Jennifer Bartolotta gauged board member nonprofit and board experience as well as familiarity with governance and the consent agenda concept.

Transcription

1 TEMPO Milwaukee Board of Directors Meeting Bacchus Tuesday, 15 May 2012 Call to order: 4:20pm Present: Jennifer Bartolotta, Hon. Kitty Brennan, Julie Cashman-Kuhn, Susie Falk, Tracy Johnson, Jody Lowe, Amelia Macareno, Michelle Mason, Linda Mertz, Sarah Puchalski, Amy Rislov, Rose Spano Iannelli Not Present: Katie Clark, Heather Fields, Lisa Froemming, Amy Jensen, Kimberly Kane, Linda Newberry-Ferguson, Louise Perrin, Mary Scheibel, Peggy Williams-Smith, Sandy Wysocki Minutes of the April meeting were approved (Mertz/Macareno). Jennifer Bartolotta gauged board member nonprofit and board experience as well as familiarity with governance and the consent agenda concept. The TEMPO organizational chart was presented and reviewed in order to identify systemic changes. Notable changes involving board structure include elevation of the Executive Director and reinstatement of the Executive Committee. Additionally, a consent agenda calls for board members to read and review packet 1 week ahead of time, call for a motion to approve entire board packet, and review financials from one-month prior. Board members will not (for the most part) chair committees; rather, they will focus on board and strategic issues. This allows for greater opportunities for members at large to lead. Liaisons have been assigned for each committee to guide and assist co-chairs. Committee reports are due to the TEMPO Office the 2 nd Monday of each month. An Advisory Council will be instituted and will meet once a year to involve community leaders and other members who are not otherwise currently engaged. Mrs. Bartolotta informed and invited all board members to the Committee Chair / Co-Chair / Liaison meeting, scheduled for May 24 th from 4-6pm at Harbor House. Tracy Johnson provided a brief overview of the Women s Affinity Alliance, an initiative of TEMPO. The WAA was described as a gathering place to share best practices for affinity groups within companies. It will also provide programming opportunities. The 2012/13 Board of Directors receives a request to sign and date an ethics / conflict of interest statement and expectation agreement, which outlines responsibilities of board members, executive committee members and committee liaisons. A strategic planning update was provided by Mrs. Bartolotta and Mrs. Johnson. The process will provide insight to the evolution of TEMPO Milwaukee, women s leadership issues and TEMPO Milwaukee s vision and mission / purpose. The meeting was adjourned at 5:25 pm (Bartolotta/Cashman-Kuhn). Respectfully Submitted, Sarah Puchalski Member Affairs Director, TEMPO Milwaukee

2 TEMPO Milwaukee Board of Directors Meeting Conference Call Tuesday 10 July 2012 Call to order: 10:30am Present: Jennifer Bartolotta, Julie Cashman- Kuhn, Katie Clark, Susie Falk, Heather Fields, Amy Jensen, Tracy Johnson, Kimberly Kane, Jody Lowe, Amelia Macareno, Michelle Mason, Linda Mertz, Linda Newberry-Ferguson, Louise Perrin, Sarah Puchalski, Amy Rislov, Mary Scheibel, Peggy Williams-Smith Not Present: Hon. Kitty Brennan, Lisa Froemming, Rose Spano Iannelli, Sandy Wysocki Minutes of the May were approved (Kane/Williams-Smith). Jennifer Bartolotta detailed the strategic planning update. The six pillars and coinciding goals were discussed, which include branding, networking, programming/professional development, external communication, membership engagement and finance and operation. Mrs. Bartolotta noted that there was unanimous support for the updated mission and vision. The strategic planning survey results were discussed. Tracy Johnson provided information on TEMPO s recent partnership with Catalyst, which is an organization that addresses issues regarding leadership, mentoring, barriers on female professional development, organizational strategies in order to advance women and branding strategies. Mrs. Johnson suggested that the TEMPO newsletter feature a Catalyst Corner going forward. Linda Newberry-Ferguson gave the programming report. Catalyst is confirmed to present at the November program meeting. There is not yet a September program in place, although a few options were suggested, including women in healthcare and women s role in politics. Tracy Johnson noted that programming needs to be a continuous and consistent message that closely aligns with TEMPO s mission and vision. A member engagement report was provided by Julie Cashman-Kuhn. She encouraged board members to act as hosts or table captains at upcoming meetings. There will be more information about this initiative and others after the member engagement committee meets. Tracy Johnson led a discussion on the TEMPO calendar. She informed attendees that full Board meetings will occur every other month and will focus on one pillar for each meeting going forward; additionally, the Executive Committee will meet on alternating months. The Board needs to develop an action plan as to how Executive Committee meeting results will be communicated to the full Board. The meeting was adjourned at 11:28am (Williams-Smith/Fields). Respectfully Submitted, Sarah Puchalski Member Affairs Director, TEMPO Milwaukee Next Executive Committee meeting: August 16, 2012 from 10:30am-11:45am at the University Club Next Board Meeting: September 20, 2012 from 10:30am-11:45am at the University Club

