AGENDA ITEM SUMMARY. Meeting Date: NOVEMBER 20, 2013 Agenda Category: Agenda Item Number:

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2 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: Agenda Item Number: Subject: NEW BUSINESS 11 B SIDEWALK PROJECT, EAST OF FISKE BOULEVARD CANAL, WOODSEMERE PARKWAY TO LARRY L. SCHULTZ PARK Attachments: Projected Cost; Aerial Photograph Staff Contact: Public Works Director Poole Background: The City has received several requests to connect the sidewalk from Woodsmere Parkway to Schultz Park on the east side of the Fiske Boulevard canal. This was reiterated at a recent Neighborhood Watch meeting. The area in question is approximately 18 feet in width and could support a 6-foot sidewalk. The project is being requested as a safety measure to keep elementary students further away from the Fiske roadway. The cost projection is provided, and it is not budgeted. Reference: Sidewalk Safety Suggested Action: As deemed appropriate

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5 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: NEW BUSINESS Agenda Item Number: 11 A Subject: GROUP MEDICAL/DENTAL INSURANCE RENEWAL Attachments: Review from Gehring Group Staff Contact: Background: Assistant City Manager Henderson Annual review by Gehring Group has resulted in a Staff recommendation for renewal of the Group Medical and Dental Insurance using minimum premium option for potential cost savings. Reference: Suggested Action: Approval of recommendation

6 Medical and Dental Insurance 2014 RFP and Renewal Analysis and Recommendation Prepared November 13, 2013, by: Fairchild Gardens Avenue, Suite 202 Palm Beach Gardens, FL (561) Phone (561) Fax

7 Section I Employee Benefits Program Background As a result of rising healthcare inflation in Florida, Rockledge s medical claims experience, and the additional fees associated with the Patient Protection and Affordable Care Act (PPACA), Gehring Group and City Staff elected to solicit competitive proposals for group medical and dental insurance for the 2014 plan year. Conducting a Request for Proposal (RFP) process allows the City of Rockledge to take advantage of all creative plan and funding options available in the employee benefits industry. The competitive nature of the RFP process also ensures that Rockledge will receive the most cost effective renewal options. CURRENT PROGRAM INFORMATION Rockledge currently offers group medical, dental, vision, life & accidental death insurance to employees, retirees and dependents (subject to eligibility guidelines) as well as an employee assistance program. In addition, employees have the option to purchase supplemental life, legal and hospitalization insurance coverages on a voluntary basis. The City s current medical program consists of a single plan offering. The current program is fully insured and administered by Cigna, utilizing the Open Access Plus (OAP) network. Currently, the City contributes 100% of the premium for employee only coverage. The total annual cost of the medical insurance program for the 2013 plan year is approximately $2,077,648 (based on current enrollment of 231 employees and retirees). At the time the RFP was released to the market, the City s medical loss ratio was 77%, meaning 77% of all premiums paid to Cigna went to paying for medical claims incurred by City employees. It should also be noted that during the period June 2012 through May 2013, there were nine large claims, each of which exceeded $25,000, with two of these claims exceeding $100,000 per individual. These costs are a significant factor for insurance carriers when determining pricing for the upcoming plan year. Using an industry standard renewal calculation, Gehring Group s renewal projection yielded an anticipated premium increase of approximately 14.1% based upon current plan loss ratio, large claim information, and additional fees required for PPACA. In anticipation of this increase, Gehring Group recommended that the City bid its medical insurance program to the market. 1

8 Section II Medical Insurance Evaluation Gehring Group submitted a Request for Proposals (RFP) to the market during the month of October, Proposers were asked to match the current schedule of benefits as closely as possible. As a result of the competitive bid process, the following proposers (listed in alphabetical order) responded to the RFP for group medical insurance: CIGNA HealthCare (incumbent) Health First Health Plans United Healthcare Additional carriers were approached to provide proposals; however, each of the following declined to quote, either due to being uncompetitive or not having an adequate network of medical providers in the area: Aetna Blue Cross Blue Shield of Florida (Florida Blue) Coventry Humana CIGNA HealthCare submitted its renewal proposal to the City inclusive of two funding arrangement options: fully insured (current program) and graded funding (self-insured). The initial renewal from Cigna called for an increase of 21.52%, inclusive of the plan changes and fees required under PPACA. After subsequent negotiations with CIGNA, Gehring Group was able to negotiate the proposed increase down to 9.9% (a savings of approximately $240,000) with no changes in the benefit offering to employees. The proposed graded funding arrangement initially called for an increase of 14.2%. After subsequent negotiations, Gehring Group was able to negotiate the proposed increase with CIGNA down to 10.9%. Health First Health Plan proposed two fully insured plan options that resulted in a 4.8% or 14.7% increase in premiums depending on the plan selected. However, they were unable to match the current plan design plan and included higher out of pocket maximums. In addition, there are network limitations when compared to the current network which would result in a significant amount of employee and provider disruption. 2

9 United Healthcare proposed a guaranteed cost fully insured premium arrangement with benefits similar to those being offered currently. The premiums rates proposed resulted in a 19.9% overall increase, thus making the UHC program uncompetitive alternative. CIGNA Graded Funding Explained Under the City s current medical insurance plan, the program is offered under a fully insured premium arrangement. Under this type of arrangement the City pays premiums to Cigna and Cigna bears all risk for the financial cost of the plan. If claims are better than expected Cigna retains the profits. If claims are higher than expected, Cigna assumes the loss. Under the proposed graded funding arrangement (commonly referred to as minimum premium ) the City pays a fixed cost each month to Cigna for the administration fees and reinsurance premiums. At the conclusion of the plan year, if claims are less than expected, the City will retain the surplus of unused funds. If claims are more than expected, the City s costs will not exceed the 10.9% increase proposed. Under this arrangement, Cigna continues to bear the risk of loss, but the City is able to retain all plan surplus. Based on historical data the City would have had the potential to save in excess of $500,000 over the last 24 months by utilizing the graded funding product. RECOMMENDATION Upon review of the premiums and benefits associated with the graded funding plan proposed by CIGNA HealthCare, Gehring Group recommends the City renew its medical insurance program with Cigna under the proposed graded funding arrangement at a guaranteed maximum liability increase of 10.9% or $227, This plan will provide the City with the added opportunity to retain all surplus funds not used for medical and prescription drug claims. 3

