NOTICE OF REGULAR MEETING

Transcription

1 NOTICE OF REGULAR MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the commission of the Madison Metropolitan Sewerage District at 8 a.m., on Thursday, May 24, 2018, at the Maintenance Facility Training Room at 1610 Moorland Road, Madison, Wis The commission will consider, and may take action, on the matters set forth on the attached agenda. If any matter on the agenda is to be considered in closed session of the commission, please be advised that following the closed session the commission will reconvene into open session for purposes of taking any action based on the closed session and concluding its agenda. Date: May 22, 2018 D. Michael Mucha, P.E. Chief Engineer and Director Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the chief engineer and director at , 1610 Moorland Road, Madison, Wis., at least 24 hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. 1. Opening A. Call to Order B. Welcome Guests C. Announcements: Introduction of Chris Corry, Monitoring Services and Sewer Maintenance Worker - Schneider 2. Appearances by the Public 3. Consent Calendar A. Approval Meeting Minutes from B. Review and Approval of Sewer Extensions-Sauser Commission Agenda Report Attachment 1: Sewer Extension Vicinity Map Attachment 2: Sewer Extension Financial Summary New Construction Projects Grandview Commons North Phase 6, City of Madison Attachment 3: Grandview Commons North Phase 6 Resolution & Map ( R1) Grandview Commons Northeast Phase 1, City of Madison Attachment 4: Grandview Commons Northeast Phase 1 Resolution & Map ( R2) 1

2 Re-Construction Projects River Road Reconstruction, Village of DeForest Attachment 5: River Road Reconstruction Resolution & Map ( R3) Davidson Street, Hegg Avenue, Major Avenue, Drexel Avenue and Lake Edge Boulevard Assessment District 2018, City of Madison Attachment 6: Davidson Street, Hegg Avenue, Major Avenue, Drexel Avenue and Lake Edge Boulevard Assessment District 2018 Resolution & Map ( R4) 4. Preparation for 2019 Budget and Financial Planning Brochtrup Commission Agenda Report 5. Chief Engineer and Director s Report A. CED Update B. Operations Report-Grooms April Plant Performance Data April Plant Flow Data C. Future Meeting Schedule Future Meeting Schedule as of Future Agenda Topics 7. Other Business by Law 8. Adjournment 2

3 Meeting of the Commissioners of the Madison Metropolitan Sewerage District Thursday May 10, a.m. MMSD Maintenance Facility Training Room, 1610 Moorland Road, Madison, WI Present: Commissioner Tom Hovel Commissioner Angela James Commissioner Ken Clark Commissioner Sara Eskrich Excused Absence Commissioner James Martin Commissioner Ezra Meyer Commissioner Brad Murphy Excused Absence Commissioner Brian Potts Excused Absence Commissioner Tom Wilson Commission Meeting 1. Opening A. Call to order 8 a.m. B. Welcome Guests: Greg Fries, City of Madison C. Announcements: None. 2. Appearances by the Public: None. 3. Consent Calendar A. Approval Meeting Minutes from April 26, 2018 B. Approval of Cash Statement Operating Fund C. Approval of Cash Statement Capital Projects Fund D. Approval of Debt Service Fund E. Review and Approval of Sewer Extension Plans New Construction Projects Grandview Commons Phase 25, City of Madison ( R1) Reconstruction Projects South Main Street Lift Station Reconstruction, Village of Cottage Grove ( R2) North Blair Street Reconstruction, City of Madison ( R3) South Livingston Street Reconstruction, City of Madison ( R4) Glenview Drive, Joylynne Drive and Woodlawn Drive Reconstruction, City of Madison ( R5) Gilson Street and Pine Street Reconstruction, City of Madison ( R6) West Washington Avenue Assessment District , City of Madison ( R7) Discussion: The minutes; operating cash fund, capital projects cash fund, debt 3

