Indiana Environmental Health Association, Inc. Executive Board Meeting Minutes of the March 15, 2013 meeting.

Transcription

1 Indiana Environmental Health Association, Inc. Executive Board Meeting meeting. NEXT MTG DATE: LOCATION: AGENDA: Friday, May 17, :00 am ISDH Building, 3 rd Floor Executive Board Room Chapter and Committee Reports/Old and New Business FROM : Kelli Whiting - Secretary Tami Barrett Board Secretary TO: OFFICERS (2012/2013) Past President & Awards Committee Chair Joshua Williams President & NEHA Liaison Christine Stinson President-Elect Mike Mettler Vice President Denise Wright Treasurer Jennifer Warner (2013/2014) Secretary Kelli Whiting CHAPTER REPRESENTATIVES Kimberly Wolfla Central Chapter Jennifer Rekers Southern Chapter Todd Webb Southeastern Chapter Lisa Harrison West Central Chapter Ed Norris Wabash Valley Chapter Patrick Sovinski Northeast Chapter Stephanie Cain East Central Chapter Rita Hooton Northwest Chapter OTHERS Doug Bentfield & Tara Renner Auditors Todd Webb Committee on Professional and Educational Development (COPED) Mike Sutton Nominations Committee Chair Ed Norris Publications Committee Chair Margaret Voyles - Membership Committee Chair Katie Clayton International Association for Food Protection (IAFP) Liaison Kate Nicholson Johnson Indiana Public Health Training Center Liaison Jerry Maule Indiana Onsite Wastewater Professionals Association (IOWPA) Liaison George Jones Indiana State Department of Health (ISDH) Liaison Mike Sutton Indiana Department of Environmental Management (IDEM) Liaison Jim Hollis Board of Animal Health (BOAH) Liaison Rachel Fuhr Indiana Public Health Association (IPHA) Liaison Barry McNulty Legislative Liaison Sharon Pattee & George Horning Co-Chairs Food Protection Committee Jason Ravenscroft General Environmental Health Services Committee Chair Jennifer Rekers & Jason LeMaster Co-Chairs Terrorism and All-Hazards Preparedness Committee Denise Wright Wastewater Management Committee Chair Mike Mettler Information Technology (IT) Committee Chair Joshua Williams Policy Committee Chair Jason Doerflein Safe Water Committee Russ Mumma Parliamentarian Tami Barrett Board Secretary

2 Indiana Environmental Health Association, Inc. Executive Board Meeting. The Executive Board meeting was called to order at 10:02 am by President Christine Stinson. Those attending all or part of the meeting: Christine Stinson President* Jennifer Warner Treasurer ( )* Tara Renner - Auditor Ed Norris Wabash Valley Chapter Rep* & Publications Chair Rita Hooton Northwest Chapter Rep* (via phone) Stephanie Cain East Central Chapter Rep.* (via phone) Lisa Harrison West Central Chapter Rep.* (via phone) Sharon Pattee Co-Chair Food Protection Committee (via phone) George Horning Co-Chair Food Protection Committee (via phone) Jason LeMaster Co-Chair Terrorism and All Hazards Committee (via phone) Jennifer Heller (Rekers) Southern Chapter Rep* & Co-Chair - TAHP Committee Chair Jason Ravenscroft General Environmental Health Association Committee Chair (via phone) Jason Doerflein Safe Water Committee Chair Joshua Williams Policy Committee Chair (via phone) Dr. Jim Hollis BOAH Liaison (via phone) Rachel Fuhr IPHA Liaison (via phone) Mike Sutton, IDEM Liaison & Nominations Committee Chair Jerry Maule IOWPA Liaison Russ Mumma Parliamentarian Tami Barrett, Board Secretary Those not attending: Mike Mettler President-Elect* Denise Wright Vice President* & Wastewater Management Committee Chair Doug Bentfield Auditor Kelli Whiting Secretary* Patrick Sovinski Northeast Chapter Rep* Kimberly Wolfla Central Chapter Rep.* Todd Webb Southeastern Chapter Rep* & COPED Committee Chair Margaret Voyles Membership Committee Chair Kate Nicholson Johnson Indiana Public Health Training Center Liaison George Jones ISDH Liaison Katie Clayton IAFP Liaison Barry McNulty Legislative Liaison *Indicates a voting member of the Board. There must be 8 voting members present (in person or via phone) for an official quorum. A quorum was not present for this meeting. SECRETARY S REPORT Kelli Whiting/Tami Barrett Christine Stinson asked for corrections and/or additions to the February 15, 2013 minutes. There was a typo in the Northwest Chapter Report. Hearing no other comments, she stated that the February minutes are accepted as amended.

