HUNTERDON COUNTY BOARD OF CHOSEN FREEHOLDERS Route 12 County Complex, Building 1, Route 12 Flemington, New Jersey June 25, 2002

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1 HUNTERDON COUNTY BOARD OF CHOSEN FREEHOLDERS Route 12 County Complex, Building 1, Route 12 Flemington, New Jersey June 25, 2002 The Hunterdon County Board of Chosen Freeholders convened in Open Session in accordance with the provisions of the Open Public Meetings Act at 3:05 p.m. PRESENT: ABSENT: MR. FUZO, MR. SAUERLAND, MS. KARROW. MR. MULLER, MR. MELICK. Director Fuzo announced: "This meeting is being held in accordance with the provisions of the Open Public Meetings Act. Adequate notice has been given by posting throughout the year a copy of the notice on Bulletin Boards on the First and Second Floor of the Route 12 County Complex, Building #1, Flemington, New Jersey, a public place reserved for such announcements. A copy was mailed on or before June 5, 2002, to the Hunterdon County Democrat, Lambertville Beacon, the Express, Courier News, Trenton Times, Hunterdon Review and Star Ledger, newspapers designated to receive such notices and by filing a copy with the Hunterdon County Clerk. Pledge of allegiance. Mr. Sauerland moved and Ms. Karrow seconded these: See Page 06/25/02-1A RESOLVED, Executive Session to discuss personnel issues. See Page 06/25/02-1B RESOLVED, Executive Session to discuss property matters. See Page 06/25/02-1C RESOLVED, Executive Session to discuss various contractual matters. ROLL CALL: (AYES) MR. SAUERLAND, MS. KARROW, MR. FUZO. (ABSENT) MR. MELICK, MR. MULLER. The Hunterdon County Board of Chosen Freeholders went into Executive Session at 3:07 p.m., recessed at 4:38 p.m. and reconvened in Open Session at 4:45 p.m. PRESENT: MR. FUZO, MR. MULLER, MS. KARROW, MR. SAUERLAND. ABSENT: MR. MELICK. Mr. Muller moved and Mr. Sauerland seconded these: See Page 06/25/02-1D RESOLVED, Requesting the Division of Local Government Services insert an item of revenue into the 2002 Budget, for the Greater Raritan Workforce Investment Board, in the amount of $924,005. See Page 06/25/02-1E RESOLVED, Requesting the Division of Local Government Services insert an item of revenue into the 2002 Budget, for the New Jersey Historic Commission, General Operating Support Grant, in the amount of $6,000. ROLL CALL: (AYES) MR. MULLER, MR. SAUERLAND, MS. KARROW, MR. FUZO. Director Fuzo advised: All matters listed under the Consent Agenda are considered to be routine by the Board of Chosen Freeholders of the County of Hunterdon and will be enacted by one motion in the form listed below. There will be no separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. Mr. Muller moved and Ms. Karrow seconded a motion to approve the regular and executive session minutes of May 14, 2002 and May 28, Mr. Muller moved and Ms. Karrow seconded a motion approving the payment of all claims as signed and listed on the Claims Register dated June 25, See Page 06/25/02-1F CLAIMS REGISTER

2 Mr. Muller moved and Ms. Karrow seconded a motion approving the Social Services Funds Report dated May, See Page 06/25/02-2A SOCIAL SERVICES FUNDS REPORT Mr. Muller moved and Ms. Karrow seconded these: See Page 06/25/02-2B RESOLVED, Paul Neiber appointed unclassified, full time County Investigator, Prosecutor s Office, $45,000 per annum, effective June 17, See Page 06/25/02-2C RESOLVED, Robert Johnson reappointed unclassified, full time Road Supervisor, Roads, Bridges and Engineering, for a five year term, effective July 1, 2002 through June 30, See Page 06/25/02-2D RESOLVED, Jeffrey Quick reappointed unclassified, full time Assistant Road Supervisor, Roads, Bridges and Engineering, for a five year term, effective July 1, 2002 through June 30, See Page 06/25/02-2E RESOLVED, Bryan Manning appointed permanent, full time Park Maintenance Worker, Parks and Recreation, $25,213 per