APPROVED. MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway Palos Hills, IL 60465

Transcription

1 APPROVED MORAINE VALLEY COMMUNITY COLLEGE 9000 West College Parkway Palos Hills, IL The Governing Board of Moraine Valley Community College, District No. 524, Regular Meeting Following the Public Hearing on the Tax Levy, was held on Wednesday, December 16, 2015, in the Board Room D219, 9000 West College Parkway, Palos Hills, Illinois I. CALL TO ORDER The meeting was called to order by Chairman Joseph Murphy at 6:20 PM. II. ROLL CALL Present: Joseph Murphy, Chairman; John Coleman; Kimberly Hastings; Michael Murphy; Susan Murphy; Eileen O Sullivan; Karim Awwad, Student Trustee Absent: Sandra Wagner III. MINUTES The Board of Trustees, having reviewed the unapproved Minutes of the Regular Meeting of November 11, 2015, and there being no further corrections to the minutes, the minutes are approved as recorded. IV. AUDIENCE PARTICIPATION None. V. BOARD REPORTS AND/OR REQUESTS 5.1 ICCTA Meeting Report Mr. Coleman reported that he attended the November 13 ICCTA meeting in Schaumburg, Illinois. A seminar on Legal, Legislative & Ethics was presented, which explained the State Officials and Employees Ethics Act, the Freedom of Information Act, the Illinois Open Meetings Act, and the Business Enterprises for Minorities, Females, and Persons with Disabilities Act. Mr. Coleman indicated that the sessions were well presented and it was one of the best ICCTA seminars he has attended. The Trustee Roundtable discussed at

2 Minutes of the Regular Meeting of December 16, 2015 Page 2 length the fiscal crisis caused by the lack of a state budget. Trustees present were encouraged to contact their legislators and share stories of the many students whose lives are seriously affected by the lack of state funding. The new board chair for the City Colleges, Dr. Charles Middleton, delivered an inspiring presentation. William Kelley (Harper) and Dr. Clare Ollayos (Elgin) were congratulated for their successful election to the board of directors of the Association of Community College Trustees (ACCT). The trustees were updated on goals of the Illinois Community College Board and legislative bills of interest to community colleges. ICCTA voted and approved action to cancel its February 8 board meeting in Washington, DC, due to austerity measures and budgetary travel constraints for boards and trustees. ICCTA staff was directed to prepare a resolution urging Illinois lawmakers to pass a state budget. 5.2 Student Trustee Report Mr. Awwad reported that several student groups experienced the spirit of giving recently. The Women in Action, Action Social & Political Empowerment (ASPE), International Women, and Phi Theta Kappa clubs participated in food drives; the Combat to College club participated in a toy drive; the Asian Diversity club participated in gathering and donating coats and winter accessories; and the American Red Cross club participated in Cards for Heroes. Student Government Association held its blood drive November 17. More than 75 units of blood were collected. Student Life held its annual Thanksgiving dinner served by administrators and during which the hard work of students was recognized. The Finance and Entrepreneurship club sponsored a presentation on November 17 by Foundation Board member Dave Heide and Wells Fargo on retirement planning. On November 19, students had an opportunity to join an interactive dialogue with Palestinian students living under Israeli occupation to examine and discuss educational topics. A petition with 7887 signatures of community college students (258 from Moraine Valley) was presented to Governor Rauner regarding the state not funding MAP grants. The petition expressed how important higher education is to the students and how this issue is affecting them. He concluded his report with a brief video of seven alumni who returned to Moraine Valley to be inducted in the Alumni Hall of Fame on November 12. VI. REPORTS OF ADMINISTRATION 6.1 Presentation to Yolanda Flores

