AGENDA TAB 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE. 2. APPROVAL OF MINUTES Regular Board of Directors Meeting Minutes ~ January 7,

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1 REGULAR BOARD OF DIRECTORS MEETING Friday, February 1, 2019, 9:00 AM Florida Conference Room HART Administrative Office 1201 East 7 th Avenue, Tampa FL Information not viewable is available upon request - phone: or petitl@gohart.org TAB AGENDA 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. APPROVAL OF MINUTES Regular Board of Directors Meeting Minutes ~ January 7, PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) 4. DISCUSSION ITEMS a. Appointment to the Tampa Historic Streetcar Board of Directors David Smith, HART General Counsel Member Councilmember Mike Suarez Alternate Commissioner Pat Kemp Overview: During the annual elections at the January 7, 2019 regular Board meeting, Commissioner Kemp was appointed as member to the THS Board of Directors and Councilmember Suarez as alternate. After reviewing her assignments to other Boards and the meetings calendar, Commissioner Kemp would not be able to commit to be a regular member of the THS Board of Directors due to a standing scheduling conflict. Councilmember Suarez has confirmed his availability and interest to serve as THS Board member. b. Appointment to the Independent Oversight Committee David Smith, HART General Counsel Overview: At the January 7, 2019, regular Board meeting, HART General Counsel discussed qualifications and eligibility of the applicants for the Independent Oversight Committee (IOC) presented for the HART Board s review and consideration. The Board members individually rated the applications and selected top two to be reviewed at the February 1, 2019 regular Board meeting for appointments.

2 Board of Directors Meeting Agenda February 1, 2019 Page 2 TAB REGULAR MEETING continued c. BOCC/HART Discussion on Funding for Buses Jeff Seward, Interim Chief Executive Officer Overview: At the January 9, 2019, Board of County Commissioners Board meeting, a discussion was held on the County possibly providing a gap funding to HART to purchase electric buses as we await sales tax funding. Staff will discuss the outcome of this conversation and provide recommended options to move forward. d. Sales Tax Planning Update Jeff Seward, Interim Chief Executive Officer David Smith, HART General Counsel Overview: At the January 7, 2019, regular Board of Directors meeting, the ICEO invited Jarrett Walker to talk about forward-thinking strategy on how to best utilize the new sales tax funding. As part of that discussion, the ICEO stated that a plan is being developed to start the long-range planning process, including extensive community outreach and opening of the completed Transit Development Plan. Staff will also provide an update on the current financial planning work that is being conducted. The General Counsel will provide an update on the current litigation, as well as an opinion on the availability of use of the sales tax proceeds. 5. APPROVAL OF ACTION ITEMS a. Resolution #R ~ Approval of the Second Extension of the Memorandum of Understanding between (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities Jeff Seward, Interim Chief Executive Officer Overview: This item extends the MOU for partnership opportunities between the agencies. b. Resolution #R ~ Authorize the Chief Executive Officer to Purchase up to Four 23- foot Small Cutaway Type Vans With Mobility Lifts from Florida Transportation Systems Inc., in a Not-To Exceed Amount of $318, Scott Drainville, Chief of Maintenance & Facilities Overview: The purpose of this item is to request authorization to purchase four 23-foot small cutaway type vans with mobility lifts to replace vehicles that have outlived their useful life. The replacements are necessary to support paratransit service and to provide a reliable fleet.

3 TAB REGULAR MEETING continued Board of Directors Meeting Agenda February 1, 2019 Page 3 6. INTERVIEWS WITH THE CANDIDATES FOR HART CEO POSITION a. Voting Procedure and Rules for Deliberations ~ David Smith, General Counsel b. Presentations by the Candidates ~ 5 minutes Questions and Answers ~ 40 minutes I. Carrie Butler II. Benjamin Limmer c. Board Deliberations, Vote, and Next Steps 7. INTERIM CHIEF EXECUTIVE OFFICER S REPORT 8. CHAIR S REPORT 9. GENERAL COUNSEL S REPORT 10. HART BOARD COMMITTEE REPORTS a. Executive Search Ad Hoc Committee Meeting ~ January 7, b. Executive Search Ad Hoc Committee Meeting ~ January 14, REPORTS FROM HART BOARD REPRESENTATIVES a. Tampa Historic Streetcar, Inc b. Tampa Bay Area Regional Transit Authority Board of Directors STATUS REPORTS a. Financial Highlights b. HART 2019 Success Plan Achievement Levels ~First Quarter c. Ridership and Productivity PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) 14. OLD BUSINESS 15. NEW BUSINESS

4 Board of Directors Meeting Agenda February 1, 2019 Page 4 TAB REGULAR MEETING continued 16. MONTHLY INFORMATION REPORTS a. Procurement and Contracts Administration b. Maintenance Activities c. Operations Activities d. Administrative Division ADJOURNMENT THE HART BOARD PACKET IS AVAILABLE ONLINE AT

5 Regular Board of Directors Meeting January 7, 2018 Board Members Present (13) Staff Present Adam Harden Danielle Arthur Commissioner Pat Kemp Sylvia Berrien Marvin Knight Greg Brackin Richard A. McClain Joan Brown David Mechanik Ruthie Reyes Burckard C. John Melendez III Linda Crescentini Commissioner Lesley Les Miller Scott Drainville Kathleen Shanahan Kenyatta Lee Commissioner Mariella Smith Ivan Maldonado Councilman Mike Suarez Sandra Morrison Commissioner Kimberly Overman Lena Petit Melanie Williams Lillybeth Salas Councilman Gil Schisler Cyndy Stiglich Board Members Absent (0) Others Present David Smith, GrayRobinson Erick Anderson, ATU 1593 Jay Ashworth Bakari B. Bill Ball, Tindale Oliver Christina Barker, All for Transportation/VFO Brett Burks, Forward Pinellas Ray Chiaramonte Kevin Dempsey, Citi Councilwoman Cheri Donohue Joe Farrell Rick Fernandez, 2906 North Elmore Wendell Gaertner, PRAG Jay Hollenkamp Mickey Jacob, 450 Knight s Run Avenue Caitlin Johnston, Tampa Bay Times Sarah McKinley, Hillsborough MPO Brandie Miklus, HNTB Tony Monk, 2507 North Flinwood Gregg Moser, Dave Newell, FDOT Alan Petrillo Beth Steimle, Michael Baker International Justin Willits, Tindale Oliver Sign-in sheets are attached. CALL TO ORDER Chair Lesley Les Miller called the meeting to order at 9:00 a.m. 2-1

6 Regular Board of Directors Meeting January 7, 2018 RECOGNITION OF OUTGOING BOARD MEMBER Chair Miller highlighted the accomplishments of Councilmember Cheri Donohue during her term on the Board and thanked her for her service. Director Knight arrived at 9:02 a.m. Mr. Seward thanked Councilmember Cheri Donohue for her years of service and noted the accomplishments of getting bus service back to Temple Terrace and addressing safety concerns at bus stops. Councilmember Cheri Donohue noted that the main transformation she witnessed during her service as a HART Board member was that HART has changed from a bus agency to a mobility agency and that is inspiring to her. She stated that it was due to the work of the citizens and hard work of the HART employees. Councilmember Cheri Donohue stated that with her resignation, HART has not lost a transit advocate, but gained another one. She thanked the Board and staff for their support. Directors Shanahan, Smith and Suarez arrived at 9:04 a.m. WELCOME NEW BOARD MEMBERS Chair Miller welcomed Councilmember Gil Schisler and introduced him and his community accomplishments. Director Schisler stated that he was looking forward to working with the Board. APPROVAL OF MINUTES Director Kemp moved and Director Melendez seconded approval of the minutes from the December 3, 2018 regular Board of Directors meeting. All Board members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Rick Fernandez, 2906 North Elmore, noted that he is the president of the Seminole Heights civic association and he is privileged to serve on the MPO Citizen Advisory Committee complements of Commissioner Miller s appointment. He referenced Board item 6b, seeking appointment to Independent Oversight Committee (IOC). Mr. Fernandez introduced himself and provided a bio sheet for the members of the Board. He outlined the goals of the IOC as oversight and audit function, and lending the element of credibility and trust for the surtax. Mr. Fernandez noted that creation of the IOC was one of the main factors for many people who signed the petition in favor of the transit tax. He stated that trust is not high in the government and the citizens want to know how the money is being spent. Mr. Fernandez stated that by way of education and experience he would be able to assist the IOC in advancing these goals. Mickey Jacob, 450 Knight s Run Avenue, commented that he is present to speak on the board item 6b, seeking consideration as a candidate for the IOC. He stated that he has been practicing architecture in the community for 38 years. Mr. Jacob expressed his dedication, as an architect and community leader, to serve his community and address issues that affect the quality of life to 2-2

7 Regular Board of Directors Meeting January 7, 2018 the environment, public safety, sustainability, resilience and now the importance of transportation as it plays in the community. He noted his position as the Chair of the Tampa Downtown Partnership and the cofounder of the Downtowner, an alternative form of transit in the downtown area. Mr. Jacob commented that with the leadership positions, he was a vocal supporter of the initiative because it is critical to a successful prosperous transportation future for our community. He expressed his belief that his experience and expertise makes him a qualified candidate for the position and fuels his passion to ensure the implementation of the surcharge tax maximizes transportation and transit solutions that helps serve the future of the community. Tony Monk, 2507 North Flinwood, stated that he is the Vice Chair of Bicycle Pedestrian Advisory Committee. He noted that the All for Transportation initiative and its success have started a good dialogue, but there is still a conception of the transit system being a charity provided for poor and impaired people. Mr. Monk commented that he would like to see the Board change that discussion and educate people about the value of transit and a better return on investment than independent vehicles. He noted that there are a few quotes from this Board that are disheartening, but transit is a great investment and needs to be treated as such, not as a second hand charity initiative. Mr. Monk asked the Board to shift the dialogue and educate people about the value of the system. DISCUSSION ITEM Election of HART Officers and Vote on HART Board Appointments to Other Boards and HART Board Committees Mr. Smith outlined the requirements for the three HART Board Officer positions, one being an elected county representative, one is to be an elected representative from municipalities and one has to be a non-elected representative. He referred the members to page 6-1 and asked for nominations from the floor for the Chair position. Director Suarez nominated and Director Shanahan seconded the nomination of Director Miller for the Office of Board Chair. Director Smith nominated Director Kemp for the Office of Board Chair. Directors Knight, McClain, Miller, Overman, Schisler, Shanahan, Suarez, and Williams voted for Director Miller. Directors Harden, Kemp, Mechanik, Melendez, and Smith voted for Director Kemp. Director Miller was elected as HART Board Chair with an affirmative vote of eight to five. Director Kemp nominated Director Williams for the Office of Vice Chair. All Board members present voted aye. The nomination passed unanimously. Director Mechanik nominated and Director Harden seconded the nomination of Director Suarez for the Office of Secretary. All Board members present voted aye. The nomination passed unanimously. Director Kemp requested clarification about who is eligible for the municipality seat. 2-3

