M.Ph.A COUNCIL MEETING MINUTES Monday, June 27 th, 2011 Pharmacy House, 200 Tache Avenue, Winnipeg, MB

Transcription

1 M.Ph.A COUNCIL MEETING MINUTES Monday, June 27 th, 2011 Pharmacy House, 200 Tache Avenue, Winnipeg, MB MEMBERS PRESENT: Shawn Bugden, President John Cormier, Vice President Heather Langtry, Executive Treasurer Lavern Vercaigne, Acting Dean Kyle MacNair Kristine Petrasko Randy Stephanchew, Past President REGRETS Carey Lai Pat Trozzo Dinah Santos Donna Forbes, Lay Member LAY MEMBERS: Kim Sharman LIAISON MEMBERS Barbara Sproll, CSHP Liaison Scott Ransome, Executive Director, MSP Jillian James, Student Liaison STAFF MEMBERS: Ronald Guse, Registrar Susan Lessard-Friesen, Deputy Registrar Kim McIntosh, Assistant Registrar Ross Forsyth, Assistant Registrar Kathryn Cobb, Communications and Quality Assurance Secretary LIAISON MEMBERS NOT PRESENT: Olaf Koester, Government Liaison 1 a) CONVENE President Bugden called the meeting to order at 9:03 a.m. and welcomed the newly appointed Lay Member, Kim Sharman and the in-coming Student Liaison, Jillian James to Council. 2. ADDITIONS TO AGENDA AND APPROVAL OF AGENDA - Add 11b: By Laws Review - Add 11c: Finance/Risk Committee - Add 11d: Tobacco Statement - Add 12c: Proposals from the Manitoba Society of Pharmacists -Add 12d: Public Relations Committee - Agenda item 12b will be heard at 3:30 p.m. MOTION #1: MOVED BY KYLE MacNAIR, SECONDED BY JOHN CORMIER THAT the agenda be approved as amended. b) DECLARATION OF CONFLICT Monday, June 27 th, Council Minutes 1

2 No Council members declared a conflict of interest at this time 3. MINUTES OF THE MEETINGS OF COUNCIL OF APRIL 15 TH, Under 4: Remove the statement The executive Treasurer raised concerns about why a volunteer was used; instead of an MPhA staff member. - Correct typing error, page 3 first line for the 2012 licensing year - Under 10a: Compensation Committee Carey Lai Chair will distribute the names to Council MOTION #2: MOVED BY KYLE MacNAIR, SECONDED BY JOHN CORMIER THAT the Council Minutes of April 15 th, 2011 be approved, as amended. 4. BUSINESS ARISING FROM MINUTES The Business Arising Report was circulated. MOTION #3: MOVED BY KYLE MacNAIR, SECONDED BY HEATHER LANGTRY THAT Council approve Penny Shefrin, Kim Sharman, Bill Eamer, Stephanie Fingerote, Heather Langtry, and Ron Guse as members of the Compensation Committee. MOTION #4: MOVED BY HEATHER LANGTRY, SECONDED BY KIM SHARMAN, THAT the Business Arising Report, that includes a note that the Term of Reference of the Awards and Nominating Committee are still outstanding, be approved. 5. CORRESPONDENCE a) On Board None. b) Listed Letter from Paul Kovac was distributed. This will be discussed during the in camera session to be held at the end of the meeting. 6. REGISTRAR'S REPORT The Registrar noted a correction to his Report, under Managing the impact of new legislation, the June 23 rd meeting should be shown as June 30 th. A corrected version of the 2011 Annual Report Booklet has been posted to the website and printed copies will be distributed to Council and available to members upon request. The 2011 Registrar Goals Document and the final report on the 2010 Goals were distributed. Monday, June 27 th, Council Minutes 2

