TRUSTEES MEETING JANUARY

Transcription

1 TRUSTEES MEETING JANUARY 2, 2018

2 Table Of Contents AGENDA Page 6 ORGANIZATIONAL MEETING ELECTION OF 2018 OFFICERS Trustee President...Page Trustee Vice President... Page 18 ORGANIZATIONAL CONSENT AGENDA 2018_Meetings - Holidays - Events Schedules... Page _Zoning Fee Schedule... Page _Medicount Fee Schedule... Page _American Heart Association Class Fee Schedule... Page _Cemetery Fee Schedule... Page _FD - SD Automatic Wage Step... Page _Resignations... Page _Cell Phone Reimbursement... Page _PPE List... Page 48 ORGANIZATIONAL BUSINESS Org_2018-Volunteer Fire Fighters' Dependents Fund... Page 52 Org_2018-Trustee to BCEMA... Page 54 Org_2018-Health Insurance Transfers... Page 56 Org_2018-Flex account advance... Page 58 Org_2018-Meeting Center Rental Fees... Page 60

3 REGULAR MEETING PUBLIC HEARING PH_Windsor Estates Section 6 Lighting District... Page 67 PH_Carriage Hill Section 17 Lighting District... Page 72 FISCAL OFFICER BUSINESS Fiscal Officer Business FO_Liquor License - Cobb Theatre... Page 78 CONSENT AGENDA CONSENT - FISCAL OFFICER Minutes... Page Payment Register... Page 84 CONSENT - REQUISITIONS Consent_Req-Chamber Sponsorship... Page 86 CONSENT - SERVICES Consent_Services-Road Acceptance - Kyles Station Meadows... Page 92 DEPARTMENT BUSINESS Fire Department Fire_Administration Assistant Fire - New HIre... Page 99 Fire_PT FF Hire Page 101

4 Services Department 2018 Parks Committee Officers and Term Renewals...Page 104 Administration Admin_2018-Noise Resolution...Page 107 Admin_Chris Humphreys Impact Grant Resolution and Attachments...Page 112 DEPARTMENT UPDATES - REPORTS

5 AGENDA

6 Trustees Tom Farrell Christine Matacic Steve Schramm Fiscal Officer Pamela Quinlisk Administrator Kristen Bitonte Liberty Township Trustees Meeting Agenda Tuesday, January 2, Princeton Road Liberty Township, OH CALL TO ORDER ROLL CALL PLEDGE OF ALLEGIANCE Organizational Meeting 6:00 P.M. ELECTION OF 2018 OFFICERS Mrs. Quinlisk Motion to approve a Resolution to elect to the position of Board President for Motion: 2 nd : Roll: Motion to approve a Resolution to elect to the position of Board Vice President for Motion: 2 nd : Roll: ITEM(S) TO REMOVE FROM CONSENT AGENDA CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the Consent Agenda.

7 Agenda January 2, 2018 Page 2 a) Organizational Items: Motion to approve a Resolution to establish the 2018 Meeting Schedules for the Liberty Township Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Event Schedules. Motion to approve a Resolution to establish the 2018 Zoning Fee Schedule, dispensing with the second reading, and declaring an emergency. (Home Rule) Motion to approve a Resolution to establish the 2018 Medicount Fee Schedule. Motion to approve a Resolution to establish the 2018 American Heart Association Class Fee Schedule. Motion to approve a Resolution to establish the 2018 Cemetery Fee Schedule. Motion to approve a Resolution to establish an automatic wage step increase process for the Liberty Township Fire Department and Services Department. Motion to approve a Resolution to allow the Liberty Township Administrator and the Assistant Township Administrator to accept letters of resignation and requests for leaves of absence from Township employees. Motion to approve a Resolution to set the 2018 Employee Cell Phone Reimbursement Rates. Motion to approve a Resolution to establish the 2018 Personal Protective Equipment List. Motion to approve all items as listed on the Consent Agenda Motion: 2 nd : Roll:

8 Agenda January 2, 2018 Page 3 b) ORGANIZATIONAL BUSINESS Motion to approve a Resolution to appoint Trustee and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members. Motion: 2 nd : Roll: Motion to approve a Resolution to appoint of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council. Motion: 2 nd : Roll: Motion to approve a Resolution to authorize the transfer of funds not to exceed $1,300,000 from medical / hospitalization accounts into the health insurance bank account with Fifth Third Bank at intervals throughout the year to fund the partially selffunded health insurance program. Motion: 2 nd : Roll: Motion to approve a Resolution to authorize the advance of funds not to exceed $50,000 from the operating bank account into the flex bank account with Fifth Third Bank at intervals throughout the year to be transferred back at the end of the 2018 fiscal year less applicable fees. Motion: 2 nd : Roll:

9 Agenda January 2, 2018 Page 4 Motion to approve a Resolution to amend the Liberty Township Meeting Center Rental Agreement and Regulations with a rental fee of $ for non-residents and a non-refundable security deposit of $50.00 for residents, non-residents, government entities, and non-profit organizations. Motion: 2 nd : Roll: Motion to approve the appointment of Trustee to the Parks Committee for Motion: 2 nd : Roll: Motion to approve the appointment of Trustee to the Finance Committee for Motion: 2 nd : Roll: Motion to approve the appointment of Trustee to the Trails Committee for Motion: 2 nd : Roll:

10 Agenda January 2, 2018 Page 5 Regular Meeting PUBLIC HEARING a) Street Lighting Request: Street lighting request for Roden Park Drive, St. Andrews Way and Sandhurst Court in Section 6 of the Windsor Estates Subdivision for ten (10) lights. Motion to close the public hearing : Motion on hearing: 2 nd : 2 nd : Roll: Roll: b) Street Lighting Request: Street lighting request for Breeders Cup Circle and Winners Circle Drive in Section 17 of the Carriage Hill subdivision for six (6) lights. Motion to close the public hearing : Motion on hearing: 2 nd : 2 nd : Roll: Roll: FISCAL OFFICER S BUSINESS Liquor Permit application for CB Theater Experience, LLC. DBA Cobb Luxury 15 & Cinebistro, 7514 Bales Street, Liberty Township, OH ITEM(S) TO REMOVE FROM CONSENT AGENDA CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the Consent Agenda.

11 Agenda January 2, 2018 Page 6 a) Fiscal Officer Meeting Minutes Motion to approve the following: o Regular Meeting, December 19, 2017 Check Register Motion to approve the Special Check Register b) Requisitions Motion to approve requisitions over $2,500. $ 5, account # o West Chester Liberty Chamber Alliance (2018 Sponsorship) c) Services Motion to approve a Resolution to accept the roads in Section 9 of the Kyles Station Meadows subdivision for maintenance and journalize said roads at 25 miles per hour. MOTION TO APPROVE CONSENT AGENDA: 2 nd : Roll: PUBLIC COMMENTS DEPARTMENTAL BUSINESS a) Fire / EMS Motion to approve a Resolution to hire Melissa Steinbrink as the Full-Time Fire Department Administration Assistant at $45, per year with an effective start date of Monday, January 8, Motion: 2 nd : Roll:

12 Agenda January 2, 2018 Page 7 Motion to approve a Resolution to hire Josiah Young, Ryan Fogle and Jeremy Crear as Part-Time Fire Fighters / EMTs Basic at $13.00/hour contingent upon successful completion of pre-employment testing. Motion: 2 nd : Roll: b) Services Motion to approve a Resolution to accept the Parks Committee recommendation for the 2018 officers as President Michel Price, Vice President Laurie Ballenger, Secretary Maureen Mowl, and Treasurer Ron Aylward and to renew terms for members Michel Price, Laurie Ballenger, Ron Aylward, Chuck Holliday, and William Walker for an additional term ending December 31, Motion: 2 nd : Roll: c) Administration Motion to approve a Resolution rescinding previous noise regulations, establishing new noise regulations within Liberty Township, and dispensing with the second reading. Motion: 2 nd : Roll: Motion to approve a Resolution to authorize the Township Administrator to submit an application for the Chris Humphreys Impact Grant through The Community Foundation of West Chester / Liberty. Motion: 2 nd : Roll:

13 Agenda January 2, 2018 Page 8 Reminders: Holiday Closings: o Martin Luther King, Jr. Day, Monday, January 15 th TRUSTEE COMMENTS ADJOURNMENT Motion to adjourn: 2 nd : Roll:

