SOLANO COUNTY BOARD OF EDUCATION. MINUTES Regular Meeting June 11, 2014

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1 SOLANO COUNTY BOARD OF EDUCATION MINUTES Regular Meeting June 11, 2014 The Solano County Board of Education met in regular session on Wednesday, June 11, 2014, at the Solano County Office of Education (SCOE), 5100 Business Center Drive in Fairfield, California. I. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG Board President Michelle Coleman called the meeting to order at 6:00 PM. Trustee Dana Dean (Area 3) led those present in the Pledge of Allegiance. II. ROLL CALL Members Present Members Absent Michelle Coleman, President (Trustee Area 1) Vacant (Trustee Area 5) Dana Dean, Vice President (Trustee Area 3) Vacant (Trustee Area 7) Mayrene Bates (Trustee Area 4) Doug Ford (Trustee Area 6) Raymond Silva (Trustee Area 2) Trustee Coleman welcomed those in attendance and noted that a quorum was present as was Jay Speck, Solano County Superintendent of Schools, serving as Secretary to the Board. Others Present: County Superintendent of Schools Office Lisette Estrella-Henderson Laryn Bishop Ann Williams Tommy Welch Sandy Austin Kerri Gardner Janet Harden Rick Vaccaro Pam Smith Sandy Jessop Alton Gay Jacqueline Kearns Fairfield-Suisun Unified School District Kris Corey Kristen Cherry Diane Ferrucci Justine Turner Dr. Leslie Beatson, Benicia Unified School District Nester Aliga, Community Member Rosie Roberts, Public Employees Union (PEU), Local 1 Margaret Merchat, School and College Legal Services Phillip Shelley, Vallejo City Unified School District Paul and Noriko Fernander, Community Members Other members of the community III. APPROVAL AND ADOPTION OF AGENDA Motion was made by Trustee Bates, seconded by Trustee Ford, and unanimously carried by a vote of those present to approve and adopt the agenda as presented. IV. CONSENT ITEMS Motion was made by Trustee Dean, seconded by Trustee Bates, and unanimously carried by a vote of those present to move items (b) and (c) from Consent to item V. Items Removed from Consent, and approve the remaining items (a) and (d) consisting of the following. (a) Minutes of the regular meetings held April 9 and May 14, 2014 (b) Philippine Cultural Month Resolution (moved to agenda item V below) (c) Juneteenth Week Resolution (moved to agenda item V below) (d) Acceptance of Donations (Attachment C)

2 June 11, 2014 Minutes, Regular Meeting Page 2 V. AGENDA ITEMS REMOVED FROM CONSENT ITEMS The following items were moved from Consent (above) to permit guest comments, board discussion, and photographs of the presentation of a ceremonial copy of resolutions, as requested. (b) Philippine Cultural Month Resolution Trustee Coleman read proposed Resolution No. B recognizing June as Philippine Cultural Month. Nestor Aliga, community member, commented on the success of this year s Pista Sa Nayon event and thanked the Board for considering approval of the resolution. (Attachment A) Motion was made by Trustee Ford, seconded by Trustee Dean, and unanimously carried by a roll call vote of those present to adopt Resolution No. B (c) Juneteenth Week Resolution Mr. Aliga thanked the Board for its consideration of this new, yet significant, resolution. Trustee Bates read excerpts of proposed Resolution No. B recognizing June 15-21, 2014, as Juneteenth Week. (Attachment B) Motion was made by Trustee Dean, seconded by Trustee Bates, and unanimously carried by a roll call vote of those present to adopt Resolution No. B Mr. Aliga distributed a sample program and invited the Board and audience members to attend an upcoming event honoring Vietnam War Veterans to be held on Saturday, August 9, 2014, at 1:00 PM at the Vallejo Veterans Memorial Building in Vallejo. VI. CORRESPONDENCE Mr. Speck shared a news release from the California Department of Education (CDE) and a subsequent SCOE press release regarding a $15 million California Career Pathways Trust grant awarded to a six-county consortium, including Solano, aimed at helping students stay in school and move toward college and employment in high-demand fields. VII. SUPERINTENDENT S REPORT (a) 2014 California Distinguished Elementary Schools Recognition Lisette Estrella-Henderson, Associate Superintendent of Student Programs and Educational Services, reported on the California School Recognition Program and the rigorous application process required to be considered as a Distinguished Elementary School. The award honors schools that have made progress toward narrowing the achievement gap and demonstrated educational excellence for all students. Of the approximately 5,800 elementary schools in our state, 562 of them were invited to apply in 2014, but only 424 were selected by CDE as exemplary public elementary schools, and three of those schools are in Solano County. The Board congratulated representatives from the Fairfield- Suisun Unified School District (FSUSD) Kris Corey, Superintendent; Diane Ferrucci, Coordinator of Elementary Education; Kristin Cherry, Principal of Nelda Mundy; and Justine Turner, Principal of Oakbrook; as well as Dr. Leslie Beatson, Principal of Matthew Turner in the Benicia Unified School District (BUSD). Each school received an engraved plaque, and its name will be added to the perpetual plaque displayed at SCOE. (b) Human Resources Report Janet Harden, Associate Superintendent of Human Resources/Workforce Development/Public Information, reported that there had been no new hires in the past month. She acknowledged the consistent attendance at Board meetings of Ann Williams, RN, Credentialed School Nurse, who was recently voted by the Solano County Education Association (SCEA), SCOE s certificated bargaining unit, to serve as its president for another two years.