annum, effective July 1, See Page 06/25/02-2F RESOLVED, Teresa Ringer appointed permanent, full time Senior Account Clerk, Division of Social Services, Human Services Department, $19,025 per annum, effective July 1, See Page 06/25/02-2G RESOLVED, Trevor Smith appointed permanent, full time Laborer, Roads, Bridges and Engineering, $21,900 per annum, effective June 17, See Page 06/25/02-2H RESOLVED, Anita Dematteo appointed provisional, full time Sanitary Inspector Trainee, Health, $26,485 per annum, effective June 10, See Page 06/25/02-2I RESOLVED, Lisa M. Long appointed provisional, full time Family Service Work, Division of Social Services, Human Services Department, $26,500 per annum, effective June 17, See Page 06/25/02-2J RESOLVED, Marianne Rodenberger appointed provisional, full time Assistant Executive Director, Office on Aging, $40,750 per annum, effective July 1, See Page 06/25/02-2K RESOLVED, Robert Silva appointed provisional, full time Senior Mechanic, Roads, Bridges and Engineering, $39,500 per annum, effective July 9, See Page 06/25/02-2L RESOLVED, Marilyn Sterling appointed provisional, part time Index Clerk Typing, County Clerk s Office, $10,571 per annum, effective June 12, See Page 06/25/02-2M RESOLVED, Daniel Bush appointed temporary, Supervisor, Roads, Roads, Bridges and Engineering, $40,310 per annum, effective June 17, See Page 06/25/02-2N RESOLVED, Christopher Tesauro appointed temporary, seasonal, Recreation Leader, Parks and Recreation, $9.37 per hour, effective June 19, See Page 06/25/02-2O

3 RESOLVED, Kristin McKeown appointed temporary, seasonal Prosecutor s Intern, Prosecutor s Office, $12.00 per hour, effective June 7, See Page 06/25/02-3A RESOLVED, Sarah Ruppert appointed temporary, seasonal Recreation Leader, Parks and Recreation, $10.13 per hour, effective June 19, See Page 06/25/02-3B RESOLVED, Emily Tareila appointed temporary, seasonal Nature Program Assistant, Parks and Recreation, $7.00 per hour, effective June 19, See Page 06/25/02-3C RESOLVED, Erin Brassell appointed temporary, seasonal Summer Intern, Cultural and Heritage Commission, $15.00 per hour, effective June 10, See Page 06/25/02-3D RESOLVED, Jonathan James appointed temporary, seasonal Laborer, Roads, Bridges and Engineering, $10.53 per hour, effective June 12, See Page 06/25/02-3E RESOLVED, Katrina Campbell appointed temporary, seasonal Victim Notification Clerk, Prosecutor s Office, $10.50 per hour, effective June 17, See Page 06/25/02-3F RESOLVED, Jill Izzo appointed temporary, seasonal Laborer, Roads, Bridges and Engineering, $10.53 per hour, effective June 17, See Page 06/25/02-3G RESOLVED, Karen Lewis appointed temporary, seasonal Librarian, Library, $16.48 per hour, effective July 3, See Page 06/25/02-3H RESOLVED, Vicky Cohen appointed temporary, seasonal Librarian, Library, $16.48 per hour, effective July 3, See Page 06/25/02-3I RESOLVED, Susan Ehlert appointed temporary, seasonal Librarian, Library, $16.48 per hour, effective July 3, See Page 06/25/02-3J RESOLVED, Joelle Croasdale appointed temporary, seasonal Librarian, Library, $16.48 per hour, effective July 3, See Page 06/25/02-3K RESOLVED, Mark Vlazny appointed temporary, seasonal Laboratory Assistant, Health, $11.00 per hour, effective June 17, See Page 06/25/02-3L RESOLVED, Arthur McEvoy appointed temporary, seasonal Building Maintenance Worker, Buildings and Maintenance, $10.02 per hour, effective June 18, See Page 06/25/02-3M RESOLVED, Tim Biercz appointed temporary, seasonal Recreation Leader, Parks and Recreation, $9.37 per hour, effective June 19, See Page 06/25/02-3N RESOLVED, Jason Mokar appointed temporary, seasonal Recreation Leader, Parks and Recreation, $9.37 per hour, effective June 19, See Page 06/25/02-3O RESOLVED, Karl Fuhri appointed temporary, seasonal Laborer, Roads, Bridges and Engineering, $10.53 per hour, effective June 24, 2002.