3 Page Three TREASURER S REPORT Jennifer Warner Current February Budget Report (submitted by Jennifer Warner) The BMO Harris Checking Account balance is $21, The Operations (Indiana Members) Savings Account balance is $85.76 The Operations (Beacon) Savings Account balance is $25.84 The Checking (Beacon) Account balance is $34.54 The MM/Equipment & Contingency Fund Account Total balance is $38, The MM/Equipment & Contingency Funds Principle balance is $21, The MM/Equipment & Contingency Funds Available balance is $ The COPED Principle Account balance is $15, The COPED Available balance is $ (which includes interest from $10,000 CD, $1,000 donation, $4,000 from 2003 Fall Conference surplus, $ from 2004 Fall Conference silent auction, $1,215 donation from the 2007 budget, $ from 2008 Fall Conference silent auction and all interest from the Beacon Savings Account as of 6/24/11 to be added before Spring and Fall Conferences, $1,238 donation from 2011 Fall Conference Silent Auction, $1,200 donation from 2012 Fall Conference Silent Auction) Christine Stinson stated the February Treasurer s Report is filed subject to audit. Jennifer reported that all Beacon Accounts have now been closed. She also reported that to date we have paid $21.62 in fees to PayPal. Per Jason Doerflein, there is a way to set up the account without fees. Jason will talk to Mike Mettler so it can be investigated. In February, there was discussion on whether the Treasurer needs to be bonded. Tami was to contact the insurance company to see if our agent can attend an upcoming Board meeting to go over our policies and talk about Errors and Omissions Insurance. (Follow-up insurance agent not available to meet prior to the Spring Conference Tami will contact her again for her availability immediately following the June meeting). AUDITORS Doug Bentfield/Tara Renner Tara reported they have received the Northwest Chapter Books for auditing. They still need to do the 2012 Fall Conference books. COMMITTEE REPORTS AWARDS COMMITTEE Joshua Williams The updated Awards Applications are posted to the website and will be discussed at the Spring Educational Conference business meeting. The applications are due by July 15, COMMITTEE ON PROFESSIONAL AND EDUCATIONAL DEVELOPMENT (COPED) COMMITTEE Todd Webb At this time there is $ available for Spring Conference COPED Scholarships. The COPED Announcement and Application are on the website. These applications must be received by April 5, 2013.

4 Page Four INTERNATIONAL ASSOCIATION FOR FOOD PROTECTION (IAFP) LIAISON Katie Clayton NO REPORT (NOTE: 2012 Membership for Christine Stinson has been processed (according to IAFP one of the requirements to maintain IEHA status as an IAFP Affiliate is that the President and Delegate must be active members of IAFP. Katie Clayton is the 2013 IEHA Delegate to IAFP.) (NOTE: The 2014 IAFP Annual Educational Conference will be in Indianapolis. This conference will bring in about 2500 attendees. IAFP is looking to IEHA for approximately 200 volunteers and to participate on the local area planning committee.) The 2013 IAFP AEC will be July 28 to 31 in Charlotte, North Carolina. NATIONAL ENVIRONMENTAL HEALTH ASSOCIATION (NEHA) LIAISON Christine Stinson (NOTE: 2013 Membership for Christine Stinson has been processed (according to NEHA Affiliate Presidents and at least one other member of an Affiliate s Board (preferably the successor to the president) shall be either Active or Life Members of NEHA. Christine Stinson is the 2013 Liaison to NEHA.) The 2013 NEHA 77 th AEC is scheduled for July 9 to 11, 2013 in Washington, DC. LEGISLATIVE LIAISON Barry McNulty NO REPORT MEMBERSHIP COMMITTEE Tami Barrett for Margaret Voyles Currently there are 175 paid active members and 2 sustaining members. Christine Stinson reported she is working with Margaret on a membership letter to send to non-participating counties, students, etc. NOMINATIONS COMMITTEE Mike Sutton Mike is working on a slate of officers for 2014 which will be presented at the Spring Educational Conference. The offices are: Secretary, Vice President and Auditors. Jennifer Warner is Treasurer for 2013 & If you have any suggested candidates, please send names to Mike at msutton@idem.in.gov. PUBLICATIONS COMMITTEE Ed Norris The Spring Journal is finalized and will be posted to the website next week. The deadline for the summer Journal is mid- July. Journal deadlines are posted to the website. FOOD PROTECTION COMMITTEE Sharon Pattee and George Horning Co-Chairs The last meeting was March 8 at the IDEM Shadeland office. There were 28 in attendance. Michael Jacobs, Eco-Lab, gave an informative presentation. WASTEWATER MANAGEMENT COMMITTEE Denise Wright NO REPORT NOTE: The next meeting is scheduled for April 11 at the IDEM Shadeland Office at 1:00 pm.