3 June 11, 2014 Minutes, Regular Meeting Page 3 Mrs. Harden introduced Rosie Roberts who was, until a recent reassignment, our bus drivers bargaining unit representative with the Public Employees Union (PEU) Local 1. Mrs. Harden expressed appreciation for Ms. Roberts vast experience, interest-based methods, and positive impact at SCOE, and she stated that it was a pleasure working with her. Ms. Roberts talked about how fortunate SCOE is to have such great transportation team members and leadership that sets a tone that enables daily caring and effectiveness for the benefit of the children we serve. (c) Financial Report Tommy Welch, Associate Superintendent of Administrative Services and Operations, reviewed the financial report for May stating that revenues and expenditures are as expected at this time of the year. (Attachment D) (d) Temporary Certificates Temporary certificates for credential applicants approved by the County Superintendent were noted. (Attachment E) (e) Meetings/Special Dates Mr. Speck reviewed upcoming activities and especially pointing out the next Board meeting to be held on June 25 th. Updated copies of the June, July, and August Activity Calendars were previously e- mailed to the Board members, and each member received a small token, as did all SCOE employees, in recognition of Employee Appreciation Week. Mr. Speck also talked about his recent activities including attending many of SCOE s program graduations and exit ceremonies as well as a number of employee retirement events. SCOE is losing some incredible, longtime employees this year. Since the Legislature is preparing for its summer recess, meetings continue in order to meet end-ofsession deadlines. Mr. Speck did not give a legislative update because we do not yet know the ending status of many of the issues under consideration such as Common Core funding, transitional kindergarten/school readiness, career technical education (CTE), State Teachers Retirement System (STRS), reserve requirement amounts, and the impact of the Vergara v. California lawsuit. VIII. APPEAL HEARINGS REGARDING INTERDISTRICT ATTENDANCE REQUESTS The Solano County Board of Education acted as an appeals board to review two interdistrict attendance requests by sibling students seeking to attend school in FSUSD, but the appeal was denied by the Vallejo City Unified School District (VCUSD), their district of residence. The hearing began at 6:35 PM. Mrs. Estrella-Henderson summarized the case and briefly reviewed the appeal process, presentation time limits, and the Board s options to either (1) grant the appeal, (2) deny the appeal, or (3) remand the matter back to the district. The mother stated that the FSUSD website showed her family s residence within the FSUSD attendance boundaries. The mistake was discovered when she tried to enroll her children a daughter going into 2 nd grade (Student A) and a son going into 6 th grade (Student B). She understood VCUSD s denial based on its policies, but the district has no policy on human error. She hoped VCUSD will release the children and honor FSUSD s decision to allow them to attend there. The father added that, since finding out about the mistake, and due to the time it has taken for the interdistrict attendance request process, they have missed opportunities and deadlines for the children to apply and attend elsewhere. Currently, they have applications pending at Mare Island Technology Academy charter school in Vallejo and a private school in Napa near where the mother works. The children have been attending a private school, and the parents want them to continue to be together in the same district, and on the same campus, if possible. The FSUSD school is closer to their home than the potential schools to which the children would be assigned in VCUSD.

