NOTICE OF REGULAR MEETING

Transcription

1 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf wells Commissioner NOTICE OF REGULAR MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the Commission of the Madison Metropolitan Sewerage District at 8:00 a.m., on Thursday, November 15, 2012 in the Commission Room of the Operations Building at 1610 Moorland Road, Madison, Wisconsin The Commission will consider and may take action on the matters set forth on the attached Agenda. If any matter on the Agenda is to be considered in closed session of the Commission, please be advised that following the closed session the Commission will reconvene into open session for purposes of concluding its Agenda. Date: November 12, 2012 D. Michael Mucha, P.E. Chief Engineer and Director Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Director at , 1610 Moorland Road, Madison, Wisconsin, at least twenty four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. 1. Opening A. Call to Order B. Welcome guests and visitors C. Announcements 2. Appearances by the Public 3. Consent Calendar Approval of Commission Meeting Minutes from Approval of Cash Statement General Account Approval of Cash Statement Construction Account Approval of Cash Statement Sinking Funds 4. Review and Approval of Sewer Extension Plan Sauser Click Here: Commission Agenda Report Emerick Oaks CSM, City of Madison 5. Review and Adoption of the 2013 Proposed Annexation Hearing Charges and Plan Review Fees Click Here: Commission Agenda Report Borelli

2 6. Review and Approval of Staffing Study Contract Nehm Click Here: Commission Agenda Report Click Here: Attachment 1: Proposal Prices 7. Phosphorus Management Strategy Taylor Click Here: Commission Agenda Report Click Here: Yahara WINs Newsletter 8. Oral Reports and Updates Staff A. Capital Projects Update Simon B. CARPC Update Meeting Schedule as of 11/12/12 9. Future Agenda Topics 10. Other Business Allowed by Law 11. Adjournment

3 Meeting of the Commissioners of the Madison Metropolitan Sewerage District Thursday, October 25, :00 a.m. MMSD Commission Board Room, 1610 Moorland Road, Madison, WI Present: Commissioner Tom Hovel Commissioner John Hendrick Commissioner Caryl Terrell via conference call Commissioner Ezra Meyer Commissioner Topf Wells Commission Meeting Call to order: Commissioner Hovel called the meeting to order at 8:03 a.m. 1. Opening A. Welcome Guests 1. Mike Dailey, City of Madison 2. Rebecca Harring, Wells Fargo 3. Tom Pasch, Wells Fargo 4. Krista Sommerfeldt, MSA Professional Services 5. Mike Lawton, Boardman & Clark B. Announcements The newest member of the MMSD Commission, Topf Wells, was introduced and welcomed to the District. 2. Appearances by the Public None.

4 3. Consent Calendar Discussion: The Commission Meeting Minutes of October 11, Action: Commissioner Meyer moved, seconded by Commissioner Hendrick that the Commission approve the Consent Calendar. Motion carried unanimously. 4. Review and Approval of Sewer Extension Plans Presenter: Curt Sauser, Engineering Technician Description: The following sewer extension plans were reviewed and placed on file: Monona Drive Phase 3, City of Monona Kilkenny Farms, Phase 1, Village of Waunakee Action: Commissioner Meyer moved, seconded by Commissioner Hendrick that the following resolutions be adopted: Attachment: R1 Monona Drive Phase 3, City of Monona Attachment: R2 Kilkenny Farms, Phase 1, Village of Waunakee Motion carried unanimously. 5. Approval of Plans & Specifications Process Control System Upgrade Presenter: Matt Allen, Assistant Operations Engineer Description: Approval of Plans & Specifications PCS Upgrade Project Discussion: Mr. Allen provided a brief description of items that were included in the bid set. The current engineer's cost estimate for construction bidding is $1.598 million; this amount is included in the 2013 capital budget request of $5.034 million. Direct purchases by District staff for computer hardware and networking hardware estimated at $65,000 and $32,000, respectively, are also included in the engineer' s cost estimate. Two items not included are professional services costs for the engineer of record, Donohue, and a programming services contingency; these costs are estimated at $125,000 and $285,000, respectively. Commissioner Hovel inquired why construction costs were a small proportion of total project costs. Mr. Allen offered the explanation that this project involved more software development costs than typical construction projects. Mr. Allen then offered to supply Commissioner Hovel with additional information that had been previously presented at a Commission meeting.