3 TEMPO Milwaukee Executive Committee Meeting University Club Thursday, 16 August 2012 Call to order: 10:36 a.m. Present: Jennifer Bartolotta, Kimberly Kane, Jody Lowe, Linda Mertz, Linda Newberry-Ferguson, Amy Rislov, Peggy Williams-Smith, Tracy Johnson Jennifer Bartolotta detailed the strategic planning update. A meeting of the strategic planning committee is planned to take place prior to the September 20th board of directors meeting. At this meeting, the committee will formalize and prioritize the next steps for the plan moving forward. They will also discuss how the plan will be rolled out to the membership at large. Jennifer asked that if committee members who were not part of the planning process had ideas, that they provide them to Tracy. Tracy Johnson updated the group on the progress made with the Women's Affinity Alliance. She presented a formal structure that would bring the group in alignment with the TEMPO Brand. Over time, this initiative will become part of the TEMPO brand of offerings to the community and to the membership. Jennifer Bartolotta informed the executive committee that she had a conversation with Marsha Block, a strategic planning facilitator for MWi. The discussion was in preparation for MWi's strategic planning and explored TEMPO's understanding of MWi and TEMPO's thoughts about working with the organization. The information gathered on the call by Marsha would be used for MWi's strategic planning session to take place on August 22nd. At this meeting, Jennifer stated, MWi would discuss its future and positioning in the community. The executive committee agreed that it is an opportunity worth continue a conversation on and suggested that Jennifer send a note to Marsha reiterating interest in working together. Jennifer Bartolotta updated the committee on her conversation with Beth Wnuk, the new executive director for Women's Leadership at Mount Mary College. There is interest by Mount Mary in working together on leadership development. More will be explored in the future. The meeting was adjourned at 11:28am (Williams-Smith/Lowe). Respectfully Submitted, Tracy Johnson Next Board Meeting: September 20, 2012 from 10:30am-11:45am at the University Club

4 TEMPO Milwaukee Board of Directors Meeting University Club Thursday, 20 September 2012 Call to order: 10:30am Present: Jennifer Bartolotta, Hon. Kitty Brennan, Katie Clark, Susie Falk, Lisa Froemming, Rose Spano Iannelli, Tracy Johnson, Jody Lowe, Amelia Macareno, Linda Mertz, Linda Newberry-Ferguson, Sarah Puchalski, Peggy Williams-Smith, Sandy Wysocki Not Present: Heather Fields, Amy Jensen, Kimberly Kane, Julie Cashman-Kuhn, Michelle Mason, Louise Perrin, Amy Rislov, Mary Scheibel Minutes of the July Board of Directors and August Executive Committee were approved with corrections (Wysocki/Lowe). Katie Clark provided a Leadership Summit update and encouraged board members who had not purchased tables or individual tickets, to do so. Tracy Johnson gave a strategic planning report. (History, progression, results). A motion to approve the strategic plan as presented was approved (Froemming / Macareno). A small group discussion facilitated by pre-appointed leaders took place. The meeting was adjourned at 11:28am (Froemming/Macareno). Respectfully Submitted, Sarah Puchalski Member Affairs Director, TEMPO Milwaukee Next Executive Committee meeting: October 11, 2012 (Bartolotta Headquarters 520 W. McKinley Ave.) Next Board Meeting: November 15, 2012

