M.Ph.A COUNCIL MEETING MINUTES Monday, December 5, 2011 Pharmacy House, 200 Tache Avenue, Winnipeg, Manitoba

Transcription

1 M.Ph.A COUNCIL MEETING MINUTES Monday, December 5, 2011 Pharmacy House, 200 Tache Avenue, Winnipeg, Manitoba MEMBERS PRESENT: Shawn Bugden, President John Cormier, Vice President Heather Langtry, Executive Treasurer Randy Stephanchew, Past President Neal Davies, Dean Kyle MacNair Dinah Santos REGRETS Carey Lai Kristine Petrasko Pat Trozzo LAY MEMBERS: Kim Sharman (joined meeting at 4:00 pm) Donna Forbes LIAISON MEMBERS Barbara Sproll, CSHP Liaison Olaf Koester, Government Liaison Scott Ransome, Executive Director, MSP STAFF MEMBERS: Ronald Guse, Registrar Susan Lessard-Friesen, Deputy Registrar Kim McIntosh, Assistant Registrar Kathryn Cobb, Communications and Quality Assurance Secretary LIAISON MEMBERS NOT PRESENT: Jillian James, Student Liaison 1 a) CONVENE President Bugden called the meeting to order at 9:07 a.m. 2. ADDITIONS TO AGENDA AND APPROVAL OF AGENDA MOTION #1: MOVED BY KYLE MACNAIR, SECONDED BY JOHN CORMIER THAT the agenda be approved as circulated. b) DECLARATION OF CONFLICT No Council members declared a conflict of interest at this time 3. MINUTES OF THE MEETINGS OF COUNCIL OF OCTOBER 3 RD, 2011 MOTION #2: MOVED BY KYLE MACNAIR, SECONDED BY DINAH SANTOS THAT the Council Minutes of October 3 rd, 2011 be approved. Page 1

2 MINUTES OF THE MEETINGS OF COUNCIL OF OCTOBER 17 TH, 2011 i) Move item 10, iii) Communications through to show that it was considered while Council was in camera, the Registrar, Deputy Registrar and legal counsel were out of the meeting and before Dean Davies and Kristine Petrasko left the meeting ii) Correct the spelling of Heather Langtry s name in the recording of her opposition to Motion #7. MOTION #3: MOVED BY HEATHER LANGTRY, SECONDED BY JOHN CORMIER THAT the Council Minutes of October 17 th, 2011 be approved as amended. 4. BUSINESS ARISING FROM MINUTES The Business Arising Report was circulated. Council was advised that Item #3 from the October 17 th, 2011 meeting will be deferred to the afternoon. MOTION #4: MOVED BY KYLE MACNAIR, SECONDED BY DINAH SANTOS, THAT the Business Arising Report be accepted for information. 5. CORRESPONDENCE a) On Board 1) Notice that MPhA Legal Counsel David Marr has been named Winnipeg Best Lawyers Insurance Law Lawyer of the Year for 2012 by the oldest and most respected peer-review publication in the legal profession, Best Lawyers. 2) Council was advised that Ken Phernambucq, accountant for the MPhA, has received the designation of Fellow of the Manitoba Chartered Accountants. b) Listed i) Letter from Deputy Minister Sussman to Doctors Manitoba A copy of this letter was circulated. Olaf Koester advised that the letter from Doctors Manitoba to the Deputy Minister did not have concerns about the drafted regulations, but questioned the status and process of new Pharmaceutical Act. The Registrar advised that representatives from Doctors Manitoba, the College of Physicians and Surgeons of Manitoba and MPhA will meet December 15, 2011 to discuss issues around the Draft Pharmaceutical Regulations Policy Document. ii) Letter from Kim Houssin Regarding Licensing Year Pro-rating of licence fees was discussed. Page 2