4 service fund statements and sewer extension plans were reviewed and placed on file. The operating cash fund account shows an available balance through operating fund check no in the amount of $9,373.67; subsequent receipts totaling $2,542,686.00; less disbursements of $2,252, with a resulting cash balance of $299, The capital projects fund cash statement shows an available balance through capital projects fund account check no in the amount of $675.21; subsequent receipts totaling $679,320.65; less disbursements $42, with a resulting cash balance of $637, The debt service fund shows a beginning investment balance in the amount of $19,491,217.33; subsequent additions totaling $99,175.04; less disbursements totaling $11,216,625.82; with a resulting ending investment balance of $8,373, Action: Commisser Meyer moved, seconded by Commissioner Martin to approve items A-E of the consent calendar. Motion carried Auditor s Financial Presentation for 2017 Presenter: Comptroller and Budget Manager Shirley Fox; Jake Lenell and Shannon Small, CliftonLarsonAllen Representatives Description: Informational presentation of the 2017 financial statements and audit findings. Discussion: Ms. Fox introduced the topic for discussion and turned the presentation over to the speakers from CliftonLarsonAllen. The representatives from CliftonLarsonAllen presented to the commission an overview of the financial audit findings and the district s overall financial condition. Ms. Small gave a positive report on the audit indicating their work found no material weakness or significant deficiencies (a clean audit). Action: No action necessary. 5. Legal Services Presenter: Chief Engineer and Director Michael Mucha Description: Informational presentation and commission direction to staff. Discussion: Mr. Mucha gave an informational presentation outlining the current budget, monthly retainer, amount annually spent on special services and summary of legal services over the last four years. Action: Commissioner Martin moved that the commission be provided with a summary of special project billings on a monthly basis, seconded by Commissioner Wilson. Motion carried: Chief Engineer and Director s Report A. CED Updates Policy Governance Update Mucha: Chief Engineer and Director Michael Mucha gave an update to the commission on policy governance end outcomes. Mr. Mucha also engaged the commission as to how they would like to proceed. PS 15 Review Sereno: Strategic Communications Manager Jennifer Sereno, gave a review of the Pumping Station 15 Valve Opening event that took place May 5, 2018 at Marshall Park. Action: No action necessary. B. Regulatory Review Kent 4

5 Action: No action necessary. C. Review of commission calendar Action: No action necessary. 7. Future Agenda Topics Action: None. 8. Other Business by Law Action: President Hovel made an announcement regarding his retirement and that all district related contact should go through his district account. 9. Adjournment 9:06 am Action: Commissioner Wilson moved, seconded by Commission Clark to adjourn the meeting. Motion carried 6-0. Regular Meeting of the Commissioners May 10, 2018 Angela James, Secretary Future Meetings: Thursday, May 24, 2018 Thursday, June 14, 2018 Thursday, June 28,

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21 COMMISSION AGENDA REPORT Meeting of May 24, 2018 Review and Approval of Sanitary Sewer Extensions Lead Staff: Curt Sauser, Engineering Technician Requested Action: Adopt resolutions approving sanitary sewer extension plans. Attachments: Attachment 1: Sewer Extension Vicinity Map Attachment 2: Sewer Extension Financial Summary Attachment 3: Grandview Commons North - Phase 6 Resolution & Map ( R1) Attachment 4: Grandview Commons Northeast Phase 1 Resolution & Map ( R2) Attachment 5: River Road Reconstruction Resolution & Map ( R3) Attachment 6: Davidson Hegg Major Drexel and Lake Edge Blvd Resolution & Map ( R4) Financial Impact: A plan review fee of $1,425 will be due for the new construction projects for external customers which propose to install new publicly owned sewers. Conveyance facility and treatment plant connection charges will also be due for the lands which can be served from the sewers being installed, as identified above. A plan review fee is not charged for reconstruction projects. Background: The district is directed under Section 66.24(3) of the Wisconsin Statutes and NR108.04(4) of the Wisconsin Administrative Code to review and approve any proposed sanitary sewerage system construction or installation projects within the Madison Metropolitan area for which Wisconsin Department of Natural Resources approval is required. It is requested that the commission adopt a resolution approving sanitary sewer extension plans that were reviewed by staff and placed on file with the district. New Construction Projects: Grandview Commons North - Phase 6, City of Madison Grandview Commons Northeast - Phase 1, City of Madison 21