5 TEMPO Milwaukee Executive Committee Meeting Bartolotta Headquarters Thursday, 11 October 2012 Call to order: 10:30am Present: Jennifer Bartolotta, Tracy Johnson, Amelia Macareno, Linda Mertz, Linda Newberry-Ferguson, Sarah Puchalski, Amy Rislov, Peggy Williams-Smith Not Present: Jody Lowe The meeting was called to order at 10:35am. Financials were reported by Amelia Macareno, noting a strong cash position with nearly $58,500 in cash and $136,000 in the money market. Tracy Johnson reported the current financial state of the 2012 Leadership Summit. The budget for expenses is $38,000. Profit margins will be reached with all sponsorships accounted for. The bottom line will be met. Minutes of the September Board of Directors were approved with corrections (Rislov/Newberry- Ferguson). Governance The committee engaged in a discussion in regards to a list of various governance items. November 15 Program Meeting / MWi The committee participated in a discussion about a dinner reception on the eve of the November 15 Catalyst meeting that would feature Heather Foust-Cummings. The committee engaged in a thoughtful preparation for discussion with MilwaukeeWomeninc, noting that a partnership would encourage and increase the impact of executive women in the Milwaukee community. Follow Up Item: Tracy Johnson will send out MWi contract to the TEMPO Executive Committee, thus providing a greater understanding for proposed plan parameters. Follow up Item: TEMPO Executive Committee meet with MWi Executive Committee to discuss potential partnership (first week to mid-)november timeframe The meeting was adjourned at 11:55 (Rislov / Macareno). Respectfully Submitted, Sarah Puchalski Member Affairs Director, TEMPO Milwaukee

6 Next Board Meeting: November 15, 2012 (The Pfister Hotel 424 East Wisconsin Avenue) Next Executive Committee meeting: December 20, 2012 (Hotel Metro)

7 TEMPO Milwaukee Board of Directors Meeting Hilton Hotel Thursday, 15 November 2012 Members Present: Jennifer Bartolotta, Kitty Brennan, Katie Clark, Heather Fields, Lisa Froemming, Amy Jensen, Kimberly Kane, Julie Cashman Kuhn, Michelle Mason, Amelia Macareno, Linda Mertz, Linda Newberry-Ferguson, Rose Spano-Iannelli, Peggy Williams-Smith, Sandy Wysocki Meeting was called to order at 10:36 a.m. There was a clarification made on the board packet about by Rose Spano Iannelli on the Table Ambassador program. Consent Agenda was approved (Kane/Newberry-Ferguson). Tracy Johnson and sub-committee leads presented the scoping documents for the strategic planning initiatives while board members commented on the content and asked questions for consideration. It was explained that at the next BOD meeting, a timeline and integration plan would be presented along with budget considerations. The meeting was adjourned at 11:44 a.m. (Mertz/Brennan) Submitted by Tracy Johnson