5 Action: Commissioner Wells moved, seconded by Commissioner Meyer that the Commission approve the recommended plans and specifications for the Process Control System Upgrade Project. Motion carried unanimously. 6. Review and Adoption of the Updated 2013 Preliminary Budget Presenter: Michael Mucha, Chief Engineer and Director Description: Review and Approval of the Updated 2013 Preliminary Budget Discussion: Mr. Mucha highlighted changes made in recent weeks to the budget and requested the 2013 preliminary budget be approved and adopted. Action: Commissioner Meyer moved, seconded by Commissioner Hendrick that the Commission approve and adopt the Updated 2013 Preliminary Budget. Motion carried unanimously. 7. Review and Adoption of the 2013 Proposed Sewer Service Charge Rates and Septage Disposal Rates Presenter: Jeff Brochtrup, Director of Administration Description: Mr. Brochtrup presented the 2013 Proposed Sewer Service Charge Rates and Septage Disposal Rates. Discussion: Mr. Brochtrup presented the proposed service charge rates and septage rates for He reported that the primary drivers for the proposed 2013 rates are a budgeted service charge increase of 6.34% along with a decrease in volume loadings and an increase in debt service costs allocated to collection system projects. The additional debt service for collection system projects results in more costs being allocated to the volume and actual customer billing parameters. He presented trends in wastewater loadings, proposed changes in service charge and septage rates, and highlighted communities that are projected to see the most significant changes in service charges in He requested that the Commission approve the proposed rates for 2013 by resolution. Action: Commissioner Meyer moved, seconded by Commissioner Wells that the Commission approve and adopt Resolution No. 3 (see Attachment: R3), adopting the proposed service charge rates and septage rates for Motion carried unanimously. 8. Review and Adoption of the 2013 Proposed Application Fees for Wastewater Generated Outside the District Presenter: Dave Taylor, Director of Special Projects Description: Mr. Taylor presented the 2013 Proposed Application Fees for Wastewater Generated Outside the District.

6 Discussion: Mr. Taylor presented the recommended fee structure for the 2013 Application Fees for Wastewater Generated Outside the District. He explained that the District recovers costs associated with the acceptance of waste generated outside of the District s service area by assessing an application fee. District policy requires that the fee structure be reviewed and adopted annually. Action: Commissioner Hendrick moved, seconded by Commissioner Meyer that the Commission approve and adopt the 2013 Proposed Application Fees for Wastewater Generated Outside the District. Motion carried unanimously. 9. Oral Reports & Updates Presenter: Paul Nehm, Director of Operations and Maintenance Report/Update: Operations Report Mr. Nehm presented the operations data for September. The effluent quality continued to be excellent. He noted that there currently is adequate Metrogro storage capacity until early April and that additional Metrogro application is anticipated in November (application in November will extend the storage capacity). He noted that O&M personnel and Engineering staff had met with the architects who are conducting the Space Needs Study. Nehm also reported that the contract with EMA, Inc. to perform the Staffing Study is being completed and will be presented at the next Commission meeting. The workgroup presentation was on the ultraviolet disinfection system. The District was an early adopter of ultraviolet disinfection. Nehm introduced Operations Engineer Steve Reusser and Relief Operator Dianne Krewald. Mr. Reusser described the disinfection system and its power usage. Ms. Krewald has been responsible for maintenance and operability of the UV system. She showed pictures of components and explained some of the maintenance problems that can occur. Action: None. Presenter: Commission Discussion CARPC Update Report/Update: No report. Action: None. Presenter: Michael Mucha, Chief Engineer and Director Report/Update: Mr. Mucha reminded the Commission of a planned tour scheduled for Monday, October 29, The tour will be of the 11 th Addition construction currently taking place at the District. Action: None. 10. Future Agenda Topics Commissioners Hovel and Hendrick requested the topic of Treatment Plant Connection Charges Excess Capacity Charges be placed on the agenda as a Study Session for an upcoming meeting.

