MINUTES OF REGULAR BOARD MEETING Monday, January 12, 2009

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1 MINUTES OF REGULAR BOARD MEETING Monday, January 12, 2009 I. Call to Order II. Roll Call III. Open Forum IV. Consent Agenda a. Minutes Workshop Meeting December 8, 2008 Regular Meeting December 8, 2008 b. Personnel Resignations Recommendations New Hires Support Staff Initial Contracts Certified Staff V. Superintendent s Report VI. Board Reports VII. Open Enrollment VIII. Hearing: Indian Hills Junior High Renovation IX. Hearing: School Start Date X School Start Date XI. Facility Projects a. Award of Bid Indian Hills Junior High XII. Contracts/Agreements a. Missouri Association for Community Action b. Shive-Hattery, Inc. Amendment No. 1 Indian Hills Junior High c. Passenger Elevator Repair Agreement District Facilities d. Financial Advisory Service Piper Jaffray e. Wellmark Blue Cross and Blue Shield Agreements XIII. Bills for Payment XIV. Adjournment The regular meeting of the Board of Education of the West Des Moines community School District was held on Monday, January 12, 2009, at the Learning Resource Center, 3550 Mills Civic Parkway, West Des Moines, Iowa I. Call to Order The meeting was called to order by President Mark Lyons at 7:00 p.m. II. III. IV. Roll Call The secretary noted the following Board members present: Mark Lyons, Terry Tobin, Susan Moritz, Barbara Burnett, Jill Hansen, Tom Suckow, Milton Cole Absent: None Open Forum There were no participants in Open Forum. Consent Agenda It was moved by Hansen and seconded by Suckow to adopt the consent agenda as follows: a. Minutes Workshop Meeting December 8, 2008 Regular Meeting December 8, 2008

2 Monday, January 12, 2009 page 2 Regular Board Meeting b. Personnel Resignations NAME BUILDING SUBJECT Baugh, Pam Jordan Creek 1:1 Special Ed Assistant Carson, Leesa Hillside 1:1 Special Ed Assist/Noon Supervisor Gilbert, Jenny Valley Southwoods Custodian Johnson, Teri LRC Kids West Accounting Clerk Lunde, Linda Crossroads Park 1:1 Special Ed Assistant Martinson, Jon Valley Custodian Sartin, Megan Jordan Creek 1:1 Special Ed Assistant Small, Kirby Stilwell Nutrition Delivery & Sanitation Amundson, Chris Stilwell JH Wrestling Coach Hinton, Bob Stilwell JH Wrestling Coach Schafer, Sherry Stilwell Community Service Learning Hoff, Brian Valley Study Hall Supervisor Geerlings, Tony Operations Warehouse Worker Miller, Levi Valley Custodian Nguyen, Thinh Valley Assistant Volleyball Coach Recommendations REPLACEMENT NAME FOR/OR COURSE COMMENTS Gruber, Carrie Marcella Kerns-Scott KW Child Care Provider/CR Fowler, Mary Stephanie Zazas-Miller 1 st Grade Assistant-Noon Supervisor/CL Fett, Courtney Terri Howard Kindergarten Assistant/CV Reif, Brandt Eric Boyle Assist Boys Soccer Coach/VH Davis, Mandy Teri Johnson KW Accounting Clerk/LRC New Hires Support Staff REPLACEMENT NAME FOR/OR COURSE COMMENTS Pennington, Amy New Position 1:1 Special Ed Assistant/IH Hill, Shelly Lucretia Hoffman Special Ed Program Assistant/WCC Cunningham, Samantha Linda Lunde 1:1 Special Ed Assistant/CR Kehoe, Karen Kathy Mahler Kindergarten Assist/Noon Supervisor/FM Wolman, Lorene Raquel Barber Nutrition General Worker/ST Phelan, Jacqueline Leesa Carson KW Assist Team Leader/HD Cooper, Robert Vacant Position Bus Driver Visser, Laura Edina Suljic Nutrition General Worker/VH Petet, Tom New Position Bus Driver Opperman, Thomas New Position Bus Driver Boeke, Dale New Position Bus Driver