14 ORGANIZATIONAL MEETING

15 ELECTION OF 2018 OFFICERS

16 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ELECT TO THE POSITION OF BOARD PRESIDENT FOR 2018 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, as required by the Ohio Revised Code, the Fiscal Officer called for a motion to elect the 2018 President of the Liberty Township Board of Trustees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees, County of Butler elect to the position of Board President for Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

17 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

18 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ELECT TO THE POSITION OF BOARD VICE PRESIDENT FOR 2018 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, as required by the Ohio Revised Code, the Fiscal Officer called for a motion to elect the 2018 Vice President of the Liberty Township Board of Trustees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees, County of Butler elect to the position of Board Vice President for Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

19 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

20 ORGANIZATIONAL CONSENT AGENDA

21 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 MEETING SCHEDULES FOR THE LIBERTY TOWNSHIP BOARD OF TRUSTEES, BOARD OF ZONING APPEALS, FINANCE COMMITTEE, JEDD I BOARD, PARKS COMMITTEE, TRAILS COMMITTEE, AND ZONING COMMISSION, AND THE 2018 TOWNSHIP HOLIDAY AND EVENTS SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to establish the 2018 Meeting Schedules for the Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Events Schedule; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 Meeting Schedules for the Board of Trustees, Board of Zoning Appeals, Finance Committee, JEDD I Board, Parks Committee, Trails Committee, and Zoning Commission, and the 2018 Township Holiday and Events Schedule. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

22 AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

23 Liberty Township Board of Trustees Meeting Schedule for 2018 The Board of Trustees Meetings are held at the Liberty Township Meeting Center at 6400 Princeton Road at 6:00 p.m. on the 1 st and 3 rd Tuesdays of each month. Meeting Date January 2, 2018 January 16, 2018 February 6, 2018 February 20, 2018 March 6, 2018 March 20, 2018 April 3, 2018 April 17, 2018 May 1, 2018 May 15, 2018 June 5, 2018 June 19, 2018 July 3, 2018 July 17, 2018 August 7, 2018 August 21, 2018 September 4, 2018 September 18, 2018 October 2, 2018 October 16, 2018 November 6, 2018 November 20, 2018 December 4, 2018 December 18, Liberty Centre Drive, Suite A I Liberty Township, OH P: I F:

24 Liberty Township Board of Zoning Appeals Meeting Schedule for 2018 The Board of Zoning Appeals Meetings are conducted on the 2 nd Tuesday of each month at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m. Submittal Deadline Meeting Date December 19, 2017 January 9, 2018 January 23, 2018 February 13, 2018 February 20, 2018 March 13, 2018 March 20, 2018 April 10, 2018 April 17, 2018 May 8, 2018 May 22, 2018 June 12, 2018 June 19, 2018 July 10, 2018 July 24, 2018 August 14, 2018 August 21, 2018 September 11, 2018 September 18, 2018 October 9, 2018 October 23, 2018 November 13, 2018 November 20, 2018 December 11, 2018 December 18, 2018 January 8, 2019

25 Finance Committee Meeting Schedule for 2018 The Finance Committee will meet quarterly at the Administration Offices at 7162 Liberty Centre Drive, Suite A. Please check online for meeting dates. JEDD I Board Meeting Schedule for 2018 The JEDD I Board Meetings will be held twice per year at the Liberty Township Administration Offices at 7162 Liberty Centre Drive. Please check online for meeting dates. January 19, 2018 at 8:00 a.m. July 2018 TBD at 8:00 a.m.

26 Liberty Township Parks Committee Meeting Schedule for 2018 The Parks Committee will meet monthly at 6:30 p.m. The Parks Committee will hold most meetings at the Township s various parks. Please check online for locations. During inclement weather, the meetings will be held at the Liberty Township Meeting Center at 6400 Princeton Road. Tuesday, January 30, 2018 Tuesday, February 27, 2018 Tuesday, March 27, 2018 Tuesday, April 24, 2018 Tuesday, May 29, 2018 Tuesday, June 26, 2018 Tuesday, July 24, 2018 Tuesday, August 28, 2018 Tuesday, September 25, 2018 Tuesday, October 30, 2018 Tuesday, November 27, 2018 December 2018 no meeting scheduled

27 Liberty Township Trails Committee Meeting Schedule for 2018 The Trails Committee Meetings are held at 7162 Liberty Centre Drive, Suite A at 2:00 p.m. Meeting Date February 5, 2018 May 7, 2018 August 6, 2018 November 5, 2018

28 Liberty Township Zoning Commission Meeting Schedule for 2018 The Zoning Commission Meetings are held at the Township Meeting Center at 6400 Princeton Road at 6:00 p.m. Submittal Deadline Meeting Date December 15, 2017 January 17, 2018* January 19, 2018 February 21, 2018* February 16, 2018 March 19, 2018 March 16, 2018 April 16, 2018 April 13, 2018 May 21, 2018 May 18, 2018 June 18, 2018 June 15, 2018 July 16, 2018 July 20, 2018 August 20, 2018 August 17, 2018 September 17, 2018 September 14, 2018 October 15, 2018 October 19, 2018 November 19, 2018 November 16, 2018 December 17, 2018 December 14, 2018 January 23, 2019* *Please note that the meeting date is on a Wednesday due to a holiday

29 2018 HOLIDAY SCHEDULE LIBERTY TOWNSHIP,BUTLER COUNTY,OHIO HOLIDAY OBSERVED New Year s Day Monday, January 1, 2018 Martin Luther King Day Monday, January 15, 2018 Presidents Day Monday, February 19, 2018 Memorial Day Monday, May 28, 2018 Independence Day Wednesday, July 4, 2018 Labor Day Monday, September 3, 2018 Thanksgiving Day Thursday, November 22, 2018 Columbus Day (OBSERVED) Friday, November 23, 2018 Christmas Eve Monday, December 24, 2018 Christmas Day Tuesday, December 25, 2018 New Year s Eve Monday, December 31, 2018 New Year s Day 2019 Tuesday, January 1, 2019 In the event there is a conflict between the matters expressed in this resolution and any other applicable contract, law, regulation, or policy statement or directive, the applicable contract, law, regulation, or other policy statement or directive shall prevail.

30 2018 EVENT SCHEDULE LIBERTY TOWNSHIP, BUTLER COUNTY, OHIO Easter Egg Hunt: Saturday, March 31, 2018 Liberty Park 4th of July 5K & Parade: Wednesday, July 4, 2018 Lakota East High School Fall Festival: Saturday, September 29, 2018 Liberty Park Halloween: Wednesday, October 31, 2018 Trick-or-Treat Night throughout the Township Breakfast with Santa: Saturday, December 8, 2018 Location to Be Determined

31 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio First Reading: January 2, 2018 Second Reading: Dispensed RESOLUTION TO ESTABLISH THE 2018 ZONING FEE SCHEDULE, DISPENSING WITH THE SECOND READING, AND DECLARING AN EMERGENCY RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Zoning Fee Schedule; THEREFORE BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio: SECTION 1. The Board hereby approves the attached 2018 Zoning Fee Schedule. SECTION 2. The Trustees of Liberty Township upon majority vote do hereby dispense with the requirement that this resolution be read on two separate days, and hereby authorize the adoption of this resolution upon its first reading. SECTION 3. This Resolution is hereby declared to be an emergency measure necessary for the immediate preservation of the public peace, health, safety, and welfare of this Township. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