22 Reconstruction Projects: River Road Reconstruction, Village of DeForest Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Assessment District 2018, City of Madison Analysis and Options: Recommendation: Adopt resolutions approving the sewer extension plans. Key Consideration: Plans have been reviewed by the planning department and are acceptable. Option 1: Approve sewer extensions, with modifications determined by the commission. Key consideration: The commission may choose to place conditions on the approval, as necessary. Option 2: Other options brought forward by the commission. Next Steps: Upon commission approval, plans will be forwarded to the Wisconsin DNR for final approval, prior to construction. 22

23 Return to Agenda River Road Reconstruction Village of DeForest Grandview Commons North Phase 6 City of Madison Grandview Commons Northeast Phase 1 City of Madison Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Reconstruction City of Madison Vicinity Map Sewer Extensions 23 Prepared by: CAS Date: 05/24/2018

24 Sewer Extension - Resolution Approvals - Year 2018 Sewer Plan Agenda Item Sewer Extension Community Proposed Use Meeting Apvl Date 5/24/2018 a. Grandview Commons North - Phase 6 City of Madison 4 Residential lots and 1 Outlot Length and Size Plan Review Fee CFCC (Conveyance Facility Charges) TPCC (Treatment Plant Charges) Sewer Plan Total 350' - 8" 1, , , , /24/2018 b. Grandview Commons Northeast - Phase 1 City of Madison 32 Residential lots and 3 Outlots 2,116' - 8" 1, , , , /24/2018 c. Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Assmt Dist 5/24/2018 d. River Road Reconstruction City of Madison Street Reconstruction 802' - 8" 151' - 10" 736' - 12" 1,871' - 15" Village of DeForest Street Reconstruction 3,735' - 15" Charges Approved: Current Meeting $2, $34, $7, $44, Previous Total Approved (by Resolution) $19, $238, $51, $309, Current Total Approved (by Resolution) $22, $272, $59, $354, Actual vs. Budget comparison Plan Review 2018 Income: Actual Collected $22, Income: Budgeted $99, Percent of Budget 23% ICCAS_apvls.xlsx Day of the year 141 % Yr passed by 39% CFCC & TPCC $175, $1,575, % 24

25 GRANDVIEW COMMONS NORTH - PHASE R1 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District ( the district) for Grandview Commons North - Phase 6, in the City of Madison, on April 27, 2018, by Mark Moder, City Engineering Division, and WHEREAS, the project consists of installing 350 feet of 8-inch diameter sanitary sewer on Driscoll Drive on the City s east side, and WHEREAS, the lands which can be served are lots and Outlot 40 of the plat of North Addition to Grandview Commons, and WHEREAS, Outlot 40 of the plat of North Addition to Grandview Commons has been dedicated to the public for stormwater management purposes, and has been recognized by the Capital Area Regional Planning Commission as being within an environmental corridor, and will not receive sanitary sewer service, and WHEREAS, the proposed sanitary sewer extension will connect to City of Madison s sanitary sewerage facilities, and is within the district s Far East Interceptor/Door Creek extension basin, and WHEREAS, plan review fees are due, and WHEREAS, conveyance facility and treatment plant connection charges for the lands to be served have not been paid, and WHEREAS, the district has received a sewer extension review letter # from the Capital Area Regional Planning Commission dated May 7, 2018 stating the Capital Area Regional Planning Commission staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and is consistent with the conditions DNR approval letter DC-0096, which added this area to the Central Urban Service Area, and WHEREAS, the chief engineer and director of the district has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Grandview Commons North - Phase 6, in the City of Madison, submitted on April 27, 2018, by Mark Moder, City Engineering Division, be approved subject to the following conditions: 25

