Multicultural Greek Council

Transcription

1 Multicultural Greek Council Constitution and Bylaws California State University, Fullerton

2 CONSTITUTION PREAMBLE 2 ARTICLE I NAME 2 ARTICLE II PURPOSE 3 ARTICLE III POWERS & SCOPE OF AUTHORITY 3 ARTICLE IV STRUCTURE 3 ARTICLE V MEMBERSHIP 6 ARTICLE VI MEETINGS 7 ARTICLE VII DUES 7 ARTICLE VIII SCHEDULING OF EVENTS 8 ARTICLE IX AMENDMENTS 8 ARTICLE X EXPANSION 9 BYLAWS ARTICLE I OFFICERS 13 ARTICLE II ELECTIONS, VACANCIES 16 ARTICLE III IMPEACHMENT PROCEDURE 17 ARTICLE IV COMMITTEES 17 ARTICLE V ADVISORS 17 ARTICLE VI PARLIAMENTARY AUTHORITY 18 TABLE OF CONTENTS 1

3 CONSTITUTION Multicultural Greek Council California State University, Fullerton PREAMBLE We, the Greek organizations have joined together to form this council known as the Multicultural Greek Council at the California State University, Fullerton in order to better meet our individual and joint needs and voice our concerns. We recognize that there are certain areas of action and programming that can be best carried out by the joint efforts of all such organizations. As culturally based organizations, we shall keep our commitments to aid all underrepresented groups. We do hereby establish such a council and uphold ourselves to the following constitution and bylaws. ARTICLE I. NAME The name of this council shall be the Multicultural Greek Council at CSUF, hereinafter referred to as the MGC at the California State University, Fullerton, hereinafter referred to as CSUF. Section 1: Founders As of 2002, the founding organizations of the Council include: Alpha Kappa Alpha Sorority, Inc. Beta Upsilon Delta Delta Sigma Chi Co-Ed Fraternity, Inc. Theta Delta Beta Kappa Alpha Psi Fraternity, Inc. Lambda Theta Alpha Latin Sorority, Inc. Lambda Theta Phi Latin Fraternity, Inc. Lambda Sigma Chi Sigma Gamma Rho Sorority, Inc. Phi Iota Alpha Chi Sigma Phi Omega Psi Phi Fraternity, Inc. Section 2: Recognized Organizations The following organizations are the chartered and recognized multicultural fraternities and sororities of the MGC at CSUF (The organizations are listed in Greek alphabetical order): Beta Upsilon Delta Zeta Phi Rho 2

4 Theta Delta Beta Lambda Theta Alpha Latin Sorority, Inc. Lambda Theta Phi Latin Fraternity, Inc. Chi Sigma Phi Sigma Delta Alpha Fraternity, Inc. Sigma Lambda Beta International Fraternity Tau Theta Pi * Please note that not all of the organizations from Section 1: Founding Organizations will fall under the Section 2: Recognized Organizations. ARTICLE II- PURPOSE The purpose of MGC at CSUF is to build a community that represents unity and support within diverse cultures. Promote higher education, provide community services, and enhance leadership. ARTICLE III- POWERS & SCOPE OF AUTHORITY Section 1: Powers To administer, enact, and amend the constitution, bylaws, rules, and regulations established by the MGC at CSUF. To provide support and available resources to MGC member organizations at CSUF. Section 2: Scope of Authority The scope of authority for the MGC shall be legislative, administrative, and advisory. ARTICLE IV- STRUCTURE Section 1: General Council There shall be a General Council consisting of the MGC executive board as well as one primary delegate and one secondary delegate from each recognized MGC chapter at CSUF. Section 2: Executive Board There shall be an Executive Board, subject in all respects to the General Council of the MGC. Section 3. Officer qualifications: Clause 1. The President and Treasurer of the student organization are required to meet the minimum requirements established for Minor Student Representative Student Officers by the CSU Chancellor s Office. Officers must be matriculated and enrolled (non-extended education) at Cal State Fullerton. Officers must maintain a minimum cumulative 2.5 grade point average each term. Officers must be in good standing with the university and their respective chapter. o o Good standing with the chapter is defined by meeting academic and financial standards. Good standing with the university is not on academic probation or have a misconduct status. 3