7 11. Other Business Allowed by Law Action: None. 12. Adjournment Action: Commissioner Wells moved, seconded by Commissioner Meyer that the Commission meeting be adjourned. Motion carried unanimously. Regular Meeting of the Commissioners October 25, 2012 Ezra J. Meyer, Secretary Future Meetings: Thursday, November 15, 2012, 8:00 a.m. Regular Commission Meeting Thursday, November 29, 2012, 8:00 a.m. Regular Commission Meeting & Study Session Thursday, December 13, 2012, 8:00 a.m. Regular Commission Meeting & Study Session

8 Attachment: R1 RESOLUTION NO: 1 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Monona Drive Reconstruction Phase 3, City of Monona, on October 11, 2012, by Justin Bilskemper, Strand Associates, and WHEREAS, the project consists of replacing 4,772 feet of 8 inch and 323 feet of 10 inch sanitary sewer on Monona Drive and Dean Avenue in the City of Monona and the City of Madison. The existing sewer is in poor condition and is being replaced in conjunction with the street reconstruction project, and WHEREAS, the project involves the replacement of an existing flow monitoring manhole on Dean Avenue that is used by MMSD for calculating quarterly sewer service charges, and WHEREAS, the proposed sanitary sewer extension will connect to sewerage facilities of the City of Monona and the City of Madison and MMSD s East Interceptor, and WHEREAS, no new areas are being served and no additional flows are anticipated, and WHEREAS, interceptor connection charges for the areas being served have been paid, and WHEREAS, plan review fees are due, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated August 29, 2012 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Monona Drive Reconstruction Phase 3, City of Monona, submitted on October 11, 2012, by Justin Bilskemper, Strand Associates, be approved subject to the following conditions: 1. That the City of Monona shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That proposed manhole MH SAN 64 on Dean Avenue be constructed as a flow monitoring manhole. A shop drawing for said manhole shall be submitted to MMSD staff for review and approval prior to fabrication.

9 3. That the City of Monona shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 4. That the City of Monona shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 5. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 6. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on October 25, 2012.

10 Attachment: R2 RESOLUTION NO: 2 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Kilkenny Farms Phase 1, Village of Waunakee, on October 12, 2012, by Charles Bongard, MSA Professional Services, and WHEREAS, the project consists of installing 5,258 feet of 8 inch sanitary sewer and 3,970 feet of 12 in sanitary sewer on Kerry Drive, Kildare Way, Outlot 20, Peaceful Valley Parkway, Simon Crestway, Tierney Drive, Water Wheel Drive and West Street to serve Phase 1 of the development, and WHEREAS, the proposed sanitary sewer extensions will connect to the Village of Waunakee s sewerage facilities and MMSD s Northeast Interceptor/Waunakee DeForest Extension, and WHEREAS, the lands to be immediately served are Lots 33 37, , , , OL4, OL13 OL17, OL21 and OL22 of the preliminary plat of Kilkenny Farms, as well as Lot 1 of CSM 13362, and WHEREAS, OL4, OL13, OL14, OL15 and OL22 of the preliminary plat are within an environmental corridor which is recognized by the Capital Area Regional Planning Commission, and anticipated use of these lots is considered permanent open space, and WHEREAS, the preliminary plat document states that OL4 and OL15 are being dedicated to the public for park purposes, and WHEREAS, parts of Lots , and 264 of the preliminary plat fall within a nonbuildable 75 wetland buffer zone that is also in an environmental corridor and considered permanent open space, and WHEREAS, Lots 62, and of the preliminary plat are being connected to a dry sanitary sewer pipe that will be constructed to facilitate road improvements but will not be connected to the public sanitary sewerage system at this time, and WHEREAS, Lots of the preliminary plat and Lots 2 4 of CSM are not fully within the Urban Service Area boundary, or the Madison Metropolitan Sewerage District service area, and WHEREAS, the Village of Waunakee has submitted a letter to MMSD ensuring that Lots of the preliminary plat and Lots 2 4 of CSM will not be developed until added to the Urban Service Area and the MMSD service area, and WHEREAS, MMSD sewer connection fees for Lot 1 of CSM have been partially paid as MMSD plan number , and

