Minutes of Missouri State University Panhellenic April 13, 2016

Transcription

1 Minutes of Missouri State University Panhellenic April 13, 2016 The General Council meeting was called to order by President Bailey Becker at 4:00 pm in the Parliamentary Room. The roll was called by Vice President of Administration, Bailey Malone. ROLL CALL : A Ω (Y), AΔΠ (Y), AΣA (Y), ΔZ (Y), ΓΦB (Y), ΣK (Y), ΣΣΣ (Y), ΞOI (Y) SPEAKERS: Sonya Stand up Comedian, cross country tour tonight at 425 Downtown at 8pm. PREVIOUS MINUTES The previous minutes were read and approved by our delegate. OPEN FORUM a. Alpha Delta Pi Involvement in chapters, getting members involved in your events and outside events, how to get more members involved internally, having point systems, holding each other accountable. Please keep your phones away at this time Bailey B. OFFICER REPORTS I. President, Bailey Becker (Bailey2521@live.missouristate.edu ) a. Happy Greek Week! I hope everyone is having a great week! Continue to be respectful to Greek Week Committee and the other teams completing. It's been a great week so far. b. Delegates, please send me your representative for the spring football game halftime game. I still need AXO, ADPI, SK, AND XIOM. Also, delegates please remind your presidents that our presidents meeting is next Friday the 22nd, NOT this Friday the 15th. c. Speaking of the spring game, bearfest village will start at 10 am on April 23rd and the game will start at noon. Please come support your sisters at the half time contest. Also, I know this is the same day as most of your Dad s days but they planned the spring game around the baseball game. Half time will start around 1ish and the game will be over around 1:45 so you will have time to get to the baseball game after. Please let me know if you have any questions. PHA will give $100 to the sorority who has the highest amount of attendance at the end of the game to their philanthropy. d. Alpha Omicron Pi will be joining us in general council next week. It will be a formal meeting, please pass that information along to your chapter members. e. Overview of voting on recruitment rules today. II. VP of Community Relations, Brianna Duda (Duda695@live.missouristate.edu) a. Thank you to everyone who donated to our Relay team or helped us out at the event. PHA raised over $1000 b. You can still donate hygiene products, there is a basket in the FSL office. c. Service opportunity: Convoy of Hope is having a huge community event and will need help with set up and teardown. There are lots of different shifts between May4th and May 7th. Lisa Nene at volunteer@convoyofhope.org d. Please follow parli pros for voting today. III. VP of Membership Development, Annie Verry (Anne591@live.missouristate.edu) a. PHA Sisterhood on May 1st from 2 4 at Phelps Grove Park!!!!! b. The tank top order closes on April 18th Delegates: make sure that your chapter women are identifying what organization when they are ordering the shirt

2 c. Thanks to everyone who stopped by our Relay for Life table and I hope everyone is having a fun Greek Week! IV. VP of Recruitment, Regan Schultz (Schultz746@live.missouristate.edu) a. We are voting on recruitment rules! b. Proposing time schedules for recruitment events today as well! V. VP of Academics, Catherine Battram (Catherine1318@live.missouristate.edu) a. Hope everyone is enjoying Greek Week! b. Be on the look out for donuts for Dean s list! The week before finals! c. Quiz bowl is just one week away!! Don t forget 10am d. Sign up for the Speed networking event by April 20! VI. VP of Administration, Bailey Malone (Malone7@live.missouristate.edu) a. Happy Greek Week! b. Delegates please see Brianna after for FSL Day at the Ballpark forms VII. Director of New Member Education, Amy Brown (Brown4750@live.missouristate.edu ) a. Fall New Member day is in the works! If you would like to give me feedback or have ideas for me, please me! b. Phi Sig will be having a fundraiser at Pasta Express from 4 pm Close on Saturday so stop by after Greek Jam! III. Director of Marketing and PR, Marli Coonrod (Coonrod123@live.missouristate.edu ) a. Continuing to work on booklet b. All FSL Shirt will be released soon c. Keep sending me promo ideas d. As always follow Keep Social Media positive during Greek Week! IX. Director of Panhellenic Counselors, Melissa Stallbaumer(Melissa228@live.missouristate.edu) a. Great job so far with Greek Week! Keep up the good work and continue supporting each chapter this week! b. Next Pi Chi training next Wednesday, April 20th 7 9 in Hill 001 X. Director of Social Awareness, Lindsay Bartholomew (Lindsay063128@live.missouristate.edu) a. Thank you to everyone who showed up to the Privilege Walk! It was very successful and I think everyone took something away from it! If anyone would like our breakdowns and questions to use with their chapter, I can give them to you we already have one chapter who will be using it! Be sure to thank Dominiece if you see her! b. Sexual Assault Awareness Month is still going on Two events going on after Greek Week we should participate in April 18th Sexual Assault Survivor TED Talk and Library 101, 6:30pm April 25 29th Red Flag Campaign/Mental Health Awareness Week (sponsored by PSU XI. Chief Justice, Kate Benke (Benke025@live.missouristate.edu ) a. Standards Roundtable will be on the 21st at 7:30 b. Reminder again, that the Judicial Board Training pt 2 will be on the 27th at 8:00 in the parliamentarian room! Delegates please make sure your members know c. After Greek Jam parties they are unregistered so you should not be attending because it will be a violation of our Governance Statement. XII. Assistant Chief Justice, Lexi Twigg (Alexis151@live.missouristate.edu ) a. Please fill out the nomination form for April's Standards Star!

