Provided an update of events at the elementary buildings including the upcoming Kindergarten Registration dates.

Transcription

1 Eastern York School District School Board Meeting February 21, 2013, 6:00 P.M. District Administration Offices Wrightsville, PA The meeting was called to order by M. Keller, President. The following members were present and they were: R. Abel, D. Caldwell, R. Flaharty, Jr., M. Keller, L. Kellner, J. Malone, D. Shelley, W. Miller, R. Zepp. Others in attendance were: Dr. Darla Pianowski, Superintendent; Dr. Rita Becker, Assistant Superintendent; T. Weaver, Secretary; T. Hoover, Director of Plant/Facilities; L. DiPiano, Information Technology Director; Cassidy Layman and Alexander Searer, Student Representatives; and one reporter each from the York Daily Record and York Dispatch. There were 42 patrons present. ADOPTION OF MINUTES FROM THE PREVIOUS MEETING On a motion by R. Abel, seconded by R. Zepp, the Board approved the minutes from the January 17, 2013 School Board meeting, as previously distributed. The motion passed: 7 Yes, 2 No. TREASURER S REPORT Ron Abel On a motion by W. Miller, seconded by L. Kellner, the Board approved the Treasurer s Report dated January 31, 2013, as presented. The motion passed: 9 Yes, 0 No. STUDENT REPRESENTATIVES REPORT Cassidy Layman Alexander Searer Provided an update of events at the elementary buildings including the upcoming Kindergarten Registration dates. Provided an update of events at the secondary level including the upcoming musical, Suessical, which will be performed on February 28, 2013 for senior citizens, and on March 1, 2, 3, 2013, and also shared that the Eastern York Middle School Lock-in event is scheduled for February 23, EDUCATIONAL PRESENTATION Dr. Becker 1. Technology Upgrades at the Elementary Level Dr. Becker introduced Mr. Larry DiPiano, Information Technology Director. He provided an overview of technology upgrades that are in the process of being completed at the elementary level. He shared that the parent-teacher organizations at all three elementary schools have recently donated funds to assist the buildings with purchasing items such as projectors, interactive whiteboards, tablets, computers and document cameras. These technology upgrades will assist the District with integrating the Compass Learning Software throughout

2 2 EDUCATIONAL PRESENTATION Cont d. 1. Technology Upgrades at the Elementary Level Cont d. the elementary curriculum. Dr. Becker and Mr. DiPiano thanked the three elementary parent-teacher organizations for their continued support. Discussion ensued among the members regarding the cost of future technology throughout the District and the cost to maintain the current technology structure. INFORMATIONAL PRESENTATION None. HEARING OF PATRONS Agenda Items Rob Rhein Lacrosse Coach Brian Lyle Girls Soccer Coach Thanked the Board and Administration for supporting the Lacrosse Team and for entrusting him with the position of Head Varsity Lacrosse Coach for the upcoming season. He provided a summary on the differences in natural grass at the Eastern York High School field versus installing a synthetic turf field at the high school. Shared that the current condition of the high school stadium field is unsafe for the student athletes, and he hopes the Board will proceed with installing synthetic turf on the Stadium field. SECRETARY S REPORT A. DISCUSSION ITEM 1. Results from the Bid Opening for Synthetic Turf Athletic Field Construction and Track Renovations Mrs. Weaver stated that the bid opening for the Synthetic Turf Field and Track Renovations was on February 14, She introduced Mr. Ernie Graham, from ELA Sport, who was available to answer any questions that the Board may have regarding the project. Discussion ensued among the members. Members asked questions regarding the following items: the reputation of contractors that submitted a bid, the time frame for completing the project, the type of turf bid on the project, the warranty of the product, the cost of ancillary equipment, how to maintain the turf field, the difference in a poly resin track compared to a poly urethane track, the logos that were bid as alternates and if they could be added at a later date, the permit requirements, and the number of track lanes. Additionally, the Board discussed what was included in the base bid and the three alternate items bid. The Board discussed the base bid compared to Alternate C, which, for all but one vendor, was a reduction in the base bid cost. The Board discussed the pros and cons of accepting Alternate C as part of the bid award. Discussion ensued regarding