3 Minutes of the Regular Meeting of December 16, 2015 Page 3 On behalf of the Board of Trustees and the administration, Ms. O Sullivan presented Yolanda Flores, Secretary II, with a retirement gift and thanked her for her 15 years of service at the college. 6.2 Presentation to Toula Karnavas On behalf of the Board of Trustees and the administration, Mrs. Murphy presented Toula Karnavas, Associate Professor of Developmental Communications, with a retirement gift and thanked her for her 30 years of service to the college and its students. 6.3 Presentation to Theresa Michalow On behalf of the Board of Trustees and the administration, Ms. Hastings presented Theresa Michalow, Associate Professor of Business, with a retirement gift and thanked her for her service since 1989 to the college and its students. 6.4 Presentation to Irene Zaker On behalf of the Board of Trustees and the administration, Mr. Michael Murphy presented Irene Zaker, Art Studio Technician, with a retirement gift and thanked her for her many years of service at the college. 6.5 President s Report Certificates of Achievement in Financial Reporting - Bob Sterkowitz, Chief Financial Officer, congratulated Theresa O Carroll, Controller, and Stephanie Ladewig, Internal Auditor, and the many other staff members who contribute to the college s annual financial report and audit. On behalf of the Board of Trustees and the administration, Chairman Murphy and Vice Chairman John Coleman presented the certificate of excellence to Theresa O Carroll and Stephanie Ladewig. Grants Report - Dr. Sharon Katterman, Director of Resource Development and Institutional Effectiveness, provided a report on grants received by the college, which totaled $5,625,393 for FY15. She reviewed the various funding sources, highlighting new grants, and provided a comparison of funding changes over the last several years. She indicated that the report shared with the Board members also includes a brief summary of the college s current active grants.

4 Minutes of the Regular Meeting of December 16, 2015 Page 4 Dr. Jenkins reported that the renovation of the library was the cover feature on the November issue of the magazine, CHOICE. She received a framed cover of the magazine recently and it will be displayed in her office. She reported that Senate Bill 2039 was recently passed by the House and the Senate. This bill will release the funding for Adult Basic Education, GED, and Literacy programs, as well as Perkins funding, which helps support college staff and the Culinary program as a requirement of its accreditation standards. She expressed a hope that the state will pass a budget in January. She reported that spring enrollment looks good and the college recently completed its second staff engagement survey. She will share more information on the survey when results are available. She also reported that the college may receive a donated fire truck from the Orland Park Fire Protection District. She will be able to share more information in January. She noted that the Board received an amended item for personnel. VII. COMMUNICATIONS 7.1 Letter from Association of School Business Officials re Certificate of Excellence for FY2014 Comprehensive Annual Financial Report (CAFR) 7.2 Thank You Letter from Judge for Skyway Writers Conference (Carey Millsap-Spears, Lisa Kelsay, Ted Powers) 7.3 Letter from Student re Faculty Member (Karen Harrigan) 7.4 Letter from Illinois Board of Higher Education re Student Selection for Art Exhibit (Pericich, Mikayla) VIII. FINANCIAL STATEMENT 8.1 Treasurer's Report Treasurer's Report showing an ending balance of $ 152,601, will be filed for audit. (DOCUMENT A - SUPPLEMENT TO MINUTES) 8.2 Budget Report (DOCUMENT B - SUPPLEMENT TO MINUTES) CONSENT AGENDA (IX XII): It was moved by Mr. Coleman and seconded by Mr. Awwad to approve the following consent agenda items:

5 Minutes of the Regular Meeting of December 16, 2015 Page 5 IX. WARRANTS Mr. Sterkowitz read the warrant summaries as presented to the Board. 9.1 Account Expenditure Summaries 9.2 Education Fund $6,621, Operation & Maintenance Fund 765, Operation & Maintenance Fund (Restricted) 1,361, Bond & Interest Fund 5,709, Auxiliary Enterprise Fund 462, Grants & Contracts Fund 246, A College Activity Clubs 21, Restricted Purpose Fund 45, Federal Fund 993, B Tort & Audit 29, C Working Cash Fund -0- (DOCUMENT C - SUPPLEMENT TO MINUTES) X. REPORT OF PERSONNEL Chairman Murphy publicly identified the nature of the agenda items contained in the Report of Personnel Full-Time Gregg Beglau - Coordinator, Student Success and Veterans, Student Success - effective 1/11/16 Alfred Gary - Warehouse Supervisor, Purchasing - effective 1/6/16 Randall Guinn - Police Officer, Police Department - effective 12/17/15 Nathan Lewis - Student Development Specialist, Enrollment Services effective 1/6/16 Matthew McDougall Groundskeeper, Campus Operations - effective 1/6/16 (DOCUMENT D - SUPPLEMENT TO MINUTES) Part-Time/Supplemental/Other (DOCUMENT E - SUPPLEMENT TO MINUTES) Salary Revisions None.

