NOTICE OF REGULAR MEETING

Transcription

1 NOTICE OF REGULAR MEETING PLEASE TAKE NOTICE that there will be a regular meeting of the Commission of the Madison Metropolitan Sewerage District at 8:00 a.m., on Thursday, July 14, 2016 at the Maintenance Facility Training Room at 1610 Moorland Road, Madison, Wisconsin The Commission will consider, and may take action, on the matters set forth on the attached Agenda. If any matter on the Agenda is to be considered in closed session of the Commission, please be advised that following the closed session the Commission will reconvene into open session for purposes of taking any action based on the closed session and concluding its agenda. Date: July 11, 2016 D. Michael Mucha, P.E. Chief Engineer and Director Any person who has a qualifying disability as defined by the Americans with Disabilities Act that requires the meeting or materials at the meeting to be in an accessible location or format must contact the Chief Engineer Director at , 1610 Moorland Road, Madison, Wisconsin, at least twenty-four hours prior to the commencement of the meeting so that any necessary arrangements can be made to accommodate each request. 1. Opening A. Call to Order B. Welcome Guests C. Announcements Introduction of Jen Hurlebaus, Project Engineer and Drew Suesse, Regulatory Compliance and Process Engineer 2. Appearances by the Public 3. Consent Calendar A. Approval of Commission Meeting Minutes from B. Approval of Cash Statement-Operating Fund C. Approval of Cash Statement-Capital Projects Fund D. Acceptance of Work: Rimrock Interceptor Rehabilitation/Replacement - Borelli Commission Agenda Report Attachment 1: Project Map Attachment 2: Project Cost Summary Attachment 3: Resolution E. Review and Approval of Sewer Extension Plans-Post Commission Agenda Report 1

2 Attachment 1: Sewer Extension Vicinity Map Attachment 2: Sewer Extension Financial Summary New Construction Projects o Chapel Green Phase 3A, Village of DeForest Attachment 3: Chapel Green Phase 3A Map and Resolution o Eighth Addition to Blackhawk Subdivision Phase 9, City of Madison Attachment 4: Eighth Addition to Blackhawk Subdivision-Phase 9 Map and Resolution o Juniper Ridge Phase 2, Village of McFarland Attachment 5: Juniper Ridge Phase 2 Map and Resolution 4. Approval of 2nd Quarter 2016 Sewer Service Charges-Gebert Commission Agenda Report **Attachments provided the day of the meeting** 5. Review and Acceptance of Draft 2017 CIP-Simon Commission Agenda Report Attachment 1: 2016 Budget/2017 CIP Comparison 6. Chief Engineer and Director s Report A. Updates - Mucha B. Capital Projects Update-Simon Dashboard C. Regulatory Review-Kent Regulatory Review Summary Report D. Review Commission Calendar Future Meeting Schedule as of Future Agenda Topics 8. Other Business by Law 9. Adjournment 2

3 Meeting of the Commissioners of the Madison Metropolitan Sewerage District Thursday June 30, :00 a.m. MMSD Maintenance Facility Training Room, 1610 Moorland Road, Madison, WI Present: Commissioner Tom Hovel Commissioner Angela James Commissioner Ken Clark Commissioner Sara Eskrich (arrived at 8:07 A.M.) Commissioner James Martin Commissioner Ezra Meyer Commissioner Brad Murphy Commissioner Brian Potts Commissioner Tom Wilson Commission Meeting 1. Opening A. B. Commissioner Hovel called the meeting to order at 8:01 a.m. Welcome guests: Mike Zagrondnik, Baer Insurance Dennis Tweedale, Baer Insurance A.B. Orlik, Warm at Twenty Below Announcements: Introduction of Chris Rentmeester. C. 2. Appearances by the Public 3. Consent Calendar None. A. Approval of Commission Meeting Minutes from B. Agreement to Transfer Sanitary Sewer Facilities from MMSD to the City of Verona C. Review and Approval of Sewer Extension Plans New Construction Projects o 5401 Tancho Drive-22 Slate, City of Madison o Hometown Grove, City of Verona o Heritage Gardens-Phase 2E, Village of DeForest Reconstruction Projects o Mendota County Park Pumping Station, Town of Westport Discussion: The minutes, Agreement to Transfer Sanitary Sewer Facilities from MMSD to the City of Verona (resolution attached), and Review and Approval of 3

4 Sewer Extension Plans (plans listed above under letter C-resolutions attached) were reviewed and placed on file. Action: Commissioner Meyer moved, seconded by Martin to approve the Consent Calendar. Motion carried 8-0 for items A and B (Commissioner Eskrich absent from vote). Motion carried for item C with a vote of Commissioner Wilson abstained from approval of the Mendota County Park Pumping Station, Town of Westport sewer extension reconstruction project and voted in favor of passing all other sewer extensions listed underneath letter C. *Commissioner Eskrich arrived after the vote at 8:07 A.M. 4. Policy Governance Next Steps *Chief Engineer and Director, Michael Mucha, requested this agenda topic be moved from topic 7 to topic 4 in the agenda. President Hovel adjusted the agenda to meet this request. Presenter: Michael Mucha, Chief Engineer and Director, Commissioner James, and Commissioner Martin Description: Discussion and approval of next steps. Discussion: Mr. Mucha and Policy Governance Subcommittee members Commissioners, Martin and James, brought forth a recommendation to approve a scope of work with consultant A.B. Orlik in order to develop a District Policy Book. Action: After discussion, Commissioner Wilson moved, seconded by Commissioner Meyer to schedule the first Policy Governance meeting during regular Commission business hours on November 10, 2016 and to begin the meeting at 7:30 AM in order to accommodate routine District business. Motion carried unanimously. 5. Review and Approval of Compliance Maintenance Annual Report (CMAR) Presenter: Matt Allen, Assistant Operations Engineer Description: Review and Approval of CMAR Report. Discussion: Mr. Allen presented information to the Commission explaining what CMAR is, the financial impact, analysis and alternatives, and next steps. Action: After discussion and questions, Commissioner Clark moved, seconded by Commissioner Eskrich to approve the proposed resolution. Motion carried unanimously. 4