4 June 11, 2014 Minutes, Regular Meeting Page 4 Phillip Shelley, Director of School Support and Management, represented VCUSD and stated that FSUSD s mistake was unfortunate. VCUSD s superintendent has reached out to FSUSD s superintendent to ensure the error has been resolved and does not affect anyone else. Aside from FSUSD s inaccuracy, the parents reasons for requesting a transfer out of VCUSD do not meet VCUSD s criteria for granting such a request, and VCUSD can accommodate their desire to have both children on the same K-8 campus close to their home. The parties answered questions from the Board, after which, pursuant to Education Code 35146, the Board adjourned to closed session to deliberate the appeal at 6:53 PM. The meeting reconvened at 7:15 PM. The parties were acknowledged for their efforts to correctly follow the rules of the interdistrict attendance process, and some of the Board members shared their philosophies for voting a particular way that they felt was in the best interests of the children. Motion was made by Trustee Ford, seconded by Trustee Silva, and carried by the following roll call vote of those present to grant the appeal for Student A. (3 AYES: Trustees Bates, Ford, Silva; 2 NOES: Trustees Dean, Coleman; 0 ABSTINTIONS; 2 ABSENCES: Vacancies in Trustee Areas 5 & 7) Motion was made by Trustee Ford, seconded by Trustee Silva, and carried by the following roll call vote of those present to grant the appeal for Student B. (3 AYES: Trustees Bates, Ford, Silva; 2 NOES: Trustees Dean, Coleman; 0 ABSTINTIONS; 2 ABSENCES: Vacancies in Trustee Areas 5 & 7) The appeal hearing concluded at 7:18 PM. IX. PUBLIC HEARINGS (a) Proposed Budget Sandy Austin, Director of Internal Business Services, reviewed the proposed County School Service Fund budget, and a public hearing was conducted to receive the community s input regarding the budget. The budget reflects the expenditure of the Educational Protection Act (EPA) revenues for the and fiscal years. In both fiscal years, the EPA revenues are being spent for instructional purposes in the Juvenile Detention Facility and Community School programs per the requirements of Proposition 30. Ms. Austin shared a PowerPoint showing SCOE s amount and sources of restricted and unrestricted revenue, one of which is the Local Control Funding Formula (LCFF) that replaces revenue limits and most state categorical programs. She explained the differences between the former revenue limit system and the new LCFF funding method, talked about how LCFF is calculated, described SCOE s hold harmless status, discussed the two-year Maintenance of Effort (MOE) requirements for Career Technical Education (CTE) and transportation, and went over SCOE s projected expenditures. Mr. Speck pointed out that the LCFF is not new or additional money for SCOE, yet we are required, per the MOE, to maintain the funding level for certain programs. We are spending more but receiving less, and the Legislature is considering extending the MOE for another two years, which will be a problem for us. Mr. Welch added that SCOE is presently deficit spending and trying, as much as possible, to not disrupt its programs with drastic cuts but rather provide a gradual and well-organized plan if reductions become necessary. Members of the Board were given an opportunity to ask questions and encouraged to direct any further inquiries to Ms. Austin prior to the Board s next meeting in order to meet the July 1 budget submittal deadline. This was the first review of the proposed budget, and no action was required. This item will be brought back to the Board for action at its regular meeting on June 25, Mr. Welch commended Ms. Austin and her team for their great work preparing the budget under the new LCFF and Local Control and Accountability Plan (LCAP) standards while simultaneously going through the conversion to a new financial system. The public hearing was called to order at 7:53 PM. Ms. Williams commented that SCOE and SCEA are very aware of the need to pay attention to spending, and management considers whether or not to fill empty employee positions. There being no further public comment, the hearing was closed at 7:55 PM.

