BOARD OF CHOSEN FREEHOLDERS OF THE COUNTY OF WARREN Wayne Dumont, Jr. Administration Building 165 County Road 519 South, Belvidere, NJ

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1 BOARD OF CHOSEN FREEHOLDERS OF THE COUNTY OF WARREN Wayne Dumont, Jr. Administration Building 165 County Road 519 South, Belvidere, NJ Jason J. Sarnoski, Freeholder Director Telephone : Edward J. Smith, Deputy Freeholder Director Fax : Richard D. Gardner, Freeholder REGULAR MEETING AGENDA TUESDAY, NOVEMBER 26, :00 P.M. WAYNE DUMONT, JR. ADMINISTRATION BUILDING CALL TO ORDER BY DIRECTOR ROLL CALL SALUTE TO FLAG OPEN PUBLIC MEETINGS ACT (Open Public Meetings Act, Chapter 231, P.L. 1975) ADEQUATE NOTICE OF THIS MEETING OF NOVEMBER 26, 2013 WAS GIVEN IN ACCORDANCE WITH THE OPEN PUBLIC MEETINGS ACT BY FORWARDING A SCHEDULE OF REGULAR MEETINGS OF THE BOARD OF CHOSEN FREEHOLDERS TO THE WARREN COUNTY CLERK, THE STAR- LEDGER, AND DAILY RECORD AND BY POSTING A COPY THEREOF ON THE BULLETIN BOARD IN THE OFFICE OF THE BOARD OF CHOSEN FREEHOLDERS. FORMAL ACTION MAY BE TAKEN BY THE BOARD OF CHOSEN FREEHOLDERS AT THIS MEETING. PUBLIC PARTICIPATION IS ENCOURAGED. IN ORDER TO ASSURE FULL PUBLIC PARTICIPATION, THOSE INDIVIDUALS WITH DISABILITIES WHO WISH TO ATTEND THE MEETING SHOULD SUBMIT ANY REQUESTS FOR SPECIAL ACCOMMODATION ONE WEEK IN ADVANCE. NOTICE * This Agenda is subject to change by order of the Warren County Board of Chosen Freeholders before, and / or during the scheduled meeting *

2 Approval of Minutes Regular Session of November 13, 2013 Executive Session of November 13, 2013 A. MEETINGS 1. LAND PRESERVATION DIRECTOR COREY TIERNEY PRESENTATION OF ANNUAL REPORT. B. CERTIFICATE OF MERIT/PROCLAMATIONS 1. PROCLAMATION NATIONAL DRUNK AND DRUGGED DRIVING (3D) PREVENTION MONTH C. PUBLIC COMMENTS (AGENDA ITEMS ONLY) D. FINANCIAL RESOLUTIONS 1. RESOLUTION TO PAY BILLS. 2. INSERTION INTO THE 2013 BUDGET OF THE COUNTY OF WARREN IN THE ADDITIONAL AMOUNT OF $108, FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HUMAN SERVICES, DIVISION OF YOUTH & FAMILY SERVICES, SOCIAL SERVICES FOR THE HOMELESS FOR A TOTAL AMOUNT OF $192, INSERTION INTO THE 2013 BUDGET OF THE COUNTY OF WARREN IN THE ADDITIONAL AMOUNT OF $80, FROM THE STATE OF NEW JERSEY, GOVERNOR S COUNCIL ON ALCOHOLISM & DRUG ABUSE, MUNICIPAL ALLIANCE GRANT FOR A TOTAL AMOUNT OF $240, INSERTION INTO THE 2013 BUDGET OF THE COUNTY OF WARREN IN THE ADDITIONAL AMOUNT OF $26, FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HEALTH & SENIOR SERVICES, DIVISION OF AGING & COMMUNITY SERVICES, AREA PLAN GRANT PROGRAM FOR A TOTAL AWARD OF $850,

