SOLANO COUNTY BOARD OF EDUCATION. AGENDA Regular Meeting December 14, 2016

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1 SOLANO COUNTY BOARD OF EDUCATION AGENDA Regular Meeting December 14, 2016 The met in regular session on Wednesday, December 14, 2016, at the Solano County Office of Education (SCOE), 5100 Business Center Drive in Fairfield, California. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG Board President Dana Dean called the meeting to order at 6:04 PM. Jay Speck, Solano County Superintendent of Schools, serving as Secretary to the Board, led those present in the Pledge of Allegiance. II. ROLL CALL Members Present Members Absent Dana Dean, President (Trustee Area 3) Raymond Silva (Trustee Area 2) Elease Cheek, Vice President (Trustee Area 5) Mayrene Bates (Trustee Area 4) Peggy Cohen-Thompson (Trustee Area 7) Michelle Coleman (Trustee Area 1) Doug Ford (Trustee Area 6) Trustee Dean welcomed those in attendance and noted that a quorum was present. Others Present: County Superintendent of Schools Office Lisette Estrella-Henderson Victor Romualdi Jennifer Dickinson Tommy Welch Laryn Bishop Gethsemane Moss Tracy Robinson Community Members -- John Vasquez, Solano County Board of Supervisors Pam Bertani, Fairfield City Council Monica Brown, Solano Community College Dilenna Harris, Vacaville City Council Other members of the community III. APPROVAL AND ADOPTION OF AGENDA Shelli Vasquez Amy & Dan Sharp Jerry & Diane Springer Trustee Coleman requested moving item XI.(d) up on the agenda immediately following this item. Motion was made by Trustee Coleman, seconded by Trustee Bates, and carried by a unanimous vote of those present to approve and adopt the agenda as amended. (Trustee Silva was absent.) XI. NEW BUSINESS (moved up on agenda per item III. above) (d) Proclamation Honoring Jay Speck s Years of Service (moved up on agenda per item III. above) Jay Speck worked for SCOE for 40 years and served as the Solano County Superintendent of Schools for the past 6 years. The Board read Proclamation No. P and presented it to him in honor of his years of service and to wish him well as he retires at the end of December. Motion was made by Trustee Coleman, seconded by Trustee Cohen-Thompson, and carried by a unanimous roll call vote of those present to Adopt Proclamation No. P (Trustee Silva was absent.) Those present gave Mr. Speck a standing ovation, and he made a few comments about his time with SCOE.

2 December 14, 2016 Minutes, Regular Meeting Page 2 IV. OATH OF OFFICE The oath of office was administered to Trustees Michelle Coleman (Area 1) and Elease Cheek (Area 5) by Pam Bertani, Fairfield City Council Member. The oath was administered to Trustee Peggy Cohen- Thompson (Area 7) by Jay Speck, Solano County Superintendent of Schools. These three returning members of the Board ran unopposed in the November election. Amy Sharp (Area 2) was elected in November and was sworn in by John Vasquez, Board of Supervisors (District 4). Each Trustee made a few comments thanking constituents for their support and vowing to do their best on behalf of students. Trustee Ford was not feeling well and excused himself from the meeting. V. ELECTION OF OFFICERS (a) President Motion was made by Trustee Bates, seconded by Trustee Cheek, and carried by a roll call vote of those present to re-elect Trustee Dean to serve for another year as Board president in (AYES (5): Trustees Bates, Cohen-Thompson, Coleman, Cheek, Dean; NOES (1): Trustee Sharp; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) (b) Vice President Motion was made by Trustee Coleman, seconded by Trustee Dean, and carried by a roll call vote of those present to re-elect Trustee Cheek to serve for another year as Board vice president in (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) (c) Solano County School Boards Association (SCSBA) Representative Motion was made by Trustee Cheek, seconded by Trustee Bates, and carried by a roll call vote of those present to elect Trustee Cohen-Thompson to serve as representative to the SCSBA Executive Board in Trustee Ford continues to serve as the SCSBA secretary. (AYES (6): Trustees Bates, Cohen- Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) VI. CONSENT ITEMS Motion was made by Trustee Coleman, seconded by Trustee Cohen-Thompson, and carried by the following roll call vote of those present to approve the item below: (a) Resolution No. B recognizing January as School Board Recognition Month (Attachment A) (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) VII. AGENDA ITEMS REMOVED FROM CONSENT ITEMS There were no items removed from Consent. VIII. CORRESPONDENCE There was no correspondence to consider. IX. SUPERINTENDENT S REPORT (a) Recognition of Partners in Attendance Awareness Campaign Dr. Victor Romualdi, Assistant Superintendent of Student Programs, reported on SCOE s annual Attendance Awareness Month campaign held in September. Critically important to the success of this endeavor was our collaboration with community partners. Although none of the partners were present, the Board recognized the City of Fairfield, Fairfield and Suisun Transit, California s Great America amusement park, Costco, Texas Roadhouse restaurant, Scandia Miniature Golf/Family Fun Center,