5 6. Approval of Meeting Facilitation and Collaborative Problem Solving Training Presenter: Tim Stieve, Project Engineer Description: Requested action to authorize a 3-year professional services agreement with Madison College. Discussion: Mr. Stieve presented information to the Commission including financial impact, background, analysis and alternatives, and next steps. Action: After discussion, Commissioner Wilson moved, seconded by Commissioner Murphy to authorize the Chief Engineer and Director to execute a 3-year professional services agreement with Madison College at a cost not to exceed $92,000. These services will include facilitation of the Employee Leadership Council (ELC) meetings, as well as, Collaborative Problem Solving training for all members for the ELC and the Executive Team. Motion carried unanimously. 7. Study Session: District Insurance Coverage Presenter: Shirley Fox, Comptroller and guest speakers from Baer Insurance Description: Informational presentation. Discussion: Ms. Fox and guest speakers from Baer Insurance presented the Commission with an overview of insurance coverage the District currently carries. In addition, supplemental information was presented on varying options for consideration of additional coverages. Action: No official action was taken; however, the Commission gave guidance and requested that the topic to be placed on an upcoming meeting agenda for further discussion after staff had an opportunity to vet coverage options and bring forth viable recommendations based on feedback given at this meeting. *Commissioner James excused at 8:52 A.M. 8. Presentation of Draft 2017 CIP Presenter: Mike Simon, Assistant Chief Engineer and Director and Todd Gebert, Capital Planning Engineer Description: Informational presentation. Discussion: Mr. Simon and Mr. Gebert co-presented on the Draft 2017 Capital Improvements Plan. The presentation provided information on the financial impact, background of the process, analysis and alternatives, and next steps Action: No formal action taken. The Commission was given a hard copy of the Draft 2017 Capital Improvements Plan and asked to review and any questions and feedback to Mike Simon and Todd Gebert prior to the July 14, 2016 meeting. 5

6 *Commissioner Eskrich excused at 9:35 A.M. 9. Chief Engineer and Director s Report A. Updates A video clip from recent local news was played that involved staff from the District. The news coverage was about a recent time capsule-lunch box that was found at the District in the demolition of Shop 1. Mr. Mucha also mentioned that Dave Taylor, Director of Ecosystem Services will be presenting at an upcoming Commission meeting on CBOD parameter errors. Action: No action necessary. *Commissioner Murphy excused at 9:49 A.M. B. Operations Report Paul Nehm, Director of Operations and Maintenance, presented on current operations including May plant performance and flow data. Mr. Nehm also presented on the District s two discharge locations/permits and mentioned an upcoming tour after the July 28th meeting. Action: No action necessary. C. Regulatory Review Summary Report No report given. Action: No action necessary. D. Review of Commission Calendar Action: No action necessary. 10. Future Agenda Topics Action: No new topics were given, no action necessary. 11. Other Business Allowed by Law 12. Adjournment Action: No other business was discussed, no action necessary. Action: Commissioner Wilson moved, seconded by Commissioner Meyer that the meeting be adjourned. Motion carried 6-0 (Commissioner James, Eskrich, and Murphy absent from the vote). 6

7 Regular Meeting of the Commissioners June 30, 2016 Angela James, Secretary Future Meetings: Thursday, July 14, :00 a.m. - Regular Commission Meeting Thursday, July 28, :00 a.m. - Regular Commission Meeting Thursday, August 11, :00 a.m. - Regular Commission Meeting 7

8 R1 V3 MADISON METROPOLITAN SEWERAGE DISTRICT COMMISSION RESOLUTION Approving Transfer of Sewer Facilities from MMSD to the City of Verona WHEREAS, Madison Metropolitan Sewerage District ( MMSD ) owns and operates within the municipal limits of the City of Verona ( Verona ) an 8-foot diameter manhole known to MMSD as MH and approximately 60 lineal feet of 24-inch diameter cement lined ductile iron interceptor pipe from said manhole to MMSD Pumping Station 17 (collectively, the Facilities ); and WHEREAS, following transfer, the Facilities will function as a local sewer, serving only Verona, and will not function as a regional interceptor serving more than one municipality; and WHEREAS, capital costs for construction of the Facilities were paid for by MMSD and are being recovered through MMSD connection charges; and WHEREAS, the MMSD has determined that transfer of the Facilities to Verona, at no cost to Verona, is in the public interest and will relieve MMSD from maintenance and operational costs associated with the Facilities on the terms set forth in the Agreement attached hereto as Exhibit A, and incorporated by reference ( Agreement ); and WHEREAS, Verona has indicated its willingness to acquire the Facilities on the terms and conditions set forth in the Agreement and to assume all obligations with respect to the Facilities, whether known or unknown and including maintenance and operation costs, from the date of transfer forward. NOW, THEREFORE, BE IT RESOLVED by the Madison Metropolitan Sewerage District Commission, and in consideration of the above recitals which are incorporated by reference, as follows: 1. The Commission approves the transfer of the Facilities from MMSD to Verona on the terms set forth in the Agreement. 2. The Commissioners authorize D. Michael Mucha, Chief Engineer and Director, to execute the Agreement and transfer the Facilities on behalf of MMSD. The above and foregoing Resolution was duly adopted at a meeting of the Madison Metropolitan Sewerage District Commission on June 30, MADISON METROPOLITAN SEWERAGE DISTRICT COMMISSION 8

9 Thomas D. Hovel, President Attested by: Incorporated by Reference: D. Michael Mucha, Chief Engineer & Director Exhibit A - Agreement 9

10 PROPOSED RESOLUTION COMPLIANCE MAINTENANCE ANNUAL REPORT 2015 MADISON METROPOLITAN SEWERAGE DISTRICT MADISON, WISCONSIN June 22, R2 RESOLUTION ADOPTION OF COMPLIANCE MAINTENANCE ANNUAL REPORT 2015 MADISON METROPOLITAN SEWERAGE DISTRICT MADISON, WISCONSIN June 30, 2016 WHEREAS, it is a requirement under the District's Wisconsin Pollutant Discharge Elimination System (WPDES) permit issued by the Wisconsin Department of Natural Resources to file a Compliance Maintenance Annual Report (CMAR) for its wastewater treatment and collection system in accordance with Wisconsin Administrative Code NR 208, and WHEREAS, it is necessary to acknowledge that the governing body has reviewed the CMAR, and WHEREAS, the Commissioners of the Madison Metropolitan Sewerage District have reviewed the CMAR for the Nine Springs Wastewater Treatment Plant for calendar year 2015, which is attached to this resolution, and WHEREAS, this report gives an overall grade point average of 4.00, and WHEREAS, MMSD will continuously improve collection system and treatment plant operations and maintenance and continue to develop and improve controls in the future to avoid inadvertent discharges of wastewater and to ensure continued compliance with its WPDES permit, and WHEREAS, the Madison Metropolitan Sewerage District will continue to implement recommendations of the Collection System Facilities Plan, and plan and construct other planned projects at the Nine Springs Wastewater Treatment Plant which will address issues associated with maintaining compliance with its WPDES permit, and WHEREAS, the Madison Metropolitan Sewerage District will continue to develop a source reduction program for controlling chloride concentrations in influent flow to comply with its WPDES permit, NOW, THEREFORE, BE IT RESOLVED, that the Madison Metropolitan Sewerage District adopt the Compliance Maintenance Annual Report for the Nine Springs Wastewater Treatment Plant for calendar year 2015, and 10