8 Regular Board of Directors Meeting January 7, 2018 Mr. Smith stated that the Cities of Tampa and Temple Terrace representatives are eligible. He noted that the policy requires an elected county representative, an elected city representative, and a non-elective representative. HART Claims and Litigation Committee Director Shanahan nominated and Director Harden seconded the nomination of Director Mechanik as member. All Board members present voted aye. The nomination passed unanimously. Director Shanahan nominated Director Schisler as alternate. Director Kemp nominated Director Harden as alternate. Directors Melendez, Schisler, Shanahan, Suarez, and Williams voted for Director Schisler. Directors Harden, Kemp, Knight, Mechanik, McClain, Miller, Overman, and Smith voted for Director Harden. Director Harden was elected as alternate to the HART Claims and Litigation Committee with a vote of eight to five. HART ADA Committee Director McClain nominated Director Melendez as member. Director Mechanik nominated Director Smith as member. Directors Harden, Williams and McClain voted for Director Melendez. Directors Kemp, Knight, Mechanik, McClain, Miller, Overman, Schisler, Shanahan, Smith, and Suarez voted for Director Smith. The nomination went to Director Smith with a vote of ten to three. Director Suarez nominated Director Melendez as alternate. All Board members present voted aye. The nomination passed unanimously. Tampa Historic Streetcar, Inc. Chair Miller nominated Directors Mechanik, Kemp, and Harden as members. All Board members present voted aye. The nomination passed unanimously. Chair Miller nominated Directors Suarez and Overman as alternates. All Board members present voted aye. The nomination passed unanimously. Metropolitan Planning Organization Director Suarez nominated Director Mechanik as member. All Board members present voted aye. The nomination passed unanimously. Director Kemp nominated Director Harden as alternate. All Board members present voted aye. The nomination passed unanimously. 2-4

9 Regular Board of Directors Meeting January 7, 2018 Transportation Disadvantaged Board Director Mechanik nominated Director Melendez as member. All Board members present voted aye. The nomination passed unanimously. Director Suarez nominated Director Schisler as alternate. All Board members present voted aye. The nomination passed unanimously. Tampa Bay Area Regional Transit Authority Director Melendez nominated Director McClain as member. Director Mechanik nominated Director Shanahan as member. Directors Harden, Kemp, Knight, McClain, Melendez, Overman, and Schisler voted for Director McClain. Directors Mechanik, Miller, Shanahan, Suarez, and Williams voted for Director Shanahan. Director Smith was not present for the vote. The nomination went to Director McClain with a vote of seven to five. Mr. Smith stated that the memberships to the Finance and Audit, Legislative and Strategic Planning, and Transit Oriented Development Ad Hoc Committees will be appointed at the Chair s discretion. Appointment to the Independent Oversight Committee (IOC) Mr. Smith updated the Board that litigation was filed in regards to the surtax as well as HART answers with permanent defenses. He noted that there has been meetings with a variety of the attorneys to help them understand the HART view of how Article 11 interacts with the statute Mr. Smith explained that the argument is that Article 11 violates statue , which is the action of the state and prevails in matters such as taxes. He further explained that there is a supremacy clause in Article 11 that says HART is subject to requirements of the statute and that was voted on by the citizens who approved the transit surtax; and those who voted for it have approved any changes that needed to be made. Mr. Smith commented that a progress has been made and an interlocal agreement is being discussed instead of litigation. He stated that in terms of the supremacy, all that is needed is to work on the language and come to a solution with the interlocal agreement. Mr. Smith informed the Board that the Hillsborough County Board of County Commissioners (BOCC) has scheduled on January 24 a report from staff to present to them a basis for which they can enter into an interlocal agreement that would implement the provisions of Article 11. He commented that one of the arguments is that the BOCC has been deprived of its authority, but they can exercise their authority by entering into an interlocal agreement carrying out the terms of Article 11. Mr. Smith noted that there has been some discussion on what the IOC cannot do consistent with the statute. He stated that Article 11 allows for the IOC to review any proper plans submitted by HART, the county and various municipalities for consistency with the Article 11 requirements. Mr. Smith explained that it is not a review in the abstract, it is not a policy making board, and they do not have the ability to come in and dictate plans. He expressed concerns of the community that the IOC has been delegated too much authority and have the ability to hold the funds if any agency is proceeding in a manner inconsistent with Article 11. Mr. Smith stressed that the IOC is not creating policies, but ensuring compliance. He stated that many agencies are moving forward 2-5

10 Regular Board of Directors Meeting January 7, 2018 appointing their representatives to the IOC. Mr. Smith noted that the HART Board can select two representatives and referred the Board members to the applications in the Board packets. He reminded the Board of the eligibility criteria: No person currently serving as an elected or appointed city, county, special district, state, or federal public office holder is eligible to serve. Also, no such member shall be an employee of, independent contractor of or otherwise materially engaged for remuneration by any public or private recipient of Surtax Proceeds. Mr. Smith commented that there are no surtax proceeds at this time so no one can be a recipient. He pointed out that one applicant is an employee of the Downtown Partnership, which does not receive funds at this point, but may in the future; at which time the Board will have to review the status of this representative, if appointed to IOC. Mr. Smith also noted another applicant who currently serves on the MPO Citizens Advisory Committee and was eligible for appointment to the IOC, because the term public officer holder generally means someone with authority to make decisions rather than serving in an advisory capacity. He recommended that the Board members select two candidates to provide to staff who will tabulate the votes and the highest two will be the nominations to serve on that committee. Mr. Smith commented that Article 11 does not have a process for selecting representatives; however, this seems to be the most efficient way to proceed. Director Suarez remarked that it will be a while before the IOC will be functioning, as no funds will be available until the end of the litigation. He suggested making a formal recommendation at the next Board meeting after all Board members have selected top candidates and provided the names to HART staff. Director Suarez further suggested eliminating those candidates who do not get any votes from the next selection round. Mr. Smith stated that since the Clerk is listed in the litigation, there will likely not be any money available until the end of March. He outlined his proposed process of every Board member recommending two candidates to staff, then staff would tabulate them and come back with the top two candidates. Director Suarez stated that he wanted to make sure that the Board members only nominate two. He pointed out that the Board members can not discuss the candidates once the meeting is over. Mr. Smith stated that this would be the appropriate time for any Board member to speak about the applicants, if desired. Director Overman voiced her support for Rick Fernandez. She noted that his experience makes him a wise choice in planning and understanding how transportation funding works and that is a critical skill for this particular solution. Director Kemp stated that she concurs with that characteristic and that she will support him also. Director Smith emphasized importance of selecting those who will have a full understanding of the parameters and scope and make sure that the committee begins with people who will not be inclined to overreach, try to expand the role, but rather interpret the law and review for consistency with the county's new charter amendment. She stated that based on these parameters, she will also be supporting Rick Fernandez. Director Smith pointed out that Mr. Fernandez was an attorney with a lot of experience in transportation issues in the community and has understanding of the state law and the limited scope of this committee. 2-6

11 Regular Board of Directors Meeting January 7, 2018 Director Shanahan voiced her support for Mickey Jacob who has worked with the Downtown Partnership, is knowledgeable about the funding structure at HART, and very knowledgeable about the priorities in terms of the entire Hillsborough County. Director Melendez echoed Director Shanahan s comments and noted Mr. Jacob s excellent background. He voiced support for Ray Chiaramonte noting his integrity and honoring the data. Director Melendez noted that he would like to see a makeup of someone with transit experience and someone with more of a citizen perspective. Director Kemp noted that she views IOC as an audit committee. She agreed with the recommendation of Rick Fernandez and added a recommendation for Sean Shaw. Director Kemp stated that there are many wonderful people who have submitted applications. She noted that there are other candidates with more transit experience; however, the role of the committee is rather narrow. Director McClain echoed Director Melendez s comments and noted that the referendum put HART in a rare position. He noted that past practices have not worked, and adding the people who are new to the industry might be more beneficial. Director McClain stated that the representatives need to be educated on transit and the community, but the referendum was driven by the citizens, hence, having citizens on the committee would be a great addition. Director Harden stated that the two candidates that stood out to him were Dustin Lemke, a Hillsborough Community College employee who sold his car to ride transit; and Alana Brasier who wants to create a CRA for her community and was active in obtaining signatures for the referendum. He noted his support for Rick Fernandez also. Director Knight noted that he will review the applicants and make recommendations at the next meeting. He spoke to the importance of making educated decisions. Director Schisler stated that many people asked about the Oversight Committee and the credibility that it will hold. Director Schisler voiced support for Steven Pralle and Alana Brasier but stressed that there must be a numbers person on the Committee. He commented that the money is coming out of the constituents pockets and the resources should be used as effectively as possible. Director Overman noted that it is terrific to have so many great applicants, and her hope that those who are not selected for the HART seats seek appointment through other entities. She stated the importance of giving everyone an opportunity and direction. Development of Interview Questions for the Candidates for HART CEO Position Mr. Smith stated that the Executive Search Ad Hoc Committee will be meeting immediately after this Board meeting and asked if any Board members had questions, concerns or comments that they would like shared. He noted that this is the Board members opportunity to help structure the interviews. Mr. Seward gave an overview of the process to be used for the CEO recruitment. He explained that the questions the Board provides today will be used specifically by the Ad Hoc Committee in the video presentation interviews for the candidates that will be selected at the meeting this morning. Mr. Seward further explained that the candidates that were selected at the January

12 Regular Board of Directors Meeting January 7, 2018 Ad Hoc Committee meeting will be brought in to meet with every Board member who wants to meet individually to physically ask questions and have conversations with each of them prior to coming before the governing body. Director Smith suggested the following three questions: 1. Hillsborough is a very large county with a great diversity of communities from urban to suburban and rural and with a wide range of cultures and income levels. What is your vision for HART to best serve this whole county effectively and equitably? 2. The next CEO of HART will be taking the wheel at the very moment the citizens have voted to change direction and step on the gas, they are pouring their own fuel into the gas tank. How will you change gears and steer us in this new direction at this moment when things are changing so fast and to such a great degree? 3. In light of the technological advances that are coming so quickly, what is the plan for guiding us in the short term with what we have and making progress as quickly as the citizens are expecting with this new referendum and planning for the technological advances that will be coming down the pipe. Director Suarez noted that in his tenure on the Board, he has served with three different CEOs: one that expected the Agency to grow but it did not; the CEO who settled the Agency down; and the most recent was tremendous but did not stay. He commented that he would like to see the next CEO make a commitment of at least five years. Director Suarez stated that HART is no longer going to be a small agency and needs to stop thinking like a small agency. He explained that HART needs someone who will control the growth in an appropriate way to move forward and build a world class agency in terms of employee moral, negotiations with the unions, diverse communities, and financial planning. Director Suarez stressed the importance of someone who understands financial planning necessary for the new resources and how to grow the agency to be as equitable as possible. He stated that he wants to see someone young, hungry, and ready to make HART a premiere agency in Florida or in the Southeast region, if possible. Director Kemp suggested asking the candidates about their experience in integrating transit oriented development and other means of connections such as walkability and bicycling. Director Overman echoed Director Smith s comments. She stated her opinion that it is critically important that the candidates have excellent experience in expansions of multi-layered transit systems. Director Overman noted the many plans ready in the queue and managing that growth will be critically important. She commented that a revision to the scope of responsibilities may have to be completed. Director Schisler suggested the following two questions: 1. What is the plan in leveraging educational facilities such as USF and the Center for Urban Transportation facilities? What is your experience working with educational organizations and have you done so in the past? 2. What is the largest fiscal issue you have addressed either negative or positive that has impacted your previous positions, what was the outcome? 2-8