3 December 14, 2016 Minutes, Regular Meeting Page 3 Velocity Island Park, Driven Indoor Raceway, Roundtable Pizza, Pier 39, Aquarium of the Bay, Stars Recreation Center, Jump Highway, and 95.3 KUIC Hometown Radio Station, for their support and donating prizes for the poster/public service announcement/t-shirt slogan contest, which were awarded at governing board meetings in the winning students school district. (b) First Interim Financial Report Becky Lentz, Director of Internal Business Services, gave a PowerPoint presentation of SCOE s First Interim Report, which included an overview of the restricted and unrestricted general funds; a summary of fiscal uncertainties, such as increasing costs of certificated and classified employee retirement plans; an explanation of major changes in the unrestricted budget; an explanation of Criteria and Standards not met; multi-year projections, including the hold harmless provision of the law; and the financial report through November 15, (Attachment B) In response to questions from the Board, Tommy Welch, Associate Superintendent of Administrative Services and Operations, provided an update on the progress of forming the Green Valley Association a partnership of nearby businesses to share expenses for maintaining our immediate area. Needs and fees have not yet been determined. (c) Human Resources Report Tracy Robinson, Assistant Superintendent of Human Resources and Educator Effectiveness, reported that four paraeducators, a teacher, and a student support specialist had been hired since the last meeting. She also mentioned that SCOE, in partnership with 11 other county offices of education, had applied for and received a classified teacher grant. More information will be forthcoming on how those funds will be applied. (d) State and Federal Legislative Update Mr. Speck provided an update on recent state and federal legislative activity including the Governor s proposal coming out in January, a study done about doing away with Special Education Local Plan Areas (SELPAs), possible changes in the Affordable Care Act and the impact on California. The Board may want to take a deeper look at budget issues during its upcoming Study Session. (e) Temporary Certificates Temporary certificates for credential applicants approved by the County Superintendent were noted. (Attachment C) (f) Meetings/Special Dates Activity calendars for December and January were distributed, and Mr. Speck reviewed upcoming meeting dates, reminding the Board to check their regularly for further updates. Mr. Speck said it has been an amazing month, and he has experienced many things for the last time. He thanked those who attended his retirement party last week. X. UNFINISHED BUSINESS (a) Revisions to Biennial Conflict of Interest Code The Political Reform Act requires every local government agency to review its conflict of interest code biennially to determine its accuracy. At the Board s regular meeting on November 9, 2016, staff recommended updates to the existing Conflict of Interest Code (Board Policy 9270) to make the policy language current and ensure compliance with the law. This was the second reading of the proposed updates. Amendments must be submitted to the Board of Supervisors by December 30, (Attachment D)