5 Undergraduates are required to earn six semester units per term while holding office. Undergraduate officers are allowed to earn a maximum of 150 semester units or 125 percent of o The units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential officers are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate credential objective, whichever is greater. Clause 2. In the event an elected officer is unable to fulfill their term of office, there will be nominations held at the next meeting, and elections will be at the meeting after. During elections, applicants will present five-minute speeches and then be voted in. Elected Officers The Elected Officers of the Council shall be the President, Vice President, Secretary, Treasurer, Sergeant at Arms, Public Relations Chair, Special Events Chair, Philanthropy Chair, Academics Chair, and Greek Liaison. These members do not carry a formal vote at the general council meetings with the exception of a tie breaking by the president. If a member fulfills full term (two consecutive semesters in one academic year), they will be eligible to receive a graduation sash or plaque upon graduation. Section 4: Chapter Delegates Chapter delegates shall have final authority on all matters related to this Council, in accordance with the University guidelines. Delegates must be comprised of currently enrolled (in a minimum of 12 units) CSUF students. Chapters shall notify the MGC secretary immediately if there is a change in delegates. A delegate must fulfill a position for an entire year A delegate, secondary delegate, or his/her substitute must attend all MGC meetings and events A delegate is only allowed three absences at council meetings per semester. They are still required to send a second delegate in their place. If a chapter fails to send a delegate to the council meetings, for more than three meetings in a semester, the chapter shall be subject to a fine of $10 issued by the Sergeant at Arms. If a delegate cannot make a meeting, they must send their secondary delegate. A delegate must pass information from General Council meetings to their chapter. If the first chapter delegate fulfills full term (two consecutive semesters in one academic year and does not miss more than three council meetings a semester), they will be eligible to receive a graduation sash or plaque upon graduation. Section 4: Council Advisement The Coordinator of Fraternity & Sorority Life in the office of Student Life & Leadership of CSUF shall be the advisor of MGC. The Coordinator of Fraternity & Sorority Life is neither an officer nor a delegate of the MGC council. The Coordinator of Fraternity & Sorority Life shall have no voting rights or other officer/delegate privileges. Section 5: Chapters Undergraduate chapters of the MGC shall be comprised of national, regional, and local cultural fraternities and sororities that have been properly chartered through CSUF. Section 6: Balance of Affiliates There can only be three members of the same MGC organization serving on the MGC Executive Board. Clause 1: The President and Treasurer elect must be from two different organizations 4

6 Section 7: Philanthropy Maywood College Fair event, which is held during the Fall Semester, is MGC Philanthropy. Any fundraisers or community service events shall be focused on Maywood College Fair. Other community service programs can be approved with a 2/3 vote from chapter delegates. Section 8: Chapter Funding Process Funding requests need to be presented to executive board and approved by a chapter delegate vote. MGC is providing funding in the form of reimbursements only for chapter events. Chapter funding request process: (Week 1) Chapters must their funding request proposal to the President, Treasurer, and Secretary. o The executive board will be given all necessary information to start calculating what funds can be allocated. Please provide the following information in a Power point or PDF document: Exact amount being requested Quote(s) of money being requested The purpose of the event How this contributes to the MGC community o Once the executive board is presented with all necessary information, the executive board will start working with the requesting chapter to add the proposal to the MGC agenda under New Business. (Week 2) The following week the requesting chapter will present at the Council meeting on how much they are requesting, what the funds are going towards, and how this request will impact MGC. o The chapter delegates will then have a week to take this information to their chapters to gather a chapter vote. (Week 3) The following week is when the proposal will be voted on during the delegates meeting under the old/unfinished business. o Passes with a vote of 50% +1. Additional Information: Please turn in all receipts/invoices within two weeks after the event has passed and the MGC chapters have approved the funding request. o Failure to turn in receipts/invoices to the MGC Treasurer will result in the chapter not being reimbursed. Funding will be for event supplies only. Chapters will be allocated 1/3 of the agency account split evenly among the 9 organizations every semester a week after dues are collected. If the MGC agency account falls under a total of $1000 after dues are collected, the council will not be able to provide funding to chapters for the semester. o The amount allocated is set after dues have been paid. Funds that are not used up will stay in the agency account. Reimbursements will be distributed within 2 weeks of receiving the receipt(s). 5