13 Regular Board of Directors Meeting January 7, 2018 Director Schisler commented that it is important to understand the next CEO s thought process and how he/she would potentially react to a negative or positive fiscal situation. Director Melendez suggested the following two questions: 1. Share your history of leading or supporting a given budget, explain the outcomes withdata points. If it did not go well, how did you mitigate it? 2. With such a large influx of money and the pressure that comes with it, how will you plan to be effective and keep the humanity side in line? Use examples from past experience. APPROVAL OF ACTION ITEMS NOT REVIEWED BY HART BOARD COMMITTEES a. Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Contract for Transit Unit Digital Security Camera Systems for One Year Base and Two One- Year Options for a Total Not-to-Exceed Amount of $1,500,000 Director Shanahan moved and Director Suarez seconded a motion to approve Resolution #R ~ Authorize the Interim Chief Executive Officer to Award a Contract for Transit Unit Digital Security Camera Systems for One Year Base and Two One-Year Options for a Total Not-to-Exceed Amount of $1,500,000. All Board members present voted aye. The motion carried unanimously. b. Resolution #R ~ Authorize the Interim Chief Executive Officer to Modify the Contract with GrayRobinson for General Counsel Services to Increase the Total Not-to- Exceed Amount from $480,000 to $555,000 Mr. Seward stated that the litigation surrounding the surtax is above and beyond the scope of services for the contract with HART General Counsel and an amendment to the contract is needed to allow for the litigation process. He noted that the funds are tax dollars from fund balance as this was not a projected expenditure for the year. Mr. Seward commented that HART is one out of multiple agencies having to work within the litigation. He explained that the $75,000 is an estimate through March and if services are needed beyond that, another amendment will come before the Board. Director Shanahan moved and Director Williams seconded a motion to approve Resolution #R ~ Authorize the Interim Chief Executive Officer to Modify the Contract with GrayRobinson for General Counsel Services to Increase the Total Not-to-Exceed Amount from $480,000 to $555,000. Director Mechanik spoke in favor of the motion pointing out that this amount in reasonable given the complexity of the litigation. He commented that he has spoken at length with Mr. Smith and he and his firm are doing an exemplary job. Director Overman echoed Director Mechanik s comments. She noted that the timeframe in which the firm has rapidly been able to adjust, interpret and defend the lawsuit and Agency has been quite impressive. Director Knight echoed the previous comments. 2-9

14 Regular Board of Directors Meeting January 7, 2018 All Board members present voted aye. The motion carried unanimously. PRESENTATION Strategic Transit Planning Mr. Seward stated that as discussions have started surrounding the sales tax and the uses for the new resources, there has not been a more important time than now in the 40-year history of HART to invite someone to speak who has experience with agencies across the world that are changing and smashing that paradigm as agencies grow and expand. He introduced the highly recommended Jarrett Walker to speak about next steps that will be on the track for the HART Board to take in the coming months and years. Jarrett Walker, Jarrett Walker + Associates, is a leader in strategic transit planning, both domestically and internationally. As initial planning begins for the utilization of the newly passed sales tax revenue and future HART expansion, it is a privilege to host a high level conversation focusing on three critical components: (1) Examples of other agencies that have seen similar transformations due to new revenue sources and lessons learned from those experiences; (2) Laying out what he would recommend as strategic and visionary next steps in this process, including community engagement and looking beyond our normal delivery of service, as well as understanding the importance of jurisdictional engagement; (3) What he considers the most important transformational steps the Board must take to ensure viable transit options are explored as the Agency moves forward. A full copy of the presentation is available upon request from the Clerk of the Board at petitl@gohart.org. Director Kemp thanked Mr. Seward for bringing in Mr. Walker for the presentation. She stated that Mr. Walker has transformed the bus transit redesign concept in a way that no one has ever defined it before and noted his work in Houston, TX; Portland, OR; Seattle, WA; and Toronto, Canada. Director Kemp commented that the redesign in Seattle put 50% more people commuting into downtown via transit everyday with 60,000 new jobs recently added. Mr. Walker stated that his consulting firm has worked in several areas that are in the similar situation of planning for new resources. He commented that the growth in Seattle left no room for everyone to drive making transit the only alternative. Mr. Walker noted that the Seattle service redesign was more about the City deciding that even though there was a regional transit agency, municipal transit policy was needed to govern decisions about how to accommodate transit and when to remove parking and install transit facilities. He further explained that if a municipality controls streets and land use, then they control transit as much as the transit agency does. Director Kemp compared Raleigh, North Carolina to Hillsborough County in terms of size and population. She asked Mr. Walker to expound on the public engagement that was done in that community as the Hillsborough County community is anxious to be included, to understand, and to move forward with a vision for what transit should be implemented. 2-10

15 Regular Board of Directors Meeting January 7, 2018 Mr. Walker stated that one his firm s specializations is taking a community through a process of thinking about outcomes before talking about projects. He explained that there are things that will trigger short-term economic development, but there are things that generate more in the way of outcomes. Mr. Walker gave the example of the ridership tradeoff that is presented to the public, which is should transit focus where the most people will use it, where it generates the most freedom for the most people, or have service everywhere so everyone has access. He commented that this process also helps the public form more realistic expectations, so the next time ridership numbers are presented; they understand ridership is not the sole measure of success. Director Overman noted that the Board is searching for the next CEO for HART and inquired what critical skills are needed for an individual leading an agency in transformation with new resources. Mr. Walker outlined the critical skill of interacting with the community, the ability to think at high altitude and ask the public the right questions. He further explained that a strong opinion is not something to look for, but instead someone to gain credibility for the Agency in terms of the ability to think more fundamentally about what is trying to be done for metrics and outcomes is a really important skill. He commented that if HART is to become a mobility provider rather than an invested bus or streetcar agency, this agency's job is to think across technologies and get back to what people ultimately need and that requires the ability to engage the public at that level. Director Suarez referred to the idea of ridership coverage and how the decision determines the importance of what is valued in a community and in a bus system. He asked for best methods in managing the push/pull situation that ultimately arises from the discussions about ridership coverage in terms of the federal equity and standards. Mr. Walker gave an example of the frustrations in Houston, TX as the Title VI law only applied to peak service hours which is not always relevant to those in that protected class. He stated that it starts with thinking what definitions and policies are relevant to the experience, which requires listening to the public. Mr. Walker commented that evening and weekend service investment is quickly becoming a solution for both ridership and Title VI. He cautioned the Board that people in fortunate positions are in danger of assuming they are the designed customer and it is important to manage those expectations when thinking about transit. Mr. Walker noted that the technology industry is used to the idea of the early adopter; however, transit is the opposite and if the goal is fewer cars on the road, it will need to be easier for low-income people not to own cars. Director Mechanik commented that HART has an adopted Transit Development Plan that contains many projects that previously had no funding. He noted that staff has indicated that it is a guide to plans for the future knowing that this significant influx of funding will be received. He asked how to transition between using the TDP as a guide and looking at other projects moving forward. Mr. Walker noted that a poverty driven plan is going to have low ambitions and he believes the important action at this point especially is to have conversations about outcomes rather than products and budgets. He explained that the conclusion of the conversations should have a clear understanding of the point to be accomplished and how success will be measured. Mr. Walker suggested using freedom as a metric because it is something inside of justice, prosperity, and sustainability as a good thing to look at. He noted that the public should be taken through that thought process to help them become less attached to projects and more interested in outcomes and then good projects will come. 2-11

16 Regular Board of Directors Meeting January 7, 2018 Director Knight left at 10:55am Director Smith thanked Mr. Walker for his presentation and noted the importance of bringing in experts from outside the community to share their perspectives. Director Harden asked for recommendations on soliciting public engagement for revision of the TDP. Mr. Walker pointed out the question asked should be what does the public want and is there a feeling of consistent direction from the public. He noted that if there is a feeling that there is not a clear message that the public will come along with you, it may be appropriate to spend six months or so on good public conversation, which helps the public understand what choices are available at the outcome level and not the project level. Mr. Walker explained that the next step would be a conversation about outcomes that is expressed usually in an internet survey and other kinds of outreach methods such as workshops with heads of educational institutions, banks, chambers of commerce, key civil rights organizations, etc. He further explained that he has these leaders design a transit network, so they have some of the hand knowledge not just knowledge about how it works. Mr. Walker indicated that the final step is creating a structure in which outcomes can be debated, views can be formed about them and conversations about the specific projects and plans will happen in the context of already having thought about those ideals. INTERIM CHIEF EXECUTIVE OFFICER S REPORT Transit Development Plan Reevaluation Mr. Seward reiterated previous comments that the TDP will need to be reevaluated. He stated that staff is working on a proposal to be brought at the next Board meeting on the recommended approach for the initiation of an extensive and robust community engagement. Transit Oriented Development Ad Hoc Committee Mr. Seward stated that HART was the recipients of a FTA $800,000 grant for transit oriented development specific for the streetcar expansion and noted that this will be a primary discussion item for the AD Hoc Committee meeting scheduled for January 28, Art on HART Mr. Seward stated that in partnership with the Tampa Bay Foundation for Architecture and Design, HART has a moving art display that will be unveiled at Marion Transit Center on the following Wednesday and invited the Board members to attend. Referendum Funding Plans Mr. Seward reported that the referendum clearly states that some of our transit funding will be used in Plant City. He reminded the Board that Plant City is not part of the charter, so he will be meeting with Mayor Lott this week to determine plans to move service forward in Plant City. Mr. Seward noted that he would be speaking at the Tampa Bay Partnership Transportation working group that week along with Virgin rail and some other high-level professionals about transportation and what HART is planning moving forward with the sales tax. He commented that it will be the same presentation the Board saw last month on the high level planning. 2-12

17 Regular Board of Directors Meeting January 7, 2018 Paratransit Audit Mr. Seward stated that the audit on the paratransit service has been concluded. He commented that the consultant will have a presentation with a full robust discussion of the results the March meeting. CHAIR S REPORT Chair Miller had no report. GENERAL COUNSEL S REPORT Mr. Smith stated that the questions for the Ad Hoc Committee has been prepared and all is ready to facilitate the process at the meeting following. REPORTS FROM HART BOARD REPRESENTATIVES Chair Miller referred the Board members to the materials in the packet. STATUS REPORTS Chair Miller referred the Board members to the materials in the packet. PUBLIC INPUT Janice Butler spoke about her distaste for being late. She stated that she scheduled a ride to the 9:00 a.m. Board meeting yesterday and was told her to be ready at 8:00 a.m. for the 8:30 a.m. pickup. Ms. Butler noted that she arrived at about 9:30 a.m. She commented that she called this morning to confirm there was no scheduling error and felt as if the Customer Service Representative was not listening to her concerns. Ms. Butler spoke about an incident in which the Yellow Cab service left her stranded for over two and half hours. She commented that she has called HART and placed an official complaint. Director Kemp left at 11:04 a.m. Bakari B. thanked Councilmember Donohue for her service and helping him feel comfortable to come and speak at the Board meetings. He commented that there is no service that caters to riders on Faulkenburg Road and Highway 60 in Brandon and it is desperately needed. Mr. B noted that HyperLINK used to service that area, but the service has been discontinued. He also commented that there is a new shopping center opening on Fowler and Highway 301 that will need service. Mr. B stated his hope for robust service in Plant City. OLD BUSINESS There was no old business. NEW BUSINESS There was no new business. 2-13

18 Regular Board of Directors Meeting January 7, 2018 HART BOARD COMMITTEE REPORTS Chair Miller referred the Board members to the materials in the packet. ADJOURNMENT The meeting adjourned at 11:09 a.m. ATTEST Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 2-14

19 PUBLIC COMMENT REGULAR BOARD OF DIRECTORS MEETING JANUARY 7, 2019 WHEN ADDRESSING THE BOARD, please state your name NAME Rick Fernandez CONTACT INFORMATION GENERAL COMMENT COMMENT ON AGENDA ITEM Mickey Jacob Tony Monk Janice Butler Bakari B

20 PUBLIC COMMENT REGULAR BOARD OF DIRECTORS MEETING JANUARY 7, 2019 NAME GENERAL COMMENT COMMENT ON AGENDA ITEM

21 NAME * STAFF, VISITORS AND MEDIA REGULAR BOARD OF DIRECTORS MEETING JANUARY 7, 2019 Kevin Dempsey Citi Ray Chiaramonte Justin Willits Tindale Oliver Bill Ball Tindale Oliver Christina Barker All for Transportation/VFO Sylvia Berrien HART 6625 Joe Farrell Citizen jpf813@gmail.com Joan Brown HART 6580 Lillybeth Salas HART 4547 Alan Petrillo Citizen asp@baylink.com Jay Ashworth Citizen jra@baylink.com Sarah McKinley Hillsborough MPO Gregroy Brackin HART 6314