3 MOTION #5: MOVED BY JOHN CORMIER, SECONDED BY RANDY STEPHANDHEW THAT Council decline the request to consider further pro-rating of pharmacist licence fees. 6. REGISTRAR'S REPORT The Registrar s Report was circulated, in advance of the meeting. The Registrar provided a status update on the e-prescription issue. The Registrar reported that an updated draft of the Regulations documents had just been received from the Legislative Unit of Manitoba Health. A draft Health and Safety Policy was distributed. MOTION #6: MOVED BY KYLE MACNAIR, SECONDED BY JOHN CORMIER, THAT changes to bylaws will come into effect and will be posted after the Minutes of the meeting wherein the bylaws were passed are approved by Council. If any deviation from this plan is desired, it must be specified within the motion that passes the bylaw. MOTION #7: MOVED BY KYLE MACNAIR, SECONDED BY RANDY STEPHANCHEW, THAT the Registrar s Report to Council be accepted for information. 7. DEPUTY REGISTAR S REPORT The Deputy Registrar s Report was circulated, in advance of the meeting. The Deputy Registrar updated Council on the positive experience to date with the new on-line registration process. MOTION #8: MOVED BY DINAH SANTOS, SECONDED BY HEATHER LANGTRY, THAT the Deputy Registrar s Report to Council be accepted for information. 8. LIAISON REPORTS: President Bugden yielded control of the meeting to Vice-President John Cormier a) P.E.B.C. Shawn Bugden The PEBC Update, Vol 15, No. 2 November 2011 was distributed and Mr. Bugden presented the report to Council. Vice-President Cormier yielded control of the meeting back to President Bugden. b) Faculty of Pharmacy Dr. Neal Davies, Dean Page 3

4 Dr. Davies gave a verbal report. He advised that the Faculty is in the initial stages of preparing for the accreditation process which will take place October 20 th to 24 th, There will be four major committees working on this and the Faculty will be contacting the Registrar for representatives from MPhA to sit on these committees. c) C.S.H.P. Barbara Sproll Barbara Sproll reported that the Manitoba Branch is working on governance issues and bringing the local branch into alignment with the national organization. d) Student Jillian James No report. e) NAPRA John Cormier The NAPRA report was circulated and Mr. Cormier presented the report to Council. f) MSP - Scott Ransome Scott Ransome gave a verbal report. Mr. Ransome reported that an agreement has been signed with Manitoba Health regarding the Personal Care Home providers. However, this agreement runs from April 1, 2009, to December 31, 2011; therefore, MSP will be returning to the negotiating table. He reported that the MSP Board has decided to continue with the All Candidates Forum in advance of the MPhA Council elections; date yet to be determined. Mr. Ransome also reported that plans for the 2012 Pharmacy Conference are well underway. g) Manitoba Health Olaf Koester Mr. Koester gave a verbal report. Mr. Koester reported on the IMPROVE mental health initiative. He also advised that the Flood Committee will be renamed and new terms of reference for this committee are being developed. Mr. Koester reported on Bill 14 Narcotic Control Monitoring Act which will enable monitoring of prescribing and dispensing of controlled substances. MOTION #9: MOVED BY HEATHER LANGTRY, SECONDED BY KYLE MACNAIR THAT all Liaison Reports be accepted for information. 9. COMMITTEE REPORTS: a) Executive Committee Shawn Bugden The Executive Committee Report was deferred to the afternoon. Page 4

5 b) Professional Development Kristine Petrasko The report was distributed in advance of the meeting and Assistant Registrar Kim McIntosh presented the report on behalf of the committee. MOTION #10: MOVED BY HEATHER LANGTRY, SECONDED BY JOHN CORMIER THAT Council accept the Professional Development Committee Report for information. c) Standards of Practice Kyle MacNair/Pat Trozzo Report circulated. Mr. MacNair reported that the Committee co-chairs, with input from the Registrar and President, had responded to a request from the Legislative Drafting Unit for changes to the wording of the Standards listed within the draft regulations. MOTION #11: MOVED BY JOHN CORMIER, SECONDED BY DONNA FORBES THAT the Standards of Practice Committee report be accepted for information. d) Board of Examiners Neal Davies No report. e) Discipline Gary Cavanagh No Report. f) Registration Shawn Bugden No Report. g) Awards and Nominating Randy Stephanchew No report. 12:00 noon. Break 1:00 p.m. Re-convene In Camera (Registrar remained at Council s request) 1:45 p.m. Council moved from In Camera to the regular meeting. 1:50 p.m. Presentation of Communication Plan Elements by Glen Hildebrand President Bugden yielded control of the meeting to Vice-President John Cormier a) Executive Committee Shawn Bugden The Executive Committee Report was circulated. Page 5