32 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

33 LIBERTY TOWNSHIP PLANNING & ZONING DEPARTMENT 7162 Liberty Centre Drive, Suite A۰Liberty Township, Ohio Phone (513) ۰ Fax (513) FEE SCHEDULE ZONING CERTIFICATES FOR: RESIDENTIAL Single Family $ per Dwelling Unit Two Family $ per Two Family Multi-Family $ $ per Dwelling Unit Remodeling, Basement Finish, Decks, Pergolas, Porches $ 5.00 per room ($35.00 minimum) ACCESSORY STRUCTURES Fences, Garages, Pools, Sheds, Yard/Retaining $ Walls (3 or higher), Solar Panels PARKING LOT (ADDITIONS /ALTERATIONS) $ HOME OCCUPATION $ COMMERCIAL Business, Commercial, Industrial Uses $ 0.07 per Sq. Ft. $ per Building Minimum Change of Occupancy / Tenant Finish $ ALL PERMANENT SIGNS $ $50.00 per sign Temporary Signs $ All Development Entrance Walls $ Commercial Tent Sales/Event Stage $ CHARGES FOR REVISIONS: There is a ½ fee credit on completed applications where a change in the principal permitted use (structure) requires a second view. This is a credit adjustment only. The original certificate is required. CHARGES FOR ADDENDUMS: For construction that is submitted in stages (foundation, shell, interior, etc.), the fee will be 50% of the original certificate. VIOLATION FEES: All prices stated on this Fee Schedule shall be doubled for work done without a Zoning Certificate if a permit is obtained within ten (10) days of official notification. The prices shall be tripled if a permit is obtained after ten (10) days of official notification. BOARD OF ZONING APPEALS: All Variances, Conditional Uses, and Administrative Appeals ZONING COMMISSION HEARINGS: All zone changes and text amendments $ All Final Development Plans / Final PUD Approval / Minor $ Modification Subject to Zoning Commission Review / Site Plan Approval Subject to Zoning Commission Review $ residential $ commercial MISCELLANEOUS: Zoning Maps $ Zoning Resolutions $ Processing Lot Splits/Consolidations, Zoning Certification Letters $ Comprehensive Plan - 3 ring binder / compact disk $ / $ 5.00 OTHER PERMIT FEES: TRANSIENT SALES: (permits valid for 60 days only) Door to Door $ plus $ 5.00 per Representative Adult Cabarets and Massage Parlors $ NEW $ RENEWAL ZONING FEE SCHEDULE ESTABLISHED UNDER HOME RULE ON TUESDAY, JANUARY 2, 2018

34 Zoning Certificate Application Required Documents Effective February 2, 2016 Residential New Construction 5 site plans (to scale) 4 sets construction drawings 2 of the required 4 full sets (site and construction) must be reduced 11 x 17 maximum Digital copy of all plans Residential Accessory Structure 5 site plans (to scale) 4 sets construction drawings 2 of the required 4 full sets (site and construction) must be reduced 11 x 17 maximum Digital copy of all plans, if available Residential Accessory Structure less than 200 sf and Fences 2 site plans (to scale) 2 construction drawings Digital copy of all plans, if available Commercial 10 site plans (to scale) 8 construction drawings 2 of the required 8 full sets (site and construction) must be reduced 11 x 17 maximum 2 landscaping plans 2 photometric lighting plans Digital copy of all plans Permanent Signs 6 site plans (to scale) 6 construction drawings 2 of the required 6 full sets (site and construction) must be reduced 11 x 17 maximum 2 landscaping plans 2 photometric lighting plans Digital copy of all plans Temporary Signs 2 site plans (to scale) 2 construction drawings Digital copy of all plans, if available

35 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 MEDICOUNT FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Medicount Fee Schedule: Type of Life Support Basic Life Support (BLS): Advanced Life Support Level 1 (ALS 1): Advanced Life Support Level 2 (ALS 2): Base Rate plus Mileage per Transport $ plus $14.00 per mile $ plus $14.00 per mile $ plus $14.00 per mile THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 Medicount Fee Schedule listed above effective January 1, Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

36 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

37 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 AMERICAN HEART ASSOCIATION CLASS FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 American Heart Association Class Fee Schedule: Class Description Resident Fee Non-Resident Fee ACLS $ $ Healthcare Provider Course $ $ Heartsaver AED $ $ Heartsaver First Aid $ $ Instructor Courses $ $ Skills Check $ $ Training Sites Cards $ 2.25 per card Processed Cards $ 5.00 per card THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the 2018 American Heart Association Class Fee Schedule listed above effective January 1, Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

38 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

39 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 CEMETERY FEE SCHEDULE RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Cemetery Fee Schedule: THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves the attached 2018 Cemetery Fee Schedule. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

40 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

41 SERVICE LIBERTY TOWNSHIP SPRINGHILL CEMETERY AND ALL OTHER TOWNSHIP CEMETERIES PRICE LIST Approved , Resolution APPROVED FEE Grave lot for Township Resident (with 4 corner markers) $ Limit of 4 Lots (Must be 18 years of age to purchase) Grave lot for non-residents (with 4 corner markers) $3, Limit of 4 Lots Open & close grave for adult (regular hours / after hours) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ / $1, Open & close grave for children through age 12 (regular hours / after hours) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ / $ * Open & close grave for cremains (when & where available) (pay when service is done) $ / $ Monday Friday: Graveside services 7:00am to 2:30pm Saturday and Holidays Saturday & Holidays: Graveside services 7:00am to 2:30pm $ Disinterment** **Owner is responsible for all disinterment costs and arrangements (O.R.C & ) Grave marker Foundations Veterans Markers Deed transfers (not for original purchase) Owner must let Township know if they transfer a deed. Township will buy back unused lots at the same price originally paid. Incidental expenses related to burial (i.e. moving headstone) CONTACTS: $1, Adult $ Child $ Cremains $.55 per Square Inch No Charge No Charge to Immediate Family Member. Others - $75.00 per deed plus the difference between the purchase price and the current non-residential price. All costs incurred will be charged to lot owner. Rick Plummer, Services Director (513) Dave Wagner, Assistant Services Director (513) Fiscal Office (513) Administration Office (513) This resolution replaces the resolution listed below: Resolution , Approved

42 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH AN AUTOMATIC WAGE INCREASE PROCESS FOR THE LIBERTY TOWNSHIP FIRE DEPARTMENT AND SERVICES DEPARTMENT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, Ethan Klussman, Liberty Township Fire Chief, Rick Plummer, Liberty Township Services Director, and Michelle Greis, Liberty Township Assistant Township Administrator, request the Liberty Township Board of Trustees establish an automatic wage increase process for the Liberty Township Fire Department and Services Department; WHEREAS, each initial part-time hire in the Fire Department will start with a one-year probationary period and will move to the entry level wage upon successful completion of the probationary period as determined by the Fire Chief and the Liberty Township Administration; WHEREAS, each part-time Liberty Township Firefighter / EMT in good standing will automatically move to the equivalent step for part-time Firefighter / Paramedic when he or she receives his / her paramedic certification; and WHEREAS, each initial hire in the Services Department will start with a 90- day probationary period and will move to the entry level wage upon successful completion of the probationary period as determined by the Services Director and the Liberty Township Administration; THEREFORE BE IT RESOLVED that the Liberty Township Board of Trustees hereby approves an automatic wage increase for part-time probationary firefighters to entry level wage, part-time Firefighter / EMT to part-time Firefighter / Paramedic, and the Liberty Township Probationary Service Workers to Entry Level Service Workers.

43 Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

44 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ALLOW THE LIBERTY TOWNSHIP ADMINISTRATOR AND THE ASSISTANT TOWNSHIP ADMINISTRATOR TO ACCEPT LETTERS OF RESIGNATION AND REQUESTS FOR LEAVES OF ABSENCE FROM TOWNSHIP EMPLOYEES RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Kristen Bitonte, Liberty Township Administrator, requests the Liberty Township Board of Trustees allow both the Township Administrator and the Assistant Township Administrator, Michelle Greis, to accept letters of resignation and requests for leaves of absence from Township employees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby allows the Liberty Township Administrator and the Liberty Township Assistant Administrator to accept letters of resignation and requests for leaves of absence from Township employees. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

45 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

46 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO SET THE 2018 EMPLOYEE CELL PHONE REIMBURSEMENT RATES RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; WHEREAS, the Liberty Township Board of Trustees has an established Employee Cell Phone Reimbursement Policy; and WHEREAS, the Liberty Township Board of Trustees desires to set the 2018 Employee Cell Phone Reimbursement Rates; THEREFORE, BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio sets the 2018 Employee Cell Phone Reimbursement Rates as follows: SECTION 1. Sixty-five dollars ($65.00) per month for Department Directors as approved in the 2018 Budget. SECTION 2. Forty dollars ($40.00) per month for other Township employees as approved in the 2018 Budget. SECTION 3. Fifty dollars ($50.00) per year for Services Department personnel as approved in the 2018 Budget. All rates are determined before applicable federal, state, and local taxes are applied. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

47 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

48 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ESTABLISH THE 2018 PERSONAL PROTECTIVE EQUIPMENT LIST RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees has an established Personal Protective Equipment (PPE) & Other Safety Rules Policy; THEREFORE, BE IT RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio recognizes the 2018 Personal Protective Equipment list as follows: SECTION 1. The Services Department provides the following PPE in the normal course of business: Chaps, available Face masks, available Hard hats, available Hearing protection (ear plugs or muffs), available Jersey gloves, issued Leather gloves, issued Rain suit, issued Safety glasses, available Safety vest, issued Work boots, issued annually for all regular full-time personnel Please note that this list is not exhaustive and will be subject to change as and when required SECTION 2. The Fire Department provides the following PPE in the normal course of business: Firefighting Boots, issued Firefighting Gloves, issued Firefighting Helmet, issued Firefighting Hood, issued Firefighting Turnout Coat, issued Firefighting Turnout Pants including Suspenders, issued Foam hearing protection (disposable), available

