. Motion carried 7/0. Adjourned at 7:35 Closed session started at 7:58. Adjourn Motion to adjourn out of closed session and for the evening by Brian Bowman, seconded by Ray Livingston. Meeting adjourned at 8:45. Paul Breitbarth, Board President Jane Prange, Board Secretary