Midland County Educational Service Agency 3917 Jefferson Avenue, Midland, Michigan 48640

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1 MCESA MISSION STATEMENT "Provide leadership, deliver services and leverage resources to improve the education of students in collaboration with constituent districts, schools, and the community at large." Organizational Board Meeting Midland County Educational Service Agency 3917 Jefferson Avenue, Midland, Michigan :00-5:30 P.M. - REFRESHMENTS - BOARD/ADMINISTRATORS/GUESTS INVITATION: Members of the Board of Education and visitors are invited to enjoy refreshments and conversation at 5:00 p.m., prior to this 5:30 p.m. meeting of the Board of Education. This provides an opportunity to raise questions and inquire about activities within the Midland County ESA on an informal basis 1/15/ :30 PM (1) (2) (3) Call to Order. Roll Call. Pledge. President, K. Heye Superintendent, J. Searles Vice President, J. Gunderson Director of Special Education, M. Bahr Secretary, K. Baczewski Director of Early Childhood & Family Services, K. Clark Treasurer, J. Wagner Director of Finance, M. Orihel Trustee, J. Summers Board Recording Secretary, A. O Keefe Trustee, B. Barratt Additional Staff/Guests: Trustee, M. Tuttle Public Comment At this time the Board will provide an opportunity for citizens to speak on educational matters. Citizens desiring to speak at this time should ask to be recognized and identify themselves and their topic. Public communication is limited to five minutes per speaker. Business of the Board (3.a) Organization of the Board of Education for 2019 As outlined in School Code, an intermediate school district (ESA) Board of Education shall meet annually on or before the fourth Monday of January and organize by electing a president, vice president, secretary and treasurer. The officers shall perform duties provided by law and prescribed by the polices and regulation of the intermediate school board not inconsistent with this part or other laws of the state. (School Cost of 1976, Part 7, Section 613 and MCL (a)) The Nominations are presented as recommendation for the following positions: 1. President - Nomination: Judy J. Gunderson 2. Vice President - Nomination: Jeffrey J. Wagner 3. Secretary - Nomination: Kimberlee K. Baczewski 4. Treasurer - Nomination: Jordan M. Summers All nominations will be open for additional candidates at this time.

2 RECOMMENDED ACTION: That the Midland County ESA Board approve the officers, as presented, for January-December 2019 and the newly elected President of the Board will now preside over the meeting. President Heye: Trustee Summers: Vice President Gunderson: Trustee Barratt: Secretary Baczewski: Trustee Tuttle: Treasurer Wagner: (3.b) Consent Agenda To expedite the business of the Board, but not diminish the important of each item, a Consent Agenda has been approved. RECOMMENDED ACTION: That the Midland County ESA Board approve the Consent Agenda items, as presented below. (3.b.1) (3.b.2) (3.b.3) (3.b.4) President: Trustee: Vice President: Trustee: Secretary: Trustee: Treasurer: Minutes 1. 12/18/18 - Regular Meeting Gifts Attachment 1 - Bd Minutes pdf 1. To the Imagination Library Program: (a) Accept a donation of $18,000 from United Way of Midland County (paid in monthly installments) ( Imagination Library donations total $18,000.00; cumulative program total $190,736.07) 2. To the Longview Early Childhood Center: (a) Accept a donation of $10,000 from Rollin M. Gerstacker Foundation (b) Accept a donation of $56.00 from Terracycle, US, LLC ( Longview Early Childhood Center donations total $17,756.00; cumulative Center donations total $2,368,670.12) 3. Accept a donation of $20,000 from Rollin M. Gerstacker Foundation for use with the Gerstacker Mini-grant Program. Check Register Attachment 2 - Gifts.pdf 1. Check Register - December 2018 Grant Awards Attachment 3 - Check Register pdf 1. Accept a grant award in the amount of $50,000 from The Charles J. Strosacker Foundation for the Sugnet Gym Renovation Project. Attachment 4 - Grants.pdf

3 (3.b.5) Personnel 1. Approve the hire of the following fulltime paraeducators. The paraeducators listed below are already embedded in our classrooms working as long-term substitutes. Due to students IEP needs, administration is recommending the positions be filled with the following candidates; all effective 1/16/19: Valerie Carrigan Sarah Kroll Kayla Previti David Stebleton Samantha Church Katy Leins Kacie Proctor Nancy Tuten Erin Colston Erin McFarland Hannah Roberts Jessica Williams Kim Hopp Abby Meier Jennifer Schroeder Garrett Windy Nikki Keyser Nathan Penny Jessica Sheets Mike Wood 2. Approve the hire of the following part-time paraeducators. The paraeducators listed below are also embedded in our classrooms working as long-term substitutes; all effective 1/16/19: Carly Finney Cheryl Prior Shawn Turoski Kamilla Turowska (3.c) Reports (3.c.1) Treasury Report (3.c.2) (3.c.3) (3.c.4) 1. Treasurer Wagner/Designee 2. Mark Orihel, Director of Finance Attachment 5 - Dashboard pdf Consider Acceptance of Treasury Report At this time, it is recommended that the Board consider the acceptance of the treasury report, as presented by Treasurer Wagner/Designee and/or Director of Finance, Mark Orihel, and as supported by the financial documents provided. RECOMMENDED ACTION: That the Midland County ESA Board accept the Treasury Report, as presented. President: Trustee: Vice President: Trustee: Secretary: Trustee: Treasurer: Stewardship Report 1. President Heye/Designee a. Committee Assignments - Discussion & Recommended Assignments (See Attachment 6, p. 26) b. February Board Workshop c. Student Growth for Superintendent Evaluation Superintendent's Report Attachment 6 - BOE Cmte Assignments & Schedule pdf 1. Staff Updates: a. Accepted the resignation of Samantha Haskin, fulltime Paraeducator; effective 1/9/19 2. Program Updates 3. Point of Pride - Frances & Henry J. Dolinski Preschool Scholarship Endowment Fund

