DEERFIELD 216 BOARD OF EDUCATION REGULAR MEETING Page 1 Monday, December 10th, 7:30 p.m. Ryman Library, Deerfield High School

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1 DEERFIELD 216 BOARD OF EDUCATION REGULAR MEETING Page 1 Monday, December 10th, 7:30 p.m. Ryman Library, Deerfield High School MEMBERS PRESENT: OTHERS PRESENT: 1. II Call to Order with the Pledge of Allegiance 2. II Open Forum Persons may present ideas or concerns regarding USD #216 schools. Such items will be referred to the appropriate administrators for future information and research and reported back to the Board at a later meeting. Personalities and behavior of employees are not to be presented during this period but are to be reported to the employee s immediate supervisor. The president shall determine the amount of time to be spent for citizen participation. 3. II/AI Additions to Agenda Name Topic Open Closed

2 DEERFIELD 216 BOARD OF EDUCATION REGULAR MEETING Page 2 Monday, December 10th, 7:30 p.m. Ryman Library, Deerfield High School 4. DI/AI Approval of the Meeting Agenda for December 10 th, 2018 with Additions Motion by Seconded by Vote 5. II/DI/AI Approval of Consent Agenda The Minutes of the Regular Board Meeting on November 12 th, 2018, and the Financial Reports, as well as the Clerk/Treasurer Report, and the Check Journals 277, and plus Payroll Registers for November. Also included are the Activities Cash Report, check journals for October and November 2018 and Elementary Register dated November 30th, Motion by Seconded by Vote 6. II Communications to the Board of Education and USD 216 Letter of resignation from Erin Greer, as PR Clerk; 7. II/DI Board Members Reports Government Relations Deerfield Recreation HPEC Site Council 8. II/AI Student Representative, Principals Building, Facilities Director, & Activities Director Reports

3 DEERFIELD 216 BOARD OF EDUCATION REGULAR MEETING Page 3 Monday, December 10th, 7:30 p.m. Ryman Library, Deerfield High School 9. II/DI Superintendent s Review Legislative Update Building Repair Updates KESA Review 10. II/DI Review Board Goal #IV Improve Board/Superintendent Relations 11. II/AI Executive Session/Student Concerns I move that the board recess into executive session to discuss drug testing pursuant to relating to actions adversely or favorably affecting a student under KOMA and that the open meeting shall resume at in this room. The executive session is required to protect the privacy interests of an identifiable individual. Motion by Seconded by Vote Time requested: 12. II/AI Executive Session/Personnel Issues I move that the board go into executive session to discuss classified personnel pursuant to the non-elected personnel exception under KOMA and that the board returns to the open meeting at in this room. The executive session is required to protect the privacy interests of an identifiable individual. Motion by Seconded by Vote Time requested:

4 DEERFIELD 216 BOARD OF EDUCATION REGULAR MEETING Page 4 Monday, December 10th, 7:30 p.m. Ryman Library, Deerfield High School 13. II/AI Consideration of Employment Matters Substitutes List; Interview Committee Recommendation for Direct of Facilities, Transportation, and Maintenance; accept resignation of Erin Greer, as PR Clerk; Motion by Seconded by Vote 14. II Adjournment Time:

5 MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING FOR DEERFIELD USD 216 Monday, November 12th, 2018 at 7:00 p.m. Ryman Library, Deerfield High School Page 1 MEMBERS PRESENT: Christie Webb, President Isaac Luna, V. Pres. Richard Braun, absent Casey Harmon Kerry Tackett Marleigh Woods Gilbert York OTHERS PRESENT: Dr. Daniel Slack, Superintendent, Betty Greer, Board Clerk, Tammie Nolde, Acting Board Clerk, Shane Burns, MS/HS Principal/AD and Karla Cherico, Administrative Assistant. Call to Order Open Forum Approval of the Meeting Agenda Approval of the Consent Agenda Communications to the Board Board Members Reports Building Principals, Activities Director, Facilities Director Reports President Webb called the meeting to order with the Pledge of Allegiance at 7:00 p.m. on Monday, November 12 th, 2018 in the Ryman Library, Deerfield High School. There were no comments during open forum. Superintendent Slack request JCAC Policy review be moved to the Superintendent s Review. Gilbert York made the motion to approve the meeting agenda with changes. Isaac Luna seconded the motion. The motion passed 6-0. Casey Harmon made the motion to approve the consent agenda that included the Minutes of the Regular Board Meeting on October 8th, 2018, the Financial Reports, as well as the Clerk/Treasurers Report, October Payroll Vender Check Registers and the Check Journals 220, 235, and 259. Marleigh Woods seconded the motion. The motion passed 6-0. Communication to the board included a retirement letter from Janice Meyers effective December 1 st, Casey Harmon reported from the Deerfield Recreation Commission on winter activities. A new Recreation Commission board member, Morgan Butteris was appointed to service and there will be a future vacancy of the Recreation Commission in December. Admin Assistant Cherico reported on being in full swing and implementing social emotional awareness into our everyday classes. The administrative team appreciated attending the Kansas Principals Conference. Principal Burns reported on middle school interventions; the basketball season; and trap team collaborations with area schools. Middle School and High School has completed the