11 FURTHER BE IT RESOLVED, that the Madison Metropolitan Sewerage District submit the same report to the Department of Natural Resources informing them of the District's wastewater management activities and the physical condition and performance of the conveyance treatment works for calendar year 2015, and the District's future plans to address identified needs. 11

12 R3 RESOLUTION WHEREAS, plans for sanitary sewer extension were submitted to the Madison Metropolitan Sewerage District (MMSD) for the 5401 Tancho Drive 22 Slate project in the City of Madison, on May 13, 2016, by James Leedom, Sigma Group on behalf of the City of Madison, and WHEREAS, the project will install approximately 1,251 LF of 8 inch sanitary sewer in an easement within the apartment complex containing 7 apartment buildings with 264 units and 381 bedrooms, and WHEREAS, the proposed sanitary sewer extension will connect to City of Madison sewers within the MMSD s Northeast Interceptor/Waunakee DeForest extension, and WHEREAS, plan review fees are due, and WHEREAS, connection charges for the areas being served have not been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated June 24, 2016, stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extension submitted on May 13, 2016, by James Leedom, Sigma Group on behalf of the City of Madison for 5401 Tancho Drive 22 Slate, City of Madison, be approved subject to the following conditions: 1. That the City of Madison shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Madison shall have paid to MMSD the sum of $45, for payment of $33, in Northeast Interceptor/Waunakee DeForest Extension connection charges and $12, in treatment plant connection charges. 3. That interceptor and treatment plant connection charges are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 12

13 4. That, if said interceptor and treatment plant connection charges for the lands to be served remain unpaid after connection of the said sewer extensions to sewers within MMSD s system, appropriate interest on the unpaid balance shall be charged to the City of Madison by MMSD. 5. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 6. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 7. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on June 30,

14 R4 RESOLUTION WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District for Hometown Grove, in the City of Verona, on June 16, 2016, by Nathan Oswald, D Onofrio Kottke and Associates, Inc., and WHEREAS, the project consists of installing 830 feet of 8 inch sanitary sewer on Shubert Street and Mozart Street, and WHEREAS, the lands to be served are Lots 1 52 of the Hometown Grove plat, and WHEREAS, the proposed sanitary sewer extension will connect to the City of Verona s sewerage facilities and is within MMSD s Nine Springs Valley/Pump Station 17 Service Area, and WHEREAS, plan review fees have been not been paid, and WHEREAS, interceptor and treatment plant connection charges for the areas being served were previously paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated June 2, 2016 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Hometown Grove, in the City of Verona, submitted on June 16, 2016, by Nathan Oswald, D Onofrio Kottke and Associates, Inc., be approved subject to the following conditions: 3. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Verona shall have paid to MMSD the sewer plan review fee of $1, That the City of Verona shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 14

15 5. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 6. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on June 30,

16 RESOLUTION R35 WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Heritage Gardens Phase 2E, in the Village of DeForest, on June 21, 2016, by Brian Arcand, Snyder & Associates, and WHEREAS, the project consists of constructing 1,153 feet of 8 inch sanitary sewer within the right of way of Rumley Run, Skylark Lane and Evening Shade Lane to serve 28 residential lots, and WHEREAS, the lands to be served are Lots 61 66, , 106, 126, , of Heritage Gardens Phase 2E in the Village of DeForest, and WHEREAS, the proposed sanitary sewer extension will connect to the Village of DeForest s sewerage facilities and MMSD s Northeast Interceptor/Waunakee DeForest extension, and WHEREAS, Outlot 14 of the Heritage Gardens Phase 2E submittal is being dedicated to the public for park purposes and is recognized by the Capital Area Regional Planning Commission as environmental corridor, and WHEREAS, plan review fees are due, and WHEREAS, interceptor and treatment plant connection charges for the areas being served have not been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated June 9, 2016, stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Heritage Gardens Phase 2E, Village of DeForest, submitted on June 21, 2016, by Brian Arcand, Snyder & Associates, be approved subject to the following conditions: 1. That the Village of DeForest shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That prior to the connection of the proposed sewers serving said lands to the public sewerage system, the Village of DeForest shall have paid to MMSD the sum of 16

17 $22, for payment of $16, in Northeast Interceptor/Waunakee DeForest Extension connection charges and $6, in treatment plant connection charges. 3. That interceptor and treatment plant connection charges are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 4. That, if said interceptor and treatment plant connection charges for the lands to be served remain unpaid after connection of the said sewer extensions to sewers within MMSD s system, appropriate interest on the unpaid balance shall be charged to the Village of DeForest by MMSD. 5. That the Village of DeForest shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 6. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 7. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on June 30,

18 R6 RESOLUTION WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Mendota County Park Pumping Station, Town of Westport, on June 16, 2016, by Tom Stetzer, Strand Associates, and WHEREAS, the proposed sewer extension consists of rehabilitation of the existing Mendota County Park pumping station and installing 251 feet of new 8 inch force main, and WHEREAS, the proposed extension will connect directly to MMSD's West Interceptor, West Point Extension, in Mendota County Park, and WHEREAS, interceptor and treatment plant connection charges for the lands to be served have been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated June 2, 2016 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extension for Mendota County Park Pumping Station, Town of Westport, submitted on June 16, 2016, by Tom Stetzer, Strand Associates, Inc. be approved subject to the following conditions: 1. That the Town of Westport shall invite MMSD to the preconstruction meeting for the force main project. Contact Bruce Borelli at (ext. 206) to coordinate. 2. That the Town of Westport shall require the contractor making the force main connection to MMSD s facilities to obtain a direct connection permit from MMSD. 3. That the Town of Westport shall submit a plan to MMSD for review and approval for the connection of the proposed force main to MMSD s West Point Extension Force Main a minimum of two weeks prior to making the connection. Said plan shall include details for bypassing wastewater from the Town of Westport s Mendota County Park Pumping Station and draining the West Point Extension Force Main. Contact Bruce Borelli or Todd Gebert at MMSD at to coordinate submittal requirements. 18

19 4. That the Town of Westport shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as built plans in the case of any significant deviations from the original design. 5. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 6. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on June 30,