26 1. That the City of Madison shall pay the plan review fee of $1,425 to the district within 30 days of receiving an invoice for the fee. 2. That Outlot 40 of the plat of North Addition to Grandview Commons is exempted from conveyance facility and treatment plant connection charges. 3. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Madison shall have paid to the district the sum of $8, for payment of $7, in Far East Interceptor/Door Creek extension conveyance facility connection charges and $1, in treatment plant connection charges; said lands being lots of the plat of North Addition to Grandview Commons. 4. That payment of the aforementioned connection charges shall be made to the district within six months of the date of approval. If payment in full is not received by the district within six months of approval, the approval shall become void and new plans shall be submitted. 5. That conveyance facility and treatment plant connection charges are adjusted from time to time, and said connection charges will be due based on the rate in place at the time at which the payment is made. 6. That if said connection charges for the lands to be served remain unpaid after construction of said sewer extensions, a late fee of 0.5 percent of the amount due shall be charged to the City of Madison for each month or partial month thereafter following connection. A one-time $500 administrative fee shall also be charged. 7. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design. 8. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes. 9. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for re-approval if it is a significant portion of the project and would require DNR approval. 26

27 The above resolution was adopted by the commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on May 24, MADISON METROPOLITAN SEWERAGE DISTRICT Attested by: Thomas Hovel, President Angela James, Secretary 27

28 Return to Agenda Milwaukee St Driscoll Dr Outlot 40 "Stormwater" North Star Dr 765 Ragan St *2017 Aerial Photography Legend Phase 6 Lands to be served Lands exempt from connection charges Future Lands Served (Plan ) Proposed Sewers n ga a R St Map Scale 0 Future Sewers (Plan ) 150 Feet Existing Sewers Grandview Commons North Phase 6 City of Madison MMSD Plan No Prepared by: CAS Date: 05/17/

29 GRANDVIEW COMMONS NORTHEAST - PHASE R2 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District for Grandview Commons Northeast - Phase 1, in the City of Madison, on April 27, 2018, by Mark Moder, City Engineering Division, and WHEREAS, similar plans for sanitary sewer extensions titled Eastlawn Phase 2 were previously approved by the district on May 28, 2015 as plan no The Wisconsin Department of Natural Resources approved said sewer extension as DNR project no. S on June 1, These sewers which were previously approved in 2015 have not been constructed, and WHEREAS, the project consists of installing 2,116 feet of 8-inch diameter sanitary sewer on Driscoll Drive, Galileo Drive and North Star Drive on the City s east side, and WHEREAS, the lands which can be served are lots , , Outlot 49, Outlot 53 and Outlot 54 of the unrecorded plat of Northeast Addition to Grandview Commons, and WHEREAS, the proposed sewers are being installed adjacent to Lot 2 of Certified Survey Map no. 814, also known as 6211 Milwaukee Street, in the City of Madison. These lands are not yet within the bounds of the district s service area and are not yet eligible to receive sanitary sewer service, and WHEREAS, Outlot 53 of the unrecorded plat of Northeast Addition to Grandview Commons is being dedicated to the public for stormwater management purposes, and is recognized by the Capital Area Regional Planning Commission as being within an environmental corridor, and will not receive sanitary sewer service, and WHEREAS, Outlot 49 and Outlot 54 of the unrecorded plat of Northeast Addition to Grandview Commons are being dedicated to the public for alley purposes, and will not receive sanitary sewer service, and WHEREAS, the proposed sanitary sewer extension will connect to City of Madison s sanitary sewerage facilities, and is within the district s Far East Interceptor/Door Creek extension basin, and WHEREAS, plan review fees are due, and WHEREAS, conveyance facility and treatment plant connection charges for the lands to be served have not been paid, and 29