3 XIII. XIV. Graduate Assistant, Karissa Knedgen a. No report Assistant Director for Fraternity and Sorority Life, Kate Roessler a. Greek Week Direct Applications are out and due next week! UNFINISHED BUSINESS a. Schultz would like to entertain a motion to vote on recruitment rules for 2016, _ Alpha Chi Omega seconds b. Discussion: *A ⅔ vote is required for amendments of the rules to pass. * Gamma Phi Beta: Friendly Amendment: add, and chapter advisors, Passes * Alpha Delta Pi: Amendment: Sigma Kappa seconds. *Alpha Delta Pi Amendment withdrawn. * Sigma Kappa: Question * Alpha Chi Omega: Question * Alpha Chi Omega: Question and Amendment, Withdraw Amendment, Friendly Amendment, Passes * Alpha Sigma Alpha: Question and Amendment, Gamma Phi Beta Seconds, Move into Vote: Yes (1)Alpha Sigma Alpha, No (3)Gamma Phi Beta, Sigma Sigma Sigma, Alpha Delta Pi Abstain: (4) Alpha Chi Omega, Xi Omicron Iota, Sigma Kappa, Delta Zeta Amendment did not pass and will not be amended to recruitment rules *Alpha Chi Omega: Question *Alpha Chi Omega: Amendment Video clips from past years recruitment videos to be used in this year s recruitment video, Withdraw amendment *Alpha Delta Pi: Clarification *Alpha Delta Pi: Friendly Amendment, Passes *Sigma Kappa: Amendment Submit the video monday aug 8th instead of july 15th, it be reviewed by way of youtube necessary changes of feedback by monday aug 15th Gamma Phi Beta Seconds Discussion: *Alpha Chi Omega: Clarification Debate: *Sigma Kappa PRO Vote: Yes (3)Alpha Chi Omega, Gamma Phi Beta, Sigma Kappa No (1)Sigma Sigma Sigma, Abstention (4)Delta Zeta, Alpha Delta Pi, Alpha Sigma Alpha, Xi Omicron Iota Amendment did not pass *Alpha Chi Omega: Discussion, Clarification *Alpha Delta Pi: Question *Alpha Delta Pi: Amendment, proposed reducing the time after deadline fines. The amounts they have recommended would either require significant mediation and approval from advisors/ios. If they want a suggestion, maybe a compromise at a $250 increment, not $500 after 60 Minutes. Amendment Withdrawn *Alpha Delta Pi: Friendly Amendment: Strike through $500 after 60 minutes to $250 after 60 minutes. Passes *Alpha Sigma Alpha: Question *Brianna Duda Motion for point of division *Brianna Duda motions to end division