4 December 14, 2016 Minutes, Regular Meeting Page 4 Motion was made by Trustee Cohen-Thompson, seconded by Trustee Bates, and carried by the following roll call vote of those present to adopt the recommended revisions. (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) XI. NEW BUSINESS (a) College Readiness Block Grant Dr. Romualdi shared a PowerPoint that reviewed SCOE s plan to use grant funds to increase services to unduplicated pupils to ensure college readiness. Senate Bill (SB) 828 was signed into law and appropriates $200 million to support college readiness for high school students. SCOE qualified for a minimum of $75,000 to be spent over three years. The final amount will be based on the number of pupils in foster care and the number of school districts in the county. The funds will supplement SCOE s efforts toward improving academic achievement for foster youth, which is one of the goals in our LCAP. There was no action taken. The plan will be brought back to the Board for approval at the January 11, 2017, regular meeting. (b) Nominations for California School Boards Association (CSBA) Delegate Assembly CSBA is seeking nominations for county delegates in several regions, including Region 3 (Marin, Napa, Solano, Sonoma counties) to serve on its Delegate Assembly from April 1, 2017, through March 31, Any county board of education that is a member of CSBA is eligible to nominate a county board member within its region. Those elected to serve as regional county delegates on CSBA s Delegate Assembly also serve a two-year term as Regional Directors on the California County Boards of Education (CCBE) Board of Directors. Nominations, with permission, will be accepted until Saturday, January 7, (Attachment E) Motion was made by Trustee Cheek, seconded by Trustee Cohen-Thompson, and carried by the following roll call vote of those present to nominate Trustee Coleman to serve as the Region 3 county delegate. (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) (c) Establish Dates, Times, and Locations of Regular Board Meetings in 2017 In accordance with Education Code sections and Government Code Title 5, Division 2, Chapter 9, section 54954ff, the Board considered a schedule of dates, times, and locations for its regular meetings in the 2017 calendar year pursuant to Board Policy 9320(I.[A] and [B]). (Attachment F) Most of the dates continue to be held on the second Wednesday of each month except for the February 2017 meeting date, which would be held on the third Wednesday: This will allow the new County Superintendent Lisette Estrella-Henderson to attend both the Board meeting and a workshop for new county superintendents sponsored by the California County Superintendents Educational Services Association (CCSESA) The scheduling of additional meetings throughout the year will depend on the timelines of any appeals that may be filed. Motion was made by Trustee Coleman, seconded by Trustee Bates, and carried by the following vote of those present to adopt the attached schedule of meetings for the 2017 calendar year. (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Sharp Cheek, Dean; NOES (0): None; ABSTINTIONS (0): None; ABSENCES (1): Trustee Ford) (d) Proclamation Honoring Jay Speck s Years of Service (moved up on agenda per item III. above)

5 December 14, 2016 Minutes, Regular Meeting Page 5 XII. COMMENTS FROM THE COMMUNITY Jennifer Dickinson, Assistive & Instructional Technology Specialist and President of the Solano County Education Association (SCEA) certificated bargaining unit, stated that SCEA is discussing the best way to honor Mr. Speck s retirement. More details will follow. Trustee Ford returned to the meeting at 7:17 PM. XIII. BOARD DISCUSSION (a) Topics for Annual Board Study Session The Board discussed the following proposed topics for the Board s upcoming Study Session scheduled for January 30, Student success: college and career readiness/pathways grant, what local school districts are dong, workforce development for student with disabilities, budget/legislation impact on education suggested by Mr. Speck LCAP rubric (e.g., what it looks like, etc.) suggested by Trustee Bates Advocacy: each trustee would adopt a particular school site, program, or area of interest and become its cheerleader as a source of positive encouragement (e.g., visit, take cookies, say hello, etc.) as a way of becoming more familiar with SCOE s employees and programs suggested by Trustee Bates and concurred by Trustees Ford and Cohen-Thompson (b) Board Member Activity Reports Some of the Board Members gave a brief report on their recent education-related activities. Trustee Cohen-Thompson attended the CSBA conference in San Francisco, Vallejo Education Business Alliance scholarship fundraiser, and worked with the Vallejo Business Alliance (made up of four chambers of commerce) on the Foster A Dream Make a Difference project to collect and distribute funds and gift cards to transitioning foster students who are turning 18 years old. Trustee Bates attended Mr. Speck s retirement party, the Child Haven luncheon, LCAP stakeholder meeting at Golden Hills, graduation ceremony at the Juvenile Detention Facility (JDF), and the California Retired Teachers Association (CalRTA) luncheon. She encouraged the other Trustees to volunteer for the upcoming Academic decathlon. Volunteers can work one or both days, and it is wonderful spending time with the students and handing out awards. She and her husband have been volunteering at this event for about 22 years. Trustee Ford said he will soon undergo knee surgery and may be unable to attend a few Board meetings at the beginning of the year. Trustee Coleman attended Mr. Speck s retirement party; the Board of Supervisors meeting where they honored Mr. Speck with a resolution, Golden Bell Award ceremony at Suisun Elementary School, and the Solano Care Clinic opening at Child Haven. Trustee Cheek attended the Spirit of Solano luncheon, Mr. Speck s retirement party, the Authors Luncheon, and began serving on the CCBE nominating committee. Trustee Sharp attended the Public Policy Institute of California (PPIC) luncheon meeting. Trustee Dean presented the Board s resolution to Senator Lois Wolk at a recent meeting of the Solano County Board of Supervisors, has attended various chamber events, went to Mr. Speck s retirement party, the Authors Luncheon, and the CSBA conference where she was elected to serve as CCBE s vice president next year. She also welcomed Trustee Sharp to the Board.