10 Section III Dental Insurance Evaluation The City s dental insurance coverage was also included in the Request for Proposals (RFP) that was submitted to the market during the month of October, Proposers were asked to provide guaranteed cost fully insured proposals with plan designs to match the current schedule of benefits as closely as possible. As a result of the competitive bid process, the following proposers (listed in alphabetical order) responded to the RFP for group dental insurance: Aetna Ameritas CIGNA HealthCare (incumbent) Additional carriers were approached; however, declined to quote either due to being uncompetitive or lack of network providers in the area: Advantica Assurant Delta Dental Blue Cross Blue Shield of Florida (Florida Blue); Guardian Humana Lincoln Financial Principal Prudential Reliance Standard Sunlife The Standard United Concordia Unum Aetna and Ameritas proposed fully insured dental programs with benefits closely matching the current. The premiums rates proposed by bother carriers resulted in a 3.5% premium decrease. The current dental program under CIGNA Healthcare is under a rate guarantee for the current schedule of benefits through December 31,

11 RECOMMENDATION Upon review of the premiums and benefits offered with the dental proposals received, Gehring Group recommends the City renew the Cigna dental plan at no rate increase. The proposal with Cigna insures that benefits for City employees and their families will remain the same for upcoming year at no additional cost or provider disruption to the City or its employees. 5

12 Section IV Medical and Dental Insurance Analysis (EXHIBITS) 6

13 City of Rockledge Medical Plan Renewal Evaluation Effective Date: January 1, 2014 Current Renewal Alternative #1 - Recommendation SCHEDULE OF BENEFITS Cigna Cigna Cigna - Graded Funding Open Access Plus Open Access Plus OAPIN Plan G 50K ISL w/ Rx Plan Basics In Network Only In Network Only In Network Only Lifetime Maximum Unlimited Unlimited Unlimited Calendar Year Deductible (CYD) Single $500 $500 $500 Family $1,000 $1,000 $1,000 Out of Pocket Max Excludes Deductible & Copays Excludes Deductible & Copays Includes Deductible & Copays Single $1,000 $1,000 $1,500 Family $2,000 $2,000 $3,000 Coinsurance (Member Responsibility) 20% 20% 20% Non Hospital Services Primary Care Physician $20 $20 $20 Specialist $40 $40 $40 Preventive Services No Cost No Cost No Cost Laboratory Services (Doctor's OV) No Cost No Cost No Cost Advanced Imaging - CT, PET, MRI $150 $150 $150 Spinal Manipulation Therapy $40 $40 $40 Urgent Care Center $50 $50 $50 Hospital Services Inpatient Hospital 20% after CYD 20% after CYD 20% after CYD Outpatient Hospital 20% after CYD 20% after CYD 20% after CYD Physician Services at Hospital 20% after CYD 20% after CYD 20% after CYD Emergency Room $200 $200 $200 Mental Health/Sub. Abuse Inpatient Hospital 20% after CYD 20% after CYD 20% after CYD Outpatient Services $40 $40 $40 Retail Pharmacy Plan RX Calendar Year Deductible (RXD) $0 $0 $0 Tier 1 drugs $15 $15 $15 Tier 2 drugs $30 $30 $30 Tier 3 drugs $50 $50 $50 Specialty Drugs $50 $50 $50 Mail Order Pharmacy Plan Tier 1 / Tier 2 / Tier 3 (90 Days) 2.5 X Retail Copay 2.5 X Retail Copay 2.5 X Retail Copay Monthly Premium Maximum Liability Employee Only 128 $ $ $ Employee + One Dependent 44 $ $1, $1, Employee + Family 59 $1, $1, $1, Monthly Cost 231 $173, $190, $192, Annual Cost $2,077, $2,285, $2,304, $ Increase / Decrease N/A $207, $227, % Increase / Decrease N/A 9.99% 10.93% Expected Fixed Costs + Claims: $1,941,504 (-6.55%) $50K Stop Loss Stop Loss Does Include Rx 7