4 See Page 06/25/02-3P RESOLVED, Kevin Spork appointed temporary, seasonal Laborer, Roads, Bridges and Engineering, $10.53 per hour, effective June 24, See Page 06/25/02-4A RESOLVED, Alan Singleton appointed temporary, seasonal Building Maintenance Worker, Buildings and Maintenance, $10.02 per hour, effective June 24, See Page 06/25/02-4B RESOLVED, Harry Shepherd designated Homeland Security Director, Emergency Services, salary adjustment, $50,000 per annum, effective July 1, See Page 06/25/02-4C RESOLVED, Setting salaries in Corrections for FOP Lodge #29. See Page 06/25/02-4D RESOLVED, Setting salaries in Corrections for FOP Lodge #133. See Page 06/25/02-4E RESOLVED, Setting salaries in the Sheriff s Office for FOP Lodge #94. See Page 06/25/02-4F RESOLVED, Adjusting salaries for employees in the Mechanic s Title Series, Roads, Bridges and Engineering. See Page 06/25/02-4G RESOLVED, Justin Boyce, County Investigator, Prosecutor s Office, salary adjustment. See Page 06/25/02-4H RESOLVED, Approving the final application a vehicle for Human Services through the Federal Section 5310 Program. See Page 06/25/02-4I RESOLVED, Approving the appointment of Sharol Lewis to the Mental Health Board. See Page 06/25/02-4J RESOLVED, Approving a provider service contract with The ARC of Hunterdon County, to provide family support services, Saturday Respite programming and Self-Advocacy Training for the developmentally disabled and their families, in the amount of $65,984. See Page 06/25/02-4K RESOLVED, Approving a provider service contract with Hunterdon Helpline, Inc. to provide a telephone information and referral services, after hours LINK transportation, maintenance of the Human Services Department Database, and a compassionate listening service, in the amount of $43,000. See Page 06/25/02-4L RESOLVED, Approving a provider service contract with the Educational Services Commission to provide parenting education classes, support services for at-risk families, and adult basic education classes, in the amount of $120,311. See Page 06/25/02-4M RESOLVED, Authorizing the discharge of a mortgage for Brandon and Donna Papa. See Page 06/25/02-4N RESOLVED, Authorizing the release of any claims to A2B Partnership. See Page 06/25/02-4O RESOLVED, Approving Application for Payment #4, for Bid # , (Interior) Demolition and construction of the (downtown) County Administration Building, with Dauti Construction Co., Inc., in the amount of $54,000. See Page 06/25/02-4P

5 RESOLVED, Approving the submission of a proposal by Rutgers Cooperative Extension as part of the New Jersey Food Stamp Nutrition Education Plan for grant funds. See Page 06/25/02-5A RESOLVED, Approving the appointment of Lawrence Coyne as a member, and Kimberly Testa as an alternate member, to the Open Space Advisory Committee. See Page 06/25/02-5B RESOLVED, Approving Change Order #1, Final, for Bid # , Reconstruction of County Bridge E- 240, on Manners Road, in East Amwell, with Kyle Conti Construction, LLC, decrease of $103, See Page 06/25/02-5C RESOLVED, Approving Change Order #1, Final, for Bid # , Reconstruction of County Bridge E- 239, on Manners Road, in East Amwell, with Kyle Conti Construction, LLC, decrease of $15, See Page 06/25/02-5D RESOLVED, Authorizing the release of a performance bond to Calton Homes, LLC, in the amount of $648,101. See Page 06/25/02-5E RESOLVED, Approving the plans and specifications for the Safety Improvements to County Route 629, in Clinton Township. See Page 06/25/02-5F RESOLVED, Approving the specifications for the Reconstruction of West Woodschurch Road, in Readington Township. See Page 06/25/02-5G RESOLVED, Approving the policy for Retirement Benefits. Director Fuzo opened the meeting to the public. Christina Whited of the High Bridge Public Alliance spoke to the Board regarding Link Advertising Agreements and the required insurance certificates. A few years back the County condensed the paperwork to advertise on the Link vehicles. Director Fuzo asked Ms. Whited what she feels her problem is with the agreements. Ms. Whited said the insurance and time frame. Director Fuzo explained there are regulations which government has to comply with, and there are certain requirements that have to be adhered to by statute. The County has streamlined the process and now it s a one page form, to get the advertising done. Ms. Whited stated the problem she is having is with the insurance requirement, which states the County needs to be listed as additional insured. Director Fuzo is aware there is a cost of at least $100 to have the County named as additional insured on some issues. County Counsel DeSapio reported he spoke with the County Department of Human Services today regarding this issue and since the County owns the sign, it doesn t have to be named as additional insured. Ms. Whited stated the other issue, is the liability requirement of $1 million and most of the High Bridge businesses wanting to advertise on the link, have $300,000 in liability insurance. Mr. DeSapio said when he spoke with Human Services, it was suggested the amount of the coverage could be changed to $300,000 with the Freeholders approval. Also if its going to cost to have someone additional insured on this type of project, the County won t ask for that. Mr. Muller moved and Ms. Karrow seconded a motion stating the policy for coverage for Link Advertizing be changed to $300,000 for Liability insurance and if it costs additional money to name the County as additional insured, that will not be required. Director Fuzo asked why have the insurance requirement then. Mr. DeSapio stated the County will get a certificate of insurance advising the advertiser has insurance covering them from any liability in the minimum amount of $300,000. Ms. Styra Eisenger, Agricultural Liaison for Bethlehem Township, asked for a revision of the funding payout proposal for the Planning Incentive Grant 1 for Bethlehem Township, which was done in 1999 before funding was securely in place at that state. It was because of that, that Bethlehem asked for a minimum amount of funds from the County as a way of expediting this application and getting the PIG from the SADC, in order to preserve 400 acres between Routes 31 and 78, which was in substantial threat, on Charlestown Road.