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28 WELLS FARGO CREDIT CARD CHARGES Billing dates 5/05/ /04/2016 VENDOR ACT Sage Summit 2016 Amazon.com Amazon.com Amazon.com Amazon.com Amazon.com Amazon.com Amazon.com Best Buy Canaan Site Furnishings Copp's CSWEA Digital Signage E-Ride Industries Event Essentials Farm and Fleet Font Shop Get Wireless Getty Images Home Depot Indeed.com Isolite Linked In.com Max Group LLC MetroFax and Efax Services Milwaukee Water Council Moss Holding Co. multiple Scientific Distributors Signs by Tomorrow Staples Vanton Pump Varidesk Wal-Mart Waste Wise Products Wellspring Software WI DSPS WI DSPS Windsor Breads Bakery & Coffeehouse Wisconsin Academy DESCRIPTION Conference registration fee A/V parts Automotive parts and jump starter Office supplies Cell phone cases and holsters Computer supplies, equipment & network hardware Safety equipment - life lines, buoys Telephones Maintenance Facility ice machine Maintenance Facility recycling receptacles District Adaptive Management event Education seminar registration fee A/V parts Parts District Adaptive Management event Lawn sweeper and coveralls Computer license Parts for remote notification alarm system Images for District kiosk Garden stakes Job ads-dir. Of Planning, Procurement, Relief Oper Exit signs May business subscription for recruiting High visibility clocks faxing service fee Water Summit 2016 registration fee Maint Fac District flat panel fabric wall maps Questica User conference travel expenses Struvite harvesting sample bags District Adaptive Management & CSWEA events Label maker tape Pump parts Height adjustable, standing desk Supplies Maint Fac recycling receptacles - 50% down paym PrintBoss annual contract renewal Backflow preventer registrations Journeyman Electrician license renewals - 4@ District Adaptive Management event Science, Policy and Water Summit reg fee Expedia istock Hotel overcharge re training in Chicago refund Images downloading double charge refund 28 AMOUNT , , , , , , , , (1,977.20) (342.88) $ 20,328.94

29 COMMISSION AGENDA REPORT Meeting of July 14, 2016 Acceptance of Work: Rimrock Interceptor Rehabilitation/Replacement Lead Staff: Bruce Borelli-Director of Engineering Requested Action: The Commission is requested to accept the Rimrock Interceptor Rehabilitation/Replacement project in accordance with the attached resolution. Attachments: Attachment 1: Project Map Attachment 2: Project Cost Summary Attachment 3: Resolution Financial Impact: This is the final construction payment associated with the Rimrock Interceptor Rehabilitation/Replacement project. The total project cost, which includes construction, salaries, direct purchases, permits, contracted services, etc., is estimated to be $960,000. This is approximately $90,000 below the total amended budget amount of $1,050,000. The original budget amount was $849,000. Details concerning project costs are shown in Attachment 2: Project Cost Summary. Funding for the project came from a loan through the WDNR Clean Water Fund Loan program. Background: The Rimrock Interceptor was installed in 1959 and consisted of approximately 3,800 feet of 12inch diameter concrete sewer. No major improvements or capacity upgrades had been made since the interceptor was installed. Portions of the interceptor lacked adequate capacity for future peak flows, had inflow/infiltration problems, and suffered from concrete corrosion above the normal waterline. The interceptor also had sagged in several locations, causing increased maintenance (i.e., cleaning) and an increased risk of overflows. The Rimrock Interceptor Rehabilitation/Replacement project was undertaken to correct these deficiencies. Design for the Rimrock Interceptor Rehabilitation/Replacement began in early 2015 and was completed late in the year. Construction took place in the winter of 2015/2016. The rehabilitation/replacement project, which was located immediately west of the Nine Springs Treatment Plant (see Attachment 1: Project Map), included lining approximately 1,600 feet of deteriorated 12-inch diameter concrete pipe and open cut replacement of approximately 2,000 feet of pipe. Where replaced, the new interceptor consisted of 15-inch PVC pipe. The project 29

30 also included application of a protective coating to all manholes (both remaining and new). Bids for the project were opened on Thursday, December 3, On December 17, 2015, the Commission increased the total project cost from $849,000 to $1,050,000 and awarded the contract to the low bidder, E&N Hughes Co., Inc., at their low bid price of $823, E&N Hughes Co., Inc., has since completed all work included under the Rimrock Interceptor Rehabilitation/Replacement contract dated December 29, They have submitted acceptable evidence showing satisfaction of all claims/liens and compliance with the prevailing wage rate requirements of Section of the Wisconsin Statutes. They have also submitted acceptable evidence of compliance with Davis-Bacon federal wage rate requirements, American Iron & Steel requirements, and other WDNR Clean Water Fund loan requirements. Per the contract, the District will withhold $10, as a maintenance retainer for a period of one year following acceptance of the work. Analysis and Alternatives: Recommendation: MMSD staff recommends the Commission accept the Rimrock Interceptor Rehabilitation/Replacement work in accordance with the attached resolution. Key Considerations: The scope of the work did not change significantly throughout the project. Four change orders were issued resulting in a net increase of $11, to the contract. The substantial completion date of May 2, 2016 was met and the rehabilitated interceptor has been providing beneficial service to MMSD since the spring of The final completion date of July 31, 2016 was also met. The final construction contract price, $834,359.23, is 1.3% above the original amount of $823, This meets the Key Result Measure goal of 5.0% in the budget. As shown in Attachment 2, the MMSD total project cost is estimated to be near $960,000. This includes ALL costs throughout the life of the project (planning, design, construction, Consultants, MMSD labor, contracted services, and other costs such as permits, advertising, etc.). The final total project cost is approximately $90,000 (or 9%) below the $1,050,000 approved budget amount. Alternative 1: The Commission could request additional information regarding the project and delay acceptance of the work until a later meeting. Key Considerations: E&N Hughes Co., Inc., has satisfied the terms of the Contract and Staff believes the work can be formally accepted. If the Commission identifies any reasons why the Contract 30

31 should not be accepted, these could be documented and addressed at a subsequent meeting. Next Steps: If approved, the work under the contract will be accepted and final payment will be made to E&N Hughes Co., Inc. 31

32 Attachment 1: Project Map Pump Station 3 New 15" PVC Sewer 12" Concrete Sewer Lined MH MH MH MH MH MH MH MH MH " Concrete Sewer Abandoned Rimrock Interceptor Nine Springs WWTP Rimrock Interceptor Proposed Final Alignment Prepared by: EWR Date:

33 Attachment 2 Rimrock Interceptor Rehabilitation/Replacement Project Cost Summary Construction Contract E&N Hughes Co., Inc. Bid Amount $ 823, Planning & Design Town & Country Engineering MMSD Labor Other/Misc.** Total $ Construction Town & Country Engineering MMSD Labor Other/Misc.** Total $ Total MMSD Project Cost: Total Approved Budget Amount: Amount Below Approved Budget: Total soft costs as a % of final construction **Other/Misc.: Planning & design: Advertising, bond counsel, etc. Construction: Wetland mitigation, permits, etc. 33 Final Amount With All Change Orders $ 834, % Change 1.34% % of Final Construction Final Amount Amount 39, % 37, % 4, % 81, % Original Amount 39, N/A N/A N/A $ $ $ $ 21, N/A N/A N/A $ $ $ $ 12, , , , $ $ $ 959, ,050, , % 2.04% 1.81% 5.29% 15.05%

34 Attachment 3 MADISON METROPOLITAN SEWERAGE DISTRICT COMMISSION RESOLUTION Acceptance of Work: Rimrock Interceptor Rehabilitation/Replacement WHEREAS, the Chief Engineer and Director of the Madison Metropolitan Sewerage District has certified that all work included for the Rimrock Interceptor Rehabilitation/Replacement contract between E&N Hughes Co., Inc., and the Madison Metropolitan Sewerage District, dated December 29, 2015, has been completed and that acceptable evidence has been submitted showing satisfaction of all claims/liens and compliance with the prevailing wage rate requirements set forth by Section of the Wisconsin Statutes; and WHEREAS, acceptable evidence has been submitted showing compliance with DavisBacon federal prevailing wage rate requirements, American Iron & Steel requirements, Disadvantaged Business Enterprise requirements, and other WDNR Clean Water Fund Loan requirements; and WHEREAS, the final contract amount, including all change orders, is $834,359.23; and WHEREAS, the Contract includes a provision that the sum of $10, be withheld by the Madison Metropolitan Sewerage District as a maintenance retainer for a period of one year following acceptance of the work. NOW, THEREFORE, BE IT RESOLVED by the Madison Metropolitan Sewerage District Commission, and in consideration of the above recitals which are incorporated by reference, that said work be accepted, the District reserving to itself all rights under said contract, including guarantees against defects in workmanship, materials, construction or installation, and guarantees against failure to perform successfully within the limits of the specifications, and that final payment be authorized and made to E&N Hughes Co., Inc., in the amount of $18,557.24, which amount provides for the withholding of a $10, maintenance retainer from the final contract amount of $834, The above and foregoing Resolution was duly adopted at a meeting of the Madison Metropolitan Sewerage District Commission on July 14, MADISON METROPOLITAN SEWERAGE DISTRICT COMMISSION 34

35 COMMISSION AGENDA REPORT Meeting of July 14, 2016 Review and Approval of Sanitary Sewer Extensions Lead Staff: Jim Post, GIS/CAD Specialist Requested Action: Adopt resolutions approving sanitary sewer extension plans. Attachments: Attachment 1: Attachment 2: Attachment 3: Attachment 4: Attachment 5: Sewer Extension Vicinity Map Sewer Extension Financial Summary Chapel Green Phase 3A Map & Resolution Eighth Addition to Blackhawk Subdivision Phase 9 Map & Resolution Juniper Ridge Phase 2 Map & Resolution Purpose: Request adoption of resolutions for sanitary sewer extension plans that were reviewed by staff and placed on file with the District. New Construction Projects: Chapel Green Phase 3A, Village of DeForest o Plans for Phase 3A propose to install 1,505 LF of 8-inch sanitary sewer on Crooked Tree Drive and Shane O Donnell Drive on the west side of the Village. The proposed sewers will serve 27 residential lots. Interceptor and Treatment Plant Connection Charges totaling $12, will be due prior to connection to the public sanitary sewer system. Eighth Addition to Blackhawk Subdivision Phase 9, City of Madison o Sewer extension consists of 485 LF of 10-inch sanitary sewer on Big Stone Trail and Old Sauk Road to serve 3 residential lots on the City s far west side. Interceptor and Treatment Plant Connection Charges totaling $4, will be due prior to connection to the public sanitary sewer system. Juniper Ridge Phase 2, Village of McFarland o Phase 2 plans to install 1,332 LF of 8-inch sanitary sewer on East Linden Parkway, Pine Ridge Way, and within a sanitary sewer easement on the east side of the Village. Interceptor and Treatment Plant Connection Charges totaling $33, will be due prior to connection to the public sanitary sewer system. 35

36 Financial Impact: A plan review fee of $1, will be due for the New Construction projects which propose to install new publicly owned sewers. Interceptor and Treatment Plant Connection Charges will also be due for the lands which can be served from the sewers being installed, as identified above. Background: MMSD is directed under Section 66.24(3) of the Wisconsin Statutes and NR108.04(4) of the Wisconsin Administrative Code to review and approve any proposed sanitary sewerage system construction or installation projects within the Madison Metropolitan area for which Wisconsin Department of Natural Resources approval is required. Analysis and Options: Recommendation: Adopt resolutions approving the sewer extension plans. Key Consideration: Plans have been reviewed by the Engineering Department and are acceptable. Alternative 1: Approve sewer extensions, with modifications determined by the Commission. Key Consideration: The Commission may choose to place conditions on the approval, as necessary. Alternative 2: Other options brought forward by the Commission. Next Steps: Upon Commission approval, plans will be forwarded to the Wisconsin DNR for final approval, prior to construction. 36

37 Chapel Green Phase 3A Village of DeForest 8th Addition to Blackhawk Phase 9 City of Madison Juniper Ridge Phase 2 Village of McFarland Vicinity Map Sewer Extensions 37 Prepared by: CAS Date: 07/14/2016

38 Sewer Extension - Resolution Approvals - Year 2016 Sewer Plan Agenda Item Sewer Extension Community Proposed Use Meeting Apvl Date 7/14/2016 a. Chapel Green Phase 3A TPCC (Treatment Plant Length and Size Plan Review Fee ICC (Interceptor Charges) Charges) Sewer Plan Total Village of DeForest 27 Residential Lots 1,505' - 8" 1, , , , /14/2016 b. Eigth Addition to Blackhawk Subdivision Phase 9 City of Madison 3 Residential Lots 485' - 10" 1, , , , /14/2016 c. Juniper Ridge - Phase 2 Village of McFarland 33 Residential Lots 1,332' - 8" 1, , , , Charges Approved: Current Meeting $3, $40, $10, $54, Previous Total Approved (by Resolution) $35, $595, $225, $856, Current Total Approved (by Resolution) $39, $636, $235, $910, Actual vs. Budget comparison Plan Review 2016 Income: Actual Collected $39, Income: Budgeted $65, Percent of Budget 60.00% ICCAS_apvls.xlsx Day of the year 189 % Yr passed by 52% Interceptor & Treatment Plant $687, $1,050, % 38