11 WHEREAS, interceptor and treatment plant connection charges for the lands to be served have not been paid, and WHEREAS, plan review fees are due, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated October 22, 2012 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Kilkenny Farms Phase 1, Village of Waunakee, submitted on October 12, 2012, by Charles Bongard, MSA Professional Services, be approved subject to the following conditions: 1. That Village of Waunakee shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That MMSD sewer connection fees for OL4, OL13, OL14, OL15, OL22, and parts of Lots , and 264 of the preliminary plat that fall within a non buildable 75 wetland buffer zone are deferred. Said deferred MMSD sewer connection fees will become due if the lands are built upon or improved and determined by MMSD to be served by sanitary sewer service. 3. That Lots of the preliminary plat and Lots 2 4 of CSM are ineligible to be served by the public sewerage system. As laterals to serve these lots are being installed with the plans being approved, MMSD connection fees will become due on the date that said lots are added to the MMSD service area. 4. That MMSD connection fees for Lots 62, and shall be deferred until such time as the sewer pipe which serves these lots is connected to the public sewerage system. 5. That prior to connection of said sanitary sewer extensions to the public sewerage system, the Village of Waunakee shall have paid to the MMSD the sum of $121, for payment of $90, in Northeast Interceptor/Waunakee DeForest extension connection charges and $31, in treatment plant connection charges for the lands to be served, said lands being Lots 33 37, , , , OL16 OL17 and OL21 of the preliminary plat of Kilkenny Farms, as well as Lot 1 of CSM

12 6. That interceptor and treatment plant connection charge rates are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 7. That if said interceptor and treatment plant connection charges remain unpaid after connection of the said sewer extensions to sewers within the public sewerage system, appropriate interest on the unpaid balance shall be charged to the Village of Waunakee by the MMSD. 8. That the Village of Waunakee shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 9. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 10. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on October 25, 2012.

13 Attachment: R3 RESOLUTION: R3 MADISON METROPOLITAN SEWERAGE DISTRICT RE: 2013 Sewer Service Charge and Septage Rates Be It Resolved by the Commission of the Madison Metropolitan Sewerage District, located in Madison, Wisconsin that the following rates be adopted effective January 1, Service Charge Rates Parameter 2013 Rates Volume $ per MG CBOD $ per pound Suspended Solids $ per pound Nitrogen $ per pound Phosphorus $ per pound Equivalent Meters $22.84 per year Actual Customers $19.32 per year 2013 Septage Rates Parameter 2013 Rate Septic Tank Wastes $19.00 per 1,000 gal Holding Tank Wastes $3.58 per 1,000 gal Grease Trap Wastes $96.10 per 1,000 gal Settling Basin Wastes $ per 1,000 gal Portable Toilet Wastes $59.90 per 1,000 gal Administrative Fee $20.64 per month The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on October 25, 2012.

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26 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf Wells Commissioner Lead Staff: Curt Sauser, Engineering Technician Requested Action: Request approval of 1 sewer extension: A. Emerick Oaks CSM, City of Madison Commission Agenda Report Meeting of November 15, 2012 Sewer Extensions Financial Impact, Background, Analysis and Options: To be presented at commission meeting Next Steps Upon commission approval, MMSD will forward plans to DNR for consideration.