3 5. INSERTION INTO THE 2013 BUDGET OF THE COUNTY OF WARREN IN THE AMOUNT OF $18, FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HUMAN SERVICES, WORK FIRST NEW JERSEY PROGRAM. 6. INSERTION INTO THE 2013 BUDGET OF THE COUNTY OF WARREN IN THE AMOUNT OF $9, FROM THE STATE OF NEW JERSEY, DEPARTMENT OF HEALTH & SENIOR SERVICES, RIGHT TO KNOW PROGRAM. 7. RESOLUTION CHANGING NAMES OF THE CUSTODIANS OF VARIOUS EXISTING WARREN COUNTY PETTY CASH FUNDS. E. RESOLUTIONS 1. RESOLUTION RE: APPOINTING WELLS FARGO INSURANCE SERVICES USA, INC. AS RISK MANAGEMENT CONSULTANT FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, RESOLUTION RE: APPOINTING OTTERSTEDT INSURANCE AGENCY AS BROKER OF RECORD FOR DELTA DENTAL OF NEW JERSEY DENTAL INSURANCE PLAN FOR THE COUNTY OF WARREN FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, RESOLUTION AUTHORIZING THE DIRECTOR OF THE BOARD TO EXECUTE A CONTRACT RENEWAL WITH THE NEW JERSEY DEPARTMENT OF HUMAN SERVICES, DIVISION OF DISABILITY SERVICES THROUGH THE SOCIAL SERVICE BLOCK GRANT (SSBG) CONTRACT 14ALWN FOR TRANSPORTATION SERVICES IN THE AMOUNT OF $161,326 NJ DHS FUNDS AND $40,332 REQUIRED COUNTY MATCH FOR THE PERIOD JANUARY 1, 2014 THROUGH DECEMBER 31, 2014; SUBJECT TO THE AVAILABILITY OF FUNDS. 4. AUTHORIZING GRANT TO THE STEWARTSVILLE PRESBYTERIAN CHURCH FOR THE STABILIZATION AND RESTORATION OF THE CHURCH IN THE AMOUNT OF $67, AUTHORIZING GRANT TO THE TOWNSHIP OF ALLAMUCHY FOR THE STABILIZATION AND RESTORATION OF RUTHERFURD HALL IN THE AMOUNT OF $96,

4 6. AUTHORIZING GRANT TO THE TOWNSHIP OF HARMONY FOR THE STABILIZATION AND RESTORATION OF THE HOFF-VANNATTA FARMSTEAD FOR THE AMOUNT OF $120, AUTHORIZING GRANT TO THE MUSCONETCONG WATERSHED ASSOCIATION FOR THE STABILIZATION AND RESTORATION OF THE ASBURY GRISTMILL IN FRANKLIN TOWNSHIP FOR THE AMOUNT OF $402, AUTHORIZING GRANT TO THE NEW JERSEY CONSERVATION FOUNDATION FOR THE ACQUISITION OF THE SCOTT S MOUNTAIN PROPERTY IN HARMONY AND WHITE TOWNSHIPS FOR THE AMOUNT OF $157, AUTHORIZING GRANT TO THE TOWNSHIP OF POHATCONG FOR THE STABILIZATION AND RESTORATION OF THE STILL VALLEY TUNNEL IN THE AMOUNT OF $117, RESOLUTION AUTHORIZING THE FREEHOLDER DIRECTOR TO EXECUTE THE SUBCONTRACT AGREEMENT FOR FISCAL YEAR 2014 SUBREGIONAL SUPPORT PROGRAM WITH THE NEW JERSEY INSTITUTE OF TECHNOLOGY AND THE NORTH JERSEY TRANSPORTATION PLANNING AUTHORITY, INC. IN THE AMOUNT OF $13, RESOLUTION TO AMEND THE WARREN COUNTY SOLID WASTE MANAGEMENT PLAN THROUGH ADMINISTRATIVE ACTION TO INCLUDE RIVERSEDGE CONTRACTING, LLC IN HARMONY TOWNSHIP TO CONDUCT RECYCLING ACTIVITIES IN ACCORDANCE WITH N.J.A.C. 7:26A-1.4(a)13 TO RECEIVE YARD TRIMMINGS FOR COMPOSTING. 12. RESOLUTION TO AMEND THE WARREN COUNTY SOLID WASTE MANAGEMENT PLAN THROUGH ADMINISTRATIVE ACTION TO INCREASE THE DAILY INCOMING LIMIT OF ALL CONSUMER ELECTRONIC MATERIAL DELIVERED TO GLOBAL COMPUTER PRO IN THE TOWN OF PHILLIPSBURG TO 50 TONS PER DAY. F. RESOLUTIONS APPROVING SPECIFICATIONS G. RESOLUTIONS REJECTING BIDS