5 Page Five GENERAL ENVIRONMENTAL HEALTH SERVICES COMMITTEE Jason Ravenscroft The last meeting was scheduled for March 13 at 10:00 am at the ISDH Shadeland Office. The next meeting is scheduled for May 8 (same location). Jason will send guidance documents to Tami for the members only section of the website after receiving comments from Board members. TERRORISM AND ALL-HAZARDS PREPAREDNESS COMMITTEE Jennifer Heller and Jason LeMaster - Co- Chairs The next meeting is scheduled for May 17 at 9:00 am, prior to the Executive Board meeting. The TAHP Committee is sponsoring a course with National Center for Biomedical Research and Training (NCBRT) on Community Healthcare Planning & Response to Disasters. INDIANA DEPARTMENT OF ENVIRONMENTAL MANAGEMENT (IDEM) LIAISON Mike Sutton Mike reported that IDEM is migrating to a new document system under their Virtual File Cabinet. If you have questions or problems finding documents, you can call The Hoosier Riverwatch is now part of IDEM and will be conducting trainings on April 5 in Rensselaer and Bristol. The Recycling Market Development Program is releasing $500,000 in grant funds to aid recycling businesses and obviously boost economic development. IDEM is accepting applications through June 3. The Office of Air Quality has created a newsletter entitled Air Quality 101; it is updated biweekly. This newsletter will give information regarding air pollution, the standards, and what the levels are around Indiana. The Northwest Regional Office of IDEM has been relocated to Valparaiso. INDIANA PUBLIC HEALTH ASSOCIATION (IPHA) Rachel Fuhr NO REPORT INDIANA STATE DEPARTMENT OF HEALTH (ISDH) LIAISON George Jones George distributed information on the ISDH environmental programs. The Food Protection Program (FPP) has hired two new staff for the Food Safety Farm positions Jennifer Parker (south) and Jennifer Coleman (north). Krista Click (formerly Hendricks County) has joined the FPP as a Manufactured Foods Regulatory Program Standards Manager. The FPP has relocated to the IGC-S on the 8 th Floor. The main phone number is BOARD OF ANIMAL HEALTH (BOAH) LIAISON Dr. Jim Hollis Dr. Hollis reported on the number of Dairy farms in Indiana and how many are inspected quarterly. He also distributed information to all Board members on the Use of Drugs on Dairy Farms. This information was distributed to all Dairy producers. INDIANA ONSITE WASTEWATER PROFESSIONALS ASSOCIATION (IOWPA) LIAISON Jerry Maule Jerry reported there is certification training for installers in Rushville today. The next IOWPA Board meeting is scheduled for April 11. INDIANA PUBLIC HEALTH TRAINING CENTER Joshua Williams for Kate Nicholson Johnson Joshua reported that the Public Health Week conference is April 2 at the Sheraton. The theme is Return on Investment: Saves Lives Saves Money.