22 NAME cyndy syiglich hart 6583 Beth Steimle Michael Baker International Wendell Gaertner PRAG Tony Monk Citizen Jay Hollenkamp Citizen Ivan Maldonado HART Gregg Moser K&A Erick Anderson ATU 1593 Lynda Crescentini hart Dave Newell FDOT Sandra Morrison HART 3689 Brandie Miklus HNTB Caitlin Johnston Tampa Bay Times Brett Burks Forward Pinellas Danielle Arthur Employee 6517 Lena Petit Employee 6552

23 Board of Directors Meeting February 1, 2019 BOARD ACTION ITEM Resolution #R ~ Approval of the Second Extension of the Memorandum of Understanding between (HART) and Pinellas Suncoast Transit Authority (PSTA) for Collaboration Opportunities OVERVIEW This item extends the MOU for partnership opportunities between the agencies. FINANCIAL IMPACT There is no financial impact. BACKGROUND On October 31, 2016, HART and the PSTA Executive Committees met and agreed to enter into a Memorandum of Understanding (MOU), an inter-agency agreement to memorialize HART and PSTA commitment to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. The MOU went into effect on February 6, 2017, through December 31, For this MOU to be extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. The first extension to the MOU was approved by the Resolution #R , for the term of one year, through December 31, Throughout 2018, HART and PSTA staff HART jointly participated in technical steering and advisory committees for the Regional Premium Transit Study now underway. Staff continues to collaborate on various joint procurements, and share an employee for Risk Management Services. HART and PSTA staff recommend renewal of the MOU for the term of one year, through December 31, 2019, with the following changes: Current MOU- through Dec 31, 2018 Revised MOU through Dec 31, 2019 Fourth WHEREAS clause: WHEREAS, HART and PSTA are currently collaborating on the following joint contracts and projects: Fourth WHEREAS clause: WHEREAS, HART and PSTA are currently collaborating on the following joint contracts and projects: 2. Regional Fare Collection (also 2. Regional Fare Collection (also includes Sarasota, Pasco, Hernando Counties, FDOT and TBARTA) includes Sarasota, Pasco, and Hernando Counties, FDOT and TBARTA) 5-1

24 6. Employee Sharing for Risk Management Services and Procurement and Contracts Administration Services Fifth WHEREAS clause: WHEREAS, HART s and the PSTA s respective Executive Committees jointly met on December 4, 2017 and both boards have subsequently agreed to memorialize the efforts of HART and PSTA to identify and commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. Section 3a. HART and PSTA will continue to endeavor to development a strategic coordination plan to merge operational functions in IT related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Hillsborough and Pinellas counties. Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, For this MOU to be so extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 1 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. 6. Employee Sharing for Risk Management Services and Procurement and Contracts Administration Services Fifth WHEREAS clause: WHEREAS, HART and PSTA agree to commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. Section 3a. HART and PSTA will continue to endeavor to development implement a strategic coordination plan to merge operational functions in IT related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Hillsborough and Pinellas counties. Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, For this MOU to be so extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance if this MOU on or before December 15 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. NEXT STEPS Execute the second amendment of the MOU, effective January 1, 2019, for the term of one year. Prepared by: Lena Petit, Director of Executive Office and Board Support Approved by: Jeff Seward, Interim Chief Executive Officer Attachments: I. Resolution #R II. Memorandum of Understanding between HART and PSTA for Collaboration Opportunities 5-2

25 ATTACHMENT I RESOLUTION NO. #R A RESOLUTION TO APPROVE THE SECOND EXTENSION OF THE MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) FOR COLLABORATION OPPORTUNITIES WHEREAS, both HART and PSTA are willing to continue to pursue a regionalized cooperation and evaluate various structures that can assist in that effect; and WHEREAS, HART and PSTA, and agreed to extend the MOU for collaboration opportunities to work jointly on identifying more cost efficient and legislatively powerful joint operational functions operations; and WHEREAS, both HART and PSTA agree to commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas; and WHEREAS, HART and PSTA will research areas for further collaboration including: Bus Maintenance, Purchasing, Paratransit Contracting, Innovative Mobility Solutions, Human Resources, Information Technology (IT), Government Relations, Fare Payment Systems, and Service Usage and Information from a Customer Perspective; and year; WHEREAS, this second extension will be effective January 1, 2019, for the term of one NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The HART Board of Directors approves the second extension of the Memorandum of Understanding between (HART) and Pinellas Suncoast Transit Authority (PSTA) for further collaboration. Section 2. Proper officers of HART are authorized to do all things necessary and required in the aforementioned MOU. Section 3. This resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON FEBRUARY 1, ATTEST Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 5-3

26 ATTACHMENT II MEMORANDUM OF UNDERSTANDING BETWEEN HILLSBOROUGH TRANSIT AUTHORITY (HART) AND PINELLAS SUNCOAST TRANSIT AUTHORITY (PSTA) FOR COLLABORATION OPPORTUNITIES This Memorandum of Understanding (MOU) made and entered into this day of, 2018, by and between the, (HART), a regional transit authority under the laws of the State of Florida, and the Pinellas Suncoast Transit Authority (PSTA), an independent special district of the State of Florida, created by Chapter , Laws of Florida, as amended. W I T N E S S E T H: WHEREAS, HART and PSTA are actively engaged in improving the mass transit systems servicing their transit areas; and WHEREAS, HART and PSTA are transit leaders within their transit areas and are committed to facilitating regional connectivity; and WHEREAS, collaboration between HART and PSTA increases efficiency across the region and fosters regional connectivity benefiting transit riders throughout Hillsborough and Pinellas counties; and WHEREAS, HART and PSTA are currently collaborating on the following joint contracts and projects: 1. Regional Transit Planning Mobile Application; 2. Regional Fare Collection (also includes Sarasota, Pasco, and Hernando Counties); 3. Diesel Fuel Procurements; 4. Various Joint Procurements: 5. Regional Inter-Connectivity Services and Private Operator Procurements; 6. Employee Sharing for Risk Management Services; and 7. Joint Goal Setting & Legislative Priorities. Page 1 of 4 5-4

27 ATTACHMENT II WHEREAS, HART and PSTA agree to commit to continuous coordination between the agencies to eliminate redundancies by integrating certain operational areas. NOW, THEREFORE, in consideration of such further collaboration set forth herein, the parties hereby memorialize the following understandings: Section 1. The above recitals are true and correct and are incorporated herein by reference. Section 2. HART and PSTA will continue to work together collaboratively on the existing joint contracts and projects recited above pursuant and subject to the terms contained therein. HART and PSTA will endeavor to continue to increase the connectivity and cooperation between the two agencies in furtherance of the goals of the communities and larger region served. Section 3. HART and PSTA will research areas for further collaboration including: Bus Maintenance, Purchasing, Paratransit Contracting, Innovative Mobility Solutions, Human Resources, Information Technology (IT), Government Relations, Fare Payment Systems, and Service Usage and Information from a Customer Perspective. Section 3a. HART and PSTA will continue to endeavor to implement a strategic coordination plan related to customer-focused service data integration, specifically a regional smartphone app that delivers one platform for mobile fare payment, ticketing, trip planning, and real time passenger information in Hillsborough and Pinellas counties. Section 3b. HART and PSTA will continue to endeavor to identify functional areas for possible functional combination during the term of this MOU. Section 3c. HART and PSTA intend to focus their efforts on improved regional cooperation and efficiency in order to provide cost-effective, high-quality regional transit services. Section 3d. HART and PSTA will continue to endeavor to jointly participate in technical steering and advisory committees for the Regional Premium Transit Study now underway ( Regional Study ). Page 2 of 4 5-5

28 ATTACHMENT II Section 3e. HART and PSTA will endeavor to develop a strategic plan for regional transit operations that supports the goals and outcomes of the Regional Study. Section 4. This MOU shall be effective on the first day and year written above and shall continue in full force and effect through December 31, For this MOU to be extended, it must be re-approved annually by each governing body, subsequent to a submittal by respective staff summarizing the actions taken in furtherance of this MOU on or before December 15 of each year so considered, unless terminated sooner pursuant to its terms, or extended by mutual written agreement of the parties. Either party may terminate this MOU without cause upon thirty (30) days written notice to the other party. Upon termination or expiration, this MOU shall be of no further force or effect. Section 5. Nothing in this document constitutes HART s approval authorizing a merger or consolidation with PSTA or a regional tax measure. Page 3 of 4 5-6

29 ATTACHMENT II IN WITNESS WHEREOF, the parties hereto have caused this MOU to be executed below by their duly authorized representatives as of the date first above written. ATTEST: PINELLAS SUNCOAST TRANSIT AUTHORITY RACHAEL CAPPOLLA CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: GENERAL COUNSEL (OFFICIAL SEAL) ATTEST: HILLSBOROUGH TRANSIT AUTHORITY d/b/a HILLSBOROUGH AREA REGIONAL TRANSIT CLERK OF THE HART BOARD CHIEF EXECUTIVE OFFICER APPROVED AS TO FORM: GENERAL COUNSEL (OFFICIAL SEAL) # v2 Page 4 of 4 5-7

30 Board of Directors Meeting February 1, 2019 BOARD ACTION ITEM Resolution #R ~ Authorize the Chief Executive Officer to Purchase up to Four 23- Foot Small Cutaway Type Vans With Mobility Lifts from Florida Transportation Systems Inc., in a Not-To Exceed Amount of $318,000 OVERVIEW The purpose of this item is to request authorization to purchase four 23-foot small cutaway type vans with mobility lifts to replace vehicles that have outlived their useful life. The replacements are necessary to support paratransit service and to provide a reliable fleet. FINANCIAL IMPACT This purchase is funded by the Federal Transit Administration FY funds. The Florida Department of Transportation (FDOT) Transit Research Inspection and Procurement Services (TRIPS), conducted a procurement to establish a statewide purchasing agreement for transit agencies in Florida, including HART, in accordance with public procurement policies and procedures. HART has a required 10% match to the 5310 grant funding which has been appropriated in the FY2019 capital budget. BACKGROUND In order to support HART operations, four 23-foot small cutaway type vans with mobility lifts are required to replace vehicles that have outlived their useful life. Currently HART has a Paratransit Fleet of sixty-six (66) vehicles with thirty-six (36) past their useful life of 5 years or 150,000 miles. The replacements are necessary to support paratransit service and to provide a reliable fleet. PROCUREMENT CONSIDERATIONS On October 18, 2016, the Florida Department of Transportation (FDOT) Transit Research Inspection and Procurement Services (TRIPS), formerly known as Florida Vehicle Procurement Program (FVPP), issued a Request for Proposals to procure various vehicles for transit agencies in Florida. The solicitation was issued in accordance with public procurement policies and procedures and included all federally-required clauses. FDOT TRIPS determined the prices were fair and reasonable and contracts were awarded to manufacturers on April 5, 2017, allowing transit agencies to purchase vehicles off the state contract. NEXT STEPS Upon the Board s approval, purchase the vehicles. Prepared by: Scott Drainville, Chief of Maintenance & Facilities Approved by: Jeffrey Seward, Interim Chief Executive Officer Attachment: Resolution #R