30 WHEREAS, the district has received a sewer extension review letter # from the Capital Area Regional Planning Commission dated May 7, 2018 stating the Capital Area Regional Planning Commission staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and is consistent with the conditions of Resolution DCRPC No. 839, which added this area to the Central Urban Service Area, and WHEREAS, the chief engineer and director of the district has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Grandview Commons Northeast - Phase 1, in the City of Madison, submitted on April 27, 2018, by Mark Moder, City Engineering Division, be approved subject to the following conditions: 1. That the current approval of Grandview Commons Northeast Phase 1 shall supersede and replace the previous approval granted by the district for Eastlawn Phase 2, previously approved as sewer extension plan no That the City of Madison shall pay the plan review fee of $1,425 to the district within 30 days of receiving an invoice for the fee. 3. That Outlot 49, Outlot 53 and Outlot 54 of the unrecorded plat of Northeast Addition to Grandview Commons are exempted from conveyance facility and treatment plant connection charges. 4. That no sewer service shall be provided to Lot 2 of Certified Survey Map no. 814 until the parcel has been annexed to the district. 5. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Madison shall have paid to the district the sum of $33, for payment of $27, in Far East Interceptor/Door Creek extension conveyance facility connection charges and $5, in treatment plant connection charges; said lands being lots and of the unrecorded plat of Northeast Addition to Grandview Commons. 6. That if lot areas shown on the final, recorded plat of Northeast Addition to Grandview Commons differ from the unrecorded plat submitted to the district for approval, additional conveyance facility and treatment plant connection charges may be due from the City of Madison. 30

31 7. That payment of the aforementioned connection charges shall be made to the district within six months of the date of approval. If payment in full is not received by the district within six months of approval, the approval shall become void and new plans shall be submitted. 8. That conveyance facility and treatment plant connection charges are adjusted from time to time, and said connection charges will be due based on the rate in place at the time at which the payment is made. 9. That if said connection charges for the lands to be served remain unpaid after construction of said sewer extensions, a late fee of 0.5 percent of the amount due shall be charged to the City of Madison for each month or partial month thereafter following connection. A one-time $500 administrative fee shall also be charged. 10. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design. 11. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes. 12. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for re-approval if it is a significant portion of the project and would require DNR approval. 31

32 The above resolution was adopted by the commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on May 24, MADISON METROPOLITAN SEWERAGE DISTRICT Attested by: Thomas Hovel, President Angela James, Secretary 32

33 Return to Agenda Milwaukee St CSM 814 Lot OUTLOT 53 "Stormwater" OUTLOT 49 "Alley" Ragan St Galile o Dr OUTLOT 54 "Alley" North Star Dr Driscoll Dr *2017 Aerial Photography Legend Phase 1 Lands to be served Lands exempt from connection charges Misty Bridge Rd Future Lands Served (Plan ) MMSD Boundary Proposed Sewers Map Scale 0 Future Sewers (Plan ) 200 Feet Existing Sewers Grandview Commons Northeast Phase 1 City of Madison MMSD Plan No Prepared by: CAS Date: 05/17/

34 RIVER ROAD RECONSTRUCTION R3 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District ( the district ) for River Road Reconstruction, in the Village of DeForest, on May 1, 2018, by Neil Pfaff of Vierbicher Associates, City Engineering Division, and WHEREAS, the project will replace 3,735 feet of 15-inch diameter sanitary sewer on River Road, Mayapple Circle, and along the southern boundary of wetlands within the village s Western Green Park. The sewers being installed are larger and deeper than the existing sewers and have been designed to eliminate the nearby Vienna lift station as well as to meet increased demands of commercial and residential growth in the area. The sewers are being replaced in conjunction with the street reconstruction project, and WHEREAS, the project is adding capacity to the sanitary collection system, however no new lands will be served at this time. Future sanitary sewer extension approvals will be required to serve additional lands, and WHEREAS, conveyance facility connection charges for the lands currently being served have been paid, and WHEREAS, the proposed sanitary sewer extension will connect directly to the district s manhole MH14-196, and is within the district s Northeast Interceptor/Waunakee-DeForest extension basin, and WHEREAS, plan review fees are waived for street reconstruction projects, and WHEREAS, the district has received a sewer extension review letter # from the Capital Area Regional Planning Commission dated May 14, 2018 stating the Capital Area Regional Planning Commission staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan and fulfills the conditions of Resolution DCRPC No. 219, which added this area to the Northern Urban Service Area, and WHEREAS, the chief engineer and director of the district has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for River Road Reconstruction, in the Village of DeForest, submitted on May 1, 2018, by Neil Pfaff of Vierbicher Associates, be approved subject to the following conditions: 34