6 Page Six INFORMATION TECHNOLOGY (IT) COMMITTEE Mike Mettler NO REPORT NOTE: Tami sent info to all Committee Chairs on how to post meetings on the website Events calendar. She also reported that all Committee meeting info she received has been posted to the website Events calendar. POLICY COMMITTEE Joshua Williams NOTE: Christine asked for a draft of the policy for Standing Committee line items in the budget to be ready for discussion at the March 15 Board meeting. (Follow-up Joshua reported he will this document to Board members for comment). SAFE WATER COMMITTEE Jason Doerflein The Committee met for the second time on March 14. The Committee will meet the 3 rd Wednesday of every month at 3:00 pm at the Marion County PH Department, 3901 Meadows Drive, Indy Basement Conference Room. The Committee plans to set up a booth at the Spring Conference to distribute information. Jason reported that a conference call line will be provided for upcoming meetings. SPRING CONFERENCE (2013) Denise Wright NO REPORT NOTE: The Spring Conference will be on April 18 at the Fort Harrison State Park in the Blue Herron Room of the Garrison Conference Center. The registration form will be distributed electronically soon and linked to PayPal on the website. FALL CONFERENCE (2013) Mike Mettler NO REPORT NOTE: The 2013 Fall Conference will be held at the Courtyard Fort Wayne Downtown at Grand Wayne Convention Center, 1150 South Harrison Street. The dates are September 23, 24 and 25. Hotel reservations can be made by calling and referencing the IEHA Fall Conference. OLD BUSINESS (NOTE: ISU in Terre Haute has a new conference facility and is interested in hosting an IEHA Fall Conference follow-up Lisa Harrison will request information from the Terre Haute conference facility) (NOTE: 10 th Annual World Aquatic Health Conference will be held in at the Hyatt Regency Downtown, One South Capitol Avenue, Indianapolis from October 16 to 18. The National Swimming Pool Foundation will host a pre-conference event on swimming pools.) NEW BUSINESS Christine Stinson reported she is working on draft criteria for the Chris Ulsas Volunteer of the Year Award for the Awards Committee. Jason Doerflein reported that he was eligible for a $200 stipend from Wyse Advertising and he cannot accept it so he requested the stipend be donated to IEHA. Because there was not a quorum present, Christine sent an to all voting members of the Board to approve a $500 bonus for the Board Secretary which will come out of the 2012 Fall Conference surplus. Eight voting members replied with an in favor response.

7 Page Seven CHAPTER REPORTS (All Chapter Reports should be submitted to the Secretary in writing) NORTHWEST CHAPTER submitted by Rita Hooton The next meeting is in April in Marshall County. NORTHEAST CHAPTER - submitted by Patrick Sovinski The last meeting was February 21 in Grant County. There were 27 in attendance. Denise Wright and Alice Quinn, ISDH spoke about IOWPA Volunteer Efforts after the southern Indiana Tornado in Rebecca Hersey, Gleaners Food Bank of Indiana gave a presentation. The next meeting is scheduled for March 21 in Huntington County at the Public Library. Speakers will be Joe Rakoczy, Huntington County and Henry Kohl, Hy-Line Egg Manufacturer. WABASH VALLEY CHAPTER submitted by Ed Norris The last meeting was February 14 at the Tippecanoe County Fairgrounds. Katie Clayton, Purdue University spoke about new food products that people want to sell and the challenges of educating them on how to do that safely. Susan Henry, ISDH spoke about tattoos and body piercing. Community outreach projects and meeting dates/locations for the year were finalized. The next meeting is scheduled for April 4 at the Ivy Tech Community College building in Kokomo, hosted by Sharon Pattee. EAST CENTRAL CHAPTER submitted by Stephanie Cain The last meeting was on February 21 at KIPT in Hancock County. There was a tour of the facility that makes auto parts for Honda and they demonstrated how they recycle the magnesium, plastic, and copper they use. Business meeting and lunch was held at Montana Mike s. The next meeting is scheduled for March 28 in Henry County. WEST CENTRAL CHAPTER submitted by Lisa Harrison NO REPORT SOUTHERN CHAPTER submitted by Jennifer Heller The next meeting is scheduled for May 8 at Stoll s Restaurant in West Boggs. There will be a tour at a recycling center. SOUTHEASTERN CHAPTER submitted by Todd Webb NO REPORT CENTRAL CHAPTER submitted by Kim Wolfla NO REPORT Christine Stinson entertained a motion to adjourn the meeting. Ed Norris moved that the meeting be adjourned; it was seconded by Jennifer Warner and passed unanimously. The meeting adjourned at 11:40 am. Submitted by: Kelli Whiting, Secretary Tami Barrett, Board Secretary