14 City of Rockledge Medical Plan Renewal Evaluation Effective Date: January 1, 2014 Current SCHEDULE OF BENEFITS Cigna Open Access Plus Plan Basics In Network Only Lifetime Maximum Unlimited Calendar Year Deductible (CYD) Single $500 Family $1,000 Out of Pocket Max Excludes Deductible & Copays Single $1,000 Family Coinsurance (Member Responsibility) $2,000 20% Non Hospital Services Primary Care Physician $20 Specialist $40 Preventive Services Laboratory Services (Doctor's OV) Advanced Imaging - CT, PET, MRI No Cost No Cost $150 Spinal Manipulation Therapy $40 Urgent Care Center $50 Hospital Services Inpatient Hospital 20% after CYD Outpatient Hospital 20% after CYD Physician Services at Hospital 20% after CYD Emergency Room $200 Mental Health/Sub. Abuse Inpatient Hospital 20% after CYD Outpatient Services $40 Retail Pharmacy Plan RX Calendar Year Deductible (RXD) $0 Tier 1 drugs $15 Tier 2 drugs $30 Tier 3 drugs $50 Specialty Drugs $50 Mail Order Pharmacy Plan Tier 1 / Tier 2 / Tier 3 (90 Days) 2.5 X Retail Copay Monthly Premium Employee Only 128 $ Employee + One Dependent 44 $ Employee + Family 59 $1, Monthly Cost 231 $173, Annual Cost $ Increase / Decrease % Increase / Decrease $2,077, N/A N/A Alternative #2 Alternative #3 Health First Health Plans VP5D In Network Only Unlimited Health First Health Plans HF1 In Network Only Unlimited $250 None $500 None Includes Deductible & Copays Includes All Copays $2,000 $2,000 $4,000 $4,000 20% 10% $15 $10 $30 $20 No Cost No Cost No Cost No Cost 20% after CYD $50 $15 $10 $30 $30 20% after CYD $200 per admission 20% after CYD $150 20% after CYD $0 $150 $100 20% after CYD $200 per admission $20 $20 Tier 1 - Preferred Generic Drugs - $2 Tier 2 - Non-Preferred Generic Drugs - $15 Tier 3 - Preferred Brand Name Drugs - $30 Tier 4 - Non-Preferred Brand Name Drugs - $50 Tier 5 - Specialty Drugs - $100 Tier 1 - Preferred Generic Drugs - $2 Tier 2 - Non-Preferred Generic Drugs - $15 Tier 3 - Preferred Brand Name Drugs - $30 Tier 4 - Non-Preferred Brand Name Drugs - $50 Tier 5 - Specialty Drugs - $100 2 X Retail Copay 2 X Retail Copay $ $ $ $1, $1, $1, $181, $198, $2,178, $2,384, $101, $306, % 14.75% 8

15 City of Rockledge Medical Plan Renewal Evaluation Effective Date: January 1, 2014 Current SCHEDULE OF BENEFITS Cigna Open Access Plus Plan Basics In Network Only Lifetime Maximum Unlimited Calendar Year Deductible (CYD) Single $500 Family $1,000 Out of Pocket Max Excludes Deductible & Copays Single $1,000 Family Coinsurance (Member Responsibility) $2,000 20% Non Hospital Services Primary Care Physician $20 Specialist $40 Preventive Services Laboratory Services (Doctor's OV) Advanced Imaging - CT, PET, MRI No Cost No Cost $150 Spinal Manipulation Therapy $40 Urgent Care Center $50 Hospital Services Inpatient Hospital 20% after CYD Outpatient Hospital 20% after CYD Physician Services at Hospital 20% after CYD Emergency Room $200 Mental Health/Sub. Abuse Inpatient Hospital 20% after CYD Outpatient Services $40 Retail Pharmacy Plan RX Calendar Year Deductible (RXD) $0 Tier 1 drugs $15 Tier 2 drugs $30 Tier 3 drugs $50 Specialty Drugs $50 Mail Order Pharmacy Plan Tier 1 / Tier 2 / Tier 3 (90 Days) 2.5 X Retail Copay Monthly Premium Employee Only 128 $ Employee + One Dependent 44 $ Employee + Family 59 $1, Monthly Cost 231 $173, Annual Cost $ Increase / Decrease % Increase / Decrease $2,077, N/A N/A Alternative #4 United Healthcare OKE MOD In Network Only Unlimited $500 $1,000 $1,500 $3,000 20% $20 $40 No Cost No Cost $150 $40 $50 20% after CYD 20% after CYD 20% after CYD $200 20% after CYD $40 $0 $10 $35 $60 $60 2 X Retail Copay $ $1, $1, $207, $2,491, $413, % 9

16 City of Rockledge Dental Insurance RFP Evaluation Effective Date: January 1, 2014 Current Alternative #1 Alternative #2 SCHEDULE OF BENEFITS Cigna Aetna Ameritas DPPO DPPO DPPO Plan Basics In Network Out of Network In Network Out of Network In Network Out of Network Annual Benefit Maximum $1,000 $1,000 $1,000 $1,000 $1,000 $1,000 Unspent Annual Maximum Rollover Deductibles Yes Yes Yes Single $50 $50 $50 $50 $50 $50 Family Aggregate $150 $150 $150 $150 $150 $150 Deductible Waived for Preventive Yes Yes Yes Yes Yes Yes Class I - Diagnostic and Preventative Member Responsibility Office Visit 0% 0% 0% 0% 0% 0% Routine Oral Exam 0% 0% 0% 0% 0% 0% Routine Cleaning 0% 0% 0% 0% 0% 0% Preventative and Diagnostic Frequency Limits (Non X-ray) 2 X per calendar year 2 X per calendar year 2 X per benefit period Complete X-rays 0% 0% 0% 0% 0% 0% Bitewing X-Rays 0% 0% 0% 0% 0% 0% Class II - Basic Restorative Fillings 20% 20% 20% 20% 20% 20% Simple Extractions 20% 20% 20% 20% 20% 20% Periodontics 20% 20% 20% 20% 20% 20% Endodontics (Root Canal Therapy) 20% 20% 20% 20% 20% 20% Deep Cleaning 20% 20% 20% 20% 20% 20% Class III - Major Restorative Crowns 50% 50% 50% 50% 50% 50% Inlays / Onlays 50% 50% 50% 50% 50% 50% Dentures 50% 50% 50% 50% 50% 50% Bridges 50% 50% 50% 50% 50% 50% Out of Network Beneftits Payable 90th Percentile 90th Percentile MAC Rate Guarantee Monthly Premium Employee 95 Expiring December 31, 2014 $ Months $ Months $21.96 Employee + 1 Dependent 54 $50.42 $48.64 $46.20 Family 58 $84.64 $81.66 $76.40 Monthly Premium 207 $9, $9, $9, Annual Premium $112, $108, $108, $ Increase N/A -$3, $3, % Increase N/A -3.5% -3.5% 10