6 President Bugden circulated a draft of the Code of Ethics It was noted that the draft circulated did not include any statements about advertising and Council agreed that the appropriate location for advertising standards must be determined. MOTION #12: MOVED BY SHAWN BUGDEN, SECONDED BY RANDY STEPHANCHEW THAT Council approve the draft Code of Ethics 2012 for distribution to stakeholders and members. MOTION #13: MOVED BY SHAWN BUGDEN, SECONDED BY HEATHER LANGTRY THAT Council recommend that pharmacists take on the responsibility to inform patients that prescriptions will need to be entered into the DPIN system if the prescription has been received electronically, as is the current practice with faxed prescriptions. President Bugden reported on the joint Executive Meetings with MSP and advised that an invitation will be extended to CSHP MB Branch to attend future meetings. The Report to Council: Process Map Regulations 2012 was distributed. Council discussed the need for a Project Manager and the need for someone to help with the writing of Practice Directions. MOTION #14: MOVED BY SHAWN BUGDEN, SECONDED BY KYLE MACNAIR THAT Council directs the Registrar to prepare an RFP for a project manager with the assistance of the Executive Committee by December 9, MOTION #15: MOVED BY KYLE MACNAIR, SECONDED BY HEATHER LANGTRY THAT Council directs the Registrar, in consultation with the Standards of Practice co-chairs, to hire one or more individuals to assist the Standards of Practice Committee in development of practice directions with a budget limit of $20,000. MOTION #16: MOVED BY SHAWN BUGDEN, SECONDED BY KYLE MACNAIR THAT Council approves the Process Map for information. Vice-President Cormier yielded control of the meeting back to President Bugden. h) Governance Committee John Cormier John Cormier gave a verbal report. i) Finance and Risk Management Committee Heather Langtry Page 6

7 Kim Sharman joined the Council meeting at 4:00 pm. Draft Council Policy on Delegation of Approval of Contracts to the Registrar was distributed and discussed. MOTION #17: MOVED BY HEATHER LANGTRY, SECONDED BY KIM SHARMAN THAT Council approve the MPhA Council Policy on Delegation of Approval of Contracts to the Registrar for an interim period of 90 days to allow reassessment at the Finance and Risk Management Committee. Legal Counsels D. Marr and J. Pollock joined the meeting 10. AD HOC COMMITTEES a. Compensation Committee Carey Lai No report. 11. UNFINISHED BUSINESS a) MPhA Strategic Plan No discussion at this meeting and deferred to the next Council meeting. b) Bylaws Updated No discussion at this meeting and deferred to the next Council meeting. c) Motion #3 Tabled on October 17th Motion withdrawn by Mover, Heather Langtry. 12. NEW BUSINESS a) 2012 Complementary Licence List List was circulated, in advance of the meeting. MOTION #18: MOVED BY KYLE MACNAIR, SECONDED BY DINAH SANTOS THAT Council approve the list of Complementary Members. b) 2012 Licence Fees The 2012 Fee Schedule was circulated, in advance of the meeting. MOTION #19: MOVED BY KYLE MACNAIR, SECONDED BY JOHN CORMIER THAT all fees for 2012 be approved as: Page 7

8 2012 FEES LICENSING, MEMBERS Practicing License = Practicing (after July 1st) = Practicing (New Grads) = Non-Practicing = Mailing/Notice Subscribers = REGISTRATION FEES: Outside Grad Registration = New Grad Registration = st Year Pharmacy Student Reg = OTHER FEES: Jurisprudence Exam Letter of Standing, (after 1 free/yr) = Letter of Standing, NON-members = Licence Receipt, Duplicate = Licence, Duplicate = LICENSING, PHARMACIES Pharmacy Licence = Pharmacy Licence (after July 1st) = IPS Licence 8, = 8, IPS Licence (after July 1st) 5, = 5, Lock and Leave, annual or initial = PHARMACY CHANGES: Manager Change = Pharmacy Name Change = Location Change = Ownership Change = Pharmacy Directory: blue book, hard copy = Pharmacy Labels = Lists, ed, with Update Service = Bank Charges, NSF c) Communications Consultant Presentation Glenn Hildebrand s presentation took place earlier in meeting (1:00 p.m.) d) MSP Public Relations Liaison Report John Cormier Report distributed. e) Preceptors to be ratified List distributed, in advance of meeting. MOTION #20: MOVED BY KYLE MACNAIR, SECONDED BY HEATHER LANGTRY THAT Council approve the list of Preceptors. At this time, President Bugden asked Council to ratify a decision made earlier regarding an application by a member to act as a Preceptor. Page 8

9 MOTION #21: MOVED BY KYLE MACNAIR, SECONDED BY HEATHER LANGTRY THAT Council decline Mr. Isaac Hanna s application as a preceptor. Council moved in camera and asked the Registrar, Deputy Registrar, and Assistant Registrar to remain. Council then remained in camera and asked all staff to leave. Council returned to regular meeting. MOTION #22: MOVED BY DONNA FORBES, SECONDED BY KYLE MACNAIR THAT the meeting be adjourned. Page 9