7 Section 1: Types of Membership MGC uses five (5) membership categories: ARTICLE V- MEMBERSHIP Active: Undergraduate Chapters that are recognized nationally, regionally, or locally by their Greek Letter Organization and which are chartered by CSUF. Affiliate: Undergraduate Chapters who are currently undergoing the expansion process to be recognized by the MGC at CSUF. Their national, regional, or local Greek Letter Organization must recognize this chapter. This chapter must have successfully passed Colony status by majority vote of the MGC voting delegates. Section 2. Membership in the council shall be open to all students enrolled full time (minimum of 12 units) CSUF students who are interested in membership. There shall be no other requirements for admission to regular membership. Each regular member of the MGC organization has equal rights and privileges. Section 3. Membership in this council shall not be denied to any student at CSUF on the basis of race, religion, national origin, ethnicity, color, age, gender, marital status, citizenship, sexual orientation or disability. Section 4. There shall be a minimum of five (5) CSU Fullerton students who are currently enrolled in at least one class with a maximum of 20 percent of the members who are not CSU Fullerton students. Section 5. There shall be three types of membership in the organization: voting, associate and honorary. Section 6. Voting membership is limited to regularly enrolled (non-extended education) students at CSUF. Section 7. Any member may be suspended or expelled from the organization for conduct violation the Student Code of Conduct. All offenses must be submitted in writing. After an offense is submitted to the MGC, the offending member has a right to a 24-hour notice of a hearing before his/her peers at a delegate meeting where the offending member may be suspended or expelled by a two-thirds vote from the voting members. Section 8. Membership Responsibilities Participate in all MGC events and programs. Pay all dues and fines owed to the MGC two weeks after receiving written notice of the dues or fines. Cooperate with all administrative actions made by the Student Life & Leadership office, the Coordinator of Fraternity & Sorority Life and the Executive Board. Update and maintain a list of all its members, officers, and advisor with the Coordinator of Fraternity & Sorority Life. Encourage scholarship, leadership, brotherhood and sisterhood, philanthropy, and community service among its members. Fully cooperate with the rules and regulation of the University and MGC. 6

8 Read all minutes and agendas prior to meeting. Submit semester reports as stipulated in the office of Student Life & Leadership Section 9. Voting Rights Voting rights are granted to active and affiliate MGC chapters only. Please note that chapters of colony, inactive, or defunct status do not have voting privileges. Only the delegate may vote on behalf of their chapter. Chapters must be present at the time of voting. Executive board members are not allowed to vote. Voting will be done by 50%+1 rule. In the case of a tie, the President will make the final decision after consulting with their e-board. Voting rights may be suspended under certain circumstances: Unpaid dues after the established deadline Two (2) consecutive meeting absences or three (3) total absences for the semester Recognition paperwork not filed with the office of Student Life & Leadership Once voting rights are lost, a chapter may appeal to the MGC executive board. The executive board will decide if it should be presented to the voting delegates to be determined or be determined by the office of Student Life & Leadership Section 10. Non-compliance MGC chapters that fall out of compliance with the expectations and requirements as presented in the constitution and bylaws will be subject to a disciplinary review. This could result in a recommendation made by the MGC executive board to the office of Student Life & Leadership regarding specific sanctions. ARTICLE VI: MEETINGS Section 1: Meetings The Executive Board meetings will be held in compliance with the executive board members availability. The meetings of the general council will be held every Thursday at 4:00pm and/or upon determination of the MGC meeting calendar. Any elected officer given a 48 -hour notice to all members calls special meetings. Section 2: Quorum Business cannot be conducted unless there is quorum of the chapter delegates. Quorum for this council is defined as two-thirds (2/3) of the voting membership. ARTICLE VII: DUES Section 1: Membership Dues Membership dues will be $8 dollars per active member. Active members must be currently enrolled at CSUF. Extended Education students are not to be considered active members. Active member numbers for each chapter will be determined by number of active members listed in TitanLink. Section 2: Collection of Dues The Treasurer shall collect dues at the second school meeting in the Fall and Spring semesters. All money collected on campus belonging to the MGC shall be deposited and disbursed through an Associated 7