8 TEMPO Milwaukee Executive Committee Meeting Pfister Hotel Thursday, 20 December 2012 Members Present: Jennifer Bartolotta, Jody Lowe, Linda Mertz (by phone), Linda Newberry-Ferguson, Amy Rislov (by phone), Peggy Williams-Smith Excused: Amelia Macareno The meeting was called to order at 10:44 a.m. The consent agenda was reviewed and approved (Bartolotta/Mertz). Tracy Johnson reviewed the 2011 year-end financials which were approved (Lowe/Williams-Smith). Jennifer Bartolotta explained to the group, that she, Peggy and Tracy met with Mary McCormick, the vice-chair of Milwaukee Women inc., to get a final idea as to whether MWi would be open to a merger with TEMPO. It is apparent that MWi is not looking to merge with TEMPO or any other group within the short term. In light of that, Jennifer explained that she and Peggy would be speaking with Mary and Lynn (chair of MWi), respectively, about TEMPO's intent to discontinue administrative services for the group effective 4/30/13 following a formal TEMPO board vote on 1/17/13. Tracy Johnson discussed progress on the overall strategic plan outlining a timeline for communication and execution. The timeline and execution will next be communicated to the full board of directors, then to the membership in early January. A closed executive session was called to order at 11:30 a.m. and Tracy Johnson was asked to leave the room. Her bonus plan for the 2012/13 year was reviewed and will be approved by once a formal document is circulated. The meeting was adjourned at 11:44 a.m. (Lowe/Williams-Smith) Submitted by Tracy Johnson

9 TEMPO Milwaukee Board of Directors Meeting University Club Thursday, 17 January 2013 Members Present: Jennifer Bartolotta, Hon. Kitty Brennan, Julie Cashman-Kuhn, Katie Clark, Susie Falk, Heather Fields, Lisa Froemming, Rose Spano Iannelli, Amy Jensen, Tracy Johnson, Jody Lowe, Amelia Macareno, Michelle Mason, Linda Mertz, Amy Rislov, Louise Perrin, Peggy Williams-Smith, Linda Newberry-Ferguson, Sandy Wysocki By telephone: Kimberly Kane The meeting was called to order at 10:06 a.m. The consent agenda was reviewed and approved (Falk/Lowe). Jennifer Bartolotta presented the Executive Committee suggestion that TEMPO Milwaukee sever ties with Milwaukee Women inc. as it pertains to the organization s administrative support role. Motion to approve the discontinuation of administrative support of Milwaukee Women inc. was approved (Williams-Smith/Mertz) (Wysocki/Macareno abstained). Jennifer Bartolotta asked the board to continuing the $2,500 sponsorship of Milwaukee Women inc. for one more year with review of the sponsorship annually moving forward. Motion to approve continued support of Milwaukee Women inc. for one more year is approved (Lowe/Rislov) (Wysocki/Macareno abstained). Jennifer Bartolotta proposed a TEMPO sponsorship of the Mount Mary signature event Voices of Leadership at the table level. The board did not approve the request but rather suggested that the TEMPO Milwaukee Foundation adopt a policy of reviewing sponsorship requests. A closed session was called to order at 10:34 a.m. and Jennifer Bartolotta, Tracy Johnson and Sarah Puchalski were asked to leave the room. The meeting was adjourned at 11:40 a.m. Submitted by Sarah Puchalski