39 Crooked Tree Cir Shane O'Donnell Dr Outlot Crooked Tree Dr 71 9 d er R Riv 4 18 Outlot 2 South St ut h So St *2014 Aerial Photography Legend Chapel Green Phase 3A Chapel Green (Prev. Phases) Environmental Corridor (MMSD) Map Scale Proposed Sewers Feet Existing Sewers Chapel Green Phase 3A Village of DeForest MMSD Plan No Prepared by: CAS Date: 07/05/

40 RESOLUTION WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Chapel Green Phase 3A, Village of DeForest, on June 30, 2016, by Grant Pokos, D Onofrio Kottke and Associates, Inc., and WHEREAS, the project consists of installing 1,505 feet of 8-inch sanitary sewer within the right-of-way of Crooked Tree Drive, Crooked Tree Circle and Shane O Donnell Drive, and WHEREAS, the lands to be served are Lots 4-26 and of the plat of Chapel Green, and WHEREAS, the proposed sanitary sewer extension will connect to the Village of DeForest s sewerage facilities and MMSD s Northeast Interceptor/Waunakee-DeForest extension, and WHEREAS, plan review fees are due, and WHEREAS, interceptor and treatment plant connection charges for the areas being served have not been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated June 28, 2016, stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Chapel Green Phase 3A, Village of DeForest, submitted on June 30, 2016, by Grant Pokos, D Onofrio Kottke and Associates, Inc., be approved subject to the following conditions: 1. That the Village of DeForest shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That prior to the connection of the proposed sewers serving said lands to the public sewerage system, the Village of DeForest shall have paid to MMSD the sum of $12, for payment of $9, in Northeast Interceptor/Waunakee DeForest Extension connection charges and $3, in treatment plant connection charges for the lands to be served; said lands being Lots 4-26 and 6871 of the plat of Chapel Green. 40

41 3. That interceptor and treatment plant connection charges are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 4. That, if said interceptor and treatment plant connection charges for the lands to be served remain unpaid after connection of the said sewer extensions to sewers within MMSD s system, appropriate interest on the unpaid balance shall be charged to the Village of DeForest by MMSD. 5. That the Village of DeForest shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with asbuilt plans in the case of any significant deviations from the original design. 6. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 7. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on July 14,

42 Shadow Ridge Trl 489 Greystone Subdivision Tr ne to g S Bi 491 l Old Sauk Rd l The Willows Big St on e T r *2014 Aerial Photography Legend Phase 9 Lots Previous Phases City of Madison Map Scale Proposed Sewers 0 Existing Sewers Feet Eighth Addition to Blackhawk Subdivision Phase 9 City of Madison MMSD Plan No Prepared by: CAS Date: 07/05/2016

43 RESOLUTION WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District for Eighth Addition to Blackhawk Subdivision Phase 9, in the City of Madison on June 30, 2016, by Mark Moder, City Engineering Division, and WHEREAS, the project consists of installing 485 feet of 10-inch sanitary sewer on Big Stone Trail and Old Sauk Road on the City s far west side, and WHEREAS, the lands to be immediately served are Lots of the plat of Eighth Addition to Blackhawk Subdivision, and WHEREAS, the proposed sanitary sewer extension will connect to the City of Madison s sewerage facilities and is within MMSD s Nine Springs Valley Interceptor/Esser Pond extension basin, and WHEREAS, plan review fees are due, and WHEREAS, interceptor and treatment plant connection charges for the areas being served have not been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated July 6, 2016 stating the CARPC staff has reviewed the proposed extension and has determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans submitted on June 30, 2016, by Mark Moder, City Engineering Division, for sanitary sewer extensions for Eighth Addition to Blackhawk Subdivision Phase 9, in the City of Madison, be approved subject to the following conditions: 1. That the City of Madison shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the City of Madison shall have paid to MMSD the sum of $4, for payment of $2, in Nine Springs Valley Interceptor/Esser Pond extension connection charges and $1, in treatment plant connection charges; said lands being Lots of the plat of Eighth Addition to Blackhawk Subdivision. 3. That interceptor and treatment plant connection charges are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 43

44 4. That, if said interceptor and treatment plant connection charges for the lands to be served remain unpaid after connection of the said sewer extensions to sewers within MMSD s system, appropriate interest on the unpaid balance shall be charged to the City of Madison by MMSD. 5. That the City of Madison shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with as-built plans in the case of any significant deviations from the original design. 6. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 7. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on July 14,

45 E Linden Pkwy Outlot Little Bluestem Dr E Linden Pkwy 146 Holscher Rd Pine Rid ge W ay *2014 Aerial Photography Legend Holscher Rd Lift Station Juniper Ridge - Phase 2 Juniper Ridge - Phase 1 Environmental Corridors (MMSD) Proposed Sewers Map Scale 0 Existing Force Mains Feet Existing Sewers Juniper Ridge Phase 2 Village of McFarland MMSD Plan No Prepared by: CAS Date: 07/07/2016

46 RESOLUTION WHEREAS, plans for sanitary sewer extensions were submitted to the Madison Metropolitan Sewerage District (MMSD) for Juniper Ridge Phase 2, in the Village of McFarland, on July 1, 2016, by Kenton Brose, D Onofrio Kottke & Associates, and WHEREAS, the project consists of installing 1,332 feet of 8-inch sanitary sewer on East Linden Parkway, Pine Ridge Way, and within Outlot 5 of the plat of Juniper Ridge, and WHEREAS, the lands to be served are Lots 12, , and of the plat of Juniper Ridge, and WHEREAS, Outlot 5 of the plat of Juniper Ridge has been dedicated to the public for stormwater management, park, and sanitary sewer purposes, and is recognized by the Capital Area Regional Planning Commission as being within an environmental corridor, and WHEREAS, the proposed sanitary sewer extension will connect to the Village of McFarland s sewerage facilities and is within MMSD s Southeast Interceptor/Siggelkow extension basin, and WHEREAS, plan review fees are due, and WHEREAS, interceptor and treatment plant connection charges for the lands to be served have not been paid, and WHEREAS, the MMSD has received a sewer extension review letter # from the Capital Area Regional Planning Commission (CARPC) dated July 27, 2015 stating the CARPC staff has reviewed the proposed extension and determined that it is consistent with the urban service area provisions of the Dane County Water Quality Plan and the Dane County Land Use and Transportation Plan, and WHEREAS, the Chief Engineer and Director of MMSD has recommended the approval of said plans, THEREFORE, BE IT RESOLVED, that the plans for sanitary sewer extensions for Juniper Ridge Phase 2, in the Village of McFarland, submitted on July 1, 2016, by Kenton Brose, D Onofrio Kottke & Associates, be approved subject to the following conditions: 1. That the Village of McFarland shall pay the plan review fee of $1, to the MMSD within 30 days of receiving an invoice for the fee. 2. That MMSD interceptor and treatment plant connection charges for Outlot 5 of the plat of Juniper Ridge are deferred. 46