31 ATTACHMENT RESOLUTION #R A RESOLUTION AUTHORIZING THE CHIEF EXECUTIVE OFFICER TO PURCHASE UP TO FOUR 23-FOOT SMALL CUTAWAY TYPE VANS WITH MOBILITY LIFTS FROM FLORIDA TRANSPORTATION SYSTEMS INC., IN A NOT TO EXCEED AMOUNT OF $ 318,000 WHEREAS, HART requires up to four 23-foot small cutaway type vans with mobility lifts to support paratransit service that are necessary to provide a reliable fleet; and WHEREAS, the Florida Department of Transportation (FDOT) Transit Research Inspection and Procurement Services (TRIPS), conducted a procurement to establish a statewide purchasing agreement for transit agencies in Florida, including HART, in accordance with public procurement policies and procedures; and WHEREAS, the procurement included all federally-required clauses; and WHEREAS, prices were determined fair and reasonable and a contract was awarded by TRIPS on March 21, 2017, to Florida Transportation Systems Inc.; and WHEREAS, the Federal Transit Administration Grant Program funds and Section 5310 fund were recently awarded to HART for the purchase of the vans; NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY THAT: Section 1. The Chief Executive Officer is authorized to purchase up to four 23-foot small cutaway type vans with mobility lifts from Florida Transportation Systems Inc., in a notto-exceed amount of $ 318,000. Section 2. Proper officers of HART are authorized to do all things necessary and required in order to purchase the aforementioned vehicles. Section 3. This Resolution shall take effect immediately upon its adoption. PASSED AND ADOPTED BY THE BOARD OF DIRECTORS OF THE HILLSBOROUGH TRANSIT AUTHORITY ON FEBRUARY 1, ATTEST Commissioner Lesley Les Miller, Chairperson HART Board of Directors Councilmember Mike Suarez, Secretary HART Board of Directors David L. Smith, Esquire HART Board General Counsel 5-9

32 Executive Search Ad Hoc Committee Meeting January 7, 2019 Committee Members Present (5) Staff Present Commissioner Lesley Les Miller ~ Chair Danielle Arthur Rich McClain Ruthie Reyes Burckard Adam Harden Colin Mulloy Kathleen Shanahan Lena Petit Melanie Williams Lillybeth Salas Jeff Seward Committee Members Absent (1) Cyndy Stiglich Marvin Knight Others Present David Smith, GrayRobinson Other Board Members Present (6) Caitlin Johnston, Tampa Bay Times Commissioner Pat Kemp Sarah McKinley, Hillsborough MPO David Mechanik Brandie Miklus, HNTB C John Melendez Gregg Moser, Krauthamer and Associates, Inc. Councilman Gil Schisler Commissioner Mariella Smith Councilman Mike Suarez Sign-in sheets are attached. HART Board of Directors Chair Miller announced prior to the meeting the appointment of Director Williams in place of Director Knight who was unable to attend the Committee meeting that morning. CALL TO ORDER Executive Search Ad Hoc Committee Chair Lesley Les Miller called the meeting to order at 11:14 a.m. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak. COMMITTEE DISCUSSION ITEMS a. Review Resumes and Develop a List of Candidates for the First Round of Interviews Mr. Gregg Moser, Krauthammer & Associates, outlined the purpose of the meeting to review resumes, narrow down a group of the candidates to move to the next level of the selection process, and to develop questions for the next round of interviews. He noted that the next step is to give the pool of candidates selected at this Ad Hoc Committee meeting three questions to answer in a video form for the Committee to review at the next meeting scheduled for January 14, Mr. 10-1

33 Executive Search Ad Hoc Committee Meeting January 7, 2019 Moser explained that the goal is not to get all of the Board s questions answered, but rather get more information so the Committee can move forward making an effective decision with a final group of candidates for the February Board meeting vote. Committee Chair Miller suggested that as long as the Committee members have reviewed the resumes, there is no reason to go over the resumes at the meeting. There were no objections. Committee Chair Miller noted his experience in being on three Boards selecting a CEO and suggested limiting the next group of candidates to four. He stated that all Committee members will be polled for their top four candidates. Committee member McClain thanked Mr. Moser for his diligence and selected the following three candidates: 1. Carrie Osborne Butler 2. Jacqueline Halldow 3. Benjamin Limmer Committee member McClain noted that the names are not in any order and are based on the same criteria he used for all applicants. Committee member Harden selected the following four candidates: 1. Carrie Osborne Butler 2. Kenyatta Lee 3. Cleveland Ferguson 4. Benjamin Limmer Committee member Shanahan selected the following four candidates: 1. Carrie Osborne Butler 2. Cleveland Ferguson 3. Benjamin Limmer 4. William Spraul Committee member Williams selected the following three candidates: 1. Benjamin Limmer 2. William Spraul 3. Kenyatta Lee Committee Chair Miller selected the following four candidates: 1. Carrie Osborne Butler 2. Kenyatta Lee 3. Cleveland Ferguson 4. Benjamin Limmer 10-2

34 Executive Search Ad Hoc Committee Meeting January 7, 2019 Committee member McClain added candidate Kenyatta Lee to his selections, with the top four choice as sollows: 1. Carrie Osborne Butler 2. Jacqueline Halldow 3. Benjamin Limmer 4. Kenyatta Lee Committee member Williams added candidate Cleveland Ferguson to her selections, with the top four choice as sollows: 1. Benjamin Limmer 2. William Spraul 3. Kenyatta Lee 4. Cleveland Ferguson Committee Chair Miller announced the total tallies: 1. Benjamin Limmer 5 votes 2. Carrie Osborne Butler 4 votes 3. Kenyatta Lee 4 votes 4. Cleveland Ferguson 4 votes 5. William Spraul 2 votes 6. Jacqueline Halldow 1 vote Committee Chair Miller announced that the top four candidates were Carrie Osborne Butler, Cleveland Ferguson, Kenyatta Lee, and Benjamin Limmer. b. Finalize Interview Questions for the First Round of Interviews Mr. Moser noted that a similar process has been done with the TBARTA Board selecting the CEO, and stated that the questions should be broad-based to allow the candidates to give more information and diverse responses. He suggested the following three questions: 1. Please describe your leadership experience in the areas of capital development, transit oriented development, operations and management of budgets and based upon that experience why you believe you are the most qualified candidate for the position. 2. Based on what you know taking place at HART today, there has never been a more critical/transformative time for HART. As CEO, what will be your priorities for the Agency and how will you ensure that HART implements these priorities in an effective and equitable way? 3. Describe a project you have led. Was it successful or not and what lessons did you learn from this project? 10-3

35 Executive Search Ad Hoc Committee Meeting January 7, 2019 Committee member Shanahan approved the questions and noted importance of open-ended questions to ensure the candidates speak about their experiences, address the issues, and give answers that show their priorities. Committee member McClain echoed Committee member Shanahan s comments. He further noted that the questions on the handout suggested at the HART Board meeting can be asked at a later session. Committee member Harden stated that the third question reminded him of the question put forth by Director Schisler at the Board meeting which he favored. He favored the question that delved into the candidate s vision of expansion in the current system. Mr. Moser stated that answers to these questions may lead the Committee and Board members to other specific questions that can be asked at the final interviews. Committee member Harden inquired if William Spraul should be added to the candidate pool since he had a number of supporters. Committee Chair Miller stated that Mr. Spraul only had two supporters and noted that the candidates should be limited to four. Committee member Shanahan stated that she thinks it is important to cover the topics that the presenter at the HART Board meeting addressed in terms of leadership, vision in a transformative agency, ascendency of budget, but also understanding of the landscape of issues. Mr. Moser stated that he will send the final questions to the Ad Hoc Committee before sending to the candidates. HART Board Director Mechanik inquired if the candidates will see the questions in advance or if they will be asked the questions one by one. Mr. Moser noted that the current meeting is live streamed and the candidates might be learning the questions that way, otherwise, the goal is to provide the questions for the Ad Hoc Committee within the next hour for review and any changes, and to share them with the candidates later the same day or the following morning. He noted that the timeframe is approximately five days for turnaround. HART Board Director Melendez made a suggestion in reference to the second question, adding a provision about challenges the candidates anticipate to face in addition to the priorities. Committee member Williams inquired about a commitment to stay with HART for a minimum of five years. She asked if that is a prerequisite for employment. Mr. Moser stated that in conversations with candidates, most have a goal of employment for at least five to seven years. He noted that while he vetted that with the candidates, he encouraged that the Board ask that questions during the in-person interview. 10-4

36 Executive Search Ad Hoc Committee Meeting January 7, 2019 Committee Chair Miller asked for an update on the process. Mr. Moser stated that he will send the updated questions to the Ad Hoc Committee shortly for review and approval. He explained that the candidates will receive the questions and video record their responses, three minutes for each question. Mr. Moser continued that the Committee will meet again on January 14, 2019 to review the responses to determine who will continue to the inperson interviews. He noted that the Board will have an opportunity for individual interviews with all top candidates. CHAIR S REPORT Committee Chair Miller reported that the next meeting is January 14, 2019 immediately after the Finance and Audit Committee meeting. ADJOURNMENT The meeting adjourned at 11:30 a.m. 10-5

37 PUBLIC COMMENT AD HOC COMMITTEE MEETING JANUARY 7, 2019 WHEN ADDRESSING THE BOARD, please state your name NAME CONTACT INFORMATION GENERAL COMMENT COMMENT ON AGENDA ITEM 10-6

38 PUBLIC COMMENT AD HOC COMMITTEE MEETING JANUARY 7, 2019 NAME GENERAL COMMENT COMMENT ON AGENDA ITEM 10-7

39 NAME Danielle Arthur Sarah McKinley Brandie Miklus Caitlin Johnston Commissioner Smith Colin Mulloy Ruthie Reyes Burckard Cyndy Zambella Lillibeth Salas * STAFF, VISITORS AND MEDIA AD HOC COMMITTEE MEETING Hillsborough MPO HNTB Tampa Bay Times JANUARY 7,

40 NAME 10-9

41 Executive Search Ad Hoc Committee Meeting January 14, 2019 Committee Members Present (5) Staff Present Commissioner Lesley Les Miller ~ Chair Danielle Arthur Rich McClain Vanessa Brooks Adam Harden Ruthie Reyes Burckard Kathleen Shanahan via teleconference Joanne Caceres Melanie Williams Lena Petit Lillybeth Salas Other Board Members Present (1) Jeff Seward David Mechanik Others Present David Smith, GrayRobinson Kaitlyn Bailey, RSA Consulting Veronica Brezina, TBBJ Gregg Moser, Krauthamer and Associates, Inc. via teleconference Dave Sobush, Tampa Bay Partnership Sign-in sheets are attached. CALL TO ORDER Executive Search Ad Hoc Committee Chair Lesley Les Miller called the meeting to order at 9:01 a.m. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Chair Miller noted a spelling error on page one, the word should be that, not hat. Committee member McClain moved and Committee member Harden seconded approval of the minutes from the January 7, 2019 Executive Search Ad Hoc Committee meeting with one correction. All Ad Hoc Committee members present voted aye. The motion carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) Mr. David Sobush, Director of Policy and Research at the Tampa Bay Partnership, referred to a letter that was previously transmitted to the HART Board Chair Miller and noted that he wanted the key points entered into the record. He stated that the surtax referendum supported by the Tampa Bay Partnership and others will change the trajectory of this community for the better and arguably is the most important issue in HART s history. Mr. Sobush applauded the Board and Committee for the steps taken thus far in the executive search process. He shared the concerns that the executive search has not yet yielded a leader whose track record aligned with the future of HART. Mr. Sobush asked the Ad Hoc Committee to expand the list and take more time for public 10-10

