LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR MEETING TUESDAY APRIL 5, LIBERTY CENTRE DRIVE, SUITE A LIBERTY TOWNSHIP OH 45069

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1 LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR MEETING TUESDAY APRIL 5, LIBERTY CENTRE DRIVE, SUITE A LIBERTY TOWNSHIP OH REGULAR MEETING 6:00 P.M. On Tuesday April 5th, 2016 at 6:00 P.M., the Liberty Township Board of Trustees met this day for a regular meeting. Upon call of the roll, Mrs. Matacic present, Mr. Schramm present, Mr. Farrell absent. Ms. Matacic led the Pledge of Allegiance. APPROVE MINUTES Mrs. Quinlisk requested a motion to approve the Minutes from the Regular Meeting, March 15th, Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE REGULAR MEETING, MARCH 15TH, Ms. Matacic seconded. The motion passed. Mrs. Quinlisk requested a motion to approve the Minutes from the Special Meeting, March 16th, Mr. Schramm MOVED TO APPROVE THE MINUTES FROM THE SPECIAL MEETING, MARCH 16TH, Ms. Matacic seconded. The motion passed. Mrs. Quinlisk made a motion to pay bills. PAY BILLS Mr. Schramm MOVED TO PAY BILLS. Ms. Matacic seconded. The motion passed. Mrs. Quinlisk presented the Fund Status and the Appropriation Status through April 5, PUBLIC COMMENTS Robin James, 6607 Eagle Creek Drive, representing the Lakota Robotics Club is looking for a new location to house the Robotics Club as the space they utilize at the Cincinnati Mills Mall has outlived its usefulness. The club would like to move closer to the Lakota Schools they represent and would also like to partner with the Township. Tom Emrick, would like to support the Robotics club and feels it is an asset to the community. Russell McClure, 6366 Maud Hughes Road, has concerns about the speed and dragracing that is occurring on Maud Hughes Road since the improvements have been made.

2 Minutes Page 2 Requests for Requisitions over $2,500 1) Admin $ 3, Zoning $ 3, $ 6, ) Roads $ 2, BUSINESS ITEMS Frost Brown Todd For professional services rendered through January 31, Frost Brown Todd For professional services rendered through February 29, Normac Company, LLC For asphalt material purchased March 1 March 15, ) Admin $ 7, BWC 2015 & 2016 Premium Installments. Fire $ 61, Roads $ 9, Zoning $ 3, Parks $ 3, EMS $ 1, $ 87, Mr. Schramm MOVED TO APPROVE REQUISITIONS OVER $2, Ms. Matacic seconded. The motion passed. Parks Committee Mr. Plummer requested a Resolution to appoint Jacob Hartman as a member of the Liberty Township Parks Committee with his term ending on December 31, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPOINT JACOB HARTMAN AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HIS TERM ENDING ON DECEMBER 31, 2016 ( ). Ms. Matacic seconded. The motion passed. Mr. Plummer requested a Resolution to appoint Kenneth Miller as a member of the Liberty Township Parks Committee with his term ending on December 31, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPOINT KENNETH MILLER AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HIS TERM ENDING ON DECEMBER 31, 2016 ( ). Ms. Matacic seconded. The motion passed. Mr. Plummer requested a Resolution to appoint Veronica Michel Price as a member of the Liberty Township Parks Committee with her term ending on December 31, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPOINT VERONICA MICHEL PRICE AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HER TERM ENDING ON DECEMBER 31, 2016 ( ). Ms. Matacic seconded. The motion passed. Mr. Plummer presented the following information and reminder: Next meeting will be on Tuesday, April 26, 2016 at 6:30 p.m. at the Fort Liberty Playground. Volunteer Honeysuckle removal at Allen Park on April 9, 2016 at 10:00 a.m.