6 Minutes of the Regular Meeting of December 16, 2015 Page Leave of Absence Sarah Bales - Professor, Biology, Science, Business & Computer Technology - L.O.A. (FMLA) 11/11/15-2/3/16 Darren Howard - Manager, Grants Accounting and Compliance, Finance L.O.A. (FMLA) Intermittent 11/9/15-4/30/16 Deborah Sievers - Director of Disability Services, Center for Disability Services - L.O.A. (FMLA) Intermittent 11/2/15-11/1/16 Bridget Spencer Custodian, Campus Operations - L.O.A. (FMLA) 1/18/16-3/4/16 (DOCUMENT F - SUPPLEMENT TO MINUTES) (a) Sabbatical Leave - Faculty It is recommended that the following faculty members be granted a sabbatical leave as follows: Sheryl Bundy, Associate Professor, Communication Fall 2016 Semester with full pay Joanne Delany, Assistant Professor, Nursing Fall 2016 semester with full pay (DOCUMENT G - SUPPLEMENT TO MINUTES) Resignations/Terminations Grant Matthews - Assistant Dean, Learning Enrichment and College Readiness - resignation effective 1/15/16 Rhett Wheeler - Laboratory Technician, Science, Business & Computer Technology resignation effective 1/15/16 (DOCUMENT H - SUPPLEMENT TO MINUTES) (a) Retirement Support Staff Yolanda Flores - Secretary II retirement effective 12/31/15 (DOCUMENT I - SUPPLEMENT TO MINUTES) (b) Retirement Administrative & Professional Staff Andrew M. Duren - Executive Vice President, Administrative Services - retirement effective 5/20/16 (DOCUMENT J - SUPPLEMENT TO MINUTES)

7 Minutes of the Regular Meeting of December 16, 2015 Page Reclassifications (Promotions, Transfers, Corrections, etc.) (as amended) Cynthia Anderson - from Assistant Dean, Academic Development/Outreach, Center for Teaching & Learning to Dean, Academic Development/Academic Outreach - effective 1/4/16 Terra Jacobson from Manager of Library Services to Learning Resource Center Dean, Learning Resource Center - effective 1/4/16 (DOCUMENT K - SUPPLEMENT TO MINUTES) XI. UNFINISHED BUSINESS None. XII. NEW BUSINESS Chairman Murphy publicly identified the nature of the agenda items contained in New Business Review of Closed Session Written Minutes and Audio Tapes It is recommended that the written minutes of the closed session held on October 13, 2015 not be released. Additionally, it is recommended that the audio tapes of December 18, 2013; February 19, 2014; March 19, 2014; and April 16, 2014 closed session meetings be destroyed. (DOCUMENT L - SUPPLEMENT TO MINUTES) 12.2 Adoption of Resolution Setting Forth Tax Levies for 2015 and Approval of Tax Certificate of Tax Levy for 2015 It is recommended that the Board of Trustees adopt the Resolution Setting Forth Tax Levies for 2015 and approve the Certificate of Tax Levy for (DOCUMENT M - SUPPLEMENT TO MINUTES) 12.3 Property Tax Limitation Resolution It is recommended that the Board adopt the Property Tax Limitation Resolution as presented. (DOCUMENT N - SUPPLEMENT TO MINUTES) 12.4 Resolution to Amend and Restate the Moraine Valley Community College Section 125 Flexible Spending Account Program

8 Minutes of the Regular Meeting of December 16, 2015 Page 8 It is recommended that the Board of Trustees approve the resolution to amend and restate the Moraine Valley Community College Section 125 Flexible Spending Account Program. (DOCUMENT O - SUPPLEMENT TO MINUTES) 12.5 Affiliation Agreement with Addiction Recovery Services (Addictions Studies) It is recommended that the Board of Trustees approve the affiliation agreement with Addiction Recovery Services for Addictions Studies. (DOCUMENT P - SUPPLEMENT TO MINUTES) 12.6 Education Affiliation Agreement with Franciscan Saint James Health (Respiratory Therapy) It is recommended that the Board of Trustees approve the education affiliation agreement with Franciscan Saint James Health for Respiratory Therapy. (DOCUMENT Q - SUPPLEMENT TO MINUTES) 12.7 Intergovernmental Agreement with North Palos School District No. 117 for Evacuation and Temporary Emergency Shelter It is recommended that the Board of Trustees approve the intergovernmental agreement with North Palos School District No. 117 for Evacuation and Temporary Emergency Shelter. (DOCUMENT R - SUPPLEMENT TO MINUTES) 12.8 Parking Lot L Rehabilitation Bid Whereas K-Five Construction, of Lemont, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $372, to K-Five Construction for the Parking Lot L Rehabilitation Bid. (DOCUMENT S - SUPPLEMENT TO MINUTES) 12.9 Building T Roof Replacement Bid Whereas Sullivan Roofing, of Schaumburg, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $1,093, to Sullivan Roofing for the Building T Roof Replacement Bid. (DOCUMENT T - SUPPLEMENT TO MINUTES)