47 3. That prior to connection of the proposed sewers serving said lands to the public sewerage system, the Village of McFarland shall have paid to MMSD the sum of $33, for payment of $28, in Southeast Interceptor/Siggelkow extension connection charges and $5, in treatment plant connection charges for the lands to be served; said lands being Lots 12, , and of the plat of Juniper Ridge. 4. That interceptor and treatment plant connection charges are adjusted at the beginning of each calendar year and said connection charges will be due based on the rate for the year in which the payment is made. 5. That, if said interceptor and treatment plant connection charges for the lands to be served remain unpaid after connection of the said sewer extensions to sewers within MMSD s system, appropriate interest on the unpaid balance shall be charged to the Village of McFarland by MMSD. 6. That the Village of McFarland shall require the presence of an engineer or an inspector on the construction of said sewer extensions who shall make a record showing in detail the construction as built and shall furnish the MMSD with asbuilt plans in the case of any significant deviations from the original design. 7. That the construction, operation, maintenance and use of said sewer extensions shall be in accordance with the lawful rules and regulations of the MMSD and with the applicable State of Wisconsin plumbing and sewerage codes. 8. That if construction of the sewer extensions covered by said plans has not commenced within four years following the approval date of this resolution, this approval shall become void and new plans shall be submitted. If construction has commenced but has not been completed within the four-year approval period, the unbuilt portion must be submitted for reapproval if it is a significant portion of the project and would require DNR approval. The above resolution was adopted by the Commissioners of the Madison Metropolitan Sewerage District at their meeting held in the District office on July 14,

48 COMMISSION AGENDA REPORT Meeting of July 14, 2016 Approval of 2 Quarter 2016 Sewer Service Charges nd Lead Staff: Todd Gebert, Capital Planning Engineer Requested Action: The Commission is requested to approve sewer service charges for the second quarter of Attachments: The following items will be provided at the Commission meeting: Letter to Commissioners Service Charge Summary Quarter 2 Service Charge Summary Total 2016 Charges Financial Impact: Approving the quarterly bills is a necessary step in receiving about 24% of the revenue needed for the District s 2016 operating budget. District staff will make available the service charge amounts to the Commissioners at the meeting. Background: Service charges are charges to the District s customer communities that recover its annual operating and debt service expenses based on quantity and quality of wastewater received at the Nine Springs Wastewater Treatment Plant and the number of actual users and equivalent meters in service in the District. Service charges typically comprise over 95% of operating budget revenues. Service charges are calculated and invoiced on a quarterly basis. The amount of service charges for each community is the sum of seven billing parameters: wastewater volume, carbonaceous biochemical oxygen demand (CBOD), total suspended solids (TSS), total kjeldahl nitrogen (TKN), total phosphorus (TP), actual customers, and equivalent meters. Each parameter is measured by District staff and multiplied by its corresponding billing rate. Parameter billing rates are determined each year based on the District s operating and debt service costs, the expected quantity and quality of wastewater received at the treatment plant, and the expected number of actual users and equivalent meters in service in the District. 48

49 Analysis and Alternatives: Recommendation: District staff has calculated and reviewed the service charges for each community and recommend their approval by the Commission. Next Steps: The District will prepare and send invoices for service charges to each customer upon Commission approval. 49

50 COMMISSION AGENDA REPORT Meeting of July 14, 2016 Review and Acceptance of Draft 2017 Capital Improvements Plan for Planning Purposes Lead Staff: Mike Simon, Assistant Chief Engineer & Director Todd Gebert, Capital Planning Engineer Requested Action: Commission acceptance of Draft 2017 Capital Improvements Plan for planning purposes. Attachments: Draft 2017 Capital Improvements Plan (handout on and available online at Financial Impact: Acceptance of the Draft Plan will have no direct financial impact; however, the impact of implementing projects within the Draft Plan will have a significant impact on the District s long-term finances as summarized within the Draft Plan. Project information within the Draft Plan will be used to develop the 2017 Capital Projects Fund Budget. Background: MMSD annually updates its Capital Improvements Plan (CIP) and subsequently its Capital Projects Fund Budget based upon the CIP. To allow for adequate planning time and to provide the Commission with advanced notice of the CIP, staff presents the CIP to the Commission in June for consideration in July. Project summaries are included in the Draft Plan with more thorough business cases available at MMSD s website. The intent of the earlier schedule is to solicit feedback and direction prior to the Capital Projects Fund Budget formulation and completion. Any resulting changes will be integrated into the final version. The Draft Plan and business cases are available under the Planning/Budget & Finance section of the District s website Analysis and Alternatives: The Draft 2017 Capital Improvements Plan was introduced as a work-study topic at the June 30, 2016 Commission Meeting. A follow-up presentation with subsequent review, discussion, and comment will take place at the July 14, 2016 Commission Meeting. At that meeting, staff will ask for acceptance of the Draft 2017 Capital Improvements Plan for planning purposes. Since the CIP is draft, it is subject to change up to and including the budget approval process. 50

51 The attached table at the end of this Commission Agenda Report shows comparisons between the 2016 Capital Budget and the 2017 CIP. The list below summarizes some of the more important projects and changes included in the table: The 2016 Liquid Processing Facilities Plan (A02) could result in some significant infrastructure changes at the Nine Springs Wastewater Treatment Plant. While we don t know the exact amount, an allowance approaching $26 million (A03) is included in the financial model. Changes related to energy generation, hot water, and gas systems are contemplated in Plant Energy Projects (A01). At this time, the scope and details of this anticipated initiative need further definition. Several studies including a high strength waste market analysis and a study related to the best use of digester gas will help clarify project direction and feasibility. The District continues to explore the market and economics for developing a soil-like biosolids product (Metromix). Should the market and economics prove positive, the District may need to expand its present facilities (A05). A category to provide funding for minor capital improvements (A08) has been created. The Northeast Interceptor Truax Extension lining project (B05) combines what previously would have been three separate phases into one larger project. The Southeast Interceptor upstream of PS 9 project (B06) has become a larger project and it has also become a higher priority due to its condition and location. The extents of the West Interceptor Spring Street Relief lining project (B11) have gotten larger and they include a greater allowance for removal of deposits from the cast iron pipe. The Pumping Station 13 and 14 Rehab (C06) and the Pumping Station 17 Upgrade (C07) are included at reduced costs. The initial assumptions included full pump replacement costs. Capital Budget Expenses (D01) includes additional funds to help support CIP development. Funds have been included in 2017 for CARPC to update the District s Collection System Evaluation (D03), last completed in This will allow the District to update its Collection System Facilities Plan (D04), scheduled for