3 Minutes Page 3 Economic Development Ms. McKinney presented the Economic Development Report and the following reminder: Ribbon Cutting for Get Air, Liberty Office Park (7106 Office Park Drive) on Thursday, April 28 th at 4:45 p.m. Fire Department No comments. Fiscal Officer / Finance Department Ms. Quinlisk presented the following Liquor Permits: Cantina Laredo Cincinnati LP dba Cantina Laredo 717, 7125 Fountain View Drive, Liberty Township, OH Coopers Hawk Liberty LLC dba Coopers Hawk Winery & Restaurant, 7490 Bales Street, Liberty Township, OH Ms. Quinlisk requested a Resolution to authorize the supplemental appropriations. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE SUPPLEMENTAL APPROPRIATIONS. ( ) Ms. Matacic seconded. The motion passed. Services Department Mr. Plummer requested a Resolution to authorize the Township Administrator to execute an agreement with Arboretum Landscaping for the 2016 through 2018 cemetery mowing services in the amount of $ per cut in 2016, $ per cut in 2017, and $ per cut in 2018 from account # Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH ARBORETUM LANDSCAPING FOR THE 2016 THROUGH 2018 CEMETERY MOWING SERVICES IN THE AMOUNT OF $ PER CUT IN 2016, $ PER CUT IN 2017, AND $ PER CUT IN 2018 FROM ACCOUNT # ( ). Ms. Matacic seconded. The motion passed. Mr. Plummer requested a Resolution to request a review of the speed limit engineering and traffic investigation study for Yankee Road beginning 0.05 miles north of Kyles Station Road and ending at Hankins Road in Butler County, Ohio and to determine the statutory vehicular speed limit established by Ohio Revised Code Section and whether such speed limit is greater (or less) than considered reasonable safe. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO REQUEST A REVIEW OF THE SPEED LIMIT ENGINEERING AND TRAFFIC INVESTIGATION STUDY FOR YANKEE ROAD BEGINNING 0.05 MILES NORTH OF KYLES STATION ROAD AND ENDING AT HANKINS ROAD IN BUTLER COUNTY, OHIO AND TO DETERMINE THE STATUTORY VEHICULAR SPEED LIMIT ESTABLISHED BY OHIO REVISED CODE SECTION AND WHETHER SUCH SPEED LIMIT IS GREATER (OR LESS) THAN CONSIDERED REASONABLE SAFE ( ). Ms. Matacic seconded. The motion passed. Mr. Plummer presented the Services Report. Sheriff s Department Lt. Dallman presented the Traffic Complaints.

4 Minutes Page 4 Zoning Department Mr. Behrmann presented the Zoning Report. Administration Ms. Bitonte requested a Resolution to approve the job description for the Finance Director and adds it to the Liberty Township Personnel Policy Handbook, as presented in the attached document. Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPROVE THE JOB DESCRIPTION FOR THE FINANCE DIRECTOR AND ADDS IT TO THE LIBERTY TOWNSHIP PERSONNEL POLICY HANDBOOK, AS PRESENTED IN THE ATTACHED DOCUMENT ( ). Ms. Matacic seconded. The motion passed. Ms. Bitonte requested a Resolution to hire Michelle Greis as the Finance Director at $75, per year with an effective start date of Wednesday, April 13, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO HIRE MICHELLE GREIS AS THE FINANCE DIRECTOR AT $75, PER YEAR WITH AN EFFECTIVE START DATE OF WEDNESDAY, APRIL 13, 2016 ( ). Ms. Matacic seconded. The motion passed. Ms. Bitonte requested a Resolution to approve the Ohio Township Association Risk Management Authority (OTARMA) property and liability insurance renewal for with the premium to be paid in full from the General, Fire, Police, Services, and Zoning funds in the amount of $52, Mr. Schramm MOVED TO APPROVE A RESOLUTION TO APPROVE THE OHIO TOWNSHIP ASSOCIATION RISK MANAGEMENT AUTHORITY (OTARMA) PROPERTY AND LIABILITY INSURANCE RENEWAL FOR WITH THE PREMIUM TO BE PAID IN FULL FROM THE GENERAL, FIRE, POLICE, SERVICES, AND ZONING FUNDS IN THE AMOUNT OF $52, ( ). Ms. Matacic seconded. The motion passed. Ms. Bitonte requested a Resolution to authorize the Township Administrator to execute the attached Memorandum of Understanding, in substantially the same format, with the City of Monroe, the SouthWest Ohio Computer Association (SWOCA), the Monroe Local School District, and the Middletown City School District for the purpose of facilitating and implementing the goals for a Local Government Innovation Fund Loan for an amount not to exceed $3, from account # Mr. Schramm MOVED TO APPROVE A RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED MEMORANDUM OF UNDERSTANDING, IN SUBSTANTIALLY THE SAME FORMAT, WITH THE CITY OF MONROE, THE SOUTHWEST OHIO COMPUTER ASSOCIATION (SWOCA), THE MONROE LOCAL SCHOOL DISTRICT, AND THE MIDDLETOWN CITY SCHOOL DISTRICT FOR THE PURPOSE OF FACILITATING AND IMPLEMENTING THE GOALS FOR A LOCAL GOVERNMENT INNOVATION FUND LOAN FOR AN AMOUNT NOT TO EXCEED $3, FROM ACCOUNT # ( ). Ms. Matacic seconded. The motion passed. Ms. Bitonte presented the following reminders: Regular Trustees Meeting on Tuesday, April 19 th at 6:00 p.m. Earth Day Celebration on Friday, April 22 nd at 10 a.m. at Dudley Memorial Park.