3 Monday, January 12, 2009 page 3 Regular Board Meeting Initial Contracts Certified Staff REPLACEMENT NAME FOR/OR COURSE COMMENTS Book, Meredith Carol Holland Special Ed Level I/FM The motion was approved by a unanimous vote. V. Superintendent s Report Superintendent Tom Narak said he would defer his planned report until the next meeting. VI. VII. VIII. IX. Board Reports Tom Suckow said the Human Resources Committee met last week. Primary discussion topics included purchase of an on-line system to screen teaching applicants and the Activities Director position at Valley. He reported on the recent Community Education Advisory Council meeting he attended. Jill Hansen said the Facility and Finance Committee recently discussed the upcoming remodeling project at Crossroads Park Elementary. Open Enrollment The following open enrollment applications were approved by the administration and presented for Board review: Open Enrollment In ( ) Aven Grandstaff, grade 8 from Des Moines; Jonathan Morales, grade K from Des Moines; Sabino Perez, grade 8 from Urbandale; Alex Salas, grade K from Urbandale; Makayla Sorter, grade 2 from Waukee; Jazlyn Talley, grade 5 from Des Moines Open Enrollment Out ( ) pending approval/denial from the receiving district Alexis Bryam, grade 4 to Urbandale; Hope Holman, grade 8 to Des Moines; Erick Quinteros, grade 2 to Des Moines; Maggy Quinteros, grade K to Des Moines; Charles Titus, grade K to Waukee; Ella Titus, grade 2 to Waukee Open Enrollment In ( ) Andavea Alexander (HSAP), grade 8 from Waukee; Tighearnan Alexander (HSAP), grade 2 from Waukee; Hallie Allred, grade K from Waukee; Emily Berry, grade 9 from Des Moines; Anna Huston (HSAP), grade 4 from Des Moines; Leah Huston (HSAP), grade 6 from Des Moines; Javien Janke, grade K from Waukee; Benjamin Kubicek, grade K from Des Moines; Cooper McAndrew, grade K from Martensdale-St. Mary Open Enrollment Out ( ) pending approval/denial from the receiving district Nicholas Jordan, grade 9 to Des Moines; Tyson McQuerry, grade 9 to Des Moines; Jackson Skahill, grade K to Des Moines. Hearing: Indian Hills Junior High Renovation Lyons announced this agenda item is for those who wish to present to the Board objections to, or arguments in favor of, the proposed plans, specifications, form of contract and estimated cost of the Indian Hills Junior High renovation. The Notice of Hearing was published in the Des Moines Register on January 5, There were no participants in the hearing. It was moved by Suckow and seconded by Tobin to close the hearing. The motion was approved by a unanimous vote. Hearing: School Start Date Lyons announced this agenda item is for those who wish to speak to the Board of Education regarding the proposed early start waiver for the school year. There were no participants in the hearing. It was moved by Tobin and seconded by Cole to close the hearing. The motion was approved by a unanimous vote. X School Start Date Stilwell Principal Tim Miller, chair of the district calendar committee, said the calendar was approved in early The Department of Education recommended the early start date hearing for be set in early It was noted that due to rescheduling, the Iowa State Fair will still be in session at the beginning of the school year. It was moved by Moritz and seconded by Cole to authorize the district to submit a request to the Iowa Department of Education for an early start date (August 20) for the school year. The motion was approved by a unanimous vote.

4 Monday, January 12, 2009 page 4 Regular Board Meeting XI. Facility Projects a. Award of Bid Indian Hills Junior High It was moved by Suckow and seconded by Hansen to award bids on the Indian Hills Junior High renovation project as follows: Bid Package #1 general construction to Edge Commercial ($678,800) Bid Package #2 roofing to Academy Roofing ($898,800) Bid Package #3 drywall and acoustical to Olympic Wall Systems ($177,220) Bid Package #4 flooring to Poindexter Flooring ($201,619) Bid Package #5 paint to Color Inc. ($126,900) Bid Package #7 fire protection to Continental Fire Sprinkler ($61,925) Bid Package #8 mechanical to AJ Allen Mechanical ($1,992,000) Bid Package #9 electrical/technology to Van Maanen Electric ($674,540) Bid Package #10 controls to Siemens ($322,462) It was noted the construction bids total $5,134,260. The project cost is $7,171,280 and is currently below budget. The motion was approved by a unanimous vote. XII. XIII. XIV. Contracts/Agreements a. Missouri Association for Community Action It was moved by Tobin and seconded by Suckow to approve the contract with Missouri Association for Community Action to purchase a poverty simulation kit at a cost of $1,350. The motion was approved by a unanimous vote. b. Shive-Hattery, Inc. Amendment No. 1 Indian Hills Junior High It was moved by Tobin and seconded by Cole to approve the amendment to the agreement with Shive-Hattery to remove the commissioning portion from the original agreement and add the design and engineering work for the air conditioning of the gymnasium on the Indian Hills renovation project. The motion was approved by a unanimous vote. c. Passenger Elevator Repair Agreement District Facilities It was moved by Tobin and seconded by Hansen to approve the agreements with Schindler and O Keefe Elevator companies to repair specific elevators in the district at a cost determined on a case-by-case basis. It was noted that each company will provide hourly rates which may be added to the contract. The motion was approved by a unanimous vote. d. Financial Advisory Service Piper Jaffray It was moved by Tobin and seconded by Hansen to approve the contract with Piper-Jaffray through June 30, 2010 to provide financial advisory services. In response to a question from Burnett, Chief Financial Officer Kurt Subra said reports would be presented to the Board as appropriate. He explained the scope of the work that Piper Jaffray would perform on behalf of the district. The motion was approved by a unanimous vote. e. Wellmark Blue Cross and Blue Shield Agreements It was moved by Tobin and seconded by Hansen to approve the Administrative Services Agreement, Stop Loss Policy and Whole Health Dimensions wellness program agreement between the district and Wellmark Blue Cross and Blue Shield. The motion was approved by a unanimous vote. Bills for Payment The agenda materials included bills for payment dated January 12, It was moved by Hansen and seconded by Suckow to approve the bills for payment in the amount of $2,885, as recommended by the administration. The motion was approved by a unanimous vote. Adjournment It was moved by Tobin and seconded by Suckow to adjourn the meeting. The motion was approved by a unanimous vote. The meeting adjourned at 7:35 p.m. Kay Rosene, Board Secretary

5 Board Agenda IV IV-a Minutes IV-b Personnel January 26, 2009 Dr. Tom Narak, Kay Rosene, Lisa Remy

6 Board Agenda IV-a Minutes of Workshop Meeting January 8, 2009 Minutes of Regular Meeting January 12, 2009 January 26, 2009 Kay Rosene