4 (3.d) Consider Approval of the Budget Amendment It is necessary to approve an amendment to the budget to comply with the universal budgetary requirements. Attached is a revised summary of projected revenues and expenditures. The Uniform Budget Act requires that expenditures of the unit of government be within the appropriations by the Board of Directors. The Midland County ESA Board of Education will be asked to approve the following budget resolution: RESOLUTION FOR ADOPTION BY THE BOARD OF EDUCATION OF MIDLAND COUNTY EDUCATIONAL SERVICE AGENCY RESOLVED, that this resolution shall be the general appropriations of MIDLAND COUNTY EDUCATIONAL SERVICE AGENCY for the fiscal year ending June 30, An Act to make appropriations; to provide for the disposition of the appropriations; and to provide for the disposition of all income received by MIDLAND COUNTY EDUCATIONAL SERVICE AGENCY. BE IT FURTHER RESOLVED, that the total revenues and unappropriated Fund Balance estimated to be available for appropriations in the GENERAL FUND of the MIDLAND COUNTY EDUCATIONAL SERVICE AGENCY for fiscal year ending June 30, 2019 is as follows: REVENUE Local $ 1,043,087 State 11,919,842 Federal 818,889 Incoming Transfers & Other Transactions 642,302 TOTAL REVENUE $ 14,424,120 Fund Balance July 1, 2018 $ 1,174,112 Less Appropriated Fund Balance - Fund Balance Available to Appropriate $ 1,174,112 Total Available To Appropriate General Fund $ 15,598,232 BE IT FURTHER RESOLVED, that $14,493,496 of the total available to appropriate in the GENERAL FUND is hereby appropriated in the amounts and for the purpose set forth below: EXPENDITURES Instruction Basic Programs $ 45,783 Support Services Guidance 64,868 Improvement of Instruction 804,444 Educational Media Services 2,000 Supervision & Direction of Staff 1,083,176 Academic Student Assessment 52,200 Board of Education 81,750 Executive Administration 422,765 Business Services 373,303 Maintenance 503,922 Transportation 36,642 Planning/Research/Evaluation 6,118 Communication Services 214,767 Staff/Personnel Services 61,997 Technology 252,497

5 Pupil Accounting 68,000 Community Services Direction 116,603 Community Activities 12,224 Other Community Services 949,386 Transfers to Other Public Schools 6,852,474 Transfers to Other Gov't Entities 352,000 Transfers to Not for Profit Entities 2,126,577 Transfer to Capital Projects 10,000 Total Appropriated - General Fund $ 14,493,496 Fund Balance as of July 1, 2018 $ 1,174,112 Difference of Revenue over Expenditures (69,376) General Fund Estimated Fund Balance as of June 30, 2019 $ 1,104,736 General Fund Estimated Fund Balance as a % of Expenditures 7.6% BE IT FURTHER RESOLVED, that the total revenues and unappropriated Fund Balance estimated to be available for appropriations in the SPECIAL EDUCATION FUND of the MIDLAND COUNTY EDUCATIONAL SERVICE AGENCY for fiscal year ending June 30, 2019 is as follows: REVENUE Local $ 4,353,500 State 3,623,830 Federal 3,386,585 Incoming Transfers & Other Transactions 3,363,422 TOTAL REVENUE $ 14,727,337 Restricted Fund Balance as of July 1, 2018 $ 3,635,063 Total Available To Appropriate - Special Education Fund $ 18,362,400 BE IT FURTHER RESOLVED, that $15,271,265 of the total available to appropriate in the SPECIAL EDUCATION FUND is hereby appropriated in the amounts and for the purpose set forth below: EXPENDITURES Instruction Added Needs $ 6,214,203 Support Services Guidance 201,007 Health Services 1,075,378 Psychological Services 217,479 Speech Pathology 1,451,802 Social Work Services 200,720 Teacher Consultant Services 217,117 Other Pupil Support 433,909 Improvement of Instruction 80,100 Supervision & Direction of Staff 1,108,835 Board of Education 9,100 Business Services 221,098 Maintenance 28,000 Transportation 108,176 Planning/Research/Evaluation 155,114 Staff/Personnel Services 170,290

6 Non-Public School Pupils 5,122 Other Community Services 19,500 Transfers to Locals/Other Funds 3,354,315 Total Appropriated - Special Education Fund $ 15,271,265 (4) (5) Restricted Fund Balance as of July 1, 2018 $ 3,635,063 Difference of Revenue over Expenditures (543,928) Special Education Fund Estimated Restricted Fund Balance as of June 30, 2019 $ 3,091,135 Special Education Fund Estimated Restricted Fund Balance as a % of Expenditures 20.2% RECOMMENDED ACTION: That the Midland County ESA Board approve the mid-year budget amendment as presented in above resolution. President: Trustee: Vice President: Trustee: Secretary: Trustee: Treasurer: Attachment 7 - Jan 2019 Revision Summary.pdf Other Topics the Board May Wish to Consider This portion of the agenda is utilized by the Board to introduce topics for future study, to discuss school district and educational service agency related matters, to complete professional association business and related items of interest. Action may be taken during this time. Adjournment