LITTLE AXE BOARD OF EDUCATION MINUTES MAY 30, 2017 SPECIAL MEETING

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1 LITTLE AXE BOARD OF EDUCATION MINUTES MAY 30, 2017 SPECIAL MEETING The Little Axe Board of Education met in special session, Tuesday, May 30, 2017, at 6:00 p.m. in the Administration Building meeting room. Cathey Miller, Assistant Board Clerk, posted the agendas and meeting notices at 11:30 a.m., Thursday, May 25, The President, Beverly Felton, called the meeting to order. Roll call was made with the following members present: Beverly Felton President Ron Palmer Member Amanda Blanchard Member Al Heitkamper Vice President Tessa Proffitt Member DISCUSSION AND VOTE ON A MOTION TO CONVENE IN EXECUTIVE SESSION TO DISCUSS THE FOLLOWING ITEMS LISTED: 25 O.S. SECTION 307 (B)(2) A. NEGOTIATIONS BETWEEN THE LITTLE AXE BOARD OF EDUCATION AND THE LITTLE AXE TEACHERS ASSOCIATION. On motion made by Mrs. Blanchard and seconded by Mrs. Proffitt, the Board voted to enter into executive session at 6:02 p.m. B. ACKNOWLEDGE BOARD S RETURN TO OPEN SESSION. Let the minutes reflect that the Board returned to open session at 6:17 p.m. C. EXECUTIVE SESSION MINUTES COMPLIANCE ANNOUNCEMENT. Persons who attended the executive session were as follows: Board Members: Beverly Felton, President; Al Heitkamper, Vice President; Ron Palmer, Member; Amanda Blanchard, Member and Tessa Proffitt, Member. Also in attendance during executive session were: Jay Thomas, Superintendent; Kay Bolles, Board Clerk, and Cathey Miller, Assistant Board Clerk. Mrs. Felton made the announcement that while in executive session the Board discussed matters pertaining to negotiations with no votes taken while in executive session. DISCUSSION AND CONSIDER A REQUEST TO VOTE TO APPOINT MEMBERS TO THE LITTLE AXE BOARD OF EDUCATION NEGOTIATION TEAM FOR THE SCHOOL YEAR. Page 1 of 7

2 On motion made by Mrs. Blanchard and seconded by Mr. Palmer, the Board voted to appoint Board members Al Heitkamper and Tessa Proffitt, Superintendent, Jay Thomas and Middle School Principal, Dalton Griffin, to represent the Little Axe Board of Education to negotiate the Negotiated Contract with the Little Axe Teachers Association. The Board also voted to appoint Board Members Beverly Felton, Ron Palmer and Amanda Blanchard, Administrators Mike Bread and Brian Tupper and a representative from Barlow and Associates to serve as alternates. Mrs. Proffitt aye Mr. Palmer aye Mrs. Felton - aye Mr. Heitkamper aye IV DISCUSSION AND POSSIBLE VOTE TO APPROVE THE FOLLOWING BOARD OF EDUCATION POLICIES. AA AEA CAC CCD CDC CDC-R2 CDG CE CFB CFC CFEA CHA CHA-R CHAF CHAH CHC CHEA CI CIA CK CK-R CKAC CKAC-R1 CKAD CKAE CKAE-R CKAE-E SCHOOL DISTRICT LEGAL STATUS MISSION STATEMENT POSSESSION AND USE OF SIGNATURE STAMPS WRITTEN PROCEDURES REGARDING POST ISSUANCE COMPLIANCE BY ISD PUBLIC GIFTS/DONATIONS TO THE SCHOOLS PUBLIC GIFTS/DONATIONS TO THE SCHOOLS: DONATIONS OF MATERIAL/EQUIP AFFECTING BUILDING STRUCTURE OR MAINTENANCE (REGULATIONS) GATE RECEIPT AND ADMISSIONS ANNUAL BUDGET ACTIVITY FUNDS AUDITOR SALARY DEDUCTIONS PURCHASING AND DISTRIBUTION PURCHASING AND DISTRIBUTION (REGULATION) LEASE-PURCHASE AGREEMENTS RENTAL OF REAL PERSONAL PROPERTY OR EQUIPMENT E-RATE RECORD RETENTION AND PROCUREMENT BIDS AND QUOTATIONS SUSPENSION AND DEBARMENT COMPLIANCE DISPOSAL OF SURPLUS SCHOOL PROPERTY DISPOSAL OF REAL PROPERTY SAFETY PROGRAM SAFETY PROGRAM (REGULATION) EMERGENCY PLANS EMERGENCY PLANS (REGULATION) SCHOOL SECURITY DRILLS DRUGS, ALCOHOL AND CONTRABAND SEARCHES DRUGS, ALCOHOL AND CONTRABAND SEARCHES (REGULATION) STUDENT SEARCH REPORT FORM Page 2 of 7