27 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf Wells Commissioner Commission Agenda Report Meeting of November 15, 2012 Review and Adoption of 2013 Annexation Charges and Plan Review Fees Lead Staff: Bruce Borelli Director of Engineering Requested Action: Move to approve Option 1 and adopt the proposed annexation charges and plan review fees effective January 1, 2013, in accordance with MMSD policy. Attachments: None. Financial Impact: The annexation charges cover District expenses for the annexation petition process. The plan review fee covers District expenses for the plan review and approval process for newly sewered areas. The adopted 2013 budget includes $54,000 in revenues from annexation charges and plan review fees. Background: Annexation charges and plan review fees were implemented by District policy in 2005 and are intended to recover all District expenses associated with these activities. They are based on historical cost information and are adjusted annually to reflect wage and benefit changes. To reduce annual variability, the charges are based on a rolling five year average. Analysis and Options Option 1: Change the charges and fees to the following recommended amounts to be effective January 1, 2013.

28 Annexation charge per annexation petition area Plan review fee per sewer extension plan serving a new area 2012 Proposed for 2013 $1,500 $1,800 $1,050 $1,200 Option 2: Take no action on revised charges and fees for This action would not be consistent with District policy. Next Steps If approved, the revised annexation charges and plan review fees will be implemented on January 1, 2013.

29 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf Wells Commissioner Lead Staff: Paul Nehm Director of Operations and Maintenance Commission Agenda Report November 15, 2012 Review and Approval of Staffing Study Contract Requested Action: Approval to enter into a contract with EMA, Inc. to conduct a Staffing Study for the District. Attachments: Attachment 1 Proposal Prices Financial Impact: $130,000 is included in the 2013 budget for this study. Background: District management feels it is important to have an independent organization review the staffing needs of the District. Significant capital construction is occurring and more will be taking place in These facilities will need to be operated and maintained. Completion of a study to review current operations and anticipate personnel needs for the facilities to be placed in service during the next several years is critical to provide a plan to meet future needs. The District is also conducting a Space Needs Study. Information from the Staffing Study will serve as input to the Space Needs Study. Although the Staffing Study will concentrate on the Operations and Maintenance Department, the Consultant will also address the needs of the other departments within the District. A Request for Qualifications was sent to twenty two firms in July. Two firms (EMA, Inc. and Brown and Caldwell) submitted qualification statements. Both firms were asked to present proposals. Written proposals were received on September 6, The proposals were reviewed by a nine person selection team of District employees from various workgroups. Each firm made a presentation to the selection team on September 14, Based on the written proposal and the presentations, the team recommended that EMA, Inc conduct the study. The cost estimate from each firm is shown in Attachment 1. The proposed price from EMA, Inc. is $129,830.

30 Analysis and Options Option 1 is to award the project to EMA, Inc. It is recommended that this option be selected. EMA would complete the project by the end of March This will provide recommendations that can be addressed prior to the start of the 11 th Addition. It will also provide guidance for staffing during the Process Control System and Pump Station 18 start ups. Option 2 is to award the project to Brown and Caldwell. The selection team felt that this firm could adequately complete the project, but the scope included more than was required and the cost was significantly higher than the EMA cost. This option is not recommended. Option 3 is to perform the study internally. This would eliminate the independent review and would not take advantage of the experience that either of these firms has gained at other utilities. It would also put another time demand on existing staff. This option is not recommended Next Steps If the project is awarded to EMA, they are ready to begin in mid November. A kick off meeting will be organized immediately.