6 In the meantime, with many years of experience, the whole funding system has settled in place and Bethlehem is now asking for the County to revise their request to bring it in line with what the County is doing with most of the other farms being preserved under the PIG grants. Director Fuzo spoke with Ms. Eisenger already on this issue, and he asked if the County s CADB had voted for or denied this request. Ms. Eisenger stated they did vote on this. The problem is she put the program together and is now away on business a lot, so she s not attended the CADB meetings this year. In addition the Township Committee is completely new and no one is aware how this was put together in Ms. Eisenger said the funding when this application was submitted, in November, 1999, was unsure and it turned out, it was not possible to pay over a ten year period. The result is what put Bethlehem Township into difficulty, since the pay outs took so long to be organized, and they purchased the easement on this property directly, which cost $3 million plus and now Bethlehem Township is at its limit. Ms. Karrow said when the PIG program developed in 1999, the municipalities had no idea of what the funding was going to be and they were writing grants before the rules were developed by the SADC. Ms. Karrow asked if Mr. Pohorely recommended to the CADB that Bethlehem Township be given a bigger share. Mr. Pohorely stated he did and when the SADC had the early November, 1999 deadline, the municipalities panicked to get their applications in. Today, if the same application were submitted by Bethlehem, the County would put in 20%. Back them the CADB could not advise municipalities because the rules weren t known. Director Fuzo confirmed Bethlehem Township has been denied this request two times by the CADB. He asked Mr. Pohorely how many other applications were made that were underfunded PIGs. Mr. Pohorely feels the other applications are in the ballpark. Mr. Sauerland thinks Bethlehem Township made a conscious decision to submit a 5% cost share and it was done in order to improve their chances to get their PIG approved and it was approved. If this is opened up, there is the potential for rewriting other cost share agreements, as well. In this case the difference is $180,000 for the County to pay. Joe Steader stated Bethlehem Township is proposing to go from a 5% to a 17.5%, which is midway, and there are costs involved. Over a ten year period the County s cost would be $32,895 for the 5%, and if it were 17.5% it would be $49,214. The money would be used to preserve as much farmland as possible. Director Fuzo directed Mr. Pohorely to go back and look at the PIGs that were submitted at that time and what the cost shares are from each municipality from day one. He confirmed Bethlehem Township s was one of the first applications submitted. He asked who else submitted a PIG application at that time. Ms. Karrow feels Readington, Raritan, Bethlehem and East Amwell all received PIGs in the first round. Director Fuzo wants to look at the percentages put into each of those PIGs. He wants to see what the total percentages were that were contributed by the County under the PIG at that initial stage, what the agreements say and is the County going to be liable for additional funds. He would like to see all the facts and figures together. Director Fuzo advised Mr. Pohorely to have that report by the next Freeholders meeting and to also have a written response from the CADB as to how they made their decision. Questions answered for the press. John G. Trontis, Director, Parks and Recreation reported the County Golf Course, Heron Glenn, will open on July 17, 2002, with a ribbon cutting taking place on Monday, July 15, 2002 and Media Day set for July 16, Tee times can be booked through the County s website. To date there are 672 County residents registered. Mr. Trontis stated that the Draft Facilities Policy and Handbook has been reviewed by Kemper Sports Management, for the golf course and it is currently being reviewed by his office. Mr. Trontis reported the State has eased some of the County s irrigation restrictions, and the course is doing well with deep root growth, which doesn t need much irrigation. Mr. Trontis advised that Kemper has hired a Sales and Marketing person, Amy Lillibridge, who was with the LPGA, and she is expanding the marketing approach for special customers. Ms. Lillibridge will be the