3 CKAH CKAH CKC CKC-R1 CKC-R2 CKCB CKCB-E CKDA CKGA CKHA CLB CLBA CLCA CN CN-R1 COB COB-R COB-P CPAB CQ CQ-R CRE CSA CVCD CVCD-P CVFA CVFA-R CVFA-P CVFA-P1 CW DAA DAA-P DAA-P2 DAA-E DAD DBD DBFA DC DC-P2 USE OF AUTOMATIC EXTERNAL DEFIBRILLATOR USE OF AUTOMATIC EXTERNAL DEFIBRILLATOR SAFETY DRILLS FIRE DRILLS RULES AND PROCEDURES TORNADO DRILLS RULES AND PROCEDURES BOMB THREATS BOMB THREATS PROCEDURES TOBACCO USE PROHIBITED SEX OFFENDER S REGISTRATION ACT ASSAULTS UPON SCHOOL EMPLOYEES USE OF SCHOOL EQUIPMENT AND MATERIALS/MAINTENANCE OF INVENTORY AND FIXED ASSETS BUILDING AND GROUNDS MAINTENANCE ID BADGES EMPLOYEES SCHOOL TRANSPORTATION SCHOOL TRANSPORTATION (REGULATIONS) FOOD PROCUREMENT FOOD PROCUREMENT (REGULATIONS) FOOD PROCUREMENT PROTEST PROCEDURES MAIL AND DELIVERY SERVICE DATA MANAGEMENT RECORDS MANAGEMENT WORKERS COMPENSATION INSURANCE FACILITY DESIGN AND/OR EXPANSION PLANNING DISABILITY ACCOMMODATIONS DISABILITY ACCOMMODATIONS PROCEDURES FAIR LABOR STANDARDS ACT FAIR LABOR STANDARDS ACT (REGULATIONS) FAIR LABOR STANDARDS ACT PROCEDURES COMPLIANCE PROCEDURES: FAIR LABOR STANDARDS ACT NAMING NEW FACILITIES NONDISCRIMINATION DISCRIMINATION COMPLAINTS PROCEDURES ADA GRIEVANCE PROCEDURE DISCRIMINATION COMPLAINT FORM LOYALTY OATH EMPLOYEES CONFLICTS OF INTEREST TUTORING EMPLOYMENT PRACTICES PERSONNEL FILES: SUPPORT EMPLOYEES Page 3 of 7

4 DC-R1 DCB DCBB DDF DE DE-R7 DEAB DEABA DEB DEBA DEC DEC-R1 DEC-R2 DEC-R3 DEC-R4 DEC-R5 DEC-R6 DGBA DGBA-E1 DGBA-R DIAF DK DMB DMB-R 1 DND DND-R DO DO-R DOCA DOCB DPAA DPAB DPAB-R DPAN DPB EMPLOYMENT PRACTICES (REGULATION) EMPLOYMENT VACANCIES ADVERTISING AND POSTING VACANCIES NEGOTIATIONS SALARIES AND EXPENSES DIRECT DEPOSIT CAFETERIA PLAN TUITION WAIVERS PERSONNEL HOLIDAYS PERSONNEL VACATIONS PERSONNEL LEAVE PROGRAM SICK LEAVE CERTIFIED PERSONNEL (REGULATIONS) SICK LEAVE SUPPORT PERSONNEL (REGULATIONS) PERSONAL BUSINESS LEAVE (REGULATIONS) EMERGENCY LEAVE (REGULATIONS) JURY DUTY SERVICE AND WITNESS LEAVE (REGULATIONS) MILITARY LEAVE EMPLOYEE GRIEVANCES GRIEVANCE REPORT EMPLOYEE GRIEVANCES (PROCEDURE) HYGIENE AND SANITATION (BLOOD BORNE PATHOGENS) ASSIGNMENT OF TEACHERS PROFESSIONAL GROWTH AND DEVELOPMENT PROFESSIONAL GROWTH AND DEVELOPMENT (REGULATION) PROFESSIONAL STAFF PROMOTIONS PROMOTION FOR CERTIFIED PERSONNEL TO ADMIN POSITONS TERMINATION OF EMPLOYMENT TEACHERS TERMINATION OF EMPLOYMENT TEACHERS PROCEDURES REDUCTION-IN-FORCE CERTIFIED PERSONNEL REDUCTION-IN-FORCE SUPPORT PERSONNEL QUALIFICATIONS PRINCIPALS SCHOOL BUS DRIVERS SCHOOL BUS DRIVERS (REGULATION) MAINTENANCE DIRECTOR DUTIES SUBSTITUTE TEACHERS On motion made by Mrs. Felton and seconded by Mrs. Blanchard, the Board voted to take a short break at 7:29 p.m. Mrs. Proffitt aye Mr. Palmer aye Mrs. Felton aye Mr. Heitkamper aye Page 4 of 7