52 Recommendation: Accept the Draft 2017 Capital Improvements Plan for planning purposes Alternative: Direct or request changes to the Draft 2017 Capital Improvements Plan and accept as amended. Next Steps: Staff will develop the 2017 Capital Projects Fund Budget based upon the projects included in the accepted Draft 2017 CIP with the inclusion of any changes proposed and accepted by the Commission. Any subsequent changes will be identified during the budget process. Final approval of the 2017 Capital Projects Fund Budget and 2017 CIP will be a part of the normal budget process. 52

53 Table Showing Comparisons between 2016 Capital Budget and 2017 CIP 2017 CIP Project Anticipated Cost Construction start Comments ID 2016 CB 2017 CIP difference 2016 CB 2017 CIP Engine Stacks & Oxidation Catalysts $ 255,000 $ 255,000 $ - Done Final Process Control System Upgrade $ 4,746,389 $ 4,332,101 $ (414,288) Done Maintenance Facility/Space Needs Improvements $ 12,132,000 $ 12,132,000 $ - Completion in 2016 Capital City Recreational Path Relocation at VLB $ 116,000 $ 116,000 $ - Completion in 2016 NEI-FEI to SEI $ 8,012,000 $ 8,017,000 $ 5,000 Done NEI Rehab West of Airport - Phase 1 $ 1,100,000 $ 1,087,858 $ (12,142) Done Final Rimrock Interceptor $ 849,000 $ 1,100,000 $ 251,000 Completiom in 2016 PS 16 Ventilation Improvements $ 200,000 $ 191,376 $ (8,624) Done Final PS 18 Construction $ 14,794,000 $ 14,492,080 $ (301,920) Done PS 18 Force Main Construction $ 12,392,000 $ 11,605,394 $ (786,606) Done PS 11 & 12 Rehab $ 10,663,000 $ 10,663,000 $ Completion in 2016 A01 Plant Energy Projects $ 12,072,000 $ 12,470,000 $ 398, Escalation - later construction A Liquid Processing Facilities Plan $ 977,000 $ 977,000 $ completion - Combines planning phases of several projects A03 Liquid Processing Improvements $ 25,591,000 $ 25,956,000 $ 365, Escalation - slightly later construction anticipated A04 Struvite Harvesting/W4 upgrades $ 3,487,000 $ 3,487,000 $ A05 Metromix Facility Expansion $ 2,015,000 $ 2,138,000 $ 123, Later start A06 Annual Clarifier Coating $ 902,000 $ 929,000 $ 27,000 Annual Annual Ongoing A07 Annual Pavement Improvements $ 343,000 $ 353,000 $ 10,000 Annual Annual Ongoing A08 Minor Capital Improvements $ 718,000 $ 718,000 Annual Annual New Category A09 Metrogro Applicators and Equipment $ 1,330,000 $ 1,386,000 $ 56, Escalation - later purchase B01 WI - West Randall to PS 2 $ 1,334,000 $ 1,610,000 $ 276, Revised estimate based on rejected bids B02 NSVI - Morse Pond Extension $ 1,429,000 $ 1,435,000 $ 6, Latest best estimate from consultant B03 Northend Interceptor lining $ 165,000 $ 165,000 $ No change B04 Lower Badger Mill Creek Phase 4 $ 968,000 $ 977,000 $ 9, Latest best estimate B05 NEI - Truax Extension Rehab $ 6,339,000 $ 6,677,000 $ 338,000 multiple 2018 Latest best estimate - combines three phases into one B06 SEI - Rehab upstream of PS 9 (lining) $ 281,000 $ 1,040,000 $ 759, Larger project - need to do sooner B07 West Interceptor - Gammon Ext. lining $ 546,000 $ 610,000 $ 64, Latest best estimate B08 NEI-Far East Int. to Southeast Int. Rehab (lining) $ 1,621,000 $ 1,976,000 $ 355, Latest best estimate B09 Southwest Int. - Haywood Ext. Replacement $ 1,320,000 $ 1,320, New Project B10 West Interceptor - Walnut St. to Whitney Way $ 15,147,000 $ 14,208,000 $ (939,000) Earlier start - Latest best estimate B11 WI - Spring Street Relief (lining) $ 990,000 $ 1,743,000 $ 753, Expanded project limits plus added allowance for cleaning. B12 Lower Badger Mill Creek Phase 5 $ 3,112,000 $ 3,134,000 $ 22, Latest best estimate B13 NEI - Waunakee Relief - Phase 1 $ 10,432,000 $ 10,427,000 $ (5,000) Latest best estimate C01 PS 15 Rehab $ 4,683,000 $ 4,683,000 $ No change C02 PS 12 Force Main Relocation $ 2,609,000 $ 2,575,000 $ (34,000) Latest best estimate from consultant C03 PS 17 Force Main Relief - Phase 1 $ 1,092,000 $ 1,100,000 $ 8, Escalation - later construction C04 PS 10 Force Main Rehab $ 901,000 $ 1,166,000 $ 265, Latest best estimate C05 PS 4 Rehab $ 4,319,000 $ 4,638,000 $ 319, Latest best estimate C06 PS 13 and 14 Rehab $ 12,508,000 $ 10,617,000 $ (1,891,000) New estimate does not include replacement of all pumps C07 PS 17 Capacity Upgrade $ 2,597,000 $ 1,273,000 $ (1,324,000) Old estimate included replacement of pumps - new estimate includes only motors/vfd's C08 PS 7 Improvements $ 2,896,000 $ 2,949,000 $ 53, Latest best estimate C09 PS 17 Force Main Relief - Phase 2 $ 2,517,000 $ 2,394,000 $ (123,000) Latest best estimate D01 Capital Budget Expenses $ 666,000 $ 666,000 Annual Annual General Capital Budget Expenses D02 Sustainable Infrastructure Program $ 3,331,000 $ 3,431,000 $ 100,000 Annual Annual Ongoing program costs D03 Collection System Evaluation $ 180,000 $ 180, Updated Collection System Eval to be completed with CARPC D04 Collection System Facilities Plan Update $ 133,000 $ 133, Collection System Facilities Plan Update following CS Eval update 53

54 July 2016 PS 15 Rehab $4.7 million 2016 LP Facilities Plan $1 million New Maintenance Facility $12.1 million Rimrock Interceptor $1.1 million NSVI Morse Pond Ext. $1.4 million PS 11/12 Rehab $10.7 million PS 12 FM Relocation $2.6 million 54