3 3 SECRETARY S REPORT Cont d. A. DISCUSSION ITEM Cont d. 1. Results from the Bid Opening for Synthetic Turf Athletic Field Construction and Track Renovations Cont d. the funding for the project. Members asked if the Capital Construction Fund and/or Capital Reserve Fund can be used for the General Operating Budget Deficit. Mrs. Weaver stated that those funds can be used to make debt service payments, which would reduce the General Operating Budget. A motion was made by J. Malone, seconded by D. Caldwell, to award the bid for the Synthetic Turf Athletic Field Construction and Track Renovations, for property located at 720 Cool Creek Road, Wrightsville, Pennsylvania, to The LandTek Group, Inc. for the base bid, with Alternates A and C, for a total cost of $780,400, to be paid from the Capital Construction Fund. Discussion ensued among the members. A motion was then made by R. Flaharty, Jr., seconded by R. Abel, to table the above motion until the Board reviews the feasibility study next month. This motion was defeated by Roll Call Vote A: 4 Yes R. Abel, R. Flaharty, Jr., L. Kellner, W. Miller. 5 No D. Caldwell, M. Keller, J. Malone, D. Shelley, R. Zepp. 0 Abstain. 0 Absent. The original motion was then voted on and passed by Roll Call Vote B: 6 Yes D. Caldwell, M. Keller, J. Malone, W. Miller, D. Shelley, R. Zepp. 3 No R. Abel, R. Flaharty, Jr., L. Kellner. 0 Abstain. 0 Absent. On a motion by L. Kellner, seconded by D. Caldwell, the Board approved Items 1 through 16 on the Secretary s regular agenda. B. APPROVAL ITEMS General Fund Budget Transfers Approved the General Fund Transfers as listed on the Budget Transfer Report dated February 21, General Fund Expenditures Approved payment of the General Fund expenditures for January 18, 2013 to February 15, 2013 in the amount of $1,335,

4 4 SECRETARY S REPORT Cont d. B. APPROVAL ITEMS Cont d. 3. Per Capita Exonerations and Real Estate Refunds Approved the following Per Capita exonerations and Real Estate refunds for the year that have been processed for the month. Per Capita Exonerations $2, Real Estate Refunds $2, Lincoln Intermediate Unit No. 12 General Operating Budget Approved the Lincoln Intermediate Unit No. 12 General Operating Budget in the amount of $9,724,887, as previously distributed. 5. Agreement with LIU for Access to LLN and PAIUnet Approved a three-year agreement, effective July 1, 2013, with the Lincoln Intermediate Unit for access to the Lincoln Learning Network (LLN) and the Pennsylvania Intermediate Unit Network (PAIUnet) at a cost of $1,200 per month. 6. Contract with All-American Sports Posters Approved a two-year contract with All-American Sports Posters to provide posters, miniposters and pocket schedules for the fall, winter and spring sports seasons beginning fall of 2013 and ending spring of 2015 at no cost to the District. The District will receive 10 percent of the gross receipts from the advertisers. 7. Lease with De Lage Landen Financial Services Approved a three-year lease with De Lage Landen Financial Services to lease one copier at a cost of $660 per year. 8. Tax Assessment Appeal Stipulation with Philmer Rohrbaugh Approved the tax assessment appeal stipulation with Philmer Rohrbaugh on the property identified as tax parcel No establishing an assessed value of the property at $713,625 effective July 1, 2013 and settling the tax assessment appeal with docket no SU

5 5 SECRETARY S REPORT Cont d. B. APPROVAL ITEMS Cont d. 9. Bus Drivers for Approved the following regular bus drivers for the school year. All paperwork has been received from Krapf Bus Company. Dan Naylor Attila Nyari 10. Donation from River Valley Landscapes Inc. Accepted a donation from River Valley Landscapes Inc. of 40 cubic yards of playground safety surfacing (woodcarpet) to be delivered and installed at Canadochly Elementary School for the spring of The approximate value of the woodcarpet is $1, Donation from Wecker s Carpet Accepted a donation from Wecker s Carpet of a 12 x 18 bound carpet with an approximate value of $ Donation from Canadochly Elementary School PTO Accepted a donation from the Canadochly Elementary School PTO in the approximate amount of $21,800. The donation will be used for technology items estimated at $16,800 and furniture estimated at $5, Donation from Wrightsville Elementary PTO Accepted a donation from the Wrightsville Elementary PTO in the amount of $13,950 to be used for technology items. 14. Donation from Jack Predix Accepted a donation from Jack Predix of a 22 x 64 mirror for the Eastern York High School weight room with an approximate value of $100.