5 June 11, 2014 Minutes, Regular Meeting Page 5 (b) Local Control and Accountability Plan (LCAP) Under the LCFF, all local educational agencies (LEAs) are required to prepare an LCAP describing how they intend to meet annual goals with a specific focus on the state and local priorities pursuant to Education Code. Regulations also call for a public hearing, subsequent to the many stakeholder meetings that have already been held. Mrs. Estrella-Henderson has been providing monthly updates on the LCAP development process, and she presented a detailed review of the final draft of SCOE s LCAP for public input and answered questions from the Board members. () This was the first review of SCOE s final draft LCAP. No action was required. This item will be brought back to the Board for action at its June 25, 2014, regular meeting. Once the Board approves SCOE s LCAP, it will be sent to CDE for approval. School district LCAPs are sent to the local county superintendent for approval. X. UNFINISHED BUSINESS (a) Revisions to Board Policies on Charter Schools At the Board s regular meeting on May 14, 2014, Mrs. Estrella-Henderson presented proposed updates to Board Policies and pertaining to charter schools. These updates were recommended by legal counsel to clarify processes and ensure compliance with applicable laws. Some of the proposed changes are the result of SCOE s past experiences with charter school petitioners. Policy regarding the various types of appeals heard by the Board, will contain a reference to Policy where all charter school information (e.g., appeals, new petitions (individual and countywide), renewals, revocations, etc.) will be consolidated for easier searching. The item is being brought back to the Board for action. Margaret Merchat, Senior Associate General Counsel with School & College Legal Services of California, reviewed the major policy changes and answered questions from the Board. While some of the language in revised Policy may sound passive, it is written to convey something that is of importance to this Board even if there is no specific law on the subject. The intent of the regulations is to clearly describe reasonable expectations, help protect the Board, safeguard the charter school s future students, and ensure success of the charter school. The regulations do not contain directives on matters such as whom to hire or course of instruction, and they are not aimed at restricting the charter so it becomes more like a public school and less like an alternative educational experience. Whether or not the charter has sufficient finances is of particular concern. Also added is the option of taking no action, which came up during the Board s last charter school case earlier this year. These updates will help the Board demonstrate transparency to petitioners and be proactively prepared for inevitable charter petitions. Motion was made by Trustee Ford, seconded by Trustee Bates, and unanimously carried by a vote of those present to table the proposed policy changes until the Board s next meeting on June 25 th to allow more time for consideration. Any additional questions will be forwarded to Mrs. Estrella-Henderson in advance of the next meeting. XI. NEW BUSINESS (a) Mathematics Materials Adoption Rick Vaccaro, Director of Alternative Education, stated that math materials had not been adopted by SCOE in several years. He presented information regarding the process and evaluation rubric used to review proposed materials, and he introduced Jacqueline Kearns, Program Manager of Accountability, Assessment, and Instructional Technology, who supported staff throughout the review and talked about the results of the evaluation process. With student need as its first priority, the Math Adoption Committee decided upon Pearson s Integrated High School Mathematics because it offered more math applications. Mr. Vaccaro circulated sample textbooks and materials proposed for adoption for SCOE s Juvenile Court and Community School Program (JCCS). FSUSD is moving to this text and, since many of our students are from that district, using the same materials will help their transition back into the district.