17 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: Agenda Item Number: Subject: CONSENT BUSINESS 10 A ANNUAL TOY RUN, SUNDAY, DECEMBER 1, 2013 (ABATE OF FLORIDA, INC., BREVARD COUNTY CHAPTER) Attachments: Letter of Request from ABATE Staff Contact: Chief of Police LaSata Background: Pursuant to past years, ABATE of Florida has requested that the Annual Toy Run traverse the City via U.S.1 for approximately one hour on Sunday, December 1, 2013, from about 12:15 p.m. until 1:15 p.m. Actual time is based on number of motorcycles and whether interruptions are required for emergency vehicles. Reference: Special Events; Road Closing Suggested Action: Approval to utilize road

18 ABATE of Florida, Inc. Brevard County Chapter P.O. Box Cocoa, FL Mike Pope (321) President Mary Korolovich (321) Vice President Jonell Pope (321) Secretary Linda Lockart (321) Treasurer October 31, 2013 Rod Maas (321) Sgt at Arms Betsi Beatty Moist City Clerk & Public Relations Officer Happy holidays to you and your city. It is that time of year again when we (ABATE of Florida, Inc., Brevard County Chapter) are preparing for the annual Toy Run that runs through your city. As usual, it will be held the 1 st Sunday of December, December 1, The Brevard County Sheriffs Office Motorcycle Unit will be escorting us through your city. We have applied for the road closure permits from Brevard County that gets the permit signed off by the State of Florida DOT. I know that Chris Ferrante from the BCSO will be getting a hold of the appropriate person in your police departments for traffic road closure cooperation. It is our hope that we have the support of the City of Rockledge for this event. I will you the permit when I get it the middle to end of November. We thank you for the part you play in this worthy event that helps so many citizens in our communities. If you have any questions, you can contact me through at abateflbrev@yahoo.com or phone me at Jonell Pope, Secretary ABATE of Florida, Inc. Brevard County Chapter

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20 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: REPORTS FROM BOARDS AND COMMITTEES Agenda Item Number: 8 B 2 b Subject: APPOINTMENT TO T.R.E.E. BOARD Attachments: Application from Kristina Kitsopoulos Staff Contact: Background: Reference: Suggested Action: City Clerk Moist Currently, there are two vacancies on The Rockledge Environmental Enhancement (T.R.E.E.) Board, for which one application has been received. Resolution Establishing T.R.E.E. Board Appointment of applicant Kristina Kitsopoulos to the T.R.E.E. Board

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22 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: REPORTS FROM BOARDS AND COMMITTEES Agenda Item Number: 8 B 2 a Subject: APPOINTMENT TO CODE ENFORCEMENT BOARD Attachments: Application, Martha (Marti) Rich Staff Contact: Background: Reference: Suggested Action: City Clerk Moist Currently, there are two vacancies on the Code Enforcement Board; there is one application on file from Marti Rich. Ideally, the open positions shall, whenever possible, be filled by a businessman or a subcontractor, but interested citizen applicants outside the area of preferred expertise have been appointed , Land Development Regulations Appointment of applicant Marti Rich to fill the open businessman position on the Code Enforcement Board.

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24 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: UNFINISHED BUSINESS Agenda Item Number: 9 A Subject: CODIFICATION OF LAND DEVELOPMENT REGULATIONS Attachments: None Staff Contact: Background: Reference: Suggested Action: Planning Director Griffin Since the City Council has now conducted a workshop for review of the changes to the Land Development Regulations, Staff requests authorization to proceed with development of an ordinance to codify the amended regulations. Workshop of October 30, 2013; Chapter 163, F.S. Authorization to proceed with codification of Land Development Regulations

25 AGENDA ITEM SUMMARY Meeting Date: NOVEMBER 20, 2013 Agenda Category: REPORTS FROM BOARDS AND COMMITTEES Agenda Item Number: 8 B 1 Subject: Reappointments Board of Adjustment Attachments: None Staff Contact: Background: Reference: Suggested Action: City Clerk Moist According to our records, the term of certain members of the Board of Adjustment will expire in November. Both of the affected members, Colleen Stuart and Robert Packard, have indicated a desire to continue to serve on the Board , Land Development Regulations Appointment of Colleen Stuart and Robert Packard to a successive three-year term on the Board of Adjustment.

26 ORDINANCE NO AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING ORDINANCE NO OF SAID CITY TO REVISE AND AMEND IN CERTAIN RESPECTS THE GENERAL ADMINISTRATIVE BUDGET OF THE CITY OF ROCKLEDGE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, IN THE LIGHT OF CHANGED CIRCUMSTANCES SINCE THE TIME OF THE ADOPTION OF SAID BUDGET; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES. WHEREAS, by Ordinance No , the Rockledge City Council adopted the general administrative budget of the City of Rockledge for the fiscal year commencing October 1, 2012, and ending September 30, 2013; and WHEREAS, since the adoption of the aforesaid budget, the Rockledge City Council has reevaluated the priorities previously assigned to certain appropriations in said budget and has determined that such priorities should be revised, and that the sources and amounts of certain revenues and the character and amount of certain expenditures as authorized by said budget should be modified in the light of changed circumstances, and that it is in the best interests of the City that said budget be amended as hereinafter provided; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCKLEDGE, FLORIDA, AS FOLLOWS: SECTION 1. That the itemized statement entitled "