31 Attachment 1 Staffing Study Proposal Pricing Firm Hours Price Brown and Caldwell 1169 hours $216,466 EMA, Inc. 552 hours $129,830

32 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf Wells Commissioner Lead Staff: Dave Taylor Director of Special Projects Requested Action: No action is required receive for information. Attachments: Yahara WINs Newsletter Commission Agenda Report November, 2012 Meeting Phosphorus Management Strategy Financial Impact: There is no short term impact. The pilot project will have an annual cost to MMSD of approximately $127,000 per year for a three year period starting in Background: The commission receives monthly updates on key issues related to selecting a phosphorus management strategy. Analysis and Options Brief updates will be provided on the adaptive management work plan and related discussions with the Yahara Pride Farm Workgroup, the October 25 th meeting with DNR staff, the North American Lake Management Society Conference, District participation in the upcoming Mississippi River Dialogues Planning Workshop (November 28 30), and other relevant topics. Next Steps 1. Planning for the third meeting of Yahara WINs strategic planning workgroup and executive committee 2. Continued fine tuning of work plan for engaging farm producers 3. Developing first annual report for the Yahara WINs project

33 Yahara WINs YAHARA WATERSHED IMPROVEMENT NETWORK Cover Crop Program: Dane County, Yahara Pride and Clean Lakes Alliance partnered to plant 800-acres of cover crops in the Pilot Watershed intended to reduce nutrient runoff this winter. Mississippi River Basin Initiative (MRBI): Dane County secured this $1.3 million dollar grant from USDA/NRCS to reduce nutrient runoff in the Pilot Watershed. They have already signed up $200,000 in practices. The Work plan to target and install phosphorus-reducing agricultural practices is being developed in cooperation with Yahara Pride Farmers. The current draft includes: Newsletter 1, November 2012 The purpose of the Yahara WINs pilot project is to test the innovative and collaborative watershed adaptive management approach to cost-effectively meet regulatory requirements for phosphorus while improving water quality in our rivers, streams and lakes. Phosphorus Reducing Practices Continue To Be Installed Tier 1: 1-time payment for Baseline Information/ Planning Tier 2: Per acre payments for installing practices aimed at keeping soil and nutrients in place. Tier 3: 1-time payment for installing practices aimed at reducing nutrient loss due to large rainfall/ snow melt conditions. Aerial seeding allowed planting before the harvest of corn for silage. Dane County Photo. Cover crops are helping to keep phosphorus out of our waterways this winter. Starting in January, partners contributions will start funding phosphorus-reducing practices. Yahara WINs Partnership Growing Yahara WINs includes a diverse partnership focused on improving water quality and meeting permit requirements. Currently, this partnership includes: Point Source Dischargers: MMSD, V. Arlington, V. Oregon, Stoughton Utilities, MG&E, C. Middleton, WDNR Stormwater Permittees: T. Blooming Grove, T. Bristol, T. Burke, T. Cottage Grove, T. Dunn, T. Middleton, T. Westport, T. Windsor, V. Cottage Grove, V. DeForest, V. Maple Bluff, V. McFarland, V. Oregon, V. Shorewood Hills, V. Waunakee, C. Fitchburg, C. Madison, C. Middleton, C. Monona, C. Stoughton. Other Signatories and Interested Parties: Clean Lakes Alliance, Clean Wisconsin, Dane County, Sand County Foundation, USGS, Yahara Pride Farms, CARPC, DATCP, Friends of Badfish Creek, The River Alliance, USEPA, Yahara Lakes Association Leaf Management Study Underway USGS, DNR, the City of Madison, Yahara WINs and the Fund for Lake Michigan are partnering on a Leaf Management Study. This four-year, paired basin study is looking at the benefits of various leaf management practices by monitoring inpipe water quality as well as the quantity of material collected in specially designed end-of-pipe nets. Data generated in this study will help calibrate stormwater models to credit effective phosphorus reduction from leaf management and help inform municipalities on water quality benefits of various practices. Photo, courtesy of USGS