6 6 SECRETARY S REPORT Cont d. B. APPROVAL ITEMS Cont d. 15. Disposal of Items Granted permission to dispose of the following items from Eastern Middle School: Item Model No. Serial No. Inventory # Fax Machine 2820 U61325L8J Typewriter EZ Auto Folder Reinstate Policy and Rescind Transfer of Board Member Representation Approved to reinstate Policy 004 Membership and rescind the transfer of one Board member representation seat from Region 3 to Region 2. The motion passed: 9 Yes, 0 No. 17. Prepare Plan to Align Election Regions This item was voted on separately. D. Shelley made a motion, seconded by D. Caldwell, to amend the motion to authorize the Administration and Board members: M. Keller, L. Kellner, and D. Shelley, to proceed with preparing a plan or plans to align the election regions with the requirements of Section 303 of the Public School Code. The plan/plans to be reviewed by the Board prior to submitting a Petition to the Court of Common Pleas. The amended motion passed: 9 Yes, 0 No. On a motion by D. Caldwell, seconded by W. Miller, the Board approved the following items on the Secretary s agenda addendum: 1. Donation from Kreutz Creek Elementary PTO Accepted a donation of $17,401 from the Kreutz Creek Elementary PTO to be used to purchase smart boards including installation and training. 2. Donation from Starbucks Accepted a donation from Starbucks of coffee and brew containers, with an approximate value of $190, to be used during the senior citizen show of the upcoming musical in March. The motion passed: 9 Yes, 0 No.

7 7 SUPERINTENDENT S REPORT Dr. Pianowski shared that the art work on display was created by students in Mr. Kyle Williamson s High School Art I and II classes. She thanked Mr. Williamson for placing the art work in the room for the Board and public to view. Dr. Pianowski shared that during a recent Board of Directors dinner, Mr. Darvin Shelley was honored for his 39 years of service on the Eastern York School District Board, and for 31 years of service on the York County School of Technology Board. She thanked him for his service to the community and District. Dr. Pianowski shared that on March 5, 2013, at 6:30 p.m., PSBA will be holding a meeting with legislators at Central York High School. Board members were asked to let her know if they are planning to attend. Dr. Pianowski stated that Board policy, in reference to Sunday events, states that no practices should occur on a Sunday, but the policy is unclear as to students participating in games or events on a Sunday. She shared that since the last meeting, she approved for students to participate in two Sunday events. The Junior High Wrestling Team participated in a tournament that, due to inclement weather, was re-scheduled for Sunday, February 10, The FFA attended a conference on Sunday, February 17, On a motion by D. Caldwell, seconded by R. Zepp, the Board approved the following Personnel Items on the Superintendent s regular agenda and addendum: A. APPROVAL ITEMS 1. PERSONNEL A. Retirements 1. Pamela Beckmeyer 39 years of service, Wrightsville Elementary School, Full Time Kindergarten Teacher effective on or about June 10, Michael Ober 33 years of service, Full Time Technology Education teacher and Department Head for Technology Education effective on or about November 1, 2013, and the Administration recommends the acceptance of the Settlement Agreement and General Release. 3. Charlene Sherrer 14 years of service, Middle School, Full Time 6 th Grade Teacher effective on or about June 10, 2013.

8 8 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 1. PERSONNEL Cont d. B. Resignations 1. Michelle Pollis Canadochly Elementary School, Full Time School Counselor Long Term Substitute effective on or about February 7, Traci Steelman Canadochly Elementary School, Part Time Classroom Assistant effective on or about February 28, Jolene Jennings District, Cafeteria Substitute effective on or about January 29, Donald L. Noll, Jr. - Eastern York Middle School, Part Time Cook effective on or about February 12, Lori Fordyce - Eastern York High School, Full Time Learning Support Teacher effective on or June 10, 2013, and the Administration recommends the acceptance of the Settlement Agreement and General Release. C. Leave 1. Elizabeth Feight Eastern York Middle School, Full Time 7 th Grade Mathematics Teacher Leave of Absence effective on or about May 8, 2013 through on or about June 10, D. Appointments Professional Staff Name: Helen Etner Position: Full Time Long Term Substitute Assignment: Wrightsville Elementary School 1 st Grade Replacing: Mary K. Corter (leave) Salary: $ 44,196 (Bachelors/Step 1) Work Year: 188 days/year Work Day: 7 ½ hours/day Effect Date: On or about December 10, 2012 through on or about March 1, 2013 Acct Code:

9 9 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 1. PERSONNEL Cont d. D. Appointments Professional Staff Cont d. Name: Erica Ware Position: Full Time Long Term Substitute Assignment: Canadochly Elementary School School Counselor Replacing: Kristin Fink (leave) Salary: $ 45,378 (Masters in Field/Step 1) Work Year: 188 days/year Work Day: 7 ½ hours/day Effect Date: On or about February 11, 2013 through on or about April 1, 2013 Acct Code: (pending completion of paperwork) E. Appointment Support Staff Name: Caitlin Thompson Position: Part Time/Temporary Personal Care Assistant Assignment: Middle School Replacing: Jeannine White (resigned) Salary: $ 8.00 per hour Work Year: 182 days per year Work Day: 6 hours per day Effect Date: On or about January 25, 2013 Acct Code: F. Appointments Certified Substitute Teachers - to perform Homebound Instruction for the 2012/2013 school year at a rate of $20 per hour: Kooken, Daniel Oswald, Karl G. Appointments Day-To-Day Certified Substitute Teachers - for the 2012/2013 school year at a rate of $95 per day: Gifford, Roberta Livingston, Kara Shields, Matthew Stough, Jennifer Graver, Kristen Sandoe, Lucas Simon-Lewis, Elizabeth

10 10 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 1. PERSONNEL Cont d. H. Appointments Day-To-Day Substitute Nurses - for the 2012/2013 school year at a rate of $95 per day: Antico, April Flinchbaugh, Sonia Hardy, Megan I. Appointment Day-To-Day Substitute Support Staff (Assistant) for the 2012/2013 school year at a rate of $7.65 per hour: Kostenbauder, Caleb J. Volunteer Coaches effective July 1, 2012 through June 30, 2013, with signed Coaches Code of Conduct and successful completion of the Sudden Cardiac Arrest Training Course: Sport JH Girls Basketball Baseball Boys Volleyball Track and Field Softball Boys Lacrosse Volunteer Bryton Abel Robert Hendrick Derek Holtzinger Mike Stoops Bonnie Stambaugh Ivan Gonzalez Clint Myers Roxanne Strine Todd Rose Bob Bowser James Douglas Pollock The motion passed: 9 Yes, 0 No. On a motion by motion by R. Zepp, seconded by W. Miller, the Board approved the following Education Items on the Superintendent s regular agenda and addendum: 2. EDUCATION A. First Reading of the Revised Curriculum for Grades K-12

11 11 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 2. EDUCATION Cont d. A. First Reading of the Revised Curriculum for Grades K-12 Cont d. Approved the first reading of the revised curriculum for grades K-12 beginning with the 2013/2014 school year, which includes Pennsylvania Common CORE Standards, as previously distributed. B. Overnight Trip to Attend National FFA Convention Granted approval for a request from Dr. Timothy Mitzel, Eastern York High School Principal, on behalf of Mr. Scott Barr, FFA Co-Advisor, and ten (10) students to attend the National FFA Convention to be held in Louisville, Kentucky. The trip is overnight beginning October 28, 2013 and returning November 2, C. Overnight Trip to Attend Regional Chorus Festival Granted approval for a request from Dr. Timothy Mitzel, Eastern York High School Principal, on behalf of Mrs. Jane Schader, Music Teacher, and one (1) student to attend the Regional Chorus Festival to be held in Hamburg, Pennsylvania. The trip is overnight March 21, 2013 and returning March 23, D. Early Graduation Candidates Approved the following nine (9) students as candidates for early graduation at the end of the first semester of the school year (each student will be attending post secondary education or military service): Almond, Tyler Buck, Erynn Lang, Victoria Anderson, Cassandra Chisnell, Lake Rostad, Elizabeth Beaston, Ariana Helton, Erin Zerbe, Kristyn E. First Reading of the Students Co-Curricular Activity Program Code of Conduct Approved the first reading of the students Co-Curricular Activity Program Code of Conduct, as previously distributed.