9 Students, Inc. agency account established for the MGC at the Associated Students Inc. Accounting Office in TSU-240. All funds must be deposited within 48 hours after collection. The Coordinator of Fraternity & Sorority Life must approve and sign each deposit slip and expenditure before payment. Section 3: Special Fees and Fines All special fees and fines are payable on the dates which shall be set by the Sergeant at Arms and approved by the President. Chapters will be fined for the following reasons: All MGC events are quorum; Each chapter must have at least 2/3 of their active members attend the event to count as quorum. Each chapter that fails to meet quorum is subjected to pay $5 per head necessary to meet quorum. Chapter Delegates are responsible for submitting a list of active members who are not attending a specific event. They must submit this list with a written excuse to the Sergeant At Arms 72 hours prior to the event to count for quorum. For monies that are past due, a $10 dollar late-fee will be charged; An additional $2 charge for each business day dues are turned in late after the first week. Missing delegate retreat. Chapter will be fined $20 dollars Clause 1. Certain privileges and voting rights will be revoked until dues/late fees are paid in full. Section 4: Fines Process Once the Sergeant at Arms has determined a fine, they will provide the total to the chapter delegates. It is then the responsibility of the chapter to pay or appeal the fine to the Sergeant at Arms within seven (7) calendar days of issue date. Disputes or questions regarding fines need to be directed to the Executive Board in writing only. Section 5: Disbursal of Organization Assets In the event the MGC should become defunct for a period of more than 2 years, all assets will be turned over to the American cancer society to fund and support cures for cancer. ARTICLE VIII: SCHEDULING OF EVENTS Section 1: MGC Calendar The secretary shall create and provide a calendar with all general meeting dates, times, and locations. The calendar will include all tentatively scheduled MGC activities and MGC organization events for each semester. The calendars are to be distributed one week before the semester starts to all chapter representatives. ARTICLE IX: AMENDMENTS Section 1: Method to Amend the Constitution The constitution can be amended at any time during the constitution amendment period. Proposed constitutional amendment(s) or change(s) will be presented in writing to the council one meeting before the amendment is voted on. All proposals submitted outside of the meeting times should be presented in writing to the MGC executive board. All amendments must be reviewed by the Assistant Coordinator to ensure that it parallels to the office of Student Life & Leadership plan as well as policies of the university. All active members, including MGC executive board members, with the exception of the MGC President, may submit a proposal. 8

10 Approval by two-thirds (2/3) of the voting delegates present at a regular MGC meeting will pass all proposed amendments. The amendment is effective immediately unless otherwise stipulated in the proposal. It is the job of the President and Coordinator of Fraternity & Sorority Life to add/edit the constitution for immediate distribution to the chapters. An updated copy of the MGC Constitution must be filed in the Office of Student Life & Leadership at CSUF every year during registration or within 30 days after any substantive change or amendment. The University reserves the right to make any changes to the constitution to meet any requirements set by the CSU Chancellor s Office. ARTICLE X: EXPANSION Section 1: Expansion Process Expansion describes the process of bringing in new cultural Greek lettered organizations into the MGC. Expansion is also utilized for chapters that have lost their charter with the council for their defunct status. Please see Article V Membership for clarification on defunct status. To begin the expansion process, the President must submit a recommendation to the office of Student Life & Leadership in order to allow another organization to be a part of our council. If the application is denied, we will inform petitioning organizations that expansion is closed. If the application is approved, we can continue with our process that is described below. Chapter delegates will receive an update by the Expansion Chair in regards to the specific organization(s) that are petitioning to gain colony status with the MGC of CSUF by the first general MGC meeting of each semester. This includes all notes concerning each petitioning chapter. Voting for opening or closing expansion must take place during a general MGC. MGC delegates will vote on opening or closing expansion first, without regard to individual petitioning chapters. MGC delegates will then vote on individual chapters in order to grant or deny them a presentation hearing. Opening expansion does not automatically offer all petitioning groups a presentation hearing. MGC delegates may be selective in order to choose groups that would enhance the current state of the MGC. The President shall appoint an Expansion Chair to oversee the Expansion Committee, which will be comprised of each delegate within the council. Expansion Committee meetings must hold meetings outside of general and executive board meetings unless stated otherwise. Section 2: Expansion Closed Voting to close expansion denies new organizations or re-chartering organizations from a presentation hearing. This period is for one semester, in which new semester begins another expansion period. The Office of Student Life & Leadership will notify petitioning chapters of the closed expansion. Expansion Chair will keep petition application on file. All notes concerning individual chapters will also be kept on file. Expansion Chair will work closely with MGC President and Assistant Coordinator to ensure that all unrecognized organizations are following proper protocol that is stated within the constitution until the next expansion period. Chapters who violate this policy will be noted in their files and will run the risk of losing a presentation hearing. These notes will be read before voting on expansion for each individual organization the following expansion period. 9