6 June 11, 2014 Minutes, Regular Meeting Page 6 Motion was made by Trustee Ford, seconded by Trustee Bates, and unanimously carried by a roll call vote of those present to adopt the proposed mathematics materials for the JCCS Program. (b) Consolidated Application Mrs. Estrella-Henderson reported that SCOE plans to submit Part 1 of the Annual Application for Funding Consolidated Categorical Aid Programs, as we do each year; however, the list of programs for which we are applying is much shorter this year and contains only federal categorical programs because the state categorical programs have all been rolled into LCFF. The state s submittal deadline is June 30, (Attachment G) Motion was made by Trustee Ford, seconded by Trustee Bates, and unanimously carried by a vote of those present to support SCOE s intent to submit Part 1 of the Consolidated Application. (c) Board Vacancy As the Board was previously notified, Larry Asera, Trustee Area 5, submitted his letter of resignation from the Board effective June 3, Mr. Asera s term ends in November Pursuant to Education Code 1008 and , Mr. Speck presented for the Board s consideration the options and timeline for filling the vacancy for the remainder of the term. Discussion followed. Motion was made by Trustee Dean, seconded by Trustee Bates, and unanimously carried by a vote of those present to place the vacancy on the November 2014 ballot with the position vacant until that time. XII. COMMENTS FROM THE COMMUNITY There were no comments from the community. XIII. BOARD DISCUSSION (a) Board Member Activity Reports The Board members agreed to postpone their activity reports until the next meeting in two weeks. (b) Board Member Requests There were no requests from members to represent the Board at upcoming education-related activities that require support in accordance with Board Policy (c) Suggestions on future Board agenda items (1) Board members may suggest future topics to be coordinated by the County Superintendent and presented by SCOE staff or external presenters. There were no topics proposed for future meeting presentations. Mr. Speck recommended postponing the Board s annual study session, traditionally held in August, until the beginning of 2015 so that the new members elected in November will be able to participate. The Board concurred. (2) The Board may identify current topics of particular interest and, by consensus, choose one of its members to lead a brief discussion at a future meeting. There were no topics proposed for potential member-led discussions. XIV. ADJOURNMENT There being no further business to discuss, the meeting was adjourned at 9:26 PM. Attachments: (A) Resolution No. B (E) Temporary Certificates (B) Resolution No. B (F) LCAP (C) Donations (G) Consolidated Application (D) Monthly Financial Report Signature on File Jay Speck, Secretary to the Solano County Board of Education

7 Attachment A June 11, 2014 Regular Meeting Page 1 of 1 SOLANO COUNTY BOARD OF EDUCATION Solano County, California RESOLUTION NO. B PHILIPPINE CULTURAL MONTH WHEREAS, Solano County is rich in diversity and celebrates the various cultures of its residents, each with its own colorful customs, food, religion, and language; and WHEREAS, Filipino-Americans make up approximately 10.5% of Solano County s total population, with the majority residing in the City of Vallejo (19.3% of total city residents) and comprising more than 17.2% of the city s K-12 public school students; and WHEREAS, June marks the 116 th anniversary of Philippine Independence Day a time to honor the Philippine s independence from Spain and recognize its sovereignty as a nation; and WHEREAS, in celebration of this independence, the Filipino-American community of Vallejo hosted the annual day-long outdoor festival, popularly called Pista Sa Nayon, on Saturday, June 7, 2014, at the Vallejo Waterfront Park; and WHEREAS, as part of the month-long cultural observance, the Philippine Cultural Committee of Vallejo commemorated its 28 th anniversary by sponsoring the annual Pista Sa Nayon event, which consistently draws large crowds, to celebrate the Philippine culture and experience the Filipino traditions with a grand parade, cultural exhibits, food, and entertainment for people of all ages. NOW, THEREFORE, BE IT RESOLVED, that the Solano County Board of Education does hereby recognize the month of June as Philippine Cultural Month and encourage all citizens to explore the Philippine culture, appreciate and respect those of Filipino heritage who have helped shape our great country, and expand their multicultural knowledge by participating in appropriate activities, such as the Pista Sa Nayon, that increase their human understanding. PASSED AND ADOPTED this 11 th day of June 2014, by the Solano County Board of Education, Solano County, California, by the following vote: AYES: Trustees Mayrene Bates, Doug Ford, Ray Silva, Dana Dean, Michelle Coleman NOES: None ABSTAIN: None ABSENT: Vacancies in Trustee Area 5 and Area 7 CERTIFICATION I, Jay Speck, Secretary to the Solano County Board of Education, Solano County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by said Board at a regular meeting thereof held on the above stated date, which resolution is on file in the office of said Board. Signature on File June 11, 2014 Secretary's Signature Date