27 General Administrative Budget" described in Section 1 of Ordinance No aforesaid is hereby revised and amended to read as set forth on the itemized statement entitled "1st Amended General Administrative Budget Fiscal Year 2013" attached hereto, incorporated herein and made a part hereof by reference. SECTION 2. All previous expenditures and payments made by the City of Rockledge in the general administration and operation of the City that were in compliance with the appropriations made in Ordinance No , are hereby ratified and confirmed. SECTION 3. Except for the budget line items that are specifically changed by this Ordinance, all line items and terms and provisions of the budget adopted by Rockledge City Ordinance No shall remain in full force and effect. SECTION 4. Each and every sum of money shown as an expense item on the "1st Amended General Administrative Budget Fiscal Year 2013" attached hereto is hereby appropriated to and for the payment of the expense for which said sum is allocated in said 1st Amended General Administrative Budget, but only to the extent that such sums so appropriated have not previously been expended for the stated purposes since the adoption of the original General Administrative Budget. SECTION 5. The provisions of this Ordinance are severable, and if any section, sentence, clause, or phrase hereof is for any reason held to be unconstitutional, invalid, or ineffective, 2

28 such holding shall not affect the validity of the remaining portions of this Ordinance, it being expressly declared to be the City Council's intent that it would have passed the valid portions of this Ordinance without the inclusion therein of any invalid portion or portions. SECTION 6. This Ordinance shall become effective ten (10) days following its adoption and signed by the Chairman of the City Council. ADOPTED at a regular meeting of the City Council of the City of Rockledge, Florida, this 20th day of November Chairman, City Council of the City of Rockledge, Florida ATTEST: City Clerk 1st Reading: _ 2nd Reading: 3

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31 ORDINANCE NO AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING SECTION OF THE ROCKLEDGE CODE OF ORDINANCES TO CHANGE THE DEFINITION OF "IMPERVIOUS AREA"; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES. WHEREAS, the City of Rockledge staff has found a need for specific clarification of the definition of "Impervious Area" to improve and assist the engineers submitting plans with calculations for such areas; and WHEREAS, the Rockledge City Council has determined that the clarification of the definition is in the interest of the City and its citizens; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCKLEDGE, FLORIDA, AS FOLLOWS: SECTION 1. That Section of the Rockledge Code of Ordinances is amended by deleting the present definition of "Impervious Area" in total and replacing same as follows: Impervious Areas means those hard-surfaced areas which either present or retard the entry of water into soil mantle, as it entered under natural conditions prior to development, and/or cause water to run off the surface in greater quantifies or at an increased rate of flow from that present under natural conditions prior to development. Common impervious surfaces include, but are not limited to, rooftops, sidewalks, walkways, patio 1 of 2

32 areas, driveways, parking lots, storage areas and other surfaces which similarly impact the natural infiltration or runoff patterns which existed prior to development, including water in ponds or lakes as measured at the normal water level (NWL). SECTION 2. The provisions of this Ordinance are severable, and if any section, sentence, clause, or phrase hereof is for any reason held to be unconstitutional, invalid, or ineffective, such holding shall not affect the validity of the remaining portions of this Ordinance, it being expressly declared to be the City Council's intent that it would have passed the valid portions of this Ordinance without the inclusion therein of any invalid portion or portions. SECTION 3. This Ordinance shall become effective ten (10) days following its adoption and signed by the Chairman of the City Council. ADOPTED at a regular meeting of the City Council of the City of Rockledge, Florida, this day of, ATTEST: Chairman, City Council of the City of Rockledge, Florida City Clerk _ 1st Reading: nd Reading: 2 of 2

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64 ROCKLEDGE CITY COUNCIL WORKSHOP MEETING MINUTES Wednesday, October 30, :30 p.m. 1. CALL TO ORDER / ROLL CALL The Rockledge City Council met in workshop session on October 30, 3013, at 5:30 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. PRESENT: Thomas J. Price Mayor Dr. Joe Lee Smith Councilmember, Seat #1 T. Patrick O Neill Councilmember, Seat #3 Frank T. Forester Councilmember, Seat #4 E. Georgia Phillips Councilmember, Seat #5 Ted J. Hartselle Councilmember, Seat #6 James P. McKnight City Manager Joseph E. Miniclier City Attorney Betsi Beatty Moist City Clerk ABSENT: Richard K. Blake Councilmember, Seat #2 STAFF PRESENT: Don Griffin Planning Director Alexandra Townsend City Planner ALSO PRESENT: Dodie Selig Planning Commission Member Holly Pardi Planning Commission Member With a quorum present, the meeting was called to order by Vice Chairman Thomas J. Price. 2. REVIEW OF PROPOSED LAND DEVELOPMENT REGULATIONS REVISION Planning Director Griffin and City Planner Townsend presented a coordinated narration of the proposed revisions to the LDR, which are supported by the Planning Commission. Points of discussion between Staff and the Council will be taken under advisement by Staff. 3. ADJOURN There being no further business to come before the Council, Chairman Stuart declared the meeting to be adjourned at 6:54 p.m. ATTEST: City Clerk Council Chairman

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68 ROCKLEDGE CITY COUNCIL REGULAR MEETING MINUTES Wednesday, November 6, :00 p.m. 1. CALL TO ORDER / ROLL CALL The Rockledge City Council met in regular session on November 6, 2013, at 6:00 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. PRESENT: Thomas J. Price Mayor Dr. Joe Lee Smith Councilmember, Seat #1 Richard K. Blake Councilmember, Seat #2 T. Patrick O Neill Councilmember, Seat #3 Frank T. Forester Councilmember, Seat #4 Ted J. Hartselle Councilmember, Seat #6 Joseph E. Miniclier City Attorney James P. McKnight City Manager Betsi Beatty Moist City Clerk ABSENT: E. Georgia Phillips Councilmember, Seat #5 (recuperating from minor surgery) STAFF PRESENT: David A. Henderson Assistant City Manager Dennis Clements Building Official Don R. Griffin Planning Director Stephen H. Wilson Community Advocate Jeptha L. Sunday Fire Chief Joseph P. LaSata Chief of Police C. Kenneth Poole Public Works Director Alan M. LaDuke Wastewater Treatment & Water Reclamation Director With a quorum present, the meeting was called to order by Chairman Richard K. Blake. 2. INVOCATION The invocation was given by Councilman Hartselle. 3. SALUTE TO THE FLAG A salute was given to the flag and the pledge of allegiance was repeated in unison. 4. APPROVAL OF MINUTES Regular Meeting on October 16, 2013 Councilman O Neill moved to approve the minutes of the regular meeting on October 16, 2013; seconded by Councilman Smith. The motion carried unanimously (6). 5. PRESENTATIONS A. By Mayor Price