Site Director for the LPGA, USGA, approved girls golf program. This is one of two approved sites in the State of New Jersey to run such a program. Mr. Sauerland asked about the leaks at the golf course. Director Fuzo advised a headline in a local paper last week was grossly incorrect. Mr. Trontis advised water was observed in drainage pipes around the ponds and there was a thought there might be leaking. Ms. Karrow advised when she, Mrs. Yard and Mr. Glynn were at the course, Jason of Kemper, told them it was leaking 50,000 gallons a day. Director Fuzo said it was a misunderstanding and it was 15,000. Ms. Karrow asked if this was fixed. Mr. Trontis stated this might not have been a problem to begin with and he s just now finding that out, as a result of the testing which was done. Water was in the drainage pipe, who it was assumed there was a leak. The amount was slightly less than 14,000 gallons a day, which was returned to the natural system due to peculation. Die was placed in the ponds and no die was then

7 observed in the drainage pipe where the problem was noted. This is separate and apart from the water that s in the ponds. The only way not to test is in the winter, because its likely that the ponds were not leaking into the drainage pipe, that it might have been water from a spring or groundwater. Landtek has extended their maintenance bond by three months, which will get the County through this winter, so the water can be monitored after the County has stopped watering the course. Ms. Karrow confirmed that should solve any problems. Questions answered for the Board and press. Requisitions have been received from the Tax Board, for registration and attendance for three people, at the New Jersey County Tax Boards Association Conference, from August 27 to 30, 2002, in Cape May, New Jersey, in the total amount of $2,351, (To be paid from the Tax Appeal Trust Fund). Mr. Sauerland moved and Mr. Muller seconded a motion granting attendance. It will be a wonderful program. ROLL CALL: (AYES) MR. SAUERLAND, MR. MULLER, MS. KARROW, MR. FUZO. A request has been received from the Purchasing Department, to attend the National Institute of Governmental Purchasing, Inc. s 57 th Annual Forum and Products Exposition, in Portland, Oregon, from August 10 to 14, 2002, in the estimated amount of $1, for lodging, travel, parking, food and airfare. Mr. Sauerland moved and Mr. Muller seconded a motion granting attendance. ROLL CALL: (AYES) MR. SAUERLAND, MR. MULLER, MS. KARROW, MR. FUZO. Ms. Karrow moved and Mr. Muller seconded this: See Page 06/25/02-7A RESOLVED, Approving Grant Contract 0210, with the State Department of Human Services, Division of Family Development, to provide job related services to general assistance clients, in the amount of $34,999. ROLL CALL: (AYES) MS. KARROW, MR. MULLER, MR. SAUERLAND, MR. FUZO. Mr. Muller moved and Ms. Karrow seconded these: See Page 06/25/02-7B RESOLVED, Approving Area Plan Grant No , for Telephone Reassurance to seniors, in the amount of $6,000. See Page 06/25/02-7C RESOLVED, Approving Area Plan Grant No , for Friendly Visiting to seniors, in the amount of $9,340. Mr. Sauerland moved and Ms. Karrow seconded these: See Page 06/25/02-7D RESOLVED, Approving the Contract for Sale of Development Easement, with Samuel and Hilda Zachar, in Delaware Township, Funding: SADC-$197,400, County-$50,600, Delaware Township- $81,200. See Page 06/25/02-7E RESOLVED, Approving a Contract for Sale of Development Easement, with Norman and Denise Guilloud, in Delaware Township, Funding: SADC-$62,050, County-$10,483.35, Delaware Township- $20, See Page 06/25/02-7F RESOLVED, Approving a Contract for Sale of Development Easement, with Norman and Denise Guilloud, in Delaware Township, Funding: SADC-$115,500, County-$20,500, Delaware Township- $41,000. See Page 06/25/02-7G RESOLVED, Approving a Contract for Sale of Development Easement, with Norman and Denise Guilloud, in Delaware Township, Funding: SADC-$146,150, County-$26,516.68, Delaware Township- $53,