9 Minutes of the Regular Meeting of December 16, 2015 Page Online College Catalog Request for Proposal (RFP) It is recommended that the Board of Trustees approve Smart Catalog s proposal for an Online Catalog and issue a purchase order to Smart Catalog in the amount of $55, for a one-time implementation fee and yearly maintenance cost of $9, (DOCUMENT U - SUPPLEMENT TO MINUTES) Student Success Center Furniture Bid and Purchase Whereas Henricksen & Company, of Itasca, Illinois, is the lowest responsible and responsive bidder, it is recommended that the Board of Trustees award this bid and authorize the issuance of a purchase order in the amount of $275, to Henricksen & Company for the purchase of furnishings at the Student Success Center. Whereas KI, of Green Bay, Wisconsin, has been approved by the Illinois Public Higher Education Cooperative (IPHEC), it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $256, to KI, for the purchase of furnishings at the Student Success Center. Whereas Business Office Systems, of Carol Stream, Illinois, has been approved by the Illinois Public Higher Education Cooperative (IPHEC), it is recommended that the Board of Trustees approve this purchase and authorize the issuance of a purchase order in the amount of $13, to BOS, for the purchase of furnishings at the Student Success Center. (DOCUMENT V - SUPPLEMENT TO MINUTES) ROLL CALL VOTE TAKEN on Consent Agenda Items 9.1, 9.2, 9.3, 9.4, 9.5, 9.6, 9.7, 9.7A, 9.8, 9.9, 9.9B, and 9.9C; , , , , (a), , (a), (b), and (as amended); and 12.1, 12.2, 12.3, 12.4, 12.5, 12.6, 12.7, 12.8, 12.9, 12.10, and 12.11: Yes: No: Absent: Student Advisory: Coleman, Hastings, M. Murphy, S. Murphy, J. Murphy O Sullivan Wagner Yes Motion carried.

10 Minutes of the Regular Meeting of December 16, 2015 Page 10 It was moved by Ms. Hastings and seconded by Mr. Coleman to approve Agenda Item Mrs. Murphy read the title of Agenda Item into the record Resolution Abating the Tax Heretofore Levied for the year 2015 to Pay Debt Services on the Taxable General Obligation Bonds (Alternate Revenue Source), Series 2012D, and General Obligation Bonds (Alternate Revenue Source), Series 2013, of the District It is recommended that the Board of Trustees approve the resolution abating the tax heretofore levied for the year 2015 to pay debt services on the taxable General Obligation Bonds (Alternate Revenue Source), Series 2012D, and General Obligation Bonds (Alternate Revenue Source), Series 2013, of the District. (DOCUMENT W - SUPPLEMENT TO MINUTES) ROLL CALL VOTE TAKEN on Agenda Item 12.12: Yes: Absent: Student Advisory: Coleman, Hastings, M. Murphy, S. Murphy, O Sullivan, J. Murphy Wagner Yes Motion carried. XIII. MISCELLANEOUS Mr. Murphy reported that the Board Retreat had been postponed. The Board will be polled after the holidays for a date to reschedule. The major topic for the retreat was the college s Master Facilities Plan, which is scheduled to be voted on at the March Board meeting. Mr. Murphy also indicated that the auditors are hired by the Board of Trustees and recommended that the Board go out with a Request for Proposal for auditing services. There was consensus among the Board members present to go out with an RFP for auditing services. Mr. Sterkowitz updated the Board on the findings regarding the refinancing of bonds, which will proceed based on savings to taxpayers as outlined by

11 Minutes of the Regular Meeting of December 16, 2015 Page 11 Tammie Beckwith Shallmo of PMA Financial Network, Inc., at the November meeting. The figures are very close to what she predicted. XIV. AUDIENCE PARTICIPATION None. XV. ADJOURNMENT The meeting adjourned at 7:27 PM.