5 H. RESOLUTIONS RECEIVING BIDS AND AWARDING CONTRACTS 1. RESOLUTION RE: DECLARING AN EMERGENCY AS PROVIDED FOR BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-6 AND AUTHORIZATION FOR PURCHASE OF AN EVENTIDE NEXLOG DIGITAL VOICE LOGGING RECORDER FROM TUWAY COMMUNICATIONS FOR THE WARREN COUNTY COMMUNICATIONS CENTER IN THE TOTAL AMOUNT OF $76, RESOLUTION RE: AWARD OF CONTRACT WC1355FO FOR RISK MANAGEMENT CONSULTING SERVICES FOR THE COUNTY OF WARREN TO WELLS FARGO INSURANCE SERVICES, USA, INC. FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 WITH THE RIGHT TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS WITH A FLAT FEE OF $156, PER YEAR. 3. RESOLUTION RE: AWARD OF CONTRACT WC1362 TO NU-WAY CONCESSIONAIRES, INC. FOR FOOD SERVICE FOR THE WARREN COUNTY SENIOR NUTRITION PROGRAM (DIVISION OF SENIOR SERVICES) FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 WITH THE RIGHT TO EXTEND FOR TWO ADDITIONAL ONE YEAR PERIODS AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15(10) COST PER MEAL $4.184 APPROXIMATE ANNUAL CONTRACT = $485, RESOLUTION RE: AWARD OF CONTRACT WC1363 FOR TEMPORARY EMPLOYMENT SERVICES TO MANPOWER INTERNATIONAL INC. FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 WITH THE RIGHT TO EXTEND FOR ONE ADDITIONAL YEAR AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15 AT THE RATES AS PER THEIR ATTACHED PROPOSAL. 5. RESOLUTION RE: AWARD OF CONTRACT WC1378FO FOR TEMPORARY EMERGENCY PER DIEM NURSING SERVICES AT WARREN HAVEN TO DELTA-T GROUP NORTH JERSEY, INC. FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014, AMOUNT OF CONTRACT NOT TO EXCEED $120, RESOLUTION RE: AWARD OF CONTRACT WC1369 FOR TEN RETROAIRE MODEL R10C15 AIR CONDITIONERS FOR WARREN HAVEN TO S/H TECHNICAL SERVICES INC. IN THE COST OF $1, EACH AND THE TOTAL CONTRACT AMOUNT OF $19,

6 7. RESOLUTION RE: AWARD OF CONTRACT WC1370C FOR HEALTHCARE REIMBURSEMENT CONSULTING FOR WARREN HAVEN TO HUBCO HEALTH CARE GROUP WITH THE RIGHT TO EXTEND FOR TWO ADDITIONAL YEARS AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15(1) IN THE AMOUNT OF $8, RESOLUTION RE: AWARD OF CONTRACT WC1395R FOR A SHARED SERVICE AGREEMENT FOR FARMLAND MONITORING AND INSPECTION SERVICES FOR THE WARREN COUNTY DEPARTMENT OF LAND PRESERVATION TO THE WARREN COUNTY SOIL CONSERVATION DISTRICT FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 AT THE RATES AS PER THEIR ATTACHED SCHEDULE, TOTAL CONTRACT AMOUNT NOT TO EXCEED $30, RESOLUTION RE: AWARD OF CONTRACT TO NORMAN J. GOLDBERG, INC. OF CLINTON, NEW JERSEY FOR APPRAISAL SERVICES ON THE BRIAN O DOWD PROPERTY, BLOCK 40, LOT 1, FRANKLIN TOWNSHIP AND BLOCK 17, LOT 2, GREENWICH TOWNSHIP, ACRES AND THE O DOWD AND ASSOCIATES PROPERTY, BLOCKS 14, LOT 10; 15, LOT 1; 16, LOT 6; 17, LOT 1; 18, LOT 3; 10, LOT 1; AND 20, LOT 2; GREENWICH TOWNSHIP AND BLOCK 41, LOTS 1 & 2 FRANKLIN TOWNSHIP, ACRES PROPOSED FOR ACQUISITION AS LISTED IN THE PROPOSAL IN THE TOTAL AMOUNT OF $4, RESOLUTION RE: EXTENSION OF CONTRACT WC1014FO FOR RECORDS MANAGEMENT SYSTEM MAINTENANCE, DEVELOPMENT & SUPPORT FOR THE WARREN COUNTY INFORMATION SYSTEMS DEPARTMENT TO CHENOA INFORMATION SERVICES, INC. FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE FIFTH YEAR OF A SEVEN YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A: IN AN AMOUNT NOT TO EXCEED $50, RESOLUTION RE: EXTENSION OF CONTRACT WC1157 TO APPLIED WATER MANAGEMENT, INC. FOR THE WARREN COUNTY WASTEWATER TREATMENT FACILITY OPERATION AND MAINTENANCE FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE THIRD AND FINAL YEAR OF A THREE YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15 ET SEQ (1) IN THE MONTHLY COST OF $4,878.00, YEARLY $58, RESOLUTION RE: EXTENSION OF CONTRACT WC1163 FOR INMATE