42 Executive Search Ad Hoc Committee Meeting January 14, 2019 comment. He commented that the community has entrusted the Agency with generous financial resources and this role should be more attractive to seasoned CEOs of similar agencies. Mr. Sobush noted that expediency should not drive the search as the expectations are high and HART should not settle for less than a seasoned experienced leader. Ad Hoc Committee member Shanahan joined the meeting via teleconference at 9:03am. COMMITTEE ACTION ITEMS Resolution #R ~ Adopting a Standing Rule For Committee Participation Mr. David Smith, HART General Counsel, outlined the proposal to allow telephonic participation in the Ad Hoc Committee discussions and voting. He stressed that this will be a standing rule for this Ad Hoc Committee only. Mr. Smith expressed that the policies are silent on telephonic participation, which allows for Robert s Rules to prevail. He further explained that the Robert s Rules of Order allow for creation of a standing rule for telephonic participation. He stressed that the rule will be limited only to this Ad Hoc Committee and there must be a physical quorum present. Ad Hoc Committee member McClain inquired how many members make quorum. Mr. Smith stated that with a five-member Ad Hoc Committee, three members establish quorum. Ad Hoc Committee member Harden moved and Ad Hoc Committee member McClain seconded approval of the Resolution #R ~ Adopting a Standing Rule For Committee Participation. All Executive Search Ad Hoc Committee members present voted aye. The motion passed unanimously. COMMITTEE DISCUSSION ITEMS a. Review Video Presentations from the Candidates for HART CEO Position Mr. Gregg Moser, Krauthamer & Associates, Inc., stated that all four candidates, who have been selected to move forward to the next step of the recruitment process, responded in the proper timeframe and the video presentations have been provided to the Ad Hoc Committee. He asked if all members had the opportunity to review the video presentations. All members indicated that they have reviewed the video presentations. Mr. Moser indicated that the next step was discussion of the video presentations and selection of the candidates to move forward. Ad Hoc Committee member McClain inquired if the videos have to be shown in the public forum of the meeting. Mr. Smith stated that the videos do not have to be shown, but have to remain available to the public

43 Executive Search Ad Hoc Committee Meeting January 14, 2019 Ad Hoc Committee member McClain asked when the solicitation was released and how long it was posted for. Mr. Moser briefed the Ad Hoc Committee on the history of the solicitation noting that it was posted on November 6, 2018, after the result of the referendum, which the Board decided at the September Board meeting. He explained that it was posted for 60 days on several forums and closed on January 6, Mr. Moser commented that during that time, he reached out to targeted transit industry leaders. He reminded the Ad Hoc Committee about the meeting where an update was provided and a tentative salary range was discussed. Mr. Moser stated that there were some candidates who applied, which is where the Ad Hoc Committee is now in the process. He noted that some reasons that people did not apply were not wanting to leave their job, not wanting to relocate, and the salary range was not competitive enough. Mr. Moser stated that he identified the strongest group of candidates and presented them to the Board. Ad Hoc Committee member McClain asked what the decided salary range was. Mr. Moser answered $180,000 - $220,000. Ad Hoc Committee member Shanahan asked how many other executive searches are underway across the county. Mr. Moser noted that there are quite a few including Richmond, VA; Cleveland, OH; and Cincinnati, OH. He commented that a few were just completed, including Grand Rapids, MI; Austin, TX; Boston, MS; and a few in the New York,and New Jersey area. Ad Hoc Committee member Shanahan noted the firm s extensive knowledge of transit talent and the current executive searches. She asked if in Mr. Moser s opinion the current pool of candidates was strong. Mr. Moser stated that, in his opinion, this is the strongest pool of the candidates given the circumstances of the industry and the availability of talent. He noted that the candidate pool would remain the same if the search was extended for additional time. Mr. Moser explained that the transit industry has an aging workforce causing the next generation of leaders to step up. He commented that he believes that these candidates are the strongest in the industry. HART Board Director Mechanik referred to the earlier comment that several potential candidates believed that the salary range was not adequate. He asked, based on expectations in the industry, about the salary level of a top-notch candidate. Mr. Moser noted that bigger systems will have much larger salaries for the Executive staff. He stated his belief that a larger salary would not change the candidate pool very drastically. He noted that the CEOs at big agencies may not be available or willing to make the move. Mr. Moser further explained that the salary for those potential candidates would probably have to be in the $300,000 range for acceptance

44 Executive Search Ad Hoc Committee Meeting January 14, 2019 Committee member Williams spoke to the feedback heard about proven ability as a CEO. She inquired if there were any interested CEOs in regards to the position. Mr. Moser stated that there is one in the candidate pool, another one did not have the educational requirements for the position, and the third one wanted a salary of $320,000 - $350,000. Committee Chair Miller referred to the letter from the Tampa Bay Partnership and the comments that the Ad Hoc Committee was moving too fast through the process. He reiterated that the posting was active for 60 days and asked about an average time for an executive job posting. Mr. Moser stated that the recommendation is 60 days for several reasons including other open positions and candidate fatigue. He explained that candidate fatigue could be candidates not wanting their name in the public employment forum, and/or not wanting to wait for progress. Ad Hoc Committee member Shanahan referred to the pending lawsuit in regards to the surtax referendum and asked if it may have deterred any candidates. Mr. Moser stated that he did not hear any comments from the candidates in regard to the pending lawsuit. He commented that the remaining four candidates are very excited to lead the Agency moving forward. Ad Hoc Committee Chair Miller suggested that the Ad Hoc Committee move forward and identify their selections. Mr. Moser recommended that all Ad Hoc Committee member select three candidates instead of two. He commented that this is the safe option in the case that one candidate has to reject the interview for any reason. Ad Hoc Committee member McClain inquired if the candidate pool could be changed. Mr. Smith stated that there would be no issue legally. Ad Hoc Committee Chair Miller stated that he reviewed the video presentations and rated the candidates on a scale of one to five with five being the highest score. He selected the following three candidates: 1. Kenyatta Lee 2. Cleveland Ferguson 3. Benjamin Limmer Ad Hoc Committee member Williams selected the following three candidates: 1. Benjamin Limmer 2. Kenyatta Lee 3. Cleveland Ferguson Ad Hoc Committee member Harden selected the following three candidates: 1. Benjamin Limmer 2. Carrie Osborne Butler 10-13

45 Executive Search Ad Hoc Committee Meeting January 14, Cleveland Ferguson Ad Hoc Committee member McClain selected the following three candidates: 1. Benjamin Limmer 2. Carrie Osborne Butler 3. Cleveland Ferguson Ad Hoc Committee member Shanahan selected the following three candidates: 1. Benjamin Limmer 2. Carrie Osborne Butler 3. Cleveland Ferguson Ad Hoc Committee Chair Miller announced the total tallies: 1. Cleveland Ferguson 5 votes 2. Benjamin Limmer 5 votes 3. Carrie Osborne Butler 3 votes 4. Kenyatta Lee 2 votes Ad Hoc Committee Chair Miller announced that the top three candidates were: 1. Cleveland Ferguson, Senior Vice President/Chief Administrative Officer, JTA (Jacksonville) 2. Benjamin Limmer, Assistant General Manager, MARTA (Atlanta) 3. Carrie Osborne Butler, General Manager, Lextran (Lexington, KY) Ad Hoc Committee member McClain moved and Ad Hoc Committee member Shanahan seconded inviting the top three candidates for in-person interviews with the HART Board members. All Executive Search Ad Hoc Committee members present voted aye. The motion carried unanimously. Ad Hoc Committee member McClain inquired if Mr. Moser is still searching for candidates even though the Board has now selected the top three for interviews. Mr. Moser noted that if someone showed interest, he would share that with the Board, however, the job posting has been closed. He stated that it might become a legal issue to allow others to apply. b. Determine Next Steps and Schedule for Next Round of Selection Process Mr. Jeff Seward, HART Interim Chief Executive Officer, stated that one of the candidates will not be available for the February 4, 2019 Board meeting, therefore, the February regular Board of Directors meeting will be rescheduled for February 1, He noted that staff will get the candidates to Tampa for the opportunity to meet with all interested Board members. Mr. Seward commented that the candidates will have face-to-face interviews with the Board members individually and then be present at the February Board meeting for an interview at the podium

46 Executive Search Ad Hoc Committee Meeting January 14, 2019 Ad Hoc Committee Chair Miller clarified that the next regular Board of Directors meeting will be on February 1, 2019 at 9:00 a.m. Ad Hoc Committee member McClain stated that he is not available on February 1, 2019 and asked for permission to participate telephonically. Ad Hoc Committee member Shanahan stated her concern that the Ad Hoc Committee was responsive to business community in regards to the raised issues. Ad Hoc Committee Chair Miller stated that the posting was active for 60 days, which is the average timeframe nationally. He commented that the posting is now closed. Ad Hoc Committee Chair Miller noted that he had a conversation with Mr. Sobush who indicated that the next HART CEO should be a CEO from another agency. He noted that Mr. Moser indicated that the candidate pool presented is the strongest available. Ad Hoc Committee member Harden confirmed that any changes to the process would have to be approved by the full Board. Mr. Smith clarified that the Ad Hoc Committee is making a recommendation and the Board has full veto power if needed. ADJOURNMENT The meeting adjourned at 9:36 a.m

47 PUBLIC COMMENT WHEN ADDRESSING THE BOARD, please state your name NAME CONTACT INFORMATION AD HOC COMMITTEE MEETING JANUARY 14, 2019 GENERAL COMMENT COMMENT ON AGENDA Dave Sobush 5 ITEM

48 PUBLIC COMMENT AD HOC COMMITTEE MEETING JANUARY 14, 2019 NAME GENERAL COMMENT COMMENT ON AGENDA ITEM

49 NAME * STAFF, VISITORS AND MEDIA AD HOC COMMITTEE MEETING JANUARY 14, 2019 Danielle Arthur Lena Petit Frank W Lillybeth Salas HART 4547 Kaitlyn Bailey RSA Consulting Dave Sobush Tampa Bay Partnership Ruthie Reyes Burckard Joanne Caceres HART 4155 Vanessa P.Brooks HART Veronica Brezina TBBJ

50 NAME

51 Board of Directors Meeting February 1, 2019 REPORT FROM HART BOARD REPRESENTATIVES Tampa Historic Streetcar, Inc. ~ January 2019 The Tampa Historic Streetcar, Inc. (THS) Board of Directors held its regular meeting on January 16, The Board approved the minutes from the November 21, 2018 regular Board meeting. The following is a recap of the key items that were discussed: Mr. Brian Allan, Director of Streetcar Operations, presented the Streetcar Performance Report. He highlighted that there were 91,128 riders in the month of December which is almost triple the number from December Mr. Allan noted that there was 96 wheelchair boardings which has never been done before. Vanessa Brooks, Director of Communications and Marketing, stated that the new website will go live on January 25, 2019 and described it as visually appealing, user friendly with an interactive map, and mobile ready. She said that the website will be shared at the next Board meeting. Ruthie Reyes Burckard, Chief Operating Officer, stated that the OneBusAway app will also feature real time performance of the streetcar instead of just scheduled time. President English welcomed the new HART appointed members and recognized former member Rick Hamilton on his great service for the Board. Director Harden was elected as the new Secretary/Treasurer. Laurie Gage, Vector Media, gave an update on the new contracts starting in She also stated that her team is discussing the raise in rates to coincide with the ridership growth and enhanced service. The following resolution was approved: Resolution #R ~ Ratification of Seventh Amendment of the Agreement Between THS and Vector Media Transit LLC (Formerly Direct Media, Inc.) to Sell Advertising Space on Streetcar Vehicles, Stations, and Naming Rights The Board members received the monthly compliance and performance reports. If you wish to view the Board packet for the THS Board of Directors Meetings in their entirety, please visit Prepared by: Danielle Arthur, HART Administrative Assistant Approved by: Michael English, THS Board President 11-1

52 Board of Directors Meeting February 1, 2019 REPORT FROM HART BOARD REPRESENTATIVES Tampa Bay Area Regional Transit Authority ~ December 2019 The attachment summarizes activities of the Tampa Bay Area Regional Transit Authority (TBARTA) during their December 7, 2018, Board of Directors meeting. Attachment: Summary of December 7, 2018, TBARTA Board of Directors meeting 11-2