8 Attachment B June 11, 2014 Regular Meeting Page 1 of 1 SOLANO COUNTY BOARD OF EDUCATION Solano County, California RESOLUTION NO. B JUNETEENTH WEEK WHEREAS, on January 1, 1863, President Abraham Lincoln signed the Emancipation Proclamation that stated all slaves shall be forever free and later ordered that African-Americans would be received into the armed services establishing the United States Colored Troops, which, although barely mentioned in U.S. history literature, significantly influenced the outcome of the Civil War, as over 200,000 African-Americans served in the Union Army and Navy; and WHEREAS, on June 19 (referred to as "Juneteenth"), 1865, the Union Army finally announced in Texas that President Lincoln had proclaimed two-and-a-half years earlier that all slaves were freed, and there would be equality of personal and property rights between former masters and slaves, which later led to the 13 th Amendment abolishing slavery on December 6, 1865; and WHEREAS, it would take decades of struggle and collective effort before African-Americans were granted equal treatment and protection under the law, and since 1997, the U.S. Congress has unanimously passed joint resolutions recognizing Juneteenth as America s Second Independence Day as a symbolic milestone in our nation s journey toward a more perfect union; and WHEREAS, diverse Americans share a common respect for democratic institutions by which the tenets of freedom are guaranteed and protected, and Juneteenth is a celebration of freedom and justice for all Americans with an emphasis on education, achievement, and tolerance; and WHEREAS, the City of Vallejo will host the 26 th Annual Juneteenth Celebration on Saturday, June 21 st, at City Park, 425 Alabama Street, and invites all citizens to come together on this day to celebrate our freedom, families, and communities, and to acknowledge the struggles and triumphs of African-Americans by enjoying an event of peace, respect, and brotherly love and to honor and salute our county s rich cultural legacy and diversity. NOW, THEREFORE, BE IT RESOLVED, that the Solano County Board of Education does hereby recognize the week of June 15-21, 2014, as Juneteenth Week and encourage all citizens to celebrate Vallejo s 26th Annual Juneteenth Celebration to increase awareness of a part of our history that continues to influence our society today, to become more mindful of the significance of this celebration in African-American history and in the heritage of our nation and county, and to recommit ourselves to the ongoing work of guaranteeing liberty and equal rights for all Americans. PASSED AND ADOPTED this 11 th day of June 2014, by the Solano County Board of Education, Solano County, California, by the following vote: AYES: Trustees Mayrene Bates, Doug Ford, Ray Silva, Dana Dean, Michelle Coleman NOES: None ABSTAIN: None ABSENT: Vacancies in Trustee Area 5 and Area 7 CERTIFICATION I, Jay Speck, Secretary to the Solano County Board of Education, Solano County, California, do hereby certify that the foregoing is a full, true, and correct copy of a resolution adopted by said Board at a regular meeting thereof held on the above stated date, which resolution is on file in the office of said Board. Signature on File June 11, 2014 Secretary's Signature Date

9 Donations to Solano County Office of Education June 2014 Description/Purpose Recipient Program Donor Monetary donation Irene Larsen Center Northern California Bilingual Roundtable Albany, CA TOTALS: Cash Non-Cash Monthly $ Year-to-Date $ 6, $ 3, Prior Year $ 17, $ 3, Estimated Value (declared by donor) $ Solano County Board of Education Attachment C June 11, 2014, Regular Meeting Page 1 of 1

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11 Attachment E June 11, 2014 Regular Meeting Page 1 of 2 TEMPORARY CERTIFICATES Name District Credential Treva Nervis Vallejo 30-Day Emergency Sub Permit Lynn Baranco-Bibb Vallejo Administrative Services Victoria Williams Vallejo CBEST Waiver Alisa Keffer Dixon PE (Extension) Marti Stralla Travis Education Specialist Mild/Mod Ext. Xxit McGriff Vallejo 30-Day Emergency Sub Permit Samantha Working Vacaville Administrative Services Sandra Maggy Fairfield-Suisun Career Substitute Permit Kenneth Williams Fairfield-Suisun Administrative Services

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35 Attachment G June 11, 2014 Regular Meeting Page 1 of 1