49 Medical Exam gloves (disposable), available Medical protective face mask (disposable), available Medical protective gowns (disposable), available Reflective vest, available Safety Glasses (disposable), available Safety yellow winter jacket, issued Please note that this list is not exhaustive and will be subject to change as and when required SECTION 3. The Zoning Department provides the following PPE in the normal course of business: Hard hats, available Safety vest, available Work boots, issued Please note that this list is not exhaustive and will be subject to change as and when required All rates are determined before applicable federal, state, and local taxes are applied. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee Liberty Township Resolution /3

50 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /3

51 ORGANIZATIONAL BUSINESS

52 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT AND DALE CHALK TO THE VOLUNTEER FIRE FIGHTERS DEPENDENTS FUND FOR THE 2018 ANNUAL ELECTION OF BOARD MEMBERS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees desires to appoint and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby appoints and Dale Chalk to the Volunteer Fire Fighters Dependents Fund for the 2018 Annual Election of Board Members. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

53 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

54 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO APPOINT OF THE LIBERTY TOWNSHIP BOARD OF TRUSTEES TO THE BUTLER COUNTY EMERGENCY MANAGEMENT AGENCY ADVISORY COUNCIL RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, the Liberty Township Board of Trustees desires to appoint of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees appoints of the Liberty Township Board of Trustees to the Butler County Emergency Management Agency Advisory Council. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

55 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

56 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE TRANSFER OF FUNDS NOT TO EXCEED $1,300,000 FROM MEDICAL / HOSPITALIZATION ACCOUNTS INTO THE HEALTH INSURANCE BANK ACCOUNT WITH FIFTH THIRD BANK AT INTERVALS THROUGHOUT THE YEAR TO FUND THE PARTIALLY SELF- FUNDED HEALTH INSURANCE PROGRAM RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the transfer of funds not to exceed $1,300,000 from medical / hospitalization accounts into the Health Insurance Bank Account with Fifth Third Bank at intervals throughout the year to fund the partially self-funded health insurance program; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the transfer of funds not to exceed $1,300,000 from medical / hospitalization accounts into the Health Insurance Bank Account with Fifth Third Bank at intervals throughout the year to fund the partially self-funded health insurance program. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

57 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

58 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE ADVANCE OF FUNDS NOT TO EXCEED $50,000 FROM THE OPERATING BANK ACCOUNT INTO THE FLEX BANK ACCOUNT WITH FIFTH THIRD BANK AT INTERVALS THROUGHOUT THE YEAR TO BE TRANSFERRED BACK AT THE END OF THE 2018 FISCAL YEAR LESS APPLICABLE FEES RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees met this day for an organizational meeting; and WHEREAS, Pam Quinlisk, Liberty Township Fiscal Officer, requests the Liberty Township Board of Trustees authorize the advance of funds not to exceed $50,000 from the operating bank account into the flex bank account with Fifth Third Bank at intervals throughout the year to be transferred back at the end of the 2018 fiscal year less applicable fees; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the advance of funds not to exceed $50,000 from the operating bank account into the flex bank account with Fifth Third Bank at intervals throughout the year to be transferred back at the end of the 2018 fiscal year less applicable fees. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

59 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

60 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AMEND THE LIBERTY TOWNSHIP MEETING CENTER RENTAL AGREEMENT AND REGULATIONS WITH A RENTAL FEE OF $ FOR NON-RESIDENTS AND A NON-REFUNDABLE SECURITY DEPOSIT OF $50.00 FOR RESIDENTS, NON-RESIDENTS, GOVERNMENT ENTITIES, AND NON-PROFIT ORGANIZATIONS RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, the Liberty Township Board of Trustees desires to establish rental guidelines for the Liberty Township Meeting Center and amend the Rental Agreement and Regulations adopted by Resolution ; and WHEREAS, there is a rental fee of $ for non-residents and a nonrefundable security deposit of $50.00 for Liberty Township residents, nonresidents, government entities, and non-profit organizations; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby amends the Liberty Township Meeting Center Rental Agreement and Regulations with a rental fee of $ for non-residents and a nonrefundable security deposit of $50.00 for residents, non-residents, government entities, and non-profit organizations. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

61 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

62 Liberty Township Meeting Center Rental Policies and Regulations The Liberty Township Meeting Center (the Meeting Center ) is located at 6400 Princeton Road, Liberty Township, Ohio The Meeting Center may be reserved seven days per week from 8:00 a.m. until 10:00 p.m. Reservations must be made through the Reserve a Shelter/Facility button at The Liberty Township Board of Trustees ( Liberty Township ) reserves the right to grant or refuse rental of the Meeting Center to anyone, or to terminate a rental at its sole discretion. Liberty Township has first priority in scheduling the Meeting Center for Township meetings and activities. Liberty Township reserves the right to amend rules and fees at any time without advance notice to the public. Rental Fees and Security Deposit Liberty Township residents: o $50 non-refundable security deposit and $0 rental fee Non-residents: o $50 non-refundable security deposit and $100 rental fee Government Entities & Non-Profit Organizations: o $50 non-refundable security deposit and $0 rental fee Reservations: Reservations may be made up to one year in advance. For those organizations that utilize the facility on a regular basis (one (1) time per month and at least six (6) months out of the year), a $100 non-refundable annual use / maintenance fee will be collected at the time the first reservation of the year is requested. This fee will serve as the security deposit for all meetings of that organization for the year. Security Deposit and Damage Policy A non-refundable security deposit is required for ALL reservations. The security deposit will be collected through PayPal at the time the online Rental Application / Agreement is submitted to secure the reservation. The Renter shall be responsible for the facility being clean and in an orderly state after scheduled use. Should the facilities be left in such a condition to require additional cleanup or maintenance, the security deposit will be used and any additional expenses will be invoiced to the Renter. If damage to the Meeting Center occurs or the key is not returned, the cost of the repairs or to replace the lock will be deducted from the security deposit. If any damages, additional cleaning or repair costs exceed the amount of the security deposit, the Renter will be billed and responsible for payment of the balance. Any violation of the rules and regulations set forth in this Rental Agreement may result in the forfeiture of future renting privileges, as determined by the Township Administrator or its designee. Cancellation Policy If cancellation is necessary, Renter must cancel at least fourteen (14) days in advance. Any changes in rental dates and times must be submitted in writing. Rental and Usage Rules and Regulations All functions conducted in the Meeting Center must be in accordance with Township standards and, therefore, not be in violation of any Township regulations or resolutions. All renters are expected to abide by the rules and regulations set forth in this Rental Agreement and to assume responsibility for the appearance and condition of the Meeting Center. Renters must adhere to all occupancy regulations.

63 The Renter may only access the Meeting Center during their designated rental period and must be present at the Meeting Center for the duration of the rental period. The Meeting Center is not rented to minors. If minors are present during the rental period, the Renter shall provide a minimum of one chaperone over the age of 18 be present during all rental period hours. It is agreed that it is the responsibility of the Renter to ensure all chaperones are qualified and properly screened. Businesses may use the facility for training or business related purposes, but may not use the facility for business parties or the sale of any goods or services. (e.g. Mary Kay, Thirty-One, Origami Owl, etcetera). The storage area on the north of the building and the Administration office are non-public areas and are reserved for Township use only. The Renter shall ensure that no one enters these areas. No food and/or beverages are permitted to be brought into the Meeting Center. No alcoholic beverages are to be brought into or consumed at the Meeting Center. No smoking is permitted at the Meeting Center or within 50 feet of any entrance or exit door. No animals or pets are permitted in the Meeting Center, with the exception of service animals for individuals with disabilities. Owners will be fully responsible for his/her service animal. The Renter must leave the Meeting Center clean and in an orderly state after scheduled use. Any area not left in proper order and repair, in as good or better condition as it was found, will be cleaned and repaired by Liberty Township. The Renter agrees to be invoiced and shall be liable for any and all expenses in excess of the security deposit. The Renter is responsible for removing all waste and any personal items from the Meeting Center at the conclusion of the rental period. A dumpster / refuse container is available in the parking area. The Renter may not attach any decorations or fixtures, change, alter, or make additions to the walls, doors, windows, floors, or ceilings of the Meeting Center. The Renter is responsible for ensuring that all doors are closed and locked, all windows are closed and locked, and all lights are turned off at the conclusion of the rental period. Liberty Township makes no warranties as to the fitness of the Meeting Center for a particular purpose. Liberty Township staff will have access to any rented space in the Meeting Center during the rental period and may observe the Renter s use of the Meeting Center at any time without notice. All efforts will be made to be the least disruptive to the Renter and its use of the Meeting Center. All items currently in the Meeting Center are on inventory and must be accounted for when the Renter leaves. If any items are missing, they will be replaced, and the Renter will be responsible for payment for such replacement. The Renter agrees to be fully responsible for all damages, expenses, and losses, including theft and property loss, caused by any person connected with such person s use of the Meeting Center. Any such costs will be assessed and charged to the Renter. Liberty Township is not responsible for loss or damage to personal property. No weapons or firearms are allowed on the Meeting Center premises.