11 Section 3: Expansion Opened The office of Student Life & Leadership must approve recommendations for the open expansion process. Expansion Chair will give information about each petitioning organization including notes on whether the organization violated the MGC expansion policy (i.e. unapproved events, recruiting, etc.). For clarification on the expansion policy, refer to the Expansion Section within in the constitution. Voting delegates will have the opportunity to vote on each individual petitioning organization. Expansion Chair will notify petitioning organizations of whether or not they were granted or denied a presentation hearing. Chapters that were denied a presentation hearing will be kept on file, and the Expansion Chair will continue to act as the liaison between the organization and the MGC. The MGC President and Expansion Chair will distribute a list of those petitioning organizations that were approved for presentation hearing to the MGC executive board. Expansion Chair will allot a 2-4 week period in which approved petitioning groups must make a presentation hearing to the executive board only. The MGC executive board will not be voting on granting colony status; moreover, this initial hearing serves to prepare the petitioning organizations to present in front of the MGC general membership at a presentation hearing in which voting will take place. Should the petitioning group not present to the MGC executive board within 2-4 week period, they will not be considered for expansion for that semester. The MGC executive board will offer feedback to petitioning organizations. If they feel the organization is ill prepared, they will make the recommendations for the organization to re-format the presentation. At this time, they will be given an additional 2-week period in order to present to the executive board. Once a petitioning group is deemed eligible, the Expansion Chair will organize a presentation hearing in which the petitioning organization will present to the voting delegates. The Expansion Chair and MGC President will moderate the presentations. The council delegates will utilize the expansion rubric to gage their vote. Voting should take place at the time of presentation, but may only be tabled for voting for one week. Petitioning chapters may be present for voting; however, may be asked to leave the room in order for discussion to take place. A 2/3-majority vote is required to pass. If MGC approves the petitioning group, they will move into Colony Status. Please see Section 4: Details of Colony Status. If MGC does not approve the petitioning group, Expansion Chair will notify the petitioning group of their status with recommendations for improvements for the future. A final report is created by the executive board and kept on file. They may petition again the following semester. Section 4: Details of Colony Status Colony status describes an organization that presented to the MGC to gain charter through the council at CSUF. If the petitioning organization is granted colony status, this is not effective until the following semester. In the interim, this group will work closely with the MGC Expansion Chair and Assistant Coordinator for policy review and training. This group may not begin recruitment until the following semester. Colony chapters are not granted voting privileges on any matters, but must attend all meetings and events held by MGC. First semester requirements: Meet all requirements for recognition by the Office of Student Life & Leadership. This will be handled with the guidance of the Expansion Chair and Assistant Coordinator. 10

12 Attain membership of at least five (5) active members. Open an ASI Agency Account with the Accounting Office. This organization must maintain a minimum of $50 dollars in this account. Submit a roster of all chapter members with name, year in school, CWID, and G.P.A. via TitanLink Minimum 2.5 cumulative and minimum 2.0 term GPA of all active members is required Extended Education students are not eligible Students must be regularly enrolled students with at least six (6) units Submit copies of all constitution and by-laws that govern the organization Submit Chapter Management Plan Appoint a CSUF Faculty and/or Staff Advisor Appoint an alumni advisor from the organization Must provide MGC with contact information for primary and secondary MGC delegates Complete monthly meetings with MGC Expansion Chair and Coordinator/Assistant Coordinator Must attend all MGC. If two (2) meetings are missed, Colony status is revoked. Must attend all delegate and president retreat. If any are missed, Colony status is revoked. Must attend new member workshop and anti-hazing workshop. If any are missed, Colony status is revoked. Pay a $50 dollar Colony Status fee in addition to the $6 membership fee per active member. Second Semester Requirements: Must not fall below five (5) active members. Maintain at least $50 in ASI Agency Account Submit a roster of all chapter members with name, year in school, CWID and G.P.A. via TitanLink Minimum 2.5 cumulative and minimum 2.0 term GPA of all active members is required. Extended Education students are not eligible. Students must be regularly enrolled students with at least six (6) units. Submit a chapter Management Plan. Complete monthly meetings with MGC Expansion Chair and Coordinator/Assistant Coordinator. Must attend all MGC. If two (2) meetings are missed, Colony Status is revoked. Must attend all delegate and president retreats. If any are missed, Colony status is revoked. Must attend new member workshop (for newly initiated members) and anti-hazing workshop. If any are missed, Colony status is revoked. Pay a $50 dollar colony status fee in addition to the $6 membership fee per active member. Develop a presentation to update MGC on progress and growth. Number of currently enrolled CSUF members Number of alumni in the Southern California area List of chartered chapters and their respective campuses Number of chapters under probationary status at other institutions Degree of financial and organizational support available to the colony Evaluation of organization goals and how the chapter is reaching these goals List of activities coordinated by the organization and evaluation of these activities. Portfolio that includes copies of literature and publications used by the colony for promotional purposes; copy of the constitution and by-laws that are on file with The Office of Student Life & Leadership, and rules/regulations/policies that must be followed by members within the chapter. 11