34 Page 2: Yahara WINs Newsletter, Nov Partner Update The UW-Madison Water Resources Management Practicum started work on their year-long project to identify and stabilize transient sediments within the Pilot Watershed. The UW Soils Department, and partners, received notification of Conservation Innovation Grant (CIG) funds and started two projects aimed at improving SNAP PLUS and allowing us to focus resources on the most valuable phosphorus reducing practices. These projects involve winter runoff and runoff from barnyards/night pastures. EPA Regional 5 Administrator, Susan Hedman, has visited the Pilot Area and met to discuss and support Yahara WINs. The Yahara Pride Farm Board now holds a Liaison position on the Yahara WINs Executive Committee and Yahara WINs is now represented on the Yahara Pride Farm Board. Monitoring Update Four new USGS Gaging stations are installed in the Pilot Watershed. These are funded jointly by USGS and the Sand County Foundation. Water quality and quantity data is being generated. Links to the data can be found at : USGS Station in Pilot Watershed Pilot Watershed with USGS Gage Locations Your help is needed! To date, we have held two Strategic Planning Workgroup meetings and two Executive Committee meetings. Meeting notes and presentations can be found at: YaharaWINSMeetings.htm. During the last Strategic Planning Workgroup meeting, we discussed what factors would be the most important considerations when partners decide whether to continue participating into a full-scale Watershed Adaptive Management Project. The most commonly noted include: cost (with and without grant funding), funding availability and the ability to meet regulatory requirements. As you look to the future, are there other items you need to understand? Please kathyl@madsewer.org. Please help us improve future newsletters: Was the content helpful? Was the level of detail appropriate? Does the format work for you? What could be done better? Please comments to kathyl@madsewer.org. We appreciate your help! To remove your name from our mailing list, please kathyl@madsewer.org. Questions or comments? us at kathyl@madsewer.org or call , ext. 278.

35 MADISON METROPOLITAN SEWERAGE DISTRICT 1610 Moorland Road Madison, WI Telephone (608) Fax (608) D. Michael Mucha, P.E. Chief Engineer & Director Note: All dates are tentative and subject to change Upcoming Agenda Items Commission Meeting Date 11/15/2012 Thursday Meeting Finalized X Meeting/Event Commission Meeting Potential Agenda Items COMMISSIONERS Caryl E. Terrell President Thomas D. Hovel Vice-President Ezra J. Meyer Secretary John E. Hendrick Commissioner Topf Wells Commissioner Cash Statements including sinking funds o Emerick Oaks CSM, City of Madison Review and Adoption of the 2013 Proposed Interceptor Connection Charge Rates and Treatment Plant Connection Charge Rates Sauser Review and Adoption of the Proposed 2013 Annexation Hearing Charges and Plan Review Fees Borelli Tentative: Review and Approval of Staffing Study Contract Nehm Phosphorus Management Strategy Taylor 11/29/2012 Thursday X Commission Meeting & Study Session Review and Adoption of the 2013 Proposed Interceptor Connection Charge Rates and Treatment Plant Connection Charge Rates Sauser Award of Professional Services Agreement for Strategic Communications Services Mucha 11/29/2012 X Study Session Topic: Treatment Plant Connection Charges Excess Capacity Charges Commission Request 12/13/2012 X Commission Cash Statements Thursday Meeting Review of Bids and Award of Contract: Northeast Interceptor SEI to FEI Relief/Replacement Borelli Phosphorus Management Strategy Taylor 12/13/2012 X Study Session Topic: Financial Management Policies Brochtrup 1/17/2013 X Commission Cash Statements Meeting Approval of 4 th Quarter 2012 Sewer Service Bills Gebert Phosphorus Management Strategy Taylor Closed Session: Compensation & Pay Plan