64 It is the responsibility of the Renter to pick up the key prior to the rental period. The key must be returned to the offices no later than 4:30 p.m. on the business day immediately following the rental period. The Renter agrees to indemnify and hold harmless Liberty Township, and its officers, employees, volunteers, agents, affiliates, successors, and permitted assigns (the Indemnified Parties ) from and against any and all liability, claims, demands, and expenses, including court costs, and attorney fees, on account of any injury, loss, or damage of whatever kind, incurred by the Indemnified Parties, which arise out of or are in any manner connected with the use of the Meeting Center under this Rental Agreement. The Renter further waives and releases the Township, and its officers and its employees, from any and all liability, claims, demands, and expenses, including court costs and attorney fees, on account of any injury, loss, or damage, which the Renter may suffer and which arise out of or are in any manner connected with the use of the Meeting Center under this Rental Agreement. The Renter, as an individual, and / or agent for the group or organization designated, does hereby agree to comply with all the rules and regulations provided herein governing the use of the Liberty Township Meeting Center. It is further agreed, that the Renter assumes full responsibility for the payment of the rental fee and security deposit and any costs of damages done to the Meeting Center. Liberty Township Meeting Center is under video surveillance for security purposes. Final Version

65 REGULAR MEETING

66 PUBLIC HEARING

67 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE CREATION OF WINDSOR ESTATES SECTION 6 LIGHTING DISTRICT RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Liberty Township Fiscal Officer Pam Quinlisk presented a request to create a lighting district for Roden Park Drive, St. Andrews Way, and Sandhurst Court of the Windsor Estates subdivision; WHEREAS, Duke Energy has presented an Outdoor Lighting Service Agreement requesting ten (10) Traditional Luminaire 175W Metal Halide street lights located in the Windsor Estates subdivision on Roden Park Drive, St. Andrews Way, and Sandhurst Court; and WHEREAS, Liberty Township has not received payment from the developer for the first eighteen (18) months of service; and THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the creation of Windsor Estates Section 6 Lighting District for ten (10) lights. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

68 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

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72 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THE CREATION OF CARRIAGE HILL SECTION 17 LIGHTING DISTRICT RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Liberty Township Fiscal Officer Pam Quinlisk presented a request to create a lighting district for Breeders Cup Circle and Winners Circle Drive of the Carriage Hill subdivision; WHEREAS, Duke Energy has presented an Outdoor Lighting Service Agreement requesting six (6) Acorn Luminaire 100W High Pressure Sodium street lights located in the Carriage Hill subdivision on Breeders Cup Circle and Winners Circle Drive; and WHEREAS, Liberty Township has received payment from the developer for the first eighteen (18) months of service; and THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the creation of the Carriage Hill Section 17 Lighting District for six (6) lights. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

73 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

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76 FISCAL OFFICER BUSINESS

77 Fiscal Officer Business

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80 CONSENT AGENDA

81 CONSENT -FISCAL OFFICER

82 LIBERTY TOWNSHIP BOARD OF TRUSTEES MINUTES OF THE REGULAR MEETINGS TUESDAY DECEMBER 19, PRINCETON ROAD LIBERTY TOWNSHIP OH REGULAR SESSION 6:00 P.M. On Tuesday, December 19 th, at 6:00 P.M., the Liberty Township Board of Trustees met this day for a Regular Meeting. Upon call of the roll, Mrs. Matacic absent, Mr. Schramm present, Mr. Farrell present. Mr. Farrell led the Pledge of Allegiance. REGULAR MEETING CONSENT AGENDA All matters under the Consent Agenda are considered by the Board of Trustees to be routine and will be enacted by one motion. Any Trustee may remove an item from the Consent Agenda by request. No second is required for removal of an item. Items removed for separate discussion will be considered after the motion to approve the Consent Agenda. Fiscal Officer CONSENT AGENDA Meeting Minutes Motion to approve the following: Special Meeting, December 1, 2017 Regular Meeting, December 5, 2017 Check Register Motion to approve Check Register and the Special Check Register Requisitions Over $2,500 Finance 3, US Bank (Port Authority Fee on Liberty Way Debt) o $ 1, o $ 1, Motion to approve a resolution to approve the 2018 Permanent Budget Appropriations of $27,857,100 as attached. ( ) Motion to approve a resolution to authorize a reduction of appropriations for the current year. ( ) Motion to approve a resolution to authorize a new appropriation. ( ) Mr. Farrell MOVED TO APPROVE THE CONSENT AGENDA. Mr. Schramm seconded. The motion passed.

83 Minutes Page 2 Mr. Farrell MOVED TO MAKE A MOTION TO APPROVE THE CONSENT AGENDA AS PRESENTED. Mr. Schramm seconded. The motion passed. PUBLIC COMMENTS Ron Alyward, 6563 Trailview Court, is concerned about government transparency and would like to see the draft minutes posted before the Trustee Meeting. Departmental Business Zoning Mr. Behrmann requested a Motion to approve a resolution to reappoint Patrick Merten as a full time member of The Liberty Township Board of Zoning Appeals with the term ending on January 1, Mr. Farrell MOVED TO APPROVE A RESOLUTION TO REAPPOINT PATRICK MERTEN AS A FULL TIME MEMBER OF THE LIBERTY TOWNSHIP BOARD OF ZONING APPEALS WITH THE TERM ENDING ON JANUARY 1, ( ) Mr. Schramm seconded. Department Reports Economic Development Activity Report o Ms. McKinney stated she has been working on community marketing flatcards to promote the Township Fire / EMS Training Report o Chief Klussman reported on the Township Radios and would like to continue with the current system. He stated that the current radios will be able to be serviced until During the next two years he would like to evaluate new systems which can work with the Motorola platform. Planning & Zoning Report Services Report Sheriff BCSO Report Trustees had no questions on the Departmental Reports. Holiday Closings: Monday, December 25 Tuesday, December 26 Monday January 1 TOWNSHIP ADMINISTRATOR S REPORT TRUSTEE COMMENTS The Trustees would like to wish everyone a Merry Christmas and a Happy New Year. Mr. Farrell MOVED TO ADJOURN. Mr. Schramm seconded. The motion passed. Mr. Farrell, Vice-President Pamela Quinlisk, Fiscal Officer