13 Provide 2 letters of Recommendation Either from a community service representative or a CSUF staff/faculty member. This may not include staff/faculty currently working in The Office of Student Life & Leadership or Student Life & Leadership Department. Letters should describe the organization s activities, involvement on campus, philanthropic activities, any achievements earned, and the meaningful ways in which the organization has contributed the campus community or outside community. Letters should also describe leadership qualities of the affiliated organization members, a description of how the group members work together, and an evaluation that speaks to maturity and responsibility of organization members. Colony will work closely with the Expansion Chair to present this information to the MGC delegates no later than the meeting of the second semester. MGC delegates will vote on passing the Colony on to Affiliate Status Colonies who do not pass the Affiliate status have one (1) more probationary semester in which they must repeat requirements from Section 4-B: Second Semester Requirements. Colonies who do not pass on to Affiliate status after a probationary semester will get their Colony status revoked and must re-initiate the expansion process. Section 5: Details of Affiliate Status Affiliate status describes an organization that presented to the MGC to gain charter through the council at CSUF and successfully completed the Colony organization is granted Affiliate status, this is not effective until the following semester. In the interim, this group will continue programming as a Colony. Affiliate status members are granted voting privileges on all matters except expansion and constitutional amendments. First Semester Requirements Affiliate period must last at least one (1) semester; and must last no longer than three (3) semesters Must not fall below five (5) active members Maintain at least $50 in the ASI Agency Account Submit a roster of all chapter members with name, year in school, CWID and G.P.A via TitanLink. Minimum 2.0 cumulative GPA of all active members is required. Extended Education students are not eligible. Students must be regularly enrolled students with at least six (6) units. Submit a Chapter Management Plan Complete at least one (1) meeting per semester with MGC Expansion Chair and Assistant Coordinator. Must attend all MGC meetings. If two (2) consecutive meetings are missed (or more than 3 per semester), status returns to Colony status- first semester. Must attend all delegate and president retreats. If any are missed, status returns to Colony status-first semester. Must attend new member workshop (for initiated members) and anti-hazing workshop. If any are missed, status returns to Colony status- first semester. Pay a $30 dollar Affiliate Status fee in addition to the $6 dollar membership fee per active member. After completing at least one (1) semester as an Affiliate chapter, a presentation hearing may be organized by the Expansion Chair. 12

14 Presentations should update the MGC about ways in which the Affiliate chapter has contributed to the philosophy of the council Presentations should focus on ways in which the Affiliate chapter showed support to other organizations of the MGC. After the presentation hearing, the MGC delegates will vote on whether to pass the Affiliate chapter to full chapter status. Final status is contingent upon recommendation from the office of the office of Student Life & Leadership. Affiliate Chapter must pass a presentation hearing within three (3) semesters of gaining Affiliate status. Failure to do so will require a meeting with The Office of Student Life & Leadership Office to discuss the future of this organization at CSUF. Section 6: Unrecognized Organizations Unrecognized organizations, often referred to as underground organizations are those organizations whom do not have membership with any of the ASI funded councils or educational departments at CSUF. This may also include organizations that are recognized at other campuses, but have not gone through the proper channels of expansion on the CSUF campus. These organizations are not chartered through the MGC; however, they are functioning without permission to the extent that a recognized organization does. The MGC philosophy does not support the programming and recruitment by unrecognized organizations MGC full status organizations, affiliate organizations, and colony organizations shall not engage in events with unrecognized organizations MGC full status organizations, affiliate organizations, and colony organizations shall not co-host events with unrecognized organizations Information regarding unrecognized organizations shall be forwarded to the Expansion Chair and Assistant Coordinator in order to add them to the expansion files MGC full status organizations, affiliate organizations, and colony organizations shall not take it upon themselves to discuss policies with unrecognized organizations. Please allow the Expansion Chair and Assistant Coordinator to handle any and all issues BYLAWS ARTICLE I: OFFICERS AND MGC DELEGATES Section 1: Elected Officers and their Duties The elected officers of the MGC consist of the President, Vice-President, Secretary, Treasurer, Public Relations Chair, Special Events Chair, Sergeant at Arms, Philanthropy Chair, Academics Chair, and Greek Liaison Chair. Elected officers do not vote in the MGC General meetings. President will vote in case of a tie. President cannot make motions or proposals; however, the rest of the E-Board may do so. Elected officers must have and maintain a minimum 2.50 CSUF cumulative grade point average. The term of office for all elected officers is one year, commencing after the last meeting of the spring semester. Section 2: President Shall serve as Chairperson of the Executive Board. 13