5 Let the minutes reflect the Board returned to regular session at 7:34 p.m. Let the minutes reflect the Board reviewed Policies (AA) School District Legal Statue through (CW) Naming New Facilities. On motion made by Mr. Heitkamper and seconded by Mrs. Proffitt, the Board voted to approve the following policies: AA AEA CAC CCD CDC CDC-R2 CDG CE CFB CFC CFEA CHA CHA-R CHAF CHAH CHC CHEA CI CIA CK CK-R CKAC CKAC-R1 CKAD CKAE CKAE-R CKAE-E CKAH CKC CKC-R1 CKC-R2 SCHOOL DISTRICT LEGAL STATUS MISSION STATEMENT POSSESSION AND USE OF SIGNATURE STAMPS WRITTEN PROCEDURES REGARDING POST ISSUANCE COMPLIANCE BY ISD PUBLIC GIFTS/DONATIONS TO THE SCHOOLS PUBLIC GIFTS/DONATIONS TO THE SCHOOLS: DONATIONS OF MATERIAL/EQUIP AFFECTING BUILDING STRUCTURE OR MAINTENANCE (REGULATIONS) GATE RECEIPT AND ADMISSIONS ANNUAL BUDGET ACTIVITY FUNDS AUDITOR SALARY DEDUCTIONS PURCHASING AND DISTRIBUTION PURCHASING AND DISTRIBUTION (REGULATION) LEASE-PURCHASE AGREEMENTS RENTAL OF REAL PERSONAL PROPERTY OR EQUIPMENT E-RATE RECORD RETENTION AND PROCUREMENT BIDS AND QUOTATIONS SUSPENSION AND DEBARMENT COMPLIANCE DISPOSAL OF SURPLUS SCHOOL PROPERTY DISPOSAL OF REAL PROPERTY SAFETY PROGRAM SAFETY PROGRAM (REGULATION) EMERGENCY PLANS EMERGENCY PLANS (REGULATION) SCHOOL SECURITY DRILLS DRUGS, ALCOHOL AND CONTRABAND SEARCHES DRUGS, ALCOHOL AND CONTRABAND SEARCHES (REGULATION) STUDENT SEARCH REPORT FORM USE OF AUTOMATIC EXTERNAL DEFIBRILLATOR SAFETY DRILLS FIRE DRILLS RULES AND PROCEDURES TORNADO DRILLS RULES AND PROCEDURES Page 5 of 7

6 CKCB CKCB-E CKDA CKGA CKHA CLB CLBA CLCA CN CN-R1 COB COB-R COB-P CPAB CQ CQ-R CRE CSA CVCD CVCD-P CVFA CVFA-R CVFA-P CVFA-P1 CW BOMB THREATS BOMB THREATS PROCEDURES TOBACCO USE PROHIBITED SEX OFFENDER S REGISTRATION ACT ASSAULTS UPON SCHOOL EMPLOYEES USE OF SCHOOL EQUIPMENT AND MATERIALS/MAINTENANCE OF INVENTORY AND FIXED ASSETS BUILDING AND GROUNDS MAINTENANCE ID BADGES EMPLOYEES SCHOOL TRANSPORTATION SCHOOL TRANSPORTATION (REGULATIONS) FOOD PROCUREMENT FOOD PROCUREMENT (REGULATIONS) FOOD PROCUREMENT PROTEST PROCEDURES MAIL AND DELIVERY SERVICE DATA MANAGEMENT RECORDS MANAGEMENT WORKERS COMPENSATION INSURANCE FACILITY DESIGN AND/OR EXPANSION PLANNING DISABILITY ACCOMMODATIONS DISABILITY ACCOMMODATIONS PROCEDURES FAIR LABOR STANDARDS ACT FAIR LABOR STANDARDS ACT (REGULATIONS) FAIR LABOR STANDARDS ACT PROCEDURES COMPLIANCE PROCEDURES: FAIR LABOR STANDARDS ACT NAMING NEW FACILITIES and voted to table policy CKAH USE OF AUTOMATIC EXTERNAL DEFIBRILLATOR. Mrs. Proffitt aye Mr. Palmer aye Mrs. Felton aye Mr. Heitkamper aye On motion made by Mrs. Blanchard, and seconded by Mrs. Proffitt, the Board voted to adjourn at 8:03 p.m. Mrs. Proffitt aye Mr. Palmer aye Mrs. Felton aye Mr. Heitkamper aye Page 6 of 7

7 Respectfully submitted, Kay Bolles Board Clerk APPROVAL OF MINUTES Page 7 of 7

LITTLE AXE BOARD OF EDUCATION July 15, 2017 MINUTES. Let the minutes reflect that Tessa Proffitt, Member, was not present at the meeting.

LITTLE AXE BOARD OF EDUCATION July 15, 2017 MINUTES The Little Axe Board of Education met in regular session, Saturday, July 15, 2017, at 8:00 a.m. in the Administration Building meeting room. Cathey Miller,