36 Subject: Calendar Date: November 9, 2012 Open Session: Related Action to Closed Session 1/31/2013 X Commission Meeting & Study Session 1/31/2013 STUDY SESSION 2/14/2013 X Commission Meeting 2/28/2013 X Commission Meeting & Study Session 2/28/2013 STUDY SESSION 3/14/2013 X Commission Meeting 3/28/2013 X Commission Meeting & Study Session Cash Statements Phosphorus Management Strategy Taylor Cash Statements Tentative: Review of Bids & Award of Contract for New Vehicles 2013 Lynch Phosphorus Management Strategy Taylor Tentative: Review of Bids and Award of Contract for Final Clarifier Coating Project Lynch Tentative: Review of Bids and Award of Contract for Asphalt Resurfacing Project Lynch Tentative: CliftonLarsonAllen LLP Discussion of 2012 Audited Financial Statements Fox 3/28/2013 STUDY SESSION 4/11/2013 X Commission Meeting 4/25/2013 X Commission Meeting & Study Session 4/25/2013 STUDY SESSION 5/16/2013 X Commission Meeting 5/30/2013 X Commission Meeting & Study Session 5/30/2013 STUDY SESSION 6/13/2013 X Commission Meeting Cash Statements Approval of 1 st Quarter 2013 Sewer Service Bills Gebert Phosphorus Management Strategy Taylor Tentative: Approval of Final MMSD Annual Report Fox Cash Statements including sinking funds Phosphorus Management Strategy Taylor Cash Statements 2

37 6/27/2013 X Commission Meeting & Study Session 6/27/2013 STUDY SESSION 7/11/2013 X Commission Meeting 7/25/2013 X Commission Meeting & Study Session 7/25/2013 STUDY SESSION 8/15/2013 X Commission Meeting 8/29/2013 X Commission Meeting & Study Session 8/29/2013 STUDY SESSION 9/12/2013 X Commission Meeting 9/26/2013 X Commission Meeting & Study Session 9/26/2013 STUDY SESSION 10/10/2013 X Commission Meeting 10/24/2013 X Commission Meeting & Study Session Subject: Calendar Date: November 9, 2012 Phosphorus Management Strategy Taylor Tentative: Review and Approval of CMAR Allen Tentative: Capital Improvement Plan Review & Approval Simon Cash Statements Approval of 2 nd Quarter 2013 Sewer Service Bills Gebert Phosphorus Management Strategy Taylor Tentative: 2014 Budget Preparation Cash Statements Phosphorus Management Strategy Taylor Cash Statements Preliminary Budget Presentation Mucha Phosphorus Management Strategy Taylor Public Hearing and Budget Discussion Mucha Cash Statements Approval of 3 rd Quarter 2013 Sewer Service Bills Gebert Follow up Discussion on the Preliminary Budget Mucha Phosphorus Management Strategy Taylor Review and Adoption of the Updated 2014 Preliminary Budget Mucha Review and Adoption of the 2014 Proposed Sewer Service Charge Rates and Septage Disposal Rates Brochtrup Review and Adoption of the 2014 Proposed Application Fees for Wastewater Generated Outside the District Taylor 3

38 10/24/2013 STUDY SESSION 11/14/2013 X Commission Meeting WEDNESDAY 11/27/ /12/2013 STUDY SESSION 1 st Meeting of the month Cash statement (sinking fund information included in May and November) X Commission Meeting & Study Session 11/27/2013 STUDY SESSION 12/12/2013 X Commission Meeting & Study Session Capital Budget Update (possibly no report in November) Subject: Calendar Date: November 9, 2012 Cash Statements including sinking funds Review and Adoption of the 2014 Proposed Interceptor Connection Charge Rates and Treatment Plant Connection Charge Rates Sauser Review and Adoption of the Proposed 2014 Annexation Hearing Charges and Plan Review Fees Borelli Phosphorus Management Strategy Taylor Cash Statements Phosphorus Management Strategy Taylor All Meetings Sewer extensions and voids as necessary Annexation Hearings as required Policy Issue Discussions as necessary Interim Financial Resolutions (as needed and typically in January) 2 nd Meeting of the month Operations Reports Future Agenda Topic Future Discussion on Policy Regarding Delinquent Sewer Extension Charges Miscellaneous Topics: CWF Bonds (as needed) Municipal Obligation & Financial Assistance Agreement part of CWF Bond Annexations as needed Sewer Use Ordinance (as needed) Award Contracts & Project Closeouts (as needed) Automatic Annexations please check with Curt Sauser Commission & Staff Discussion 4