6 MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING FOR DEERFIELD USD 216 Monday, November 12th, 2018 at 7:00 p.m. Ryman Library, Deerfield High School Page 2 interim state assessments, which will pinpoint some of the skills and subjects that we need to address more in the class to drive the learning process. The district has joined in the partnership of the Southwest Kansas Coalition, which is between ten surrounding school districts that develop a plan of action for when a tragedy like suicide, death of a student or staff member or someone close to the district that experience a tragedy. The board reviewed the Building and Grounds Report from Mike Bassett. Superintendent s Review Board Appointments Review of Board Goal Executive Session/Personnel Employment Matters Superintendent Slack reported on determining school closings; teachers receiving local grants for the classroom; gave an update to building repairs; passed out a KESA update, the policy review of JCAC to remain the same; and presented a Legislative Update. In the honor of Anna McElroy, long time teacher, there will be no school on Thursday, November 15 th, Clerk Greer requested new board appointments for Acting Clerk to Tammie Nolde and Treasurer to Erin Greer. Casey Harmon made the motion for the appointments and Marleigh Woods seconded. The motion passed 6-0. Superintendent Slack handed out a review of Board Goal #3 Improve fiscal responsibility and accountability throughout the district. Gilbert York moved the board recess into executive session with Superintendent Slack, Clerk Greer, Acting Clerk Nolde, Principal Burns and Admin Assist Cherico to discuss salaries pursuant to the non-elected personnel exception under KOMA and that the open meeting shall resume at 7:54 p.m. in this room. Isaac Luna seconded the motion. The motion passed 6-0. Isaac Luna made the motion to approve the Substitute s List; Retirement letter from Janice Meyers effective December 1 st, 2018; and Supplemental Contracts to Sean Cherico as HS Ass t Powerlifting for 5 units, $1655 and Alex Mata as MS Ass t Boys Basketball 3 units, $993. Gilbert York seconded the motion. The motion passed 6-0.

7 MINUTES OF THE REGULAR BOARD OF EDUCATION MEETING FOR DEERFIELD USD 216 Monday, November 12th, 2018 at 7:00 p.m. Ryman Library, Deerfield High School Page 3 Adjournment President Webb adjourned the meeting at 7:57 p.m. The next regular meeting of the board of education will be on Monday, December 10th, 2018 at 7:00 p.m. in the Ryman Library, Deerfield High School. Board approved this 10th day of December President of the Board Clerk of the Board

8 Check Journal ( Reprint ) Fiscal Year: 2019 Check Number Date Vendor ID Vendor Name Invoice Invoice Date PO Number Ereq Num PO Date Description Account Number Account Description Journal Number: 277 Check Journal Posted: 11/26/2018 Computer Checks Bank Account :B - Commerce Bank-All Accts Direct Deposit Accrued Payable Payment 00AP /26/2018 HOMEDEPOT , /26/ Home Depot Credit Services 11/06/2018 Faucet and supplies Maintenance Supplies Invoice Total: /26/ /05/2018 Smoke Detectors Property Equip Invoice Total: Check Total: AP /26/2018 SAM'S Sam's Club 7/10/ /26/ /15/2018 Pop, water for DO District Office Expenses Invoice Total: Check Total: CB /26/2018 CLUBHOUS Clubhouse Inn F /26/ /06/2018 Hotel for Betty District Office Expenses Invoice Total: Check Total: CB /26/2018 DISCEDUC Discovery Education /26/ /08/2018 Subscription for United Stream Technology Supplies Invoice Total: Check Total: CB /26/2018 ESLIDANI Daniel Eslinger 11/13/ /26/ /13/2018 Primex clock ordered for MIke Maintenance Supplies Invoice Total: Check Total: CB /26/2018 GREERERIN Erin Greer 11/06/ /26/ /06/2018 KASBO meals for Erin Travel Expenses With Idp's Invoice Total: Check Total: CB /26/2018 KEARCHAM Kearny County Chamber of Commerce 11/15/ /26/ /19/2018 Chamber Dues District Office Expenses Invoice Total: Check Total: CB /26/2018 MIDWENEG Midwest Energy, Inc ,30,31,2 8 11/26/ /05/2018 Gas Grade School Gas DEERFIELD USD /06/ :09:48 PM Page 1