6 December 14, 2016 Minutes, Regular Meeting Page 6 (c) Board Member Requests In accordance with Board Policy 9250, Board members may request to represent the Board in an education-related activity and specify the desired level of support necessary to discharge these official duties as permitted by law and SCOE s travel policies. (1) Board Member Attendance at Workshop Trustee Cohen Thompson would like to attend Session 1 of the California School Boards Association (CSBA) Masters in Governance (MIG) program on January 21, 2017, in San Rafael, CA. Expenses would total approximately $300. Motion was made by Trustee Coleman, seconded by Trustee Cheek, and unanimously carried by a roll call vote to approve Trustee Cohen-Thompson s attendance at Session 1 of the CSBA MIG program. (2) Board Member Attendance at Workshop Newly elected Trustee Amy Sharp would like to attend the California County Boards of Education (CCBE) Governance Workshop on January 27-28, 2017, in Sacramento, CA. Expenses would total approximately $458 (without hotel). Motion was made by Trustee Cheek, seconded by Trustee Coleman, and unanimously carried by a roll call vote to approve Trustee Sharp s attendance at the CCBE Governance Workshop as requested. (3) Board Member Attendance at Workshop Trustee Cheek would like to attend the CCBE Governance Workshop on January 27-28, 2017, in Sacramento, CA. Expenses would total approximately $688 (including hotel). Trustee Sharp said the Board needs to be responsible with public funds, and she asked why a hotel was needed since it is not a far drive to go back and forth each day. Trustee Cheek said she drove each day when she attended last year, and it was difficult due to getting home late after the after-hours networking activities and dealing with commute traffic to be in time for the early morning start time. Trustee Cohen-Thompson added that such a schedule does not allow time to review the materials at the end of the day. Trustee Coleman pointed out that there is not much difference between the reduced group rate of the hotel rooms versus the additional mileage costs Trustee Dean stated that the cost and travel time to and from the meeting can be doubled depending on the part of the county in which a Trustee lives. Actual costs may differ from the estimated amount listed. As a CCBE officer, she will clarify which expenses will be covered by CCBE, and that may be a savings for SCOE. Motion was made by Trustee Coleman, seconded by Trustee Cohen-Thompson, and carried by the following roll call vote to approve Trustee Cheek s attendance at the CCBE Governance Workshop referenced above. (AYES (6): Trustees Bates, Cohen-Thompson, Coleman, Ford, Cheek, Dean; NOES (0): None; ABSTINTIONS (1): Trustee Sharp; ABSENCES (0): None) (4) Board Member Attendance at Workshop Trustee Dean would like to attend the CCBE Governance Workshop on January 27-28, 2017, in Sacramento, CA. Expenses would total approximately $688 (including hotel). Motion was made by Trustee Cohen-Thompson, seconded by Trustee Cheek, and carried by the following roll call vote to approve Trustee Dean s attendance at the CCBE Governance Workshop referenced above. (AYES (5): Trustees Bates, Cohen-Thompson, Coleman, Ford, Cheek; NOES (0): None; ABSTINTIONS (2): Trustees Sharp, Dean; ABSENCES (0): None)

7 December 14, 2016 Minutes, Regular Meeting Page 7 (d) Suggestions on Future Board Agenda Items (1) Board members may suggest future topics to be coordinated by the County Superintendent and presented by SCOE staff or external presenters. Trustee Bates suggested presentations on those topics not covered at the Study Session. (2) The Board may identify current topics of particular interest and, by consensus, choose one of its members to lead a brief discussion at a future meeting. Trustee Dean suggested a presentation about the PPIC, if it is not covered at the Student Session. Mr. Speck said the topic could be worthwhile depending on what is included in the Governor s January proposal and any role the PPIC may have. XIV. ADJOURNMENT There being no further business, the meeting was adjourned at78:45 PM. Attachments: (A) Resolution No. B (D) Board Policy 9270 (B) First Interim Report (E) CSBA Delegate Assembly Nomination (C) Temporary Certificates (F) Proposed 2017 Meeting Schedule Signature on File Jay Speck Secretary to the