8 ROLL CALL: (AYES) MR. SAUERLAND, MS. KARROW, MR. MULLER, MR. FUZO. John P. Glynn, Director, Roads, Bridges and Engineering updated the Board on various road and bridge projects. The Route 620/523 project is now completed in Readington Township. The reflectors and signs for the Route 650 project should be completed by July 1, 2002 for the bicycle lanes. Mr. Glynn advised the plans have completed for the Route 626/641 project and its in its final review. The project should be advertised late this summer. The Route 611 where it intersects with Dayton Road is 40% complete. Dayton Road is completed and they are finding more traffic on it then was thought. The specifications and plans for Deer Path Park were approved today on the agenda and will be going out for construction of the driveway. Mr. Muller asked the signage for Deer Path Park. Mr. Trontis stated the state lost a sign with the road construction. Mr. Glynn informed Mr. Trontis to contact his office to remedy the matter. Mr. Glynn reported N-3 on Leigh Street in Clinton Town was held off. Bids will be re-advertised for November, 2002 with a project start in June of Mr. Glynn reported D-304, the covered bridge will be advertised shortly. A public hearing will be held on July 15, 2002, at the Everittstown Grage for A-4 on Route 614 and on July 2, 2002, at the Readington Garage, there will be a public hearing on R-147 on Old York Road. A public hearing will be held on July 10, 2002 for N-2, which is on Halstead Road. Mr. Glynn reported Tewksbury Township is seeking Freeholder support for their grant application for sidewalks in Oldwick from Cold Brook Park to the Post Office. He stated this is going to be a long process. Mr. Glynn confirmed there will be no County money, the Township is trying to get this funded through the New Jersey Department of Transportation. Mr. Sauerland moved and Ms. Karrow seconded this: See Page 06/25/02-8A RESOLVED, Supporting a Local Grant Application for Tewksbury Township regarding County Route 517, new sidewalks in Oldwick. ROLL CALL: (AYES) MR. SAUERLAND, MS. KARROW, MR. MULLER, MR. FUZO. Mr. Sauerland moved and Ms. Karrow seconded this: See Page 06/25/02-8B RESOLVED, Approving Requisition #PR.00245, with Metro Flag, Inc., for grave marker flags, for Veterans Internment, in the amount of $8,568. ROLL CALL: (AYES) MR. SAUERLAND, MS. KARROW, MR. MULLER, MR. FUZO. Ms. Karrow moved and Mr. Muller seconded this: See Page 06/25/02-8C RESOLVED, Approving Requisition #131, with JLI Marketing and Printing Corporation, for sample ballots, facing ballots, emergency ballots, typesetting and artwork for Primary Election, for the County Clerk s Office, in the amount of $33,437. ROLL CALL: (AYES) MS. KARROW, MR. MULLER, MR. SAUERLAND, MR. FUZO. Mr. Sauerland moved and Ms. Karrow seconded this: See Page 06/25/02-8D RESOLVED, Approving Requisition #21404, with the Hunterdon Medical Center, for medical services to inmates, for Corrections, in the amount of $7, ROLL CALL: (AYES) MR. SAUERLAND, MS. KARROW, MR. MULLER, MR. FUZO. Mr. Muller moved and Mr. Sauerland seconded this:

9 See Page 06/25/02-8E RESOLVED, Approving Requisition #21517, with Princeton Nassau Conover Ford, for a F250 Supercab 4x4 Pickup, for the Training Center, requested by Emergency Services, in the amount of $21,863. ROLL CALL: (AYES) MR. MULLER, MR. SAUERLAND, MS. KARROW, MR. FUZO. Ms. Karrow moved and Mr. Muller seconded this: See Page 06/25/02-9A RESOLVED, Authorizing the award of Bid # , for the Rental of Heavy Equipment, for Roads, Bridges and Engineering, to Mannon Excavating and Paving Co., Inc., in an amount not to exceed $20,000. ROLL CALL: (AYES) MS. KARROW, MR. MULLER, MR. SAUERLAND, MR. FUZO. Mr. Sauerland moved and Mr. Muller seconded this: See Page 06/25/02-9B RESOLVED, Approving a Signature Verification, Absentee Ballot Processing, and Permanently Disabled Processing Application Software Maintenance Agreement, for the Registry Division of the County Clerk s Office, to Eisenberg Associates, Inc., in an amount not to exceed $3,400. ROLL CALL: (AYES) MR. SAUERLAND, MR. MULLER, MS. KARROW, MR. FUZO. Director Fuzo announced the County is planning an Anniversary Remembrance on September 11 th this year. Frank J. Bell, AIA, County Project Administrator introduced John Hatch and Michael Hammerhan of Clarke, Caton and Hintz, who are working on the interior of the historic Court House project. Mr. Hatch announced the grant application for the County for the historic Court House interior has been completed for the State Department of the Historic Trust. The design development drawings have been completed and are with Mr. Bell for review, as well as the Commissioning for the building. Mr. Hatch walked the Board through the updated drawings for the building, stated the building will be renovated as offices for the