3 MOTION #5: MOVED BY HEATHER LANGTRY, SECONDED BY JOHN CORMIER, THAT the Registrar s Report to Council be accepted for information. 7. DEPUTY REGISTAR S REPORT MOTION #6: MOVED BY JOHN CORMIER, SECONDED BY LAVERN VERCAIGNE, THAT the Deputy Registrar s Report to Council be accepted for information. MOTION #7: MOVED BY KYLE MacNAIR, SECONDED BY HEATHER LANGTRY THAT Council supports the move to exclusively online licensing and registration through Olatech. MOTION #8: MOVED BY KYLE MacNAIR, SECONDED BY HEATHER LANGTRY THAT the fee payment structure would allow for cheque, credit card and cash payment with abolishment of the differential fee structure for payment method. Break 10:15 a.m. Reconvene: 10:30 a.m. 8. LIAISON REPORTS: President Bugden yielded control of the meeting to Vice-President John Cormier a) P.E.B.C Shawn Bugden Shawn Bugden gave a verbal report. Council was advised that the PEBC Pharmacy Technician Evaluating Exam will be written in Manitoba in early October, 2011 and that pharmacy technicians wishing to write the exam must register before July 4, A Sendblaster message will be sent to MPhA members and a reminder notice will be included in the next Newsletter. Vice-President Cormier yielded control of the meeting back to President Bugden. b) Faculty of Pharmacy Laverne Vercaigne A report was circulated for information. c) C.S.H.P. Barbara Sproll A report was circulated for information. d) Student Jillian James Jillian James gave a verbal report. Monday, June 27 th, Council Minutes 3

4 e) NAPRA John Cormier A written report was distributed. MOTION #9: MOVED BY HEATHER LANGTRY, SECONDED BY KRISTINE PETRASKO THAT Council recommend we attempt negotiation of NAPRA base fees for 2013 to 2015 on a per-capita-per-pharmacist basis, but be willing to stand aside on this issue when it comes to a vote. f) MSP - Scott Ransome The MSP Executive Director s Report to MPhA Council was distributed. Scott Ransome advised that the MSP had elected their new executive Mel Baxter, President; Gayle Romanetz, Vice President; Jeff Uhl, 2 nd Vice President; and Alison Desjardins, Secretary-Treasurer. He gave a brief background to the two MSP proposals that will be considered under New Business. g) Manitoba Health Olaf Koester No report. MOTION #10: MOVED BY HEATHER LANGTRY, SECONDED BY RANDY STEPHANCHEW THAT Kim Sharman be appointed to the Board of Examiners, replacing Donna Forbes. MOTION #11: MOVED BY LAVERN VERCAIGNE, SECONDED BY KYLE MacNAIR THAT all Liaison Reports be accepted for information. Break 12 noon Reconvene: 1:02 p.m. 9. COMMITTEE REPORTS: President Bugden yielded control of the meeting to Vice-President John Cormier a) Executive Committee Shawn Bugden The Executive Committee Report was circulated. MOTION #12: MOVED BY SHAWN BUGDEN, SECONDED BY KYLE MacNAIR THAT the Emergency Preparedness Resource Kit be reworded as follows: P4, Part2, Emergency Continued Care Prescriptions, paragraph 1, final sentence beginning under such condition, the word Council be changed to The Registrar. Monday, June 27 th, Council Minutes 4

5 A meeting evaluation form was distributed and Council members were asked to complete the form and return to the President at the end of this meeting A Board Evaluation document was distributed. Council agreed there was value in this type of evaluation and the President will create an electronic version for use by Council members. Vice President Cormier returned control of the Chair to President Bugden. b) Professional Development Kristine Petrasko Report distributed. c) Standards of Practice Kyle MacNair/Pat Trozzo Report distributed MOTION #13: MOVED BY LAVERN VERCAIGNE, SECONDED BY HEATHER LANGTRY THAT a letter be sent to Manitoba Health, Provincial Drug Programs asking for revisions to the pseudodin s used for methadone. Specifically that a pseudodin be implemented for methadone compounded for palliative care/pain (instead of MMT alone). As well, that the DPIN system be enhanced such that the pseudodin(s) for methadone be recognized with the properties of the drug dispensed and appropriately elicit MZ and MY codes. d) Board of Examiners Lavern Vercaigne The Board of Examiners Report was distributed. MOTION #14: MOVED BY KYLE MacNAIR, SECONDED BY KRISTINE PETRASKO THAT Council approve the Application for Registration for Graduates of a Faculty of Pharmacy Outside of Canada form. e) Discipline Gary Cavanagh No Report. f) Registration Shawn Bugden No Report. g) Awards and Nominating Randy Stephanchew No report. h) Governance Committee John Cormier John Cormier gave a verbal report. The governance Committee Terms of Reference was circulated. MOTION #15: MOVED BY JOHN CORMIER, SECONDED BY HEATHER LANGTRY THAT Council accept the Terms of Reference for the Governance Committee after Monday, June 27 th, Council Minutes 5