7 AND STAFF FOOD SERVICES AT THE WARREN COUNTY CORRECTIONAL CENTER FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE THIRD AND FINAL YEAR OF A THREE YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15(10) TO ARAMARK CORRECTIONAL SERVICES, LLC IN THE APPROXIMATE AMOUNT OF $440, RESOLUTION RE: EXTENSION OF CONTRACT WC1255FO WITH HOUSING AND COMMUNITY DEVELOPMENT SERVICES, INC. FOR ADMINISTRATION OF THE WARREN COUNTY SMALL CITIES COMMUNITY DEVELOPMENT BLOCK GRANT PROOGRAM FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE SECOND AND FINAL YEAR OF A TWO YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15 IN THE AMOUNT OF $59, RESOLUTION RE: EXTENSION OF CONTRACT WC1256FO WITH HOUSING AND COMMUNITY DEVELOPMENT SERVICES, INC. FOR IMPLEMENTATION OF THE WARREN COUNTY HOUSING ASSISTANCE PAYMENTS PROGRAM FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE SECOND AND FINAL YEAR OF A TWO YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15 IN THE APPROXIMATE AMOUNT OF $695,148.00*. 15. RESOLUTION RE: EXTENSION OF CONTRACT WC1261 WITH JEN ELECTRIC, INC. FOR LIGHTING AND TRAFFIC SIGNAL ELECTRICAL MAINTENANCE FOR THE WARREN COUNTY ROAD DEPARTMENT FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE SECOND AND FINAL YEAR OF THE TWO YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A:11-15 IN THE APPROXIMATE AMOUNT OF $37, RESOLUTION RE: EXTENSION OF CONTRACT WC1297FO FOR WEBSITE MAINTENANCE, SUPPORT, DEVELOPMENT, HOSTING, DND RECORD MAINTENANCE AND MX RECORD MAINTENANCE FOR THE WARREN COUNTY INFORMATION SYSTEMS DEPARTMENT TO CHENOA INFORMATION SERVICES, INC. FOR THE PERIOD OF JANUARY 1, 2014 THROUGH DECEMBER 31, 2014 FOR THE SECOND YEAR OF A SEVEN YEAR CONTRACT AS PROVIDED BY THE LOCAL PUBLIC CONTRACT LAW 40A: IN AN AMOUNT NOT TO EXCEED $100, RESOLUTION RE: AWARD OF A PURCHASE ORDER TO SUNGARD

8 PENTAMATION INC. TO PROVIDE COMPUTER SOFTWARE AND HARDWARE MAINTENANCE FOR THE PERIOD OF DECEMBER 1, 2013 THROUGH NOVEMBER 30, 2014 FOR THE WARREN COUNTY INFORMATION SYSTEMS DEPARTMENT IN THE TOTAL AMOUNT NOT TO EXCEED $64, RESOLUTION APPROVING CHANGE ORDER #1 FOR CONTRACT #WC1331 WITH TILCON NEW YORK, INC. FOR THE RESURFACING & REHABILITATION OF WARREN COUNTY ROUTES #517, #612, #633, #635, #647, #655 & #665, BLAIRSTOWN, FRANKLIN, FRELINGHUYSEN, HARMONY, HOPE, INDEPENDENCE, POHATCONG & WASHINGTON TOWNSHIPS & TOWN OF HACKETTSTOWN FOR A NET DECREASE OF $258, AND A FINAL CONTRACT AMOUNT OF $2,496, RESOLUTION APPROVING CHANGE ORDER #2 FOR CONTRACT #WC1320 WITH ROAD SAFETY SYSTEMS, LLC FOR GUIDE RAIL REPLACEMENT ON VARIOUS WARREN COUNTY ROADS FOR A NET INCREASE OF $16, AND A FINAL AMOUNT OF $337, I. RESIGNATIONS/APPOINTMENTS 1. RESOLUTION REAPPOINTING MEMBER TO THE WARREN COUNTY LIBRARY COMMISSION: MARILYN BARONE TERM TO EXPIRE 12/31/18 J. PERSONNEL RESOLUTIONS 1. RESOLUTION CREATING THE POSITION OF COUNTY SUPERINTENDENT OF BRIDGES AND ABOLISHING CERTAIN OTHER POSITIONS WITHIN THE DEPARTMENT OF PUBLIC WORKS. 2. RESOLUTION APPOINTING JOHN P. TATE TO THE POSITION OF SUPERVISOR OF ROADS, UNCLASSIFIED WITHIN THE WARREN COUNTY PUBLIC WORKS DEPARTMENT, DIVISION OF ROADS. 3. RESOLUTION APPOINTING RICHARD D. FRINZI TO THE POSITION OF SUPERINTENDENT OF BRIDGES, UNCLASSIFIED WITHIN THE WARREN COUNTY PUBLIC WORKS DEPARTMENT, DIVISION OF BRIDGES. 4. RESOLUTION CREATING A FULL-TIME POSITION OF PRINCIPAL