County and exhibit space. He stated the bid specifications should be ready by mid-august. Mr. Hatch advised if there are any changes to be made, they will need to know immediately. The Board advised there will be no changes to anything on this project. Ms. Karrow questioned if the bell will be a part of this project. Mr. Bell doesn t feel that is a part of the project. Mr. Hatch confirmed that Clarke, Caton and Hintz have not addressed the bell. Ms. Karrow left the meeting at 5:55 p.m. Mrs. Yard reported when Freeholders Muller and Sauerland, and herself, were introduced to Judge Ross at the Justice Center, they asked Judge Ross if he had any intention of using the historic Court House. Judge Ross had mentioned a place for the Grand Jury and Jury Management. Judge Ross said if ever, their were a large proceeding, he would like to use the historic Court House. Director Fuzo stated it has always been planned to use the historic court room for large trials as needed. Ms. Karrow returned to the meeting at 5:59 p.m. Mr. Muller confirmed the large court room can be used by the courts for large trials. Director Fuzo confirmed everyone is in agreement with what Clarke, Caton and Hintz has presented today. Ms. Karrow asked if the back connecting area with the glass and light, is totally different from the rest of the building. She likes the look but asked if the County will be criticism. Mr. Hatch advised they have met with the State Historic Preservation Office and the Historic Trust representatives, and this design and approach has been approved. Mr. Hatch reported a fair amount of the pews/benches will be used and some will be made to match those there currently. Mr. Hatch reported the next phase is pre-qualifying contractors and completing the construction drawings, so the project can be bid by the end of August. Mr. Hatch advised the Jail roof replacement should be ready to bid by early July, Ms. Karrow confirmed with Mr. Hatch that its not a matter of if the County will get money from the state, but that it s a matter of when. Mr. Hatch feels the project has a good chance, but currently the

10 Historic Trust has very little staff. Director Fuzo added that Hunterdon County may not know when this project goes out to bid if the grant was approved from the state or not. Mr. Bell reported he and Pete Maddalena, Director, Buildings and Maintenance have met with Dometch and they have a very favorable report coming out for the commissioning exercise performed for the Justice Center and the Route 12 County Complex. He feels there will be substantial savings seen for the Justice Center and some very good savings for this building as well by making minor changes. Mr. Bell advised he is getting a proposal from Dometech to do the historic Court House, Route 12 Library and the Jail. They are trying to bet this done as one grouping, to get it approved by JCP&L. Mr. Bell explained he has a change order for the Main Street County Complex, to change the phone system for the Hall of Records, Administration Building, and Court House. A conduit needs to be run from the Court House to the Hall of Records to the Administration Building, and it will cost $4,500 extra, because it had to be dug by hand as the machine would not fit into the areal. The contractor had to drill through four feet of foundation system on one side and two and a half feet on the other site. Ms. Karrow confirmed this will be used to upgrade the phone system and the computer lines. Mr. Muller moved and Ms. Karrow seconded a motion authorizing Mr. Bell to proceed with the change order for Dauti Construction, general contractor for the Main Street County Complex, Administration Building, for an increase of $4,500. This will include a temporary mast on the Southard Building. Mr. Bell reported there is a change order for the Emergency Services addition and renovations, with L. Robert Kimball, in the increased amount of $80,000. The original contract amount was $140,560, this increase is due to changes in the scope of work. Mr. Muller moved and Mr. Sauerland seconded a motion authorizing an increase of $80,000 for additional work with L. Robert Kimball for the Emergency Services Building. ROLL CALL: (AYES) MR. MULLER, MR. SAUERLAND, MR. FUZO. (NAY) MS. KARROW. There being no further business to come before the Board, Director Fuzo adjourned the meeting at 6:11 p.m. Respectfully submitted, Denise B. Doolan Clerk of the Board