69 ROCKLEDGE CITY COUNCIL Page 2 of 7 REGULAR MEETING NOVEMBER 6, Proclamation, Pancreatic Cancer Awareness Month Mayor Price read aloud a Proclamation declaring the month of November 2013 to be Pancreatic Cancer Awareness Month. The Proclamation was presented to Karen Sharkey of the Pancreatic Cancer Action Network. 2. Proceeds from Hot Rockin Nights Raffle to Children s Hunger Project Mayor Price introduced Bob Barnes of the Children s Hunger Project, and John and Helen Winters of J W Performance Transmissions, who presented Mr. Barnes with a check in the amount of $300 representing the proceeds from the 50/50 raffle held at the Hot Rockin Nights Car Show in October. This presentation of funds is the first of the recently established Tracy Winters Award, in honor of the late Tracy Winters, daughter of John and Helen Winters, all of whom have been extremely involved in the City s car shows. 6. FINANCIAL / BUDGET REPORT None 7. PUBLIC HEARINGS / ORDINANCES / RESOLUTIONS A. Public Hearing: VE-13-01, Vacate Public Utility Easement, Rear of Lots 8-17, Block C, Chelsea Park Unit 4 It was noted that this item is the result of action taken by the City Council on October 2, Chairman Blake declared the matter open to the public for comment. Kenneth McDavis, 452 Stonehenge Circle, Rockledge, sought clarification of the issue and the effects, if any, that would result if the easements are vacated. There being no further public input, Chairman Blake declared the public hearing to be closed. B. Resolution: Vacating Public Utility Easement, Rear of Lots 8-17, Block C, Chelsea Park Unit 4 Mayor Price offered Resolution No entitled A RESOLUTION OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, VACATING, ABANDONING, RENOUNCING, AND DISCLAIMING ALL RIGHT, TITLE AND INTEREST OF SAID CITY, AND OF THE PUBLIC, IN AND TO THE SEVEN AND ONE-HALF FOOT (7.5 ) PUBLIC UTILITY EASEMENT THAT LIES ALONG THE REAR (WEST) PROPERTY LINE OF LOTS 8, 9, 10, 11, 12, 13, 14, 15, 16 AND 17, BLOCK C, CHELSEA PARK UNIT 4, AS RECORDED AT PLAT BOOK 45, PAGE 58 OF THE PUBLIC RECORDS OF BREVARD COUNTY, FLORIDA; DIRECTING RECORDATION OF A CERTIFIED COPY OF THIS RESOLUTION TOGETHER WITH THE PROOF OF PUBLICATION OF THE NOTICES OF PUBLIC HEARING WITH RESPECT TO THIS RESOLUTION and moved to waive the reading and adopt the resolution; seconded by Councilman Forester. Voting for the motion: Mayor Price and Councilmembers Smith, Blake, O Neill, Forester, and Hartselle. The motion passed by unanimous vote (6).

70 ROCKLEDGE CITY COUNCIL Page 3 of 7 REGULAR MEETING NOVEMBER 6, 2013 C. Resolution: Supporting Enhanced Efforts to Restore the Health of the Indian River Lagoon Councilman Forester offered Resolution No entitled RESOLUTION OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, DETERMINING THAT THERE IS A NEED FOR RESEARCH LEADING TO THE RESTORATION AND PROTECTION OF THE INDIAN RIVER LAGOON ECOSYSTEM; SUPPORTING GREATER RESEARCH INTO ALL ASPECTS OF THE INDIAN RIVER LAGOON AND PLEDGING THE COOPERATION OF THE CITY OF ROCKLEDGE IN ALL EFFORTS TO FIND SOLUTIONS FOR RESTORATION OF THE HEALTH OF THE INDIAN RIVER LAGOON; PROVIDING FOR AN EFFECTIVE DATE and moved to read the resolution by title only; seconded by Councilman Smith. The motion passed by unanimous vote (6). City Attorney Miniclier read aloud the title of the resolution. Councilman Forester moved for adoption of the resolution; seconded by Councilman O Neill. Voting for the motion: Mayor Price and Councilmembers Smith, Blake, O Neill, Forester, and Hartselle. The motion carried by unanimous vote (6). D. Ordinance: First Reading, Amending 17-63, Code of Ordinances, Clarifying Definition of Impervious Area Councilman O Neill offered an ordinance entitled AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING SECTION OF THE ROCKLEDGE CODE OF ORDINANCES TO CHANGE THE DEFINITION OF "IMPERVIOUS AREA"; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES, and moved for the first reading of the ordinance by title only; seconded by Councilman Hartselle. The motion carried unanimously (6). City Attorney Miniclier read aloud the title of the ordinance for the first reading. Councilman O Neill moved to authorize publication and a public hearing to be held on November 20, 2013; seconded by Mayor Price. The motion carried by unanimous vote (6). E. Ordinance: First Reading, Amending FY 2013 General Fund Budget Mayor Price offered an ordinance entitled AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING ORDINANCE NO OF SAID CITY TO REVISE AND AMEND IN CERTAIN RESPECTS THE GENERAL ADMINISTRATIVE BUDGET OF THE CITY OF ROCKLEDGE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2012, AND ENDING SEPTEMBER 30, 2013, IN THE LIGHT OF CHANGED CIRCUMSTANCES SINCE THE TIME OF THE ADOPTION OF SAID BUDGET; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND

71 ROCKLEDGE CITY COUNCIL Page 4 of 7 REGULAR MEETING NOVEMBER 6, 2013 FOR OTHER PURPOSES, and moved for the first reading of the ordinance by title only; seconded by Councilman Forester. The motion carried unanimously (6). City Attorney Miniclier read aloud the title of the ordinance for the first reading. Mayor Price moved to authorize publication and a public hearing to be held on November 20, 2013; seconded by Councilman Forester. The motion carried by unanimous vote (6). 8. REPORTS FROM BOARDS AND COMMITTEES A. Planning Commission, Minutes of Meeting on October 1, 2013 Councilman O Neill moved to be in receipt of the minutes of the following meetings: Planning Commission on October 1, 2013 Community Redevelopment Agency Board of Commissioners on October 9, 2013 Code Enforcement Board on October 10, 2013 T.R.E.E. Board on October 10, 2013 Community Redevelopment Agency Board of Commissioners on October 23, 2013 The motion was seconded by Mayor Price and passed unanimously (6). B. Community Redevelopment Agency Board of Commissioners, Minutes of Special Meeting on October See item 8 A C. Code Enforcement Board, Minutes of Meeting on October 10, 2013 See item 8 A D. The Rockledge Environmental Enhancement (T.R.E.E.) Board, Minutes of Meeting on October 10, 2013 See item 8 A E. Community Redevelopment Agency Board of Commissioners, Minutes of Meeting on October 23, 2013 See item 8 A 9. UNFINISHED BUSINESS None 10. ELECTION RESULTS City Clerk Moist reported that Joe Lee Smith was an unopposed incumbent candidate for City Council Seat #1 and will retain that position. Likewise, Richard K. Blake was an unopposed incumbent candidate for City Council Seat #2 and will retain that position. Mayor Price moved to accept the election results provided by the City Clerk; seconded by Councilman Forester. The motion passed without objection (6). 11. ADJOURN At 6:29 p.m., Chairman Blake declared the meeting to be adjourned.

72 ROCKLEDGE CITY COUNCIL Page 5 of 7 REGULAR MEETING NOVEMBER 6, RECALL TO ORDER The Rockledge City Council reconvened in regular session on November 7, 2012, in the Council Chamber at the hour of 6:30 p.m., with Chairman Blake presiding. 13. OATH ADMINISTERED TO COUNCIL MEMBERS, SEATS #1 & #2 City Attorney Miniclier administered the Oath of Office to Joe Lee Smith, Council Member Seat #1, and Richard K. Blake, Council Member Seat #2. Those present at the meeting were: Thomas J. Price Mayor Dr. Joe Lee Smith Councilmember, Seat #1 Richard K. Blake Councilmember, Seat #2 T. Patrick O Neill Councilmember, Seat #3 Frank T. Forester Councilmember, Seat #4 Ted J. Hartselle Councilmember, Seat #6 Joseph E. Miniclier City Attorney James P. McKnight City Manager Betsi Beatty Moist City Clerk 14. ELECTION OF COUNCIL OFFICES A. Nominate / Elect Chairman to Council The floor was opened for nominations for the position of Chairman to the City Council. Councilman O Neill nominated Mayor Price. No other nominations were heard and the floor was closed to nominations. Mayor Price was elected to the position by acclamation without objection on a motion by Councilman Forester and a second to the motion by Councilman Hartselle. As a result, Mayor Price presided over the remainder of this meeting and will serve as Chairman to the City Council for the upcoming year. B. Nominate / Elect Vice Chairman to Council The floor was opened for nominations for the position of Vice Chairman to the City Council. Councilman Blake nominated Councilman O Neill. No other nominations were heard and the floor was closed to nominations. Councilman O Neill was elected to the position by acclamation without objection on a motion by Councilman Forester and a second to the motion by Councilman Blake. It was noted by Chairman (Mayor) Price that the Chairman of the Council is customarily designated to serve as the Deputy Mayor; for the coming year, the position of Deputy Mayor will fall to Vice Chairman O Neill.

73 ROCKLEDGE CITY COUNCIL Page 6 of 7 REGULAR MEETING NOVEMBER 6, APPOINTMENT OF CITY MANAGER & CITY CLERK; OATHS OF OFFICE Councilman Forester moved for appointment of James P. McKnight to the position of City Manager and Betsi Beatty Moist to the position of City Clerk; seconded by Councilman O Neill. The motion passed unanimously (6). City Attorney Miniclier administered the Oath of Office to City Manager McKnight and City Clerk Moist. 16. CONSENT BUSINESS Councilman O Neill moved for approval of these consent business items: A. Approval: Bargaining Unit Agreement (L.I.U.N.A.) B. Approval: Lindsay Brown 5K Winter Blast C. Approval: Use of Schultz Park, Relay for Life, April 12-13, 2014 (American Cancer Society) The motion was seconded by Councilman Blake and passed without objection (6). 17. NEW BUSINESS A. Action Item: Offer to Extend Credit (Community Bank of the South) City Manager McKnight invited Assistant City Manager Henderson to address the Council concerning this item. If accepted, there will be no security required, no pledged funds are involved, and the offer extends to the Community Redevelopment Agency. Councilman Forester moved for approval of the unsolicited letter of credit from Community Bank of the South; seconded by Councilman Blake. The motion carried with a unanimous vote (6). B. Action Item: Legislative Priorities City Manager McKnight reviewed a list of suggested priorities and invited Legislative Representative Jerry Sansom to participate in the discussion with the City Council. At the conclusion of the discussion, Councilman Forester moved that the following be established as priority issues for presentation to the Legislative Delegation: (1) Communications Services Tax Review, (2) Business Tax Receipt Modifications, (3) Pension Reform, (4) Indian River Lagoon (Stormwater Funding), and (5) Incentivizing Switch from Septic Tank to Central Sewer. The motion was seconded by Councilman Blake and passed without objection (6). C. Discussion: Memorandum of Understanding, Cooperation with Brazil, Economic Development Opportunities (Space Coast League of Cities) City Manager McKnight introduced this item, which is being endorsed by the Space Coast League of Cities and for which municipal support is requested. Councilman Blake moved to place the MOU on the November 20, 2013 City Council Agenda; seconded by O Neill. The motion passed unanimously (6).