15 Should conduct and preside at all meetings of the Executive Board and the General Council. Shall work closely with the office of Student Life & Leadership for all judicial and administrative matters. Execute and oversee all vouchers for expenditures of the budget funds. Must maintain consistent appropriate communication with the representatives of the MGC chapter organizations. Shall be the official representative of the MGC and will abide by the will of the council. Work with the Treasurer to write Annual ASI Budget Request. Meet regularly with the Coordinator of Fraternity and Sorority Life. Shall attend the ASI Board of Directors meeting twice a semester. Shall be the official spokesperson of the MGC, representing the policies, views and opinions of the organization in its relations with the campus and the community at large. Shall organize the New Officer Transition Meeting before the Association of Fraternal Leadership and Values (AFLV) West Conference with the Vice President. Section 3: Vice President Assume all Presidential duties in absence of the President. Serve as an ex-officio member of all committees. Will be responsible for hosting new member social once per academic year. Shall be the primary contact for both the Special Events chair and Secretary. Shall organize the winter appreciation dinner. Shall complete and submit all ASI Event Evaluation Forms on behalf of the MGC. Shall organize the New Officer Transition Meeting before the Association of Fraternal Leadership and Values (AFLV) West Conference with the President. Shall oversee all programs and events put on by MGC. Shall assist Academics Chair with scholarships, study halls, and GPA/Academics concerns. Section 4: Secretary Shall issue and maintain a record of all necessary MGC correspondence including all chapter rosters. Shall distribute all minutes and agendas of meetings to all member organizations. Shall be responsible for forwarding copies of the MGC agenda for the next meeting and minutes of the previous meeting to the office of Student Life & Leadership and to the Associated Students Inc. office within seventy-two (72) hours. Shall create and provide a calendar with all general meeting dates, times, and locations. Shall book all rooms on behalf of the MGC. Section 5: Treasurer Shall attend all Executive Senate meetings in which the financial officer is required to attend. Shall handle all financial affairs and budgeting of the organization. Shall receive, collect, and manage all monies from dues, fundraisers, fees, assessments, and deposit within forty-eight (48) hours. Shall submit check requests for the expenditures of all funds to the ASI accounting office upon receipts for all funds collected. Shall maintain accurate records of the receipts and expenditures of funds. Shall maintain ASI Agency Accounts in the council s name, which requires signatures of the Treasurer, President and the Fraternity and Sorority Life advisor. Provide monthly treasury reports to the Executive Board and Council Delegates. Compile end of elected term budget report. Work with the President to write Annual ASI Budget Request. Shall oversee reimbursements. 14

16 Section 6: Public Relations Chair Shall develop ways to promote the interests, concerns, and ideals of the MGC. Shall be responsible for compiling a monthly newsletter to the MGC membership; this does not occur during winter or summer intersession. Responsible for being a marketing coordinator for social media including, but not limited to: Snapchat, Facebook, Instagram, and etc. Shall develop advertisements for publicity purposes; drafts are due a week after the event has been approved. Shall make the slideshow for the End of the Year Banquet and any other events needed along prior to any and all events. Slide shows for events will be due a week before the designated date. Shall keep an updated record with the office of Student Life & Leadership with E-Board members whom are eligible to receive a sash upon graduation. Section 7: Special Events Chair Shall report directly to the Vice President. The Special Events Chair shall be the point person for the following events: Discoverfest which takes place within the first two weeks of each semester. Mixers organized by the MGC executive board. Shall oversee Open House, which takes place after Discoverfest each semester in collaboration with each of the chapters. Shall be in charge of organizing the end of the year banquet. Shall collaborate with the Titan night market for MGC culture show. Shall be the point person for Battle of the Greeks committees, theme, and the respective activities. Battle of the Greeks take place in the Spring Semester. A theme shall be chosen fall semester. Execute all logistics of the four day event with the support of the Office of Student Life & Leadership. Reservations for all events of Battle of the Greeks event are required to be reserved through TitanLink by the end of the Fall Semester. Within the four-day event of Battle of the Greeks, there must be at least one fundraiser and one philanthropy event. Section 8: Sergeant at Arms Responsible for taking roll at all General Council meetings Responsible for maintaining records of attendance at quorum events Responsible for distributing fines to chapters Shall give chapter written notices of fees, dues owed to MGC. Shall execute all roll call voting procedures. Responsible for overseeing the election process with the assistance of the Coordinator of Fraternity and Sorority Life. Section 9: Academics Chair Shall report directly to the Vice President. Create attainable goals that can be used for academics success. Shall be responsible for finding scholarship resources. Section 10: Philanthropy Chair Shall report directly to the Vice President 15