35 1. That the Village of DeForest shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design. 2. That the Village of DeForest shall invite the district to the preconstruction conference, and require the contractor to obtain a direct connection permit for the work being performed on manhole MH from the district a minimum of seven (7) days in advance of performing any work on district facilities. Contact Ray Schneider at (608) or RayS@madsewer.org to coordinate. 3. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes. 4. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on May 24, MADISON METROPOLITAN SEWERAGE DISTRICT Attested by: Thomas Hovel, President Angela James, Secretary 35

36 Return to Agenda Vienna Pump Station Direct Connection to MMSD MH *2017 Aerial Photography Legend Proposed Sewers Map Scale MMSD Interceptor Sewer 0 Existing Local Sewers 500 Feet River Road Reconstruction Village of DeForest MMSD Plan No Prepared by: CAS Date: 05/18/

37 DAVIDSON ST, HEGG AVE, MAJOR AVE, DREXEL AVE & LAKE EDGE BLVD ASSESSMENT DISTRICT R4 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District ( the district ) for Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Assessment District , in the City of Madison, on April 26, 2018, by Kyle Frank, City Engineering Division, and WHEREAS, the project will replace 3,560 feet of 8-inch, 10-inch, 12-inch and 15-inch diameter sanitary sewer on Davidson Street, Drexel Avenue, Hegg Avenue, Lake Edge Boulevard and Major Avenue. The sewers have been determined to be in poor condition and are being replaced in conjunction with the street reconstruction project, and WHEREAS, no new lands will be served as part of this project, and WHEREAS, conveyance facility connection charges for the lands being served have been paid, and WHEREAS, the proposed sanitary sewer extension will connect to City of Madison s sanitary sewerage facilities, and is within the district s East Interceptor basin, and WHEREAS, a variance is being requested by the City of Madison from DNR Chapter NR (2)(c) for some of the proposed sewers which do not the meet minimum design standard for slope. The Madison Sewer Utility intends to have a more aggressive maintenance schedule for this new flat sewer main, and believes their maintenance program can satisfactorily accommodate the new sewer mains with less than minimum slope, and WHEREAS, A variance is being requested by the City of Madison from DNR Chapter NR (3)(c) which requires an outside drop be provided for a sewer entering a manhole where the invert elevation of the entering sewer is 60 centimeters (2 feet) or more above the spring line of the outgoing sewer. The City proposes using inside drops in lieu of outside drops to allow for more precise field construction, improved maintenance, and will increase the diameter of the manholes from 4 feet to 5 feet to facilitate these benefits, and WHEREAS, plan review fees are waived for street resurfacing and reconstruction projects, and WHEREAS, the district has received a sewer extension review letter # from the Capital Area Regional Planning Commission dated May 7, 2018 stating the Capital Area Regional Planning Commission staff has reviewed the proposed extension and determined that it is 37

38 consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan. WHEREAS, the chief engineer and director of the district has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Assessment District , in the City of Madison, submitted on April 26, 2018, by Kyle Frank, City Engineering Division, be approved subject to the following conditions: 1. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the district with as-built plans in the case of any significant deviations from the original design. 2. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the district and with the applicable State of Wisconsin plumbing and sewerage codes. 3. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the commissioners of the Madison Metropolitan Sewerage District at their meeting held at the district on May 24, MADISON METROPOLITAN SEWERAGE DISTRICT Attested by: Thomas Hovel, President Angela James, Secretary 38