6 removal of the third bullet under Responsibilities which reads To Consult an expert in organization plan development and implementation. MOTION #16: MOVED BY KIM SHARMAN, SECONDED BY JOHN CORMIER THAT Council accept the Committee Reports for information. 10. AD HOC COMMITTEES Compensation Committee Carey Lai No report. 11. UNFINISHED BUSINESS a) MPhA Strategic Plan Council was advised that work continues on integrating the Strategic Plan with the PwC Report. b) By-Laws Review Heather Langtry distributed a Summary of Recommended By-Law Changes. MOTION #17: MOVED BY HEATHER LANGTRY, SECONDED BY RANDY STEPHANCHEW THAT Council accept changes to By-Laws 4:13; 4:18 and 4:19 as: 4.13 All payments out of the funds of the association over $5, (five thousand dollars) shall be authorized by the registrar, deputy registrar or an assistant registrar, and by a member of the executive committee, but payments of $5, or under may be authorized by the registrar, deputy registrar, or an assistant registrar, alone The association may employ a deputy registrar and may employ one or more assistant registrars The duties of the deputy registrar and assistant registrar(s) shall be determined from time to time by the registrar. c) Finance and Risk Committee Heather Langtry reported that the following people have agreed to sit on the Finance and Risk Committee: Heather Langtry, Chair Ronald Guse Penny Shefrin Kim Sharman Bill Eamer Stephanie Fingerote MOTION #18: MOVED BY HEATHER LANGTRY, SECONDED BY KYLE MacNAIR THAT Council appoint the listed individuals to the Finance and Risk Committee. Monday, June 27 th, Council Minutes 6

7 d) Tobacco Statement The Manitoba Society of Pharmacists and The Manitoba Pharmaceutical Association Joint Position Statement on the Removal of Tobacco Products from Manitoba Pharmacies was distributed as re-drafted by the President. MOTION #19: MOVED BY H EATHER LANGTRY, SECONDED BY LAVERN VERCAIGNE THAT Council approve the joint position statement as drafted by the President. The approved Statement will be forwarded to Gayle Romanetz, Vice President, MSP, with the rationale for the changes. 12. NEW BUSINESS a) Preceptors to be ratified The Registrar advised the addition of one name to the list. MOTION #20: MOVED BY LAVERN VERCAIGNE, SECONDED BY RANDY STEPHANCHEW THAT Council ratify and approve the preceptor list as amended. ABSTAINED: Kristine Petrasko b) Michael Narous will occur at 3:30 p.m. in camera c) MSP Proposals to MPhA Council Young Leaders Award The proposal was discussed. It was decided that the MPhA will follow up with MSP and approach with the concept of co-management. Having applications submitted to either organization and having them reviewed by a joint committee of both organizations. Council moved in Camera and asked the Registrar, Deputy Registrar and Assistant Registrars to stay and participate in the meeting. Barb Sproll left the meeting at 3:15 p.m. Mr. Joey Pollock, Legal Counsel joined the meeting. Michael Narous and his Legal Counsel joined the meeting 3:50 p.m. Mr. Narous and his Legal Counsel left the meeting at 4:10 p.m. Mr. Pollock left the meeting at 4:15 p.m. Monday, June 27 th, Council Minutes 7

8 Lavern Vercaigne left the meeting at 4:25 p.m. Council returned to regular meeting. MOTION #21: MOVED BY KYLE MacNAIR, SECONDED BY HEATHER LANGTRY THAT the Registrar proceed with the recommendations from the 2008 Registration Audit Report. MOTION #22: MOVED BY RANDY STEPHANCHEW, SECONDED BY JOHN CORMIER THAT the Council supports MSP s proposal to assume all responsibilities for coordinating the annual pharmacy conference and in turn the name of the conference will become the MSP Annual Pharmacy conference going forward. MOTION #23: MOVED BY RANDY STEPHANCHEW, SECONDED BY JOHN CORMIER THAT the President respond to the listed correspondence indicating that no further action will be taken at this time MOTION #24: MOVED BY RANDY STEPHANCHEW, SECONDED BY HEATHER LANGTRY THAT John Cormier move from Professional Relations committee to the Public Relations Committee of MSP. MOTION #25: MOVED BY RANDY STEPHANCHEW, SECONDED BY KYLE MacNAIR THAT the meeting adjourn. Meeting adjourned at 4:47 p.m. Monday, June 27 th, Council Minutes 8