9 Check Journal ( Reprint ) Fiscal Year: 2019 Check Number Date Invoice Account Number Vendor ID Vendor Name Invoice Date PO Number Ereq Num PO Date Account Description Description Direct Deposit Accrued Payable Payment Hs / Ms Gas Heating Invoice Total: Check Total: CB /26/2018 NEWMUNIV Newman University /26/ /16/2018 ESOL Culture Div- ESOL method Purchased Prof/tech Services -6, , Invoice Total: -6, , Check Total: -6, , CB /26/2018 WHEAELEC Wheatland Electric Company 11/19/ /26/ /19/2018 Electric service Teacherage Utilities Grade School Electricity -1, , Hs / Ms Electricity -4, , Electric service - water well Transp/Electricity Purchased Services Electricity Invoice Total: -6, , Check Total: -6, , CB /26/2018 GCCC GCCC 9/17/2018,10/23/ /26/ /01/2017 Welding class supplies 49-X Prior Year Encumber Invoice Total: Check Total: Bank Account :B - Commerce Bank-All Accts 15, Total of Computer Checks -15, , Fund Summary 06 - GENERAL FUND 08 - SUPPLEMENTAL GENERAL 14 - BILINGUAL 16 - CAPITAL OUTLAY 24 - FOOD SERVICE 26 - PROFESSIONAL DEVELOPMENT 49 - SMALL-RURAL SCHOOL -7, , , , Payroll Summary Report Total: -15, , DEERFIELD USD /06/ :09:48 PM Page 2

10 Check Register ALL Data Arranged by: Check Number Direct Dep. Check Number Check Date Vendor ID Vendor Name Invoice Invoice Date PO Number PO Date Description Amount Checks Printed Bank Account :B - Commerce Bank-All Accts 00AP /27/2018 CANOFINA Canon Financial Services, Inc /09/2018 MS copier lease a /27/2018 MS copier lease EFTPR061 11/30/2018 2MED REIMB.604 1STCONCORD First Concord Benefits Group, LLC 11/14/2018 November Regular PR FY 19 Check Total , BCMF /14/2018 November Regular PR FY Check Total 1, EFTPR062 11/30/2018 AMERFIDE American Fidelity Assurance 2AFTX /14/2018 November Regular PR FY Check Total EFTPR063 11/30/2018 AUL American United Life Insurance Company 2AUL /14/2018 November Regular PR FY 19 1, AULROTH /14/2018 November Regular PR FY 19 1, BCAUL /14/2018 November Regular PR FY Check Total 2, EFTPR064 11/30/2018 BCBS Blue Cross Blue Shield Of Ks 2DENTAL-A /14/2018 November Regular PR FY DENTAL-B /14/2018 November Regular PR FY DENTAL-C /14/2018 November Regular PR FY DENTAL-D /14/2018 November Regular PR FY BC-DENTAL /14/2018 November Regular PR FY November November November November corrcection 11/30/ /30/ /30/ /30/2018 Braun Dental McElroy Dental Robins-Gaede Prem Cherico correction correction 11/30/2018 Cherico corretion Check Total 3, EFTPR065 11/30/2018 COLOLIFE Colonial Life 2ACC-FAMIL /14/2018 November Regular PR FY ACCIDENT /14/2018 November Regular PR FY CANCER-A /14/2018 November Regular PR FY CANCER-B /14/2018 November Regular PR FY CANCER-D /14/2018 November Regular PR FY CRIT POST /14/2018 November Regular PR FY BCACC /14/2018 November Regular PR FY Cherico correction 11/30/2018 Cherico payroll correction DEERFIELD USD /05/ :49:07 PM Page 1