12 12 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 2. EDUCATION Cont d. F. First Reading of the Additional Revised Curriculum for Grades K-12 Approved the first reading of the additional revised curriculum for grades K-12 beginning with the 2013/2014 school year, which includes Pennsylvania Common CORE Standards, as previously distributed. The motion passed: 9 Yes, 0 No. On a motion by motion by R. Abel, seconded by L. Kellner, the Board approved the following Miscellaneous Items on the Superintendent s regular agenda and addendum: 3. MISCELLANEOUS A Twelve-Month Employees Holiday Calendar Approved the Twelve-Month Employees Holiday Calendar, as previously distributed. B. Act 93 Agreement Approved the Act 93 Agreement effective July 1, 2013 through June 30, C. Homebound Instruction for 8 th Grade Student Approved homebound instruction for an 8 th grade student from February 8, 2013 to on or about April 12, Medical verification is on file. D. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held on Wednesday, February 6, 2013 at 8:00 AM and is hereby adopted. E. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held on Wednesday, February 6, 2013 at 1:00 PM and is hereby adopted.

13 13 SUPERINTENDENT S REPORT Cont d. A. APPROVAL ITEMS Cont d. 3. MISCELLANEOUS Cont d. F. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held on Thursday, February 7, 2013 at 10:30 AM and is hereby adopted. G. Adoption of Resolution BE IT RESOLVED, that the Adjudication and Final Order of the Superintendent is affirmed by the Board of School Directors in regard to a student disciplinary hearing held on Tuesday, February 12, 2013 at 2:15 PM and is hereby adopted. H. Extend Notification Date for Retirement Approved to extend the notification date for retirement, in Article 4, Section E of the Agreement with the Eastern York Education Association dated July 1, 2011 June 30, 2014, until March 31, 2013 and to authorize the Board Officers, Administration, and the solicitor to take all steps necessary to document the extension. The motion passed: 9 Yes, 0 No. B. INFORMATIONAL 1. Temporary transfer of Jane Leichter from Wrightsville Elementary cafeteria to Eastern York Middle School cafeteria effective February 13, 2013 and until future decision is made regarding Middle School cook position. PRESIDENT S REPORT None. COMMITTEE/REPRESENTATIVES REPORTS D. Caldwell Shared that the next meeting is scheduled for March 19, 2013 at Budget & Finance 6:00 p.m.

14 14 COMMITTEE/REPRESENTATIVES REPORTS Cont d. R. Flaharty, Jr. Shared that the committee has been discussing the volunteer Policy Review policy. Mrs. Myers, Human Resource Specialist, is providing the committee with a policy for review at the next committee meeting, and the committee should be able to present to the Board at the next meeting. D. Shelley Stated that the minutes from the last meeting were provided to Operations members today. He stated that the Facility Study and the Energy Performance Contract results will be presented to the Operations Committee at the March 13, 2013 meeting. D. Shelley D. Shelley stated that the budget is still pending approval by some YCSofT districts. Dr. Pianowski stated that 10 districts have approved the budget to date; therefore, the budget has been officially adopted. J. Malone Shared that a sample policy was presented to the Policy Review Corporate Sponsorship Committee for review. FINAL BOARD COMMENTS R. Flaharty, Jr. Expressed he believes that EYARC and YMCA were not provided the same opportunity to provide the Before and After-School Child Care Program at the District s facilities for the year. Discussion ensued among the members regarding the discussion from the January meeting on this topic and how the Administration proceeded based on the Board s comments. FINAL PATRON COMMENTS Bruce Bartz Tim Kohler Shared that it is a tough job to be a Board member, and he thanked the Board for the work they do. He stated that school safety is a concern for him as he is sure it is for members of the Board. He stated that he will be running for District Justice, and he looks forward to working with the Board and Administration in that capacity. Asked if the Board had solicited donations to help offset the cost of the synthetic turf project, and he volunteered to contact a business within the District on the Board s behalf.

15 15 FINAL PATRON COMMENTS Kim Swartz Expressed concerns as a parent of two high school students with the changes to the Course Selection Guide which has more academic classes in the math and English subject areas. She is concerned that the number of electives students will be able to take will be reduced. ADJOURNMENT On a motion by D. Caldwell, seconded by W. Miller, the Board Meeting adjourned at 8:45 p.m. Teresa Weaver, Board Secretary Eastern York School District will not discriminate on the basis of sex, race, color, religion, national origin, or handicap or because a person is a disabled veteran of the Vietnam Era, in its admissions, educational programs, activities, or employment policies. Publication of this policy is in accordance with state and federal laws including the Americans with Disabilities Act, Title IX of the Education Amendments Act of 1972 and Section 504 of the Rehabilitation Act of Inquiries should be directed to the ADA Title IX Coordinator, Dr. Rita Becker, at Eastern York School District, P.O. Box 150, Wrightsville, PA (717)