4 *Alpha Sigma Alpha: Friendly Amendment: Does Not pass, withdrawn *Alpha Sigma Alpha: Regular Amendment: Strike through $5000 and replace with $3000, Alpha Delta Pi Seconds Discussion: *Gamma Phi Beta Question *Sigma Sigma Sigma Question *Sigma Sigma Sigma CON Vote: Yes (2) Alpha Sigma Alpha, Alpha Delta Pi No (4) Sigma Kappa, Sigma Sigma Sigma, Alpha Chi Omega, Delta Zeta Abstention (2) Xi Omicron Iota, Gamma Phi Beta Amendment did not pass *Alpha Chi Omega: Discussion, Friendly Amendment, Passes *Alpha Sigma Alpha: Friendly Amendment, Does not pass *Alpha Sigma Alpha: Amendment: Strikethrough 10 minutes and replace with minutes Sigma Kappa Seconds Discussion: None Vote: Yes (3)Alpha Sigma Alpha, Alpha Delta Pi, Sigma Kappa No (3)Delta Zeta, Gamma Phi Beta, Alpha Chi Omega Abstentions (2)Sigma Sigma Sigma, Xi Omicron Iota No clear majority, requires further Discussion Discussion: None Debate: *Sigma Kappa PRO *Gamma Phi Beta CON *Alpha Delta Pi PRO Vote: Yes (4)Sigma Kappa, Alpha Delta Pi, Alpha Sigma Alpha, Sigma Sigma Sigma No (3)Delta Zeta, Gamma Phi Beta, Alpha Chi Omega abs (1)Xi Omicron Iota Did not pass by ⅔, Amendment will not be added C. Regan Schultz would like to entertain a motion to vote on recruitment rules as they are: Delta Zeta motions, Alpha Chi Omega seconds In Favor of rules as they are: Yes ( 7), Alpha Chi Omega, Alpha Delta Pi, Alpha Sigma Alpha, Delta Zeta, Gamma Phi Beta, Sigma Kappa, Sigma, Sigma, Sigma No (0) Abstentions (1) Xi Omicron Iota The Recruitment Rules Pass NEW BUSINESS

5 a. Schultz would like to entertain a motion to vote on the Recruitment Schedule for 2016 on April 27th, Alpha Chi Omega seconds Regan will send the rest of the schedule out so please watch your s. ANNOUNCEMENTS AXΩ : We have been having so much fun this week with all of you and especially our pairings! Sorority Field Day Facebook event is up and out there with more details of what it will exactly consist of, so please RSVP if you plan on coming. Remember, I have challenged each chapter to have at LEAST 5 members there and whoever has the highest attendance will receive a prize! AΔΠ : Thank you to those who came by McDonald's last Friday and Saturday and donated to the Ronald McDonald House during our philanthropy event! We're so excited that Greek Week is here! Good luck to everyone! AΣA : We are having so much fun so far at Greek Week and we'd like to wish all of the other teams good luck for the remainder of the week, and we hope school is going well for everyone. ΔZ : April 18 th in Library 6:30 will be a Sexual Assault Prevention Speaker, everyone is welcome to attend! Have a great rest of your Greek Week! ΓΦB : On April 19th, we are having a Jail and Bail philanthropy event. We'll have some members of the FSL community trying to raise their "bail" and the first to raise the entire thing will win a prize. We hope everyone is having a great Greek Week and we cannot wait for God and Goddess and Greek Jam! ΣK : We have our senior week coming up and we are so excited to honor them for all of their dedication these past years of being in the chapter! We are also having our Inherit the Earth week April 18th through the 22nd, and on the 22nd we will be showing the documentary Racing Extinction. The time and place for that are still TBD so be on the lookout for that! Also we will potentially be hosting an all PHA event the evening of the 27th so we will give you more details on that when we have them! ΣΣΣ : This past weekend we initiated 9 wonderful women into our chapter! We are having an absolute blast with Greek Week so far, and we love seeing all the FSL spirit! Good luck to all the teams and we can't wait to see what else is in store for the week! ΞOI : Greek week has been so fun, especially since we get to watch our new girls experience it for the first time! Best of luck to all the pairings this week! Also don't forget the deadline to sign up for a Breast of the Best team is next Monday (4/18)! LIASON REPORTS IFC: No report NPHC: Tonight from 6:20 to 8:20 at Monroe Zeta Phi Beta is having a Baby Shower in honor of March of Dimes. Items to donate: diapers, wipes, toys, baby clothes, food and formula. SAC : Earth day April 22nd 10am 2:30 PSU north mall planting Missouri native seeds April 27 at 7pm PSU theater guys from Bobs burgers comedy act FREE SGA: If you haven t heard our new Student Body President is Adam Coffman and Student Body Vice President is Brianna Duda. TC: No Report ADJOURNMENT _ Alpha Sigma Alpha motions to end meeting. Gamma Phi Beta seconds. Meeting adjourned by President Bailey Becker at _ 5:18 p.m.