11 Check Register ALL Data Arranged by: Check Number Direct Dep. Check Number Check Date Vendor ID Vendor Name Invoice Invoice Date PO Number PO Date Description Amount correction 11/30/2018 cherico correction Check Total 1, EFTPR066 11/30/2018 DEPTREVE Department Of Revenue 2KSIT /14/2018 November Regular PR FY 19 6, KSIT /19/2018 November Special PR FY Check Total 6, EFTPR067 11/30/2018 KEARBANK Kearny County Bank 2FICA /14/2018 November Regular PR FY 19 10, FICA /19/2018 November Special PR FY FICM /14/2018 November Regular PR FY 19 2, FICM /19/2018 November Special PR FY USIT /14/2018 November Regular PR FY 19 14, USIT /19/2018 November Special PR FY FICA /14/2018 November Regular PR FY 19 10, FICA /19/2018 November Special PR FY FICM /14/2018 November Regular PR FY 19 2, FICM /19/2018 November Special PR FY Check Total 41, EFTPR068 11/30/2018 KPERS Kpers 2KPER /14/2018 November Regular PR FY 19 6, KPER /19/2018 November Special PR FY KPER /14/2018 November Regular PR FY 19 2, KPERS /14/2018 November Regular PR FY 19 2, late fee-1 11/30/2018 late fee 6.34 Check Total 10, EFTPR069 11/30/2018 KPERSLIF Kpers 2KPLN /14/2018 November Regular PR FY Koksal correction 11/30/2018 Koksal correction on payroll 8.85 Check Total EFTPR070 11/30/2018 OCSE Office of Child Support Enforcement 2IWO /14/2018 November Regular PR FY 19 1, Check Total 1, EFTPR071 11/30/2018 OHIONATI Ohio National Financial Services 2OHIO /14/2018 November Regular PR FY Check Total EFTPR072 11/30/2018 STANDARD Standard Insurance Company 2DD /14/2018 November Regular PR FY Check Total EFTPR073 11/30/2018 UHC United Healthcare 2HL1A /14/2018 November Regular PR FY 19 2, HL2A /14/2018 November Regular PR FY HL2B /14/2018 November Regular PR FY 19 4, HL2C /14/2018 November Regular PR FY DEERFIELD USD /05/ :49:07 PM Page 2

12 Check Register ALL Data Arranged by: Check Number Direct Dep. Check Number Check Date Vendor ID Vendor Name Invoice Invoice Date PO Number PO Date Description Amount 2HL3A /14/2018 November Regular PR FY HL3B /14/2018 November Regular PR FY 19 1, HL3C /14/2018 November Regular PR FY HL3D /14/2018 November Regular PR FY HL /14/2018 November Regular PR FY 19 1, HL /14/2018 November Regular PR FY 19 3, HL /14/2018 November Regular PR FY HL /14/2018 November Regular PR FY HL /14/2018 November Regular PR FY 19 8, November /30/2018 Gaede EE Policy November 2018 Bd cont November /05/ /30/2018 Board Contribution Ansley EE + SP policy , Check Total 28, EFTPR074 11/30/2018 USD216 USD 216 Deerfield Schools 2DAYCARE /14/2018 November Regular PR FY FS /14/2018 November Regular PR FY RENT /14/2018 November Regular PR FY 19 1, Check Total 1, EFTPR075 11/30/2018 VERIZON Verizon Wireless 2CELL /11/2018 October Reg Payroll FY 19 5, BCCELL /11/2018 October Reg Payroll FY DO-NASPO-Nov 18 11/13/2018 District Costs DO-Nov 18 11/13/2018 District costs PP Nov 18 11/13/2018 Personal Pays for Nov 18 7, PP-Naspo Nov 18 11/13/2018 Naspo Personal Pays Check Total 14, EFTPR076 11/30/2018 VSP VSP Vision Care 2VISION-A /14/2018 November Regular PR FY VISION-B /14/2018 November Regular PR FY VISION-C /14/2018 November Regular PR FY VISION-D /14/2018 November Regular PR FY BC-VISION /14/2018 November Regular PR FY Cherico correction 11/30/2018 Cherico payroll correction November November November /30/ /30/ /30/2018 McElroy Vision Dillingham Vision Braun vision correction 11/30/2018 cherico correction Check Total DEERFIELD USD /05/ :49:07 PM Page 3

13 ALL Data Direct Dep. Check Number Invoice Check Date Invoice Date Check Register Arranged by: Check Number Vendor ID Vendor Name PO Number PO Date Description Amount Total of Checks Printed: 114, Checks Printed Direct Deposits ed Direct Deposits Total Payments Report Total: 114, DEERFIELD USD /05/ :49:07 PM Page 4

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25 Deerfield Elementary Building Report Upcoming Dates December *Southwest Plains Christmas Activity *Christmas Festival *Elementary Concert 2 nd and 3rd *Christmas around the World *Movie *Christmas Break Southwest Plains Christmas Activity (LINK Grant) Students in daycare, pre school and kindergarten will enjoy an activity from Southwest Plains. The teacher will be reading the gingerbread man to the students and dressing for the activity. They will provide activities for the children to enjoy with the story. This is part of the Link grant that we received. Christmas Festival All students will be invited to attend the Christmas Festival that Mrs. Crandall provides for the families and student of USD 216. Elementary Concert for 2 nd and 3 rd Grade The 2 nd and 3 rd grade students will be performing Twas One Crazy Night before Christmas on December 11 th at 6:30. Christmas around the World Teachers will be working with all ages of students to complete an Christmas Around the World. Teachers will pick a country and then students will move from different classrooms to learn about the different countries and how they celebrate Christmas. Movie DES students will be going to Garden City on December 19 th to watch a movie for the promotion of good behaviors in the classroom. Christmas Break December 21 Last day of school until January 7!