39 Return to Agenda o City dison f Ma o City nona f Mo MMSD Forcemain Lake Monona *2017 Aerial Photography Legend Proposed Sewers Sanitary installed by pipe bursting Map Scale Feet Existing Sewers Davidson St, Hegg Ave, Major Ave, Drexel Ave & Lake Edge Blvd Assessment District 2018 City of Madison MMSD Plan No Prepared by: CAS Date: 05/10/

40 COMMISSION AGENDA REPORT Meeting of May 24, 2018 Preparation for 2019 Budget and Financial Planning Lead Staff: Jeff Brochtrup Assistant Chief Engineer and Director of Administration Requested Action: No action necessary. This is an informational presentation. Attachments: None. Financial Impact: None. Background: This is an initial presentation to the commission about the preparation of the fiscal year 2019 budget and financial planning. The information provided at the meeting will provide an overview of factors to be considered during the development of the 2019 budget and a longerterm financial plan. Analysis and Options: Staff will provide information on 2017 budget performance, needs to be evaluated for the 2019 budget and considerations for financial planning. Staff will take feedback from the commission. Next Steps: Staff will continue with preparation for the 2019 budget and financial planning. 40

41 Madison Metropolitan Sewerage District Nine Springs Wastewater Treatment Plant Performance Data (Data from Flows&Performance&AerationQuery) Raw Wastewater (mg/l) Final Effluent (mg/l) Digester/Methane Gas Data (kcf/day) Process Air Usage (cubic feet) per per Pound per Pound Month BOD TSS TKN TP BOD TSS NH4 TP Cl Produced Purchased Used Flared Gallon BOD Removed TOD Removed May Jun Jul Aug Sep Oct Nov Dec '15 Avg Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec '16 Avg Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec '17 Avg Jan Feb Mar Apr '18 Avg

42 Madison Metropolitan Sewerage District Nine Springs Wastewater Treatment Plant Flow Data (Data from Flows&Performance&AerationQuery) Hauled Wastes, gallons per day Lagoon Flows Final Effluent (MGD) Biosolids (MGD) Raw Waste to POTW Waste to To From W4 Badfish Badger Mill Class A Class B Month (MGD) Headworks Sludge Digesters Total (MGD) (MGD) Recycle Creek Creek Created to Storage to Land May ,162-3,484 81, Jun ,139 1,667 2,300 82, Jul , , Aug ,999 2, , Sep ,881 1, , Oct ,558 1, , Nov ,769 2, , Dec ,990 4, , '15 Avg ,748 1,669 2,157 81, Jan ,318 2, , Feb ,791 1, , Mar ,515 1, , Apr ,173 1, , May , , Jun ,650 1, , Jul ,387 1, , Aug ,621 1, , Sep , , Oct ,979 1, , Nov ,170 1, , Dec ,606 1, , '16 Avg ,126 1, , Jan ,299 1, , Feb ,386 1, , Mar , , Apr ,571 2, , May , , Jun ,296 2, , Jul , , Aug ,222 1, , Sep , , Oct , ,898 89, Nov ,732 1, , Dec ,363 1, , '17 Avg ,536 1, , Jan ,929 1, , Feb ,954 1,034 1,376 69, Mar ,609 3,710 5,848 93, Apr ,975 1,000 6,373 92, '18 Avg ,367 1,839 3,430 81,