74 ROCKLEDGE CITY COUNCIL Page 7 of 7 REGULAR MEETING NOVEMBER 6, PETITIONS, REMONSTRANCES, AND COMMUNICATIONS There were no petitions, remonstrances or communications. 19. REPORTS A. City Manager Reports General Announcements Food Truck Bazaar, Wednesday, November 13th, 5:30-8:30 pm at Three Meadows Plaza, Barnes Boulevard. Includes salute to Military and kickoff of annual Food Drive. Plans/schedule have been received for the Barnes Boulevard Widening Project. The Audit Planning Document has been received and annual audit is underway. Eyster Boulevard Wall Thanks are extended to the youth ministry at the Church of Jesus Christ of Latter Day Saints for painting the concrete wall along the residential area on Eyster Boulevard. Thanks also to Richards Paint for donating 35 gallons of paint for the project. New Chairs for Council Chamber Two chair samples were made available for scrutiny; opinions should be directed to City Manager McKnight. Carmel Condominiums Introduction of this item was deferred to City Attorney Miniclier, who explained that there is a threat for potential litigation by the Carmel Condominiums HOA concerning collection of fees by the City of Cocoa for Rockledge sewer service measured by an illegitimate meter connection intended for landscaping irrigation. It is requested that Staff be authorized to negotiate with the concerned parties toward a solution, to be returned to the City Council for approval. Councilman Forester moved to authorize Staff to attempt negotiations toward a solution proposal; seconded by Councilman Blake. The motion passed unanimously (6). 20. ADJOURN There being no further business to come before the Council, Chairman Price declared the meeting to be adjourned at 7:16 p.m. ATTEST: City Clerk Council Chairman

75 ROCKLEDGE BUSINESS DEVELOPMENT COMMITTEE MEETING MINUTES Tuesday, October 29, :30 p.m. 1. CALL TO ORDER The Rockledge Business Development Committee met on Tuesday, October 29, 2013 at 5:30 p.m. in the Building Department Conference Room at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. MEMBERS PRESENT: MEMBERS ABSENT: Jim Adam, Antony Salorio, Juanita Collins, Don Dahlstrom, Duane Daski, Dan Henn, and Lynne Roll. Ken Zeszutko (excused) and Nicholas Abbott (not excused). STAFF PRESENT: James P. McKnight, City Manager and Margaret L. Daly, Recording Secretary. Lisa C. Nicholas, Redevelopment Coordinator was unable to attend. With a quorum present, the meeting was called to order by Chairman Daski. 2. APPROVAL OF MINUTES Meeting of September 24, 2013 By motion of Don Dahlstrom, seconded by Lynne Roll, the minutes of the regular meeting of September 24, 2013 were approved as individually read. Motion passed unanimously. 3. PERSONAL APPEARANCES / PRESENTATIONS None. 4. REPORTS A. Community Redevelopment Agency/Lisa C. Nicholas, Redevelopment Coordinator City Manager McKnight briefly reviewed a status report provided by Ms. Nicholas for ongoing facade grant projects as well as businesses that she is continuing to work with that have expressed interest in the program. He also briefly reviewed upcoming events for the Committee.

76 ROCKLEDGE BUSINESS DEVELOPMENT COMMITTEE Page 2 of 2 MEETING MINUTES OCTOBER 29, 2013 B. Business Resource Council (BRC)/Lynne Roll Lynne Roll gave a brief report on the Business Champion of the Year Banquet that she had recently attended. At least two companies located in Rockledge won their divisions: Grimaldi Candies won in the Hospitality Champion (1-20 Employees) and TD Bank won in the Service Industry Champion Division (20+ Employees). C. Economic Development Committee (EDC)/Jim Adam Mr. Adam announced the last meeting was held at the Space Center. Just prior to coming to this meeting he had attended a press conference held at the Melbourne Airport where Embrarer Air announced its expansion which will provide an additional 600 jobs to the area. 5. OLD BUSINESS A. Discussion: Establishing the City of Rockledge s Brand in One Sentence City Manager McKnight asked members to read their suggestions and collected the written versions which will be compiled and placed into an to be sent to the members. He will also set up a meeting with Mr. Zeszutko so they can narrow the selection down to two to three concepts which will be brought back to the next meeting for members to vote on. 6. NEW BUSINESS None. 7. REPORTS & COMMUNICATIONS A brief discussion ensued regarding Wal-Mart coming into town. City Manager McKnight informed the Committee that the City has met with their representatives but at this time is still waiting for a response of some kind. He was also asked about the status of the Barnes Boulevard expansion, there is speculation that construction might begin in spring of 2014 but nothing definite at this time. 8. ADJOURN There being no further business to come before the Committee, the meeting adjourned at 6:03 p.m. Mrs. Roll and Mrs. Collins announced they would not be at the next meeting. Submitted by: Approved by: Margaret L. Daly Recording Secretary Chairman Business Development Committee