10 TEMPO Milwaukee Board of Directors Meeting Thursday, 21 February 2013 No minutes were taken at this meeting.

11 TEMPO Milwaukee Board of Directors Meeting University Club Thursday, 21 March 2013 Members Present: Jennifer Bartolotta, Julie Cashman-Kuhn, Katie Clark, Susie Falk, Heather Fields, Tracy Johnson, Kimberly Kane, Jody Lowe, Michelle Mason, Linda Mertz, Linda Newberry-Ferguson, Sarah Puchalski, Amy Rislov, Rose Spano Iannelli, Peggy Williams-Smith, Sandy Wysocki Excused: Hon. Kitty Brennan, Lisa Froemming, Amelia Macareno, Louise Perrin I. The meeting was called to order at 10:08 a.m. II. The consent agenda was reviewed and approved (Fields/Rislov). III. Tracy Johnson presented the 2013/14 budget. A $15 regular member dues increase for the 2013/14 year was approved (Mason/Newberry-Ferguson). The Board noted the need for a dues increase process and policy in addition to a cost comparison with other similar organizations and how they institute increases. The budget for 2013/14 was approved as presented (Newberry-Ferguson/Fields). IV. Jennifer Bartolotta presented the 2013/14 Board Slate and process by which the governance committee made its recommendation. New board members will added to the slate include: Krista Brookman (Catalyst), Tami Garrison (MillerCoors), Lindsay Hammerer (KPMG), Jayne Hladio (US Bank), and Heather McAvoy (Northwestern Mutual). Outgoing directors include: Susie Falk (Falk Group PR), Amy Jensen (Skylight Music Theatre), Louise Perrin (State Farm Insurance), and Mary Scheibel (Trefoil Group). The slate was approved (Lowe/Clark). V. Peggy Williams-Smith offered the 2013/14 committee chair listing and solicited recommendations for an additional Leadership Event co-chair. Jody Lowe suggested Sharon deguzman as a potential Leadership Event Committee Co-Chair and Peggy Williams-Smith will follow up with her. VI. Other Business Michelle Mason asked about the follow up with Debbie Soon regarding the conversation about Catalyst and the wage gap. Rose Spano Iannelli made a comment about an article she found and noted that could be distributed to the Board. Tracy suggested that an outline be drawn for next steps in the conversation. She also noted that Catalyst has agreed to provide a speaker for the November program which will be jointly held with Professional Dimensions. Tracy Johnson was excused from the meeting. VII. The Board of Directors established a Compensation Committee that includes Heather Fields, Linda Newberry-Ferguson, Rose Spano Iannelli, Michelle Mason and Amy Rislov. The purpose of the committee will be to establish the goals and compensation rationale for the Executive Director. (Mason/Newberry-Ferguson).

12 The meeting was adjourned at 11:44am (Mason/Kane). Submitted by Sarah Puchalski

13 TEMPO Executive Committee Meeting University Club Thursday, 18 April 2013 Present: Jennifer Bartolotta, Jody Lowe, Linda Mertz, Linda Newberry-Ferguson, Amy Rislov, Peggy Williams-Smith Guests: Hon. Kitty Brennan Not Present: Amelia Macareno The meeting was called to order at 10:31am. The consent agenda was approved (Williams-Smith/Mertz). Jody Lowe presented a Membership Committee report, noting that the membership nomination process has moved to an official biannual invitation and on-boarding process. Jody distributed a Prospective Member Rating Guide, a document that quantifies metrics for perspective members. The Committee engaged in a discussion about defining the membership capacity further by classifying members by industry. This topic will be discussed at the next Membership Committee meeting. The Committee engaged in discussion about past members that have left the organization who wish to rejoin the organization. A decision will need to be made by the full Board. Additional questions were raised about the membership process, which will be addressed in the next full Board meeting.. Jennifer Bartolotta acknowledged that we are in violation of our by-laws as it pertains to a foundation discussion and vote. The Committee will engage in a discussion at the next Board meeting regarding the foundation. 4. Jennifer Bartolotta presented a strategic planning update, noting current progress and leadership of each initiative. The committee suggested that a half-day retreat be held for the 2013/14 Board to facilitate plan progression. A. The Advisory Council has officially been renamed the Sounding Board. Peggy Williams-Smith and Tracy Johnson will lead this effort with the assistance of Linda Mertz. B. The Board Track has officially been renamed the Talent Pipeline. Linda Newberry-Ferguson and Lisa Froemming will lead this effort with the assistance of Rose Spano Iannelli. C. Tami Garrison and Krista Brookman will continue to lead the Women s Affinity Alliance with the guidance of Tracy Johnson and Kimberly Kane. D. Jennifer Bartolotta will reach out to Krista Brookman and/or Tami Garrison to gauge their interest in co-leading the Prelude initiative. A closed executive session was called to order at 11:35 a.m. and Sarah Puchalski was asked to leave the room. A compensation committee report was given.

14 The meeting was adjourned at 11:55am (Mertz/Williams-Smith). Respectfully Submitted, Sarah Puchalski