5 Minutes Page 5 TRUSTEE COMMENTS The Trustees would like to welcome Ms. Greis to the Liberty family. ADJOURNMENT Mr. Schramm MOVED TO ADJOURN. Ms. Matacic seconded. The motion passed unanimously. Ms. Matacic, Vice-President Pamela Quinlisk, Fiscal Officer

6 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT JACOB HARTMAN AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HIS TERM ENDING ON DECEMBER 31, 2016 RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, Kurt Feldmann, President of the Liberty Township Parks Committee, requests the Liberty Township Board of Trustees appoint Jacob Hartman as a member of the Liberty Township Parks Committee with his term ending on December 31, 2016; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby appoints Jacob Hartman as a member of the Liberty Township Parks Committee with his term ending on December 31, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

7 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

8 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT KENNETH MILLER AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HIS TERM ENDING ON DECEMBER 31, 2016 RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, Kurt Feldmann, President of the Liberty Township Parks Committee, requests the Liberty Township Board of Trustees appoint Kenneth Miller as a member of the Liberty Township Parks Committee with his term ending on December 31, 2016; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby appoints Kenneth Miller as a member of the Liberty Township Parks Committee with his term ending on December 31, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

9 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

10 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT VERONICA MICHEL PRICE AS A MEMBER OF THE LIBERTY TOWNSHIP PARKS COMMITTEE WITH HER TERM ENDING ON DECEMBER 31, 2016 RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, Kurt Feldmann, President of the Liberty Township Parks Committee, requests the Liberty Township Board of Trustees appoint Veronica Michel Price as a member of the Liberty Township Parks Committee with her term ending on December 31, 2016; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby appoints Veronica Michel Priceas a member of the Liberty Township Parks Committee with her term ending on December 31, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

11 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

12 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE SUPPLEMENTAL APPROPRIATIONS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the following supplemental appropriations: General Fund (Parks): 1) $ to (Liability Insurance) from (Property Insurance) 2) $74.40 to (Liability Insurance) from (Other Expense) Road & Bridge Fund: 1) $ to (Property Insurance) from (Liability Insurance) THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the supplemental appropriations as listed above. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

13 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

14 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE AN AGREEMENT WITH ARBORETUM LANDSCAPING FOR THE 2016 THROUGH 2018 CEMETERY MOWING SERVICES IN THE AMOUNT OF $ PER CUT FOR THE YEAR 2015, $ PER CUT FOR THE YEAR 2017, AND $ PER CUT FOR THE YEAR 2018 FROM ACCOUNT # RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Rick Plummer, Liberty Township Services Director requests the Liberty Township Board of Trustees authorize the Township Administrator to execute an agreement with Arboretum Landscaping for the 2016 through 2018 cemetery mowing services; and WHEREAS, Liberty Township would pay $ per cut in 2016, $ per cut in 2017, and $ per cut in 2018 from account # ; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute an agreement with Arboretum Landscaping for the 2016 through 2018 cemetery mowing services in the amount of $ per cut in 2016, $ per cut in 2017, and $ per cut in 2018 from account # Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent

15 Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

16 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO REQUEST A REVIEW OF THE SPEED LIMIT ENGINEERING AND TRAFFIC INVESTIGATION STUDY FOR YANKEE ROAD BEGINNING 0.05 MILES NORTH OF KYLES STATION ROAD AND ENDING AT HANKINS ROAD IN BUTLER COUNTY, OHIO AND TO DETERMINE THE STATUTORY VEHICULAR SPEED LIMIT ESTABLISHED BY OHIO REVISED CODE SECTION AND WHETHER SUCH SPEED LIMIT IS GREATER (OR LESS) THAN CONSIDERED REASONABLE SAFE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, a request has been made to this Board that the statutory vehicular speed limit established by Ohio Revised Code Section is greater (or less) than that considered reasonable and safe on Yankee Road beginning 0.05 miles north of Kyles Station Road and ending at Hankins Road in Butler County, Ohio; WHEREAS, this Board has caused to be made an engineering and traffic investigation upon the section of road described above; and WHEREAS, it is the belief of this Board that such investigation confirms the allegation that the statutory speed limit of 55 mph is unrealistic; now NOW THEREFORE BE IT RESOLVED by the Board of Liberty Township Trustees, Butler County, Ohio that: SECTION 1. By virtue of the provisions of Ohio Revised Code Section the Director of Highways is hereby requested to review the engineering and traffic investigation and to determine and declare a reasonable and safe prima facie speed limit on Yankee Road beginning 0.05 miles north of Kyles Station Road and ending at Hankins Road in Butler County, Ohio. SECTION 2. That when this Board is advised that the Director of Highways has determined and declared a reasonable and safe speed limit on the section of road described in Section 1 hereof, standard signs, properly posted and giving notice thereof will be erected.

17 Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

18 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPROVE THE JOB DESCRIPTION FOR THE FINANCE DIRECTOR AND TO ADD IT TO THE LIBERTY TOWNSHIP PERSONNEL POLICY HANDBOOK RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Melanie Hermes, Liberty Township Assistant Administrator / Director of Operations, requests the Liberty Township Board of Trustees approve the job description for the Finance Director and add it the Liberty Township Personnel Policy Handbook, as presented in the attached document; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the job description for the Finance Director and adds it to the Liberty Township Personnel Policy Handbook, as presented in the attached document. Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

19 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

20 LIBERTY TOWNSHIP, BUTLER COUNTY, OHIO ADMINISTRATION DEPARTMENT POSITION DESCRIPTION Job Title: Finance Director Department: Administration Reports to: Township Administrator Pay Classification: Salary, Exempt Summary: Reports directly to the Township Administrator. The Finance Director serves as a member of the management team with specific responsibility to manage the Liberty Township financial activities according to the rules of the Ohio Revised Code, assist Township Administrator with a variety of financial management matters, performs administrative work in planning, organizing, coordinating and directing activities of the finances for the Township. Supervision Exercised: May supervise administrative support positions in the preparation of special projects when assigned by the Township Administrator. Education/Work Experience: Minimum required: Graduate of accredited four-year college or university with a degree in accounting, finance, business or public administration, or a closely related field; and Three years of progressively responsible government accounting experience or an equivalent combination of education and experience. Certification in Public Accounting (CPA) is preferred Knowledge, Skills & Abilities: Valid Ohio Drivers License. Knowledge of financial planning, administration, and fund accounting. Knowledge of general laws, policies, and procedures in government. Knowledge of standard office equipment and accounting software. Ability to formulate and implement standard accounting methods, system procedures, forms, financial reports and records. Knowledge of GASB requirements and GAAP statements. Ability to establish and maintain harmonious working relationships with department managers, governmental officials and community. A high degree of integrity and good professional judgment. Ability to communicate effectively both orally and written. Ability to multi-task and prioritize work to meet deadlines 7162 Liberty Centre Drive, Suite A Liberty Township, OH P: F:

21 Attendance: Office hours are 8:00 to 4:30 Monday through Friday. Must be able to attend evening public meetings as needed. Holiday, personal, and sick days are as instructed in the Liberty Township Personnel Policy Manual. I. ESSENTIAL DUTIES AND RESPONSIBILTIES include the following; other duties may be assigned. Manage all facets of the township accounting and financial management system consistent with township guidelines, generally accepted governmental accounting, and financial reporting principles and the Ohio Revised Code. Review, analyze, recommend improvements, and assist with the accounting and payroll practices and implementation of operational changes to improve accuracy, efficiency, internal control, timeliness and customer relations Ensure that proper internal control procedures are followed in all accounting activities Prepare monthly and quarterly JEDD collection and expense reports in coordination with the Economic Development Director Monitor semi-annual Residential Incentive District and Tax Increment Financing revenue received; file annual reports as required by law Complete bank reconciliations and prepare monthly, quarterly and annual reports, including the Liberty Township Charitable Fund. Prepare general purpose financial reports according to Generally Accepted Accounting Principles (GAAP); coordinate all required audits Prepare the annual township tax budget, long range forecast, and capital improvement plans. Coordinate with department managers to ensure department budgets are adhered to and capital improvement plans are updated annually Manage cash, investments and asset management in coordination with the Fiscal Officer. Prepare, amend and submit the annual appropriations, tax budget, and estimated resources consistent with the Township s budgetary practices and Ohio Revised Code. Assist in the preparation of documents and transcripts necessary for the issuance of bonds and/or keep accurate records of such debt obligations. Assist departments with contract purchases and renewals, and maintain original copy of all Township contract documents. Perform and coordinate special projects as assigned. Review and analyze the financial impact of employee benefits in coordination with the Assistant Township Administrator. Complete financial and budgetary information, revenue/expense forecasts and ad hoc reports for the Township Administrator.. Provide necessary financial data as required for grants, and monitor the receipt of funding and expenses in coordination with the Assistant Administrator. Maintain required continuing education and certifications Perform all other related duties as assigned by the Township Administrator Liberty Centre Drive, Suite A Liberty Township, OH P: F:

22 II. III. IV. TEAMWORK AND PARTICIPATION Create ideas that improve production, organizational performance, or result in cost or time savings for the township. Become actively involved in decisions affecting work detail. Communicate in a positive and respectful manner with public officials, residents, co-workers and other organizations. Demonstrate flexibility and cooperative attitude when faced with change. Demonstrate strong multi-tasking abilities. Strong team player TOOLS AND EQUIPMENT Personal computer, word processing and spreadsheet software, calculator, printers, copiers, telephone, and others. PHYSICAL DEMANDS The physical demands described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. V. WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The duties of this job are performed inside a climate-controlled office setting. VI. SELECTION PROCESS Applicants must submit cover letter, resume, and job application. References are checked. All applicants may be subject to a general proficiency exam, which is used to establish an interview schedule. Selection is based on the most qualified applicant determined by one or more in-person interviews. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. If applicant meets all requirements and characteristics as indicated in the job description, hiring may be contingent upon successful completion of drug and alcohol test, background check, credit report and a physical Liberty Centre Drive, Suite A Liberty Township, OH P: F:

23 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO HIRE MICHELLE GREIS AS THE FINANCE DIRECTOR AT $75, PER YEAR WITH AN EFFECTIVE START DATE OF WEDNESDAY, APRIL 13, 2016 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Kristen Bitonte, Liberty Township Administrator, requests the Liberty Township Board of Trustees approval to hire Michelle Greis as the Finance Director at $75, per year; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the hiring of Michelle Greis as the Finance Director at $75, per year with an effective start date of Wednesday, April 13, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

24 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

25 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPROVE THE OHIO TOWNSHIP ASSOCIATION RISK MANAGEMENT AUTHORITY (OTARMA) PROPERTY AND LIABILITY INSURANCE RENEWAL FOR WITH THE PREMIUM TO BE PAID IN FULL FROM THE GENERAL, FIRE, POLICE, SERVICES, AND ZONING FUNDS IN THE AMOUNT OF $52, RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Melanie Hermes, Assistant Township Administrator / Director of Operations, requests the Liberty Township Board of Trustees approve the Ohio Township Association Risk Management Authority (OTARMA) property and liability insurance renewal for with the premium to be paid in full from the General, Fire, Police, Services, and Zoning funds in the amount of $52,358.00; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the Ohio Township Association Risk Management Authority (OTARMA) property and liability insurance renewal for with the premium to be paid in full from the General, Fire, Police, Services, and Zoning funds in the amount of $52, Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee

26 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

27 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE TOWNSHIP ADMINISTRATOR TO EXECUTE THE ATTACHED MEMORANDUM OF UNDERSTANDING, IN SUBSTANTIALLY THE SAME FORMAT, WITH THE CITY OF MONROE, THE SOUTHWEST OHIO COMPUTER ASSOCIATION, THE MONROE LOCAL SCHOOL DISTRICT, AND THE MIDDLETOWN CITY SCHOOL DISTRICT FOR THE PURPOSE OF FACILITATING AND IMPLEMENTING THE GOALS FOR A LOCAL GOVERNMENT INNOVATION LOAN FOR AN AMOUNT NOT TO EXCEED $3, FROM ACCOUNT RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Kristen Bitonte, Liberty Township Administrator, requests the Liberty Township Board of Trustees authorize her to execute the attached Memorandum of Understanding, in substantially the same format, with the City of Monroe, the SouthWest Ohio Computer Association (SWOCA), the Monroe Local School District, and the Middletown City School District for the purpose of facilitating and implementing the goals for a Local Government Innovation Fund Loan; and WHEREAS, Liberty Township would pay an amount not to exceed $3, from account # ; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the Township Administrator to execute the attached Memorandum of Understanding, in substantially the same format, with the City of Monroe, the SouthWest Ohio Computer Association (SWOCA), the Monroe Local School District, and the Middletown City School District for the purpose of facilitating and implementing the goals for a Local Government Innovation Fund Loan for an amount not to exceed $3, from account # Trustee Schramm moved to approve the resolution. Trustee Matacic seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee Schramm, yes Trustee Matacic, yes Trustee Farrell, absent

28 Adopted: Tuesday, April 5, 2016 absent Tom Farrell, President Christine Matacic, Vice President Steve Schramm, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 5 th day of April, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

29 MEMORANDUM OF UNDERSTANDING WHEREAS, the City of Monroe, the SouthWest Ohio Computer Association (SWOCA), the Monroe Local School District, the Middletown City School District, and the Liberty Township Trustees; ( Collectively the Parties ) have filed an application for a Local Government Innovation Loan; and WHEREAS, the Parties have entered into this Memorandum of Understanding for the purpose of facilitating and implementing the goals of the loan application. NOW THEREFORE, the Parties to the Local Government Innovation Loan application have agreed to collaborate to do the following: 1. Support the construction and operation, possibly in conjunction with private partners, a fiber optic system utilizing strategic assets and resources owned by the Parties, other potential funding sources, and commitments to utilize the network, as much as practical, once completed. 2. Enhance economic development of the region through improved local government and educational services whenever possible, and when practical, support efforts to improve the fiber communication infrastructure necessary to promote cost effective and efficient access to the multiple priority facilities of the parties. 3. Whenever possible, to aggregate demand for telecommunications services, data center access, multiple internet providers, including the Ohio Academic Research Network (OarNet). 4. When possible, support each other s data and information technology needs utilizing the new fiber resources to connect to new and existing operations centers, shared network equipment and applications when practical. 5. The lead applicant is City of Monroe. 6. This collaboration will be enhanced and informed by the results of the LGIF Loan award. Nothing in this Memorandum of Understanding is intended to be legally binding. This document is an outline of how the Parties intend to collaborate should the LGIF Loan be awarded. This Memorandum of Understanding may be executed in counterpart originals. By: City of Monroe Print Name: Date: Its: CO\

30 By: South West Ohio Computer Association Print Name: Date: Its: By: Liberty Township Trustees Print Name: Date: Its: By: Monroe Local School District Print Name: Date: Its: Its: By: Middletown City Schools Print Name: Date: Its: Page 2 CO\ CO\