84 LIBERTY TOWNSHIP, BUTLER COUNTY Payment Listing 12/20/2017 to 12/31/ /28/2017 7:12:26 PM UAN v Payment Transaction Advice # Post Date Date Type Vendor / Payee Amount Status /13/ /13/2017 AW KERRY FORD $ * V /28/ /28/2017 AW KERRY FORD -$ V /13/ /13/2017 AW SHRED-IT $ * V /28/ /28/2017 AW SHRED-IT -$ V /15/ /15/2017 AW HART INDUSTRIES INC $48.34 * V /28/ /28/2017 AW HART INDUSTRIES INC -$48.34 V /20/ /20/2017 SW Skipped Warrants to Series 1 $0.00 V /20/ /20/2017 AW US BANK $3, O /20/ /20/2017 AW NANCY NIX BUTLER COUNTY TREASURER $230, O /28/ /28/2017 AW ATC GROUP $ O /28/ /28/2017 AW BCDES $21.50 O /28/ /28/2017 AW BUTLER COUNTY SHERIFF'S OFFICE-COM $ O /28/ /28/2017 AW CMG - OHI REMITTANCE ADDRESS $ O /28/ /28/2017 AW CINTAS $ O /28/ /28/2017 AW DUKE ENERGY $6, O /28/ /28/2017 AW FROST BROWN TODD LLC $5, O /28/ /28/2017 AW JOHNNY'S A-1 SANITATION $ O /28/ /28/2017 AW KELLER CLEANING SYSTEMS, LLC $1, O /28/ /28/2017 AW MIAMI UNIVERSITY $ O /28/ /28/2017 AW MONROE PARTS COMPANY/NAPA AUTO P $81.49 O /28/ /28/2017 AW NORMAC COMPANY LLC $ O /28/ /28/2017 AW SWIFT INDUSTRIAL CLEANING SOLUTIONS $ O /28/ /28/2017 AW WHOLESALE BAIT $79.80 O /28/ /28/2017 AW SOUTHEASTERN EQUIPMENT COMPANY $3, O /28/ /28/2017 AW DAN BEARD COUNCIL $ O /28/ /28/2017 AW MOBILCOMM $6.00 O /28/ /28/2017 AW WATSON GRAVEL $ O /28/ /28/2017 AW OHIO TOWNSHIP ASSOCIATION $ O /28/ /28/2017 AW SHRED-IT $90.00 O /28/ /28/2017 AW CINCINNATI BELL TELEPHONE $ O /28/ /28/2017 AW FRANK J SMITH $ O /28/ /28/2017 AW LINCOLN NATIONAL LIFE INSURANCE COM $ O Total Payments: $254, Total Conversion Vouchers: $0.00 Total Less Conversion Vouchers: $254, Type: AM - Accounting Manual Warrant, AW - Accounting Warrant, IM - Investment Manual Warrant, IW - Investment Warrant, PM - Payroll Manual Warrant, PR - Payroll Warrant, RW - Reduction of Receipt Warrant, SW - Skipped Warrant, WH - Withholding Warrant, WM - Withholding Manual, WS - Special Warrant, CH - Electronic Payment Advice, IL - Investment Loss, EP - Payroll EFT Voucher, CV - Payroll Conversion Voucher, SV - Payroll Special Voucher, EW - Withholding Voucher, POS ADJ - Positive Adjustment, NEG ADJ - Negative Adjustment, POS REAL - Positive Reallocation, NEG REAL - Negative Reallocation Status: O - Outstanding, C - Cleared, V - Voided, B - Batch * Asterisked amounts are not included in report totals. These transactions occurred outside the reported date range but are listed for reference. Page 1 of 1

85 CONSENT -REQUISITIONS

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87 A West Chester Liberty Chamber Alliance Sustaining Sponsorship will position you and your organization as an involved community leader on the I-75 Growth Corridor. As a SILVER Sustaining Sponsor, your organization will have a presence within the region and in Chamber Alliance events and programs throughout With your choices, your organization is recognized as a SILVER Sustaining Sponsor: At events including: Monthly Luncheons, Annual Celebration, Regional Business Expo, Golf Classic, Women of Excellence and MANY MORE In every issue of The VOICE magazine and on the cover of the September-October 2018 issue On our website with your logo and link to your website At the October Monthly Luncheon where a member of your organization will be our guest and acknowledged On our Sponsorship Wall prominently located in the Chamber Alliance office lobby AND the rest of your sponsorship will be tailored to fit your specific marketing needs. Please select from the following sponsorship opportunities for a total point value of 20 and POINTS ANNUAL CELEBRATION SIGNATURE EVENT SPONSORSHIPS Friday, March 9, 2018 Cincinnati Marriott North at Union Centre ( attendees) This sponsorship includes: Your organization's name on the Annual Celebration page of our website During event: your organization's name on the video screen Four (4) seats at the event Your organization's name in The VOICE magazine recap of the event REGIONAL BUSINESS EXPO 3 Tuesday, May 8, 2018 Skatetown USA ( exhibitors, 1,400+ Expo attendees) This sponsorship includes: Your organization's name on the Regional Business Expo page of our website A standard booth and accessories (table, 2 chairs, skirting, sign with your organization's name) Your organization's name included on the Business Expo guide and map Your organization's name in The VOICE magazine recap of the event GOLF CLASSIC 5 Monday, August 27, 2018 at Wetherington Golf & Country Club (2017 full flight of Golfers) This sponsorship includes: Your organization's name on the Golf Classic page of our website Half hole sponsorship and signage (shared with one non-competing sponsor) Golf foursome Your organization's name in The VOICE magazine recap of the event WOMEN OF EXCELLENCE DINNER & AWARDS GALA 4 Friday, November 16, 2018 Cincinnati Marriott North at Union Centre ( attendees) This sponsorship includes: Your organization's name on the Women of Excellence page of our website During event: your organization's name on the video screen Four (4) seats at the event Your organization's name in The VOICE magazine recap of the event 4 Page 1 of 4

88 WOMEN OF EXCELLENCE GIFT SPONSOR 2 Friday, November 16, 2018 Cincinnati Marriott North at Union Centre ( attendees) This sponsorship includes: Your organization's name on the Women of Excellence page of our website During event: Sponsorship mention and your organization's name on the video screen Your organization's name listed in a letter provided to the Women of Excellence recipients with the gift. *You may also write a personal letter Your organization's name in The VOICE magazine recap of the event MONTHLY EVENT SPONSORSHIPS WOMEN 4 WOMEN SPONSOR 2 Jan-Feb Mar-April May-June July-Aug Sept-Oct Nov-Dec This event is held the 1st Friday of every month (unless it falls prior to a holiday weekend) from 8-9:30am (2017-average 30 attendees) *This is a bi-monthly sponsorship **This is a women's event This sponsorship includes: Sponsorship mention in The VOICE Sponsorship mention in Chambermail going out to 5,000+ business people During event: Sponsorship mention SIXTY-SECOND CONNECT SPONSOR 2 Jan-Feb Mar-April May-June July-Aug Sept-Oct Nov-Dec This event is held the 3rd Tuesday of every month from 12-1pm at the Chamber Alliance office (except for December's Speed Networking held at Midpointe Library and open to non-members) (2017-average 45 attendees) *This is a bi-monthly sponsorship This sponsorship includes: Sponsorship mention in The VOICE Sponsorship mention in Chambermail going out to 5,000+ business people During event: Sponsorship mention and included in the packet of business cards handed to all attendees (Unable to provide the packet of business cards for the December Speed Networking, but attendance is higher than the average due to being open to non-members) MONTHLY LUNCHEON SPONSOR 3 Preferred month 2nd choice (filled by first come, first served) (May is not available) (2017 average attendees 150) This sponsorship (limited to once a year) includes: Skirted display table for your organization Your organization's name on the video screen and mention during the luncheon 75 word marketing paragraph to be read during the announcements Sponsorship mention and photo in The VOICE the following month Reserved corporate table of eight (8) MONTHLY LUNCHEON DISPLAY TABLE 1 Preferred month September, nd choice November, 2018 (filled by first come, first served) (May is not available) (2017 average attendees 150) This sponsorship includes: Skirted display table for your organization Your organization's name on the video screen and mention during the luncheon Photo in The VOICE the following month Page 2 of 4

89 MONTHLY LUNCHEON CORPORATE TABLE 1 Preferred month 2nd choice (May is not available) (2017 average attendees 150) Your organization's name on the video screen during the luncheon Reserved corporate table of eight (8) ANNUAL MONTHLY LUNCHEON RESERVATIONS FOR FOUR 6 Liberty Township will provide a 2 minute Township update in February, June, and September. The Chamber Alliance will honor the Butler County Sheriff's Department on July 10 and the Liberty Township Fire Department on September 11. LEADERSHIP 21 Area leaders are selected, through an application process, to participate in this program of community education and leadership training where they will study the various aspects of our region one day a month for 9 months and end with a class project. Program Sponsorship given in your organization s name. Sponsorship mention at every session. Your sponsorship will be promoted on the application and articles in The VOICE. Session Sponsorship provides you with an introduction at either the breakfast or luncheon segment of the session. Your banner or signage displayed all day during the event and Session Sponsorship mention in The VOICE. Full scholarship given in your organization s name allowing a deserving community leader to be a part of the Leadership 21 program for one Liberty Township team member. This selection will be promoted in the class announcement article in The VOICE. ONLINE AND PRINT MEDIA ADVERTISING All on a first-come, first-serve basis on choosing advertising dates, after which we will choose the dates for you and send a confirmation . THE VOICE MAGAZINE 6 issues per year: Jan-Feb, Mar-April, May-June, July-Aug, Sept-Oct and Nov-Dec (800 issues printed, 300+ downloaded monthly) One-Eighth (3.73" wide x 2.3" high) page color ad for 3 issues (every other issue) One-Eighth (3.73" wide x 2.3" high) page color ad for 6 issues One-Quarter (3.73" wide x 4.75" high) page color ad 3 issues (every other issue) One-Quarter (3.73" wide x 4.75" high) page color ad for 6 issues Back Cover Half Page color ad (7.625" wide x 4.75" high) Preferred issue 2nd choice Full Page color ad (8.5" wide x 11" high) Preferred issue 2nd choice ONLINE AD ON HOME PAGE for 1 month 1 Logo and link to your website on The Chamber Alliance home page (and additional pages throughout the website.) Preferred Month March Preferred month2nd choice April CHAMBERMAIL SPONSOR 1 Month Sponsorship. will be sent to over 5,000+ business people and will include your organization's logo + link to your website. *Maximum of three advertisers per month, exclusive to industry. Preferred month 2nd choice Page 3 of 4