9 PLANNER, CLASSIFIED AND ABOLISHING A FULL-TIME POSITION OF PRINCIPAL PLANNING AIDE, CLASSIFIED WITHIN THE WARREN COUNTY PLANNING DEPARTMENT. K. REPORTS AND COMMENTS COUNTY COUNSEL COUNTY ENGINEER COUNTY PLANNER COUNTY CFO COUNTY ADMINISTRATOR 1. REVIEW POSITION VACANCY REPORT FOR APPROVAL 2. HEALTH OFFICER PETE SUMMERS, PROPOSAL TO TRANSFER HOME HEALTHCARE AGENCY LICENSE L. FREEHOLDER COMMENTS RICK GARDNER: ED SMITH: JASON SARNOSKI: M. CLOSING PUBLIC COMMENTS N. PRESS COMMENTS & QUESTIONS O. EXECUTIVE SESSION

10 1. A RESOLUTION AUTHORIZING EXECUTIVE SESSION OF THE WARREN COUNTY BOARD OF CHOSEN FREEHOLDERS PROVIDING FOR A MEETING NOT OPEN TO THE PUBLIC IN ACCORDANCE WITH THE PROVISIONS OF THE NEW JERSEY OPEN PUBLIC MEETINGS ACT, N.J.S.A. 10:4-12. P. ADJOURNMENT REMINDERS Wednesday, November 30, Warren Haven Advisory Committee, Human Services Dept., 1 Shotwell Drive, Conference Room A, Belvidere, NJ. Wednesday, December 4, :00 pm W.C. Shade Tree Commission Meeting, Rutgers Cooperative Extension Meeting Room, Wayne Dumont, Jr. Administration Building, 165 Route 519S, Belvidere, NJ. Tuesday, December 10, :00 pm W.C. Board of Recreation Commissioners Meeting, Dept. of Land Preservation, 500 Mt. Pisgah Ave., Oxford, NJ. Tuesday, December 17, :00 pm - W.C. Special Services School District Board of Education Meeting, Dept. of Education, 1501 Route 57, Washington, NJ. Wednesday, December 18, :30 am W.C. Senior Services Network Meeting, Rutgers Cooperative Extension Meeting Room, Wayne Dumont, Jr. Admin. Bldg., 165 Route 519S, Belvidere, NJ. Wednesday, December 18, :30 pm - W.C. Technical School Board of Education Meeting, Board of Education Office, 1500 Route 57, Franklin Twsp., NJ. Wednesday, December 18, :30 pm Pequest River Municipal Utilities Authority Meeting, 199 Foul Rift Rd., Belvidere, NJ. Thursday, December 19, :15 am W.C. Mosquito Commission Meeting, Dept. of Land Preservation, PCFA, 500 Mt. Pisgah Ave., Oxford, NJ. Thursday, December 19, :30 am Aging Services Advisory Council Meeting, Rutgers Cooperative Extension Meeting Room, Wayne Dumont, Jr. Admin. Bldg., 165 Route 519S, Belvidere, NJ. Thursday, December 19, :30 pm W.C. Agriculture Development Board Meeting, Dept. of Land Preservation, 500 Mt.

11 Pisgah Ave., Oxford, NJ. Monday, December 23, :00 am Pollution Control Financing Authority Meeting-500 Mt. Pisgah Ave., Oxford, NJ. Monday, December 23, :00 pm W.C. Planning Board Meeting, Freeholders Meeting Room, Wayne Dumont, Jr. Admin. Bldg., 165 Route 519S, Belvidere, NJ.