8 Attachment A December 14, 2016 Regular Meeting Page 1 of 1 SOLANO COUNTY BOARD OF EDUCATION Solano County, California RESOLUTION NO. B SCHOOL BOARD RECOGNITION MONTH WHEREAS, an excellent public education system is vital to the quality of life as well as to the economic health and future of all Californians and all Americans; and WHEREAS, school boards establish a vision and set clear standards for their students, schools, districts, and programs; are accountable to the community for operating schools that support student achievement; align resources with planned strategies to benefit students; create a climate that supports the philosophy that all children can learn at high levels; and build collaborative relationships based on trust, teamwork, and shared accountability, all while considering the unique and diverse educational needs of every child and empowering each of them to become competent, productive contributors to our democratic society and ever-changing world; and WHEREAS, school board members face complex and demanding challenges and are responsible for providing a solid foundation for our school system; and WHEREAS, school board members engage their local communities, communicate with the public, strive to improve their knowledge and leadership roles to manage multifaceted education issues, and serve as strong advocates for children; and WHEREAS, school board members demonstrate their commitment to children by contributing their dedicated energies and devoting countless hours to providing a quality public education to each child while receiving very little compensation for their tireless efforts; and WHEREAS, school board members are powerful campaigners for public education and are responsible for communicating the needs of the local school district to the community and the public s expectations to the district. NOW, THEREFORE, BE IT RESOLVED, that the declares its appreciation for the members of the governing board of every district in our county and proclaims the month of January 2017 as School Board Recognition Month urging all citizens to join in recognizing and appreciating the year-round dedication and hard work of local school board members, and work with them to support an education system that meets the needs of both today s and tomorrow s students. PASSED AND ADOPTED this 14 th day of December 2016 by the Solano County Board of Education, Solano County, California, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Trustees Bates, Cohen-Thompson, Coleman, Sharp, Cheek, Dean None None Trustee Ford CERTIFICATION I, Jay Speck, Secretary to the, Solano County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by said Board at a regular meeting thereof held on the above stated date, which resolution is on file in the office of said Board. Signature on File December 14, 2016 Secretary's Signature Date

9 December 14, 2016 Regular Meeting Attachment B 88 Total Pages

10 TEMPORARY CERTIFICATES Attachment C December 14, 2016 Regular Meeting Page 1 of 5

11 TEMPORARY CERTIFICATES (Continued) Attachment C December 14, 2016 Regular Meeting Page 2 of 5

12 TEMPORARY CERTIFICATES (Continued) Attachment C December 14, 2016 Regular Meeting Page 3 of 5

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14 TEMPORARY CERTIFICATES (Continued) Attachment C December 14, 2016 Regular Meeting Page 5 of 5

15 Attachment D December 14, 2016 Regular Meeting Page 1 of 4

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19 Attachment E December 14, 2016 Regular Meeting Page 1 of 6

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25 Attachment F December 9, 2015 Regular Meeting Page 1 of 1 Establishment of Dates, Times, and Locations of Regular Board Meetings Board Policy 9320(III)(C), requires the, during its annual organizational meeting, to establish the date, time, and place of its regular meetings for the coming year. Presently, Board Policy 9320(I) sets the time and place of regular meetings, unless otherwise specified, at 6:00 PM on the second Wednesday of each month in the Boardroom of the Solano County Office of Education, 5100 Business Center Drive, Fairfield. PROPOSED 2017 SCHEDULE DATE TIME LOCATION NOTE Wednesday, January 11, :00 PM SCOE Boardroom Wednesday, February 15, :00 PM SCOE Boardroom Consider rescheduling from February 8 th (the 2 nd Wednesday) to Feb. 15 th (the 3 rd Wed.) due to a New Superintendent s Symposium during the 2 nd week of the month Wednesday, March 8, :00 PM SCOE Boardroom Wednesday, April 12, :00 PM SCOE Boardroom Wednesday, May 10, :00 PM SCOE Boardroom Wednesday, June 14, :00 PM SCOE Boardroom Wednesday, June 28, :00 PM SCOE Boardroom Rescheduled from July 12 th in order to meet the June 30 th budget adoption deadline July meeting rescheduled See comment above Wednesday, August 9, :00 PM SCOE Boardroom Wednesday, September 13, :00 PM SCOE Boardroom Wednesday, October 11, :00 PM SCOE Boardroom Wednesday, November 8, :00 PM SCOE Boardroom Wednesday, December 13, :00 PM SCOE Boardroom Annual Organizational Meeting