53 Items in red indicate a vote by the Board. Items in blue indicate staff action items. Board Members Present: ATTACHMENT Board Meeting Friday, December 7, :30 am Hillsborough Area Regional Transit Authority (HART) Board Room, 3rd Floor th Avenue East Tampa, FL Jim Holton, Chair Gubernatorial Melanie Griffin Gubernatorial Cliff Manuel Gubernatorial Commissioner John Mitten Hernando County Commissioner Betsy Benac Manatee County Commissioner Kathryn Starkey Pasco County Commissioner Karen Seel Pinellas County Kathleen Shanahan Hillsborough Area Regional Transit Authority (HART) Commissioner Janet Long Pinellas Suncoast Transit Authority (PSTA) Mayor Bob Buckhorn City of Tampa Secretary David Gwynn Florida Department of Transportation (FDOT) District 7 Secretary L.K Nandam Florida Department of Transportation (FDOT) District 1 Meeting Minutes Board Members Absent: Michael Millet Commissioner Pat Kemp Mayor Rick Kriseman Gubernatorial (excused) Hillsborough County (excused) City of St. Petersburg (excused) Call to Order o Chair Jim Holton called the meeting to order at 9:33 am. Public Comments o Tom Nocera voiced his appreciation for TBARTA s Executive Director, David Green, for taking the time to meet with him at the BeachTran office of Clearwater for a briefing on SkyTran Technology. He said he looks forward to a potential public-private partnership and hopes that TBARTA will take on some of the tasks associated with it being a part of regional transit system. Consent Agenda Items Kathleen Shanahan moved to approve the TBARTA Board meeting minutes for November 16, Mayor Bob Buckhorn seconded. PASSED Kathleen Shanahan moved to approve the 2019 TBARTA Board Meeting Schedule. Commissioner John Mitten seconded. PASSED Presentation and/or Action Items Citizens Advisory Committee Report Bill Jonson, Chair Bill Jonson said the TBARTA CAC had their last meeting of the year on December 5, He said they welcomed David Goodwin, the new CAC representative for City of St. Petersburg. Mr. Jonson mentioned that committee members reviewed and discussed the proposed draft resolution in support of the I-275 and Highway 60 Westshore Interchange and are in favor of the resolution. He also mentioned that they were given a presentation by Its Time Tampa Bay on the Regional Transportation Survey results. He said committee members were also given an update of legislative priorities and have offered to volunteer and provide support to the TBARTA Board for legislative outreach. Mr. Jonson mentioned that committee members approved the meeting calendar and proposed to schedule at least one of their meetings in Pasco County. TBARTA Board Meeting Minutes, December 7, 2018 Page 1 of 3

54 ATTACHMENT Policy Committee Report Melanie Griffin, Chair Melanie Griffin said the Policy Committee approved the resolution in support of the and Highway 60 Westshore Interchange. She also mentioned that the Policy Committee approved the 2019 TBARTA meeting schedule with amendments to the April and November meetings. The Policy Committee elected officers, and she will continue as Chair and Cliff Manuel was elected Vice Chair. Resolution of Support for Westshore/Highway 60 Interchange, Michael Case Michael Case gave an overview on the resolution of support for the Westshore/Highway 60 Interchange. Mr. Case explained that TBARTA, in conjunction with the MPOs and other partners in the region, have identified the reconstruction of the interchange as a top regional priority and essential to improving mobility on the interstate system, managing congestion, accommodating premium transit service, and being integral to the overall continued economic vitality of the Tampa Bay region and TBARTA is the agency responsible for the development and implementation of a regional transit system that would benefit from the median transit envelope created by the proposed interchange improvements. TBARTA recognizes that delays in the reconstruction of the interchange will exacerbate congestion on I-275 and in the Westshore District, and will be problematic for the timely implementation of a regional transit system and therefore requests that FDOT advance reconstruction of the interchange in the Strategic Intermodal System (SIS) 2045 Cost Feasible Plan be the number one priority for SIS funding. o Commissioner Betsy Benac asked if SIS funding was only pertaining to District 7, and that she could not vote for it without consulting with her board. Ms. Griffin commented that staff provided an to the Policy Committee regarding more information on the resolution. She said the committee recommended amendments to enhance the first and second sentences. o Secretary David Gwynn explained that SIS funding is prioritized on a state-wide basis. He mentioned that FDOT is trying to bring money that was taken away back into the program. Secretary Gwynn also mentioned that there is support from various organizations and MPOs that are in favor of the resolution. He said that they are not sure where the funding for the interchange will come from, but o they are currently looking into alternative funding methods. Commissioner Benac expressed that she will be voting against because of the need to bring it to her MPO Board first. Kathleen Shanahan moved to approve the Resolution of Support for the Westshore/Highway 60 Interchange. Mayor Bob Buckhorn seconded. PASSED 9-1. Commissioner Benac voted no. Chairman s Report Jim Holton, Chair Renewal of Interlocal Agreement Between TBARTA and PSTA for Grant Administrative Services, David Green o o David Green recommended the renewal of the Interlocal agreement between TBARTA and PSTA for grant administration services. Commissioner Janet Long commented that she is not sure that the government would approve TBARTA to be a designated recipient by June. Deborah Leous explained that it is possible that the organization will be technically and financially stable within the next six months. Commissioner Kathryn Starkey suggested amending the interlocal agreement to state that it ends when TBARTA becomes a designated recipient instead of six months. Mr. Holton suggested that a six-month time frame would give the Board more flexibility. Alan Zimmet suggested amending the interlocal agreement to not have an end date and can terminate by either party with written notice. Commissioner Kathryn Starkey moved to approve the renewal of the Interlocal agreement between TBARTA and PSTA for grant administrative services. Melanie Griffin seconded. PASSED Kathleen Shanahan moved to approve the amended interlocal agreement between TBARTA and PSTA for grant administrative services to allow the ability to terminate the agreement by either party with written notice. Melanie Griffin seconded. PASSED Resolution to Accept Funding for Catalyst Project PD&E Study, Michael Case Michael Case presented the resolution to accept funding for the catalyst project PD&E study. He said the resolution will authorize the TBARTA Chairman and Executive Director to start the PD&E process on the catalyst project for the I-275 corridor in the amount of $5M. Commissioner Janet Long moved to approve the resolution to accept funding for the catalyst project PD&E study. Commissioner Karen Seel seconded. PASSED TBARTA Board Meeting Minutes, December 7, 2018 Page 2 of 3

55 ATTACHMENT Finance Committee Report Designation of Finance Committee as Audit Committee, Alan Zimmet Legal Counsel, Alan Zimmet provided an introduction to the designation of the Finance Committee as the Audit Committee. He said Flor9ida Statute state that the designation of an Audit Committee is required. He recommended the Board name the Finance Committee as the Audit Committee. Kathleen Shanahan moved to approve the designation of the Finance Committee as the Audit Committee. Commissioner Karen Seel seconded. PASSED Fiscal Year 2018 Close-Out Financial Report, David Green and Deborah Leous David Green and Deborah Leous provided the Fiscal Year 2018 Close-Out Financial Report. Ms. Leous said that the numbers presented by the report are compliant with government accounting standards. She said there is a deficit of $73,000 and that expenses have been reported but corresponding revenue has not. She said the deficit is the result of expenditures related to office equipment and the lack of anticipated vanpool dollars from the STP grant. She said despite being behind paying vendors, TBARTA is showing a 50 percent improvement from this year to the next. Ms. Leous also mentioned potentially growing the vanpool program to 400 to 500 vehicles and feels that the commuter assistance program is a great asset to TBARTA. o Mr. Holton asked if reauthorization on the balance sheet is necessary. Ms. Leous said the accounting policy will be addressed at the next meeting. Commissioner Long asked if the RFP for the website was included in the budget. Mr. Green replied that TBARTA will be piggybacking on PSTA s contract with FKQ with a budget of $50K. Information Item It s Time Tampa Bay Survey Results, Rich Clarendon, Hillsborough MPO Richard Clarendon gave a presentation on the It s TIME Tampa Bay Survey results. It s Time Tampa Bay is a collaboration of the Metropolitan Planning Organizations (MPOs) of Hillsborough, Pasco, and Pinellas counties. Federal law requires MPOs to evaluate trends, project future growth, and identify fiscally constrained multimodal transportation investments for the next 20 years as part of their Long-Range Transportation Plan (LRTP) update. The presentation is available online at: Executive Director Report Mr. Green said TBARTA is currently working with PSTA to procure auditing services. He said regarding federal lobbying services that six proposals were received last week and the final verbiage on the contract will be ready for Board approval at the February Board meeting. Mr. Green also mentioned that the Board approved the revised procurement policy at the October Board meeting. He said TBARTA posted an Executive Assistant position and so far, there are over 215 applicants for the position. Adjournment 10:43 am TBARTA Board Meeting Minutes, December 7, 2018 Page 3 of 3

56 Board of Directors Meeting February 4, 2019 STATUS REPORT ~ FINANCIAL HIGHLIGHTS Period Ending December 31, 2018 Key Information Points: We are 25% through the Fiscal Year with our target to trend as closely to that as possible with expenditures; Year to date operating expenses are at 27% of the annual budget but when upfront costs are normalized that drops to 26% Key Takeaways: Total revenue is above target which is customary for this period (due to timing of Ad Valorem receipts); Fare & Pass revenues, when combined, are on track with budget; Total expenses are slightly above target with a few categories that have notable causes: o Operational Contract Services Costs are ahead of target due to certain upfront payments (e.g, software licenses) that apply to the full year o Marketing and Printing expenses are running ahead of target due to more robust branding, marketing and community/outreach initiatives o Other Expenses are ahead of target due to the majority of tax collector commissions expense being recorded in December (this corresponds to the Ad Valorem revenue timing) 12-1

57 Board of Directors Meeting February 4, 2019 All Mode Major Revenues Fiscal Year 2019 Fiscal Year 2018 % of Budget % of Budget Annual YTD Budget to collected Annual YTD collected Budget Actual Actual to date Budget Actual to date Operating Revenues: Total Fare (Cash) Revenues $5,743,493 $754,925 ($4,988,568) 13% $3,462,602 $732,635 21% Total Pass Revenues 6,621,777 $2,337,605 (4,284,172) 35% 10,418,155 $2,299,043 22% Advertising Income 936, ,522 (764,950) 18% 828, ,762 25% Interest Income 199,180 91,403 (107,777) 46% 80,000 39,480 49% Other Income 301, ,071 (183,397) 39% 774,330 43,618 6% Ad Valorem 44,264,946 36,877,587 (7,387,359) 83% 40,112,746 33,854,942 84% Federal Operating Grants 12,582, ,288 (12,439,064) 1% 11,411,608 44,801 0% State Operating Grants 7,694,318 1,594,289 (6,100,029) 21% 5,379, ,590 4% Local Operating Contributions 2,976, ,500 (2,863,500) 4% 650, ,940 52% Tampa Historic Streetcar, Inc. 618, ,367 (234,211) 62% 633, ,599 31% Fund Balance - Operating (3,010,842) 0 3,010,842 0% (3,183,506) 0 0% Total Operating Revenues $78,927,742 $42,585,558 ($36,342,184) 54% $70,567,390 $37,971,409 54% All Mode Major Expenses Fiscal Year 2019 Fiscal Year 2018 % of Budget % of Budget Annual YTD Budget to expended Annual YTD expended Budget Actual Actual to date Budget Actual to date Operating Expenses: Salaries and Wages $38,125,205 $11,053,418 ($27,071,787) 29% $36,399,248 $10,268,099 28% Fringe Benefits 15,523,756 3,876,236 (11,647,520) 25% 13,059,708 3,740,015 29% Fuel and Oil 4,622,782 1,210,198 (3,412,584) 26% 3,324, ,027 30% Parts and Supplies 4,401,503 1,055,579 (3,345,924) 24% 3,504, ,768 28% Operational Contract Services 5,945,308 2,004,535 (3,940,773) 34% 4,925,243 2,215,710 45% Administrative Contract Services 1,281, ,241 (1,052,070) 18% 1,612, ,755 19% Legal Services 652,930 58,350 (594,580) 9% 690,905 64,311 9% Marketing and Printing 753, ,156 (495,286) 34% 533, ,323 21% Insurance Costs 3,756, ,128 (3,142,259) 16% 3,447, ,582 24% Utilities 1,073, ,048 (909,101) 15% 1,061, ,240 23% Taxes and Fees 129,187 40,339 (88,848) 31% 145,351 35,115 24% Other Expenses 2,662,783 1,015,836 (1,646,947) 38% 1,862, ,603 53% Total Operating Expenses $78,927,742 $21,580,064 ($57,347,678) 27% $70,567,390 $20,765,547 29% 12-2