43 Note: All dates are tentative and subject to change Meeting Date Type of Meeting 05/24/18 Commission Meeting 06/14/08 Commission Meeting 06/28/18 Commission Meeting 07/12/18 Commission Meeting 07/26/18 Commission Meeting Agenda Topics Introduction of Chris Corry, Monitoring Services and Sewer Maintenance Worker - Schneider Review and Approval of Sewer Extension Plans Sauser Preparation for 2019 Budget and Financial Planning Brochtrup Chief Engineer and Director s Report Mucha Operations Report Grooms Angela James Excused Absence Cash Statements and Debt Service Fund Badger Mill Creek Griffin Review and Approval of Sewer Extension Plans Sauser Chief Engineer and Director s Report Mucha Regulatory Review - Kent Presentation of CIP Gebert Review and Approval of Sewer Extension Plans Sauser CMAR Allen Project Update: Pumping Station 10 Forcemain Rehabilitation- Sullivan Study Session: Commission Outcomes Mucha Chief Engineer and Director s Report Mucha Regulatory Review - Kent Capital Projects Update - Borelli Operations Report Grooms Yahara WINS Update Griffin Cash Statements Review and Approval of Sewer Extension Plans Sauser Acceptance of CIP Gebert Energy Management Plan - Dundee Approval of 2 nd Quarter Sewer Service Bills Gebert Chief Engineer and Director s Report Mucha Regulatory Review Kent Ecosystem Services Update Griffin Review and Approval of Sewer Extension Plans Sauser Review of Bids and Award of Contract: Pumping Station 10 43

44 08/16/18 Commission Meeting 08/30/18 Commission Meeting 09/13/18 Commission Meeting 09/27/18 Commission Meeting 10/11/18 Commission Meeting 10/25/18 Commission Meeting Forcemain Rehabilitation - Sullivan Study Session: Commission Outcomes Mucha Update on WAM Assessment Bublitz Chief Engineer and Director s Report Mucha Operations Report Grooms Regulatory Review Kent WAM Process Update Cash Statements Review and Approval of Sewer Extension Plans Sauser Phosphorus Challenge Meyer Chief Engineer and Director s Report Mucha Regulatory Review - Kent Review and Approval of Sewer Extension Plans Sauser Affordability Walker Yahara WINS Griffin Chief Engineer and Director s Report Mucha Operations Report Grooms Regulatory Review - Kent Cash Statements Review and Approval of Sewer Extension Plans Sauser Presentation of the Proposed 2019 Operating Budget and Capital Improvements Plan Mucha Chief Engineer and Director s Report Mucha Regulatory Review - Kent Review and Approval of Sewer Extension Plans Sauser Tentative Inclusion and Diversity - Peters Public Hearing and Discussion on Proposed 2019 Operating Budget and Capital Improvements Plan Mucha Chief Engineer and Director s Report Mucha Regulatory Review - Kent Capital Projects Update - Borelli Operations Report Grooms Cash Statements Review and Approval of Sewer Extension Plans Sauser Deliberation and Direction on 2019 Operating Budget and Capital Improvements Plan Mucha Approval of 3 rd Quarter Sewer Service Bills Gebert Chief Engineer and Director s Report Mucha Regulatory Review - Kent Review and Approval of Sewer Extension Plans Sauser Review and Adoption of 2019 Operating, Capital Projects and Debt Service Budgets- Mucha Review and Adoption of 2019 Sewer Service Charge Rates and Septage Disposal Rates Brochtrup 44

45 11/15/18 Commission Meeting 11/29/18 Commission Meeting 12/13/18 Commission Meeting Icebox Requests (Topics & General Requests): (Will include commission and staff generated topics) Chief Engineer and Director s Report Mucha Operations Report Grooms Regulatory Review - Kent Cash Statements and Debt Service Fund Review and Approval of Sewer Extension Plans Sauser Chief Engineer and Director s Report Mucha Regulatory Review - Kent Review and Approval of Sewer Extension Plans Sauser Lower Badger Mill Creek Discharge Permit - Dundee Chief Engineer and Director s Report Mucha Operations Report Grooms Regulatory Review - Kent Cash Statements Review and Approval of Sewer Extension Plans Sauser Chief Engineer and Director s Report Mucha Regulatory Review - Kent Capital Projects Update Borelli 1. Should there be a cap on how long each Commission Officer serves? (Potts) 2. Request to review the City s role as Statutory Treasurer. (Gawenda) 3. Study Session: Fleet Management 4. GIS Update (Haack) 5. Asset Management Process Update (Haack) 45