90 DEDICATED BLAST 1 dedicated for your business with what you want to advertise will be sent to over 5,000+ business people. Preferred month May 2nd choice MEMBER WEB PAGE Your logo, a photo, link to your website and 100 words about your organization on our website at 2 ADVERTISING WITHIN THE CHAMBER ALLIANCE OFFICE ANNUAL NAMING RIGHTS FOR A CHAMBER ALLIANCE CONFERENCE ROOM 1 Your organization s name prominently displayed and highlighted in all Chamber Alliance correspondence for meetings and events. MEMBER SHOWCASE 1 17 x 40 distinctive display as the featured Member of the Month 1 Preferred month 2nd choice VISITOR CENTER IN CHAMBER ALLIANCE LOBBY 8.5 x 11 Display ad, business cards and brochures January through December 2018 Business cards and brochures January through December 2018 ANNUAL INVESTMENT: $5, Organization name (as it should appear in published material) Date Printed Name Signature Phone Additional Contact person Phone **Make your sponsorship selections at the time you sign your Sustaining Sponsorship sheet. Some customization is possible to accommodate your special marketing or public relations needs. ***If you choose not to return this selection form within 30 days of invoicing, the West Chester Liberty Chamber Alliance reserves the right to assign your selections according to availability. PLEASE CONTACT Page 4 of 4

91 CONSENT -SERVICES

92 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ACCEPT THE ROADS IN SECTION 9 OF THE KYLES STATION MEADOWS SUBDIVISION FOR MAINTENANCE AND JOURNALIZE SAID ROADS AT 25 MILES PER HOUR RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Rick Plummer, Liberty Township Services Director, requests the Liberty Township Board of Trustees accept the roads in Section 9 of the Kyles Station Meadows subdivision for maintenance and journalize said roads at 25 miles per hour; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes acceptance of the roads in Section 9 of the Kyles Station Meadows subdivision for maintenance and journalize said roads at 25 miles per hour. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

93 AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

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97 DEPARTMENT BUSINESS

98 Fire Department

99 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO HIRE MELISSA STEINBRINK AS THE FULL-TIME FIRE DEPARTMENT ADMINISTRATION ASSISTANT AT $45, PER YEAR WITH AN EFFECTIVE DATE OF MONDAY, JANUARY 8, 2018 RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Ethan Klussman, Fire Chief, requests the Liberty Township Board of Trustees approval to hire Melissa Steinbrink as the full-time Fire Department Administration Assistant at $45, per year with an effective date of Monday, January 8, 2018; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the hiring of Melissa Steinbrink as the full-time Fire Department Administration Assistant at $45, per year with an effective date of Monday, January 8, Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

100 AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

101 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO HIRE JOSIAH YOUNG, RYAN FOGLE AND JEREMY CREAR AS PART-TIME FIRE FIGHTERS / EMTS BASIC AT $13.00/HOUR CONTINGENT UPON SUCCESSFUL COMPLETION OF PRE-EMPLOYMENT TESTING RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that WHEREAS, Ethan Klussman, Liberty Township Fire Chief, requests the Liberty Township Board of Trustees approval to hire three (3) part-time Firefighters / EMTs Basic; and WHEREAS, the applicants would be required to successfully complete the necessary pre-employment testing; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby authorizes the hiring of the following individuals effective upon the successful completion of pre-employment testing to the following: Josiah Young Ryan Fogle Jeremy Crear Firefighter / EMT Basic, Probation $13.00 per hour Firefighter / EMT Basic, Probation $13.00 per hour Firefighter / EMT Basic, Probation $13.00 per hour Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

102 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /2

103 Services Department

104 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO ACCEPT THE PARKS COMMITTEE RECOMMENDATION FOR THE 2018 OFFICERS AS PRESIDENT MICHEL PRICE, VICE PRESIDENT LAURIE BALLENGER, SECRETARY MAUREEN MOWL, AND TREASURER RON AYLWARD AND TO RENEW TERMS FOR MEMBERS MICHEL PRICE, LAURIE BALLENGER, RON AYLWARD, CHUCK HOLLIDAY, AND WILLIAM WALKER FOR AN ADDITIONAL TERM ENDING DECEMBER 31, 2019 RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, Rick Plummer, Liberty Township Staff Liaison to the Liberty Township Parks Committee, requests the Liberty Township Board of Trustees accept the Parks Committee recommendation for their 2018 officers as President Michel Price, Vice President Laurie Ballenger, Secretary Maureen Mowl, and Treasurer Ron Aylward; and WHEREAS, the Parks Committee members Michel Price, Laurie Ballenger, Ron Aylward, Chuck Holliday, and William Walker would like to renew their commitment to an additional term ending on December 31, 2019; THEREFORE, BE IT RESOLVED that the Liberty Township Board of Trustees hereby accepts the Parks Committee recommendation for the 2018 officers as President Michel Price, Vice President Laurie Ballenger, Secretary Maureen Mowl, and Treasurer Ron Aylward and to renew terms for members Michel Price, Laurie Ballenger, Ron Aylward, Chuck Holliday, and William Walker for an additional term ending December 31, Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee,

105 Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

106 Administration

107 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION RESCINDING PREVIOUS NOISE REGULATIONS, ESTABLISHING NEW NOISE REGULATIONS WITHIN LIBERTY TOWNSHIP, AND DISPENSING WITH THE SECOND READING RESOLVED by the Board of Township Trustees of Liberty Township, Butler County, Ohio that WHEREAS, Ohio Revised Code (A) authorizes a board of township trustees to adopt regulations and orders carrying criminal penalties that are necessary to control passenger car, motorcycle, and internal combustion engine noise on streets or highways under the jurisdiction of the township; and, WHEREAS, Ohio Revised Code (B) authorizes a board of township trustees to adopt regulations and orders carrying criminal penalties that are necessary to control noise within the unincorporated territory of the township that is generated at any premises to which a D Permit has been issued by the Ohio Division of Liquor Control or that is generated within any area zoned for residential use; and, WHEREAS, Ohio Revised Code authorizes a board of township trustees of a limited home rule township to adopt regulations and orders that are necessary to control noise elsewhere and from other sources not described above within the unincorporated territory of the township; and, WHEREAS, it is the opinion of the Liberty Township Board of Trustees that unnecessary noise is detrimental to the public health and safety of the Township s residents and constitutes a public nuisance; and, WHEREAS, the Liberty Township Board of Trustees recognizes that it did previously enact similar noise regulations under Resolution No ; and, WHEREAS, it is the intent of this Resolution to rescind Resolution No in favor of new noise regulations contained exclusively within this Resolution; and, WHEREAS, it is the intent of this Resolution to prohibit noise that is unnecessary within the Township as described herein. THEREFORE, BE IT RESOLVED, by the Board of Township Trustees of Liberty Township, Butler County, Ohio:

108 SECTION 1: Definitions. As used in this Resolution, the term noise means any sound, vibration, or oscillation in air pressure. The term plainly audible means noise produced by any source that is perceptible by a person of normal hearing ability. The term amplified noise means noise generated with the aid of technology such as a speaker or other equipment intended to increase, augment, or enhance the original source of the noise. The term dba shall mean decibels, as measured on the A scale of a standard sound level meter meeting the applicable requirements for a type 2 sound level meter as defined in American National Standards Institute Standard S , or the most recent revision thereof. The term daytime refers to the time between the hours of 7:00 A.M. and 10:00 P.M. and the term nighttime refers to the time between the hours of 10:00 P.M. and 7:00 A.M. SECTION 2: Certain Noises Prohibited Pursuant to Ohio Revised Code (A) and Noise generated by passenger cars, motorcycles, or internal combustion engines shall be subject to the following maximum noise levels when operated on streets, roads, or highways under the jurisdiction of Liberty Township: (A) (B) For passenger cars: (i) When operated at a speed of 35 miles per hour or less, 70 dba; (ii) When operated at a speed of more than 35 miles per hour, 79 dba; For motorcycles: (i) When operated at a speed of 35 miles per hour or less, 82 dba; (ii) When operated at a speed of more than 35 miles per hour, 86 dba. For purposes of this Section, noise levels will be measured based on a distance of not less than fifty feet from the center of the line of travel. The Township will post signs giving notice of this regulation on all such streets or highways as the Township deems appropriate. SECTION 3: Certain Noises Prohibited Pursuant to Ohio Revised Code (B). No person in the unincorporated territory of Liberty Township, Butler County, Ohio shall make or permit any noise which by reason of volume, pitch, frequency, intensity, duration, vibration, or nature annoys or disturbs the comfort, peace, or health of a person of ordinary sensibilities, and which is generated at any premises to which Liberty Township Resolution /5

109 a D permit has been issued by the Ohio Division of Liquor Control or is generated within any area that is zoned for residential use. SECTION 4: Certain Noises Prohibited Pursuant to Ohio Revised Code In all other unincorporated areas of Liberty Township not described in the preceding Sections of this Resolution, no person shall make or permit any noise which by reason of volume, pitch, frequency, intensity, duration, vibration, or nature annoys or disturbs the comfort, peace, or health of a person of ordinary sensibilities. SECTION 5: Prima Facie Evidence and Determination of Violation. Amplified noise in excess of 75 dba during the daytime or 55 dba during the nighttime when measured at the boundary line of the property from which the noise is generated or at any other location on a property other than the property from which the noise is generated shall constitute prima facie evidence of a violation of this Resolution. Any Noise Performance Standards contained in the Liberty Township Zoning Resolution may be enforced under the terms of this Resolution. In addition to the prima facie standards set forth above, a citing police officer or court may consider the following factors when determining whether a noise is of such character as to unreasonably disturb the comfort, peace, or health of a person of ordinary sensibility: (A) (B) (C) (D) (E) (F) The area and source from which the noise originates; Complaints of neighbors regarding the noise; Time of day at which the noise takes place; The intensity and duration of the noise; The type of noise produced; and The alternative means available without excessive noise. SECTION 6: Exemptions. The provisions of this Resolution shall not apply to the following: (A) (B) Normal and customary traffic noise; Any law enforcement motor vehicle equipped with any communication device necessary to the performance of law enforcement duties or to any emergency vehicle Liberty Township Resolution /5

110 equipped with any communication device necessary to the performance of any emergency procedures; (C) (D) (E) (F) (G) (H) Noise made by a horn or other warning device required or permitted by state law, when used in accordance with state law; Any person engaging in activities described in Ohio Revised Code 1.61 (Titled: Agriculture defined ) if the noise is attributed to an activity also described in Section 1.61; Any person who engages in coal mining and reclamation operations, as defined in Ohio Revised Code (B), or surface mining, as defined in Ohio Revised Code (A), if the noise is attributed to coal mining and reclamation or surface mining activities; and Noise resulting from the drilling, completion, operation, maintenance, or construction of any crude oil or natural gas wells or pipelines or any appurtenances to those wells or pipelines or from the distribution, transportation, gathering, or storage of crude oil or natural gas. Noise resulting from customary waste or garbage collection services during the daytime. Normal and customary noise occurring on school properties, including sports, band, and other extracurricular activities. SECTION 7: Penalty. Violations of Sections 2 or 3 of this Resolution may be prosecuted as criminal violations as allowed under the Ohio Revised Code, which may include fines or jail time. Any fines levied and collected pursuant to this Resolution shall be paid into the Township s general revenue fund. Pursuant to Section of the Ohio Revised Code, the first violation of Section 4 of this Resolution will result in a $500 civil fine pursuant and each subsequent violation will result in a $1,000 civil fine. The Township reserves the right to pursue any other remedies available to it with regard to any violation of Sections 2, 3, or 4 of this Resolution, which remedies may include pursuing injunctive relief in addition to or as an alternative to the criminal and civil penalties noted above. Liberty Township Resolution /5

111 BE IT FURTHER RESOLVED, that this Resolution shall take effect immediately upon such soonest date as permitted by law. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee AUTHENTICATION This is to certify that this resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pam Quinlisk Fiscal Officer Liberty Township Resolution /5

112 RESOLUTION NO Board of Trustees, Liberty Township Butler County, Ohio RESOLUTION TO AUTHORIZE THETOWNSHIP ADMINISTRATOR TO SUBMIT AN APPLICATION FOR THE CHRIS HUMPHREYS IMPACT GRANT THROUGH THE COMMUNITY FOUNDATION OF WEST CHESTER / LIBERTY RESOLVED by the Board of Trustees of Liberty Township, Butler County, Ohio, that: WHEREAS, The Christine Humphreys Impact Grant will be awarded annually by the Community Foundation's Board of Directors to support projects and programs in West Chester and Liberty Township that align with the funding priorities of the Grant; and WHEREAS, the Township Administrator, Kristen Bitonte, requests the Liberty Township Board of Trustees authorize her to submit an application for the Chris Humphreys Impact Grant through the Community Foundation of West Chester / Liberty; THEREFORE, BE IT RESOLVED that the Board of Trustees does hereby authorize the Township Administrator to submit an application for the Chris Humphreys Impact Grant through the Community Foundation of West Chester / Liberty. Trustee moved to approve the resolution. Trustee seconded the motion. Upon call of the roll, the vote resulted as follows: Trustee, Trustee, Trustee, Adopted: Tuesday, January 2, 2018, President, Vice President, Trustee

113 AUTHENTICATION This is to certify that this Resolution was duly passed, and filed with the Liberty Township Fiscal Officer this 2 nd day of January, APPROVED AS TO FORM: Scott D. Phillips, Law Director Pamela Quinlisk Fiscal Officer Liberty Township Resolution /2

114 ABOUT GIVING GRANTS & SCHOLARSHIPS NEWS EVENTS DONATE CONTACT Grants & Scholarships Community Grants Fund Christine Humphreys Impact Grant Scholarships Lakota Athletic Participation Fee Fund Scholarship Lakota Fund Power of the Purse Women's Giving Circle Youth in Philanthropy Fund Kids 2 Kamp Christine Humphreys Impact Grant About the Grant Christine and Robert Humphreys were long-time West Chester residents and valued members of the community. After the passing of her husband, Christine knew she wanted to make a greater impact in her community. She wanted her fund to support parks, pets, and quality of life. In 2017, Christine lost her battle with cancer. We are honored to have been able to help Christine ful ll her charitable giving goals, and are grateful to be able to carry out her legacy in support of the causes that were closest to her heart. The Christine Humphreys Impact Grant will be awarded annually by the Foundation's board of directors to support projects and programs in West Chester and Liberty Township that align with the funding priorities listed below. Interested organizations should review the information below and contact Karen Gibbs at no later thanfriday, December 2nd to schedule a pre-application phone interview. The grant recipient will be announced in late spring Funding Priorities This grant does not support schools, youth organizations, or programs serving residents 18 years of age or younger. Parks Restore or improve existing parks and green spaces. Create new parks or green spaces. Engage citizens with the outdoors by supporting good stewardship and appreciation. Pets Support no-kill animal shelters and foster programs. Promote pet health through spay/neuter campaigns, medical equipment and supply purchases, emergency medical services, and education programs. Create community dog parks. Quality of Life Increase citizen access to amenities such as libraries, arts organizations, entertainment, etc. Encourage community health & wellness. Support economic development and sustainability. Eligibility Funding requests will only be considered if the Foundation receives the organization s Internal Revenue Service (IRS) determination letter verifying that the organization is exempt from taxation under Section 501(c)3 of the IRS code. The mission, programs and services of the organization requesting funds must be consistent with the mission and purpose funding priorities, and the CFWCL. An organization that has an active grant with the Foundation is not usually eligible to receive funding through a new grant until the conclusion of the current grant. Consideration is given to programs with demonstrated evidence of collaboration in West Chester and Liberty Township, as well as programs with multiple funding sources, non-duplication of services and nancial sustainability.