17 Shall serve as the primary contact for all of MGC s Philanthropic Events Shall organize MGC s involvement in the Fall Maywood College Fair Shall organize community service events organized by the MGC executive board Section 11: Greek Liaison Shall serve as the liaison for Inter-Fraternity Council general meetings. Shall serve as the liaison for Panhellenic Council general meetings. Shall serve as the liaison for the National Pan-Hellenic Council general meetings. Shall serve as the liaison for campus departments and resource centers. ARTICLE II: ELECTIONS, VACANCIES Section 1: Election of Officers The MGC officer elections shall be as followed: Officers are elected and elections are held in the spring semester. At least one week s notice will be provided for any meeting at which an election is held. Applications will be made available the last Thursday of February and due on the second week of March. Elections will be held on the third delegate meeting in March. All candidates shall be required to give a speech on the day of elections, not exceeding five (5) minutes, detailing their reasons for seeking office and their qualifications. The mode of elections shall be by ballot vote after speeches from all candidates. The nominee receiving simple majority vote shall be elected. In the case of a tie, the MGC President shall have the final vote after consulting the executive board In the event there are more than three executive board members elected from the same chapter, that chapter must determine which three positions they will keep. The remaining position(s) will be made vacant. The chapter must inform the President within 24 hours after the first election of what positions they will keep. Term of office for all newly elected officers is one year, commencing after the last meeting of the spring semester. New officers must attend Transition Meeting (scheduled for the middle of March). Three new officers must attend the AFLV West conference (first weekend of April). The recommended executive board members to attend AFLV are President, Special Events Chair, and Public Relations. Section 2: Vacancies Fall Vacancies The application will be made available the first day of the fall semester. Applications will be due one week after they are opened. Qualified applicants will be required to complete an interview with the executive board. The executive board will come to a decision as to who will fill the vacancies. Vacancies Post Spring Elections: To fill vacancies, a call for applications will be announced 48 business hours after the first election. The applications are due the Tuesday following spring break at 8:00am. There will be a second round of elections to fill vacancies the first delegate meeting after spring break. 16

18 ARTICLE III: IMPEACHEMENT PROCEDURE Section 1: Protocol Any active member, including executive board members, of MGC at CSUF, may petition to impeach an officer as long as they have due cause. The alleged violations must be presented in writing to the executive board officer and/or the office of Student Life & Leadership. The member providing impeachment petition may be asked to meet with the office of Student Life & Leadership and/or MGC President to discuss the matter. Section 2: Impeachment/ Removal of Officer All elected officers and/or MGC delegates may be subject to impeachment consistent with violation of any article of the MGC Constitution and bylaws. Grounds for dismissal of officers include but are not limited to: Excessive absences from E-Board meetings Excessive absences from general meetings Lack of communication with officers and chapters. Negligence of duties Not meeting the minimum cumulative GPA requirement of 2.5 Section 3: Notification A notice will be sent to all executive board members concerning the impeachment request. The executive board will work closely with one another in order to remedy the issue. If the issue cannot be fixed, then the executive board, with the support of the office of Student Life & Leadership, will arrange a hearing. Section 4: Hearing A Hearing will be called in which the MGC delegate and the executive board will convene and formally hear the accusations and request for impeachment at which time the Executive officer in question may offer a rebuttal. The Sergeant at Arms will move to an anonymous vote in order to determine impeachment status. ARTICLE IV: COMMITTEES All committees shall be formed and established in accordance with the needs of the MGC to carry out the programs of the council. The establishment of such committees will be under the direction and supervision of the Executive Board. ARTICLE V: ADVISORS Section 1. Advisor(s) of the student organization are required to meet the minimum requirements established by the CSU Chancellor s Office, which includes trainings assigned by the Office of Student Life & Leadership. Section 2. Any non-auxiliary employee on a minimum half time basis employed by the CSU Fullerton can serve as a non-voting advisor to this council. Section 3. Advisors will begin serving their term pending approval by the Office of Student Life & Leadership. 17

19 Section 4. The advisor may be removed by voting members ruling of a two-thirds vote or greater at a regular scheduled meeting given a weeks notice or at the discretion of the University. Section 5. A staff member from the Office of Student Life & Leadership or a school based assistant dean may be assigned to work with this council to assist the advisor(s) and the council. ARTICLE VI: PARLIAMENTARY AUTHORITY The latest edition of Robert s Rule of Order shall govern in all matters not provided for this Constitution and Bylaws of the Multicultural Greek Council. 18