58 Board of Directors Meeting February 4, 2019 Cash in the Bank Overview HART s cash is managed in two accounts; for the primary account HART utilizes the State of Florida s local government investment pool, Florida PRIME, as its primary source of cash holdings. Considered low-risk and conservative in its investment strategy, Florida PRIME allows HART to attain a higher yield compared to that of a typical bank cash-flow concentration account. The second account is a concentration account at Bank of America for receiving deposits and managing Payroll and Accounts Payable disbursements. The graphic below depicts the cash on hand as of the day listed, as it is fluid and changes day to day. CASH ON HAND (as of 12/31/18) Account Total Florida Community Bank $ 2,752, SBOA $ 32,974, Total $ 35,727, CURRENT CASH BALANCE $ 35,727, $40,000, $35,000, $30,000, $25,000, $20,000, $15,000, $10,000, $5,000, $- HART Monthly Cash Flow Prepared by: Reviewed by: Approved by: Joan Brown, Director of Financial Operations Vacant, Chief Financial Officer Jeffrey C. Seward, Interim Chief Executive Officer 12-3

59 Board of Directors Meeting February 1, 2019 STATUS REPORT HART 2019 Success Plan Achievement Levels ~First Quarter SUMMARY This report provides a summary of the attainment level of the adopted 2019 HART Organizational Performance Scorecard (HOPS) during the first quarter of Fiscal Year DISCUSSION The HART FY2019 Success Plan is the culmination of several months of planning and departmental collaboration with HART leadership. The Success Plan incorporates: FY 2019 Outcome Goals FY 2019 Work Plan made up of strategic areas of focus and specific tactics FY 2019 HART Organizational Performance Scorecard (HOPS) for measuring progress At the September 10, 2018, regular Board meeting, the HART Board adopted Resolution #R , approval of HART Outcome goals for fiscal year These Outcome Goals are the integral part of carrying out the HART mission to take people to places that enhance their lives, and deliver on the vision to invite, inspire and implement sustainable and innovative transportation. Work Plan Operating Tactics The work plan is the tactical expression of the five strategic areas of focus. FY2019 HOPS has 12 metrics (see chart below) to monitor organizational performance over the course of the year. The established tactic levels are directly measurable and the organization s level of attainment is updated by staff on a monthly basis and reported to the Board quarterly. CONCLUSION The Outcome goals of Service Productivity, Sustainable Financial Performance, Excellence in Customer Experience, Safety, and Employee Success will be measured based on the quarterly surveys and reported at the end of the FY2019. The performance results for the Outcome Goal of Service Productivity for the first quarter of FY2019 are reported in the Attachment. Prepared by: Lena Petit, Director of Board Relations Reviewed by: Kenyatta Lee, Chief Administrative Officer and Interim Chief of Staff Approved by: Jeff Seward, Interim Chief Executive Officer Attachment: Performance results for the Outcome Goals for the first quarter of FY

60 ATTACHMENT Tactic Name Second Quarter Milestones Owner Service 1a - Implement Mission MAX Phase 2 Operations Productivity service improvements. FY2019 PERFORMANCE October 2018 through September a - Staff implement a new markup with minor time changes in October 2018 to better align service changes. December 2018 service changes reflected changes to the Routes 360LX and 60LX from Brandon Mall. During the next scheduled mark-up in March 2019, recalibration will continue. Service Development staff are gathering data from the current mark-up and analyzing for adjustments to be implemented in March b - Enhance interdepartmental service productivity process. 1b - To enhance interdepartmental service productivity process, staff conducts an analytical review of metrics to implement an action plan based on opportunities for improvement of the exciting service. Service Development staff reviews ridership and productivity reports monthly. 1c - The Intelligent Transportation System (ITS) needs assessment is completed and the team is currently working on the final task of the alternative analysis workshop for the RFP release in March Sustainable Financial Performance 2a - Implement a Strategically-Aligned Budget, and Report Budget Results (Monthly and Quarterly). Finance 2a - Director of Budget is currently working with ICEO to determine the timeline and amount of FY19 budget amendment to reflect the referendum impacts, and to strategize on the FY20 budget plan and goals 2b - Implementation of Transit Asset Management (TAM) Policy. 2b - Transit Asset Management (TAM) Policy was adopted by the HART Board of Directors on November 5,

61 ATTACHMENT On October 1, 2018, staff submitted the TAM plan to Federal Transit Administration for certification. 2b - TAM Program Manager position description has been developed and is under review by the Human Resources for recruitment. The TAM core team was identified and will commence meetings in the second quarter of FY2019. Staff received training on the TERM database in beginning of October. The Fixed asset custodian will begin incorporating new and disposed assets from December Excellence in Customer Experience 3a - Development of Innovative Programs. Administration and Operations 3a - Staff will conduct a Mobility Analysis (Downtowner, microtransit solution and circulator services) to determine sustainable mobility solutions. Service Development staff is coordinating with the Innovation District, Tampa DT Partnership, FDOT and the City of Tampa to develop these services. The award of the contract for Tampa Arterial Bus Rapid Study is scheduled for March 4, 2019 regular Board meeting. 3b. - Enhance streetcar service options. 3b - During the first quarter of FY2019, staff completed installation of Connected Vehicle Equipment on streetcars and buses. In October 2018, extended service hours and frequency enhancement options for the Streetcar were implemented, and new ridership management equipment Automatic Passenger Counters installed. 3c - Improve communication with the community. The communications strategy development is completed, and the implementation is ongoing. Currently, the team is prioritizing the methodology, and executing tactics. Examples 12-6

62 ATTACHMENT of brand improvements are the redesigned Community Newsletter, creation and introduction of collateral items - HART folder, enhanced HART and THS PPT, Creative Briefing template, Marketing Plan development template, Board Masthead, Exec Briefing template, established systematic approach to manage speaking points and engagements for executives. Completed 22 internal/external campaigns for exposure (275LX, Vote for Art on HART). The robust streetcar marketing plan was introduced and is ongoing. Several tactics employed this fiscal year are Your Next Stop, digital ad and billboard campaign, and the Jingle Ball co-sponsorship. The media strategy is in process. A part of the program is to reach influencers. This fiscal year, the team has generated 25 press releases, 15 local news stories (television, radio, news), and seven articles circulated in national/industry publications. Safety 4a - Establish FTA Safety Management System (SMS) Program. Administration 4a - Staff engaged SMS consultant services and conducted the frontline staff training on 49 CFR 673/674starting December HART SMS Framework and Implementation Guide is currently under revisions incorporating the latest state and federal guidance. Staff anticipated the completion date of December To establish the ongoing SMS safety awareness and implement Phase 2 of Stay Accident Free Everywhere (S.A.F.E.) campaign, staff kicked off "On the Spot" Safety Recognition Program. The Safety Committee held a safety "Day of Action" in December

63 ATTACHMENT 4b - Enhance Security and Emergency Management Environment within HART. 4b - Field review of the Transportation Security Administration (TSA) Baseline Assessment is completed. HART is awaiting an updated report from TSA. Employee Success 5a - Foster Employee Development Opportunities. Administration 5a - Staff is finalizing the annual training plan for implementation in FY b - Develop Organizational Programs based on Employee Survey results. 5c - Develop Learning Management System (LMS) Training Program. 5b - Staff is developing an Action Plan from employee engagement survey and focus groups results for January- February 2019 launch. 5c - In the first quarter of FY2019, staff kicked off One HART Program Employee Engagement and Appreciation Initiative. The Innovative Directors Group has developed a meeting calendar and professional development plan for FY

64 Board of Directors Meeting February 1, 2019 STATUS REPORT Ridership and Productivity ~ December 2018 December 2018 Ridership All mode ridership increased 6.7% compared to December Mode Total Ridership Express Ridership Total Year FY Total Year FY 2019 Percentage Change December FY 2017 December FY 2018 % Change 2,961,854 3,046, % 957,484 49, % 107, , % 35,213 37, % Streetcar 79, , % 31,819 91, % Paratransit 2 41,575 48, % 13,029 14, % Taxi Voucher 4 20,108 20, % 6,924 7, % Flex 5 22,049 20, % 7,211 5, % Total All Modes 3,125,288 3,335, % 1,016,467 1,067, % Highlights Limited Express Routes 24 and 25 continue to show solid performance with the highest passengers per revenue hour. Since launching the free and extended Streetcar service, December 2018 streetcar ridership is up 186.4% compared to December December 2018 HARTPlus ridership is up 11.1% compared to December 2017 and Taxi voucher service increased 1.3% compared to December Cost per Passenger Cost per passenger is presented as non-audited numbers and subject to restatement. Cost per passenger can vary when presented as a single month because expenses encumbered will vary depending on items acquired and billing cycles. Year-to-date is more pertinent and the numbers will smooth out as the year progresses and present a truer picture of actual cost. The table below is the FY 2019 comparison to FY 2018 for December: 1 Fiscal Year runs October 1 through September HART Operations Department Trapeze reports. 4 Taxi invoice 5 HART Operations Trapeze reports 12-9

65 Board of Directors Meeting February 1, 2019 Bus + Flex Month* December 2018 Bus + Flex FY YTD* Paratransit Month* Paratransit FY YTD* FY 2018 $6.72 $5.92 $31.34 $27.79 FY 2019 $7,43 $5.89 $35.78 $28.42 % Change -10.6% 0.5% -14.2% -2.3% *Not adjusted to revenue Ridership and Productivity Reports On the following ridership and productivity report, service is broken into three groups: local routes (green), express routes (red), and flex routes (blue). The chart is ranked first to worst for the current fiscal year in passengers per revenue hour

66 Board of Directors Meeting February 1, 2019 Paratransit Reports Paratransit Riders December December Clients Attendants Other Total ,066 1, , ,849 1, ,472 %Change 28% -8% 16% 23% Trip Cancellations December December Tot. Req. No Show % No Show Cancellations % Cancellations , % 2, % , % 3, % %Change 16% 51% 29.61% 24% 6.90% Decembe r Employmen t Trip Purpose December Educatio n Medical/Hospital / Adult Day Care Recreatio n Shoppin g Othe r ,386 1,972 5,177 1, , ,892 2,276 5,468 1, %Chang e 37% 15% 6% 10% 22% -63% HARTPlus Certifications December December Certified Total Certified , ,600 %Change -15% 4% On-Time Performance December December Month Year-to-Date % 97.54% % 82.5% %Change -13.9% -15.5% Prepared by: Christopher Cochran, Interim Director of Service Development Reviewed by: Ruthie Reyes Burckard, Chief Operating Officer Approved by: Jeffery Seward, Interim Chief Executive Officer 12-11

67 HART Services Ridership Summary December 2017 Attachment Ridership, FY 2018 vs FY 2019 Monthly Ridership Comparison Year-to-Date December December FY 2018 FY 2019 HART Service FY 2018 FY 2019 % Change Ridership Ridership % Change Fixed Route Bus 2,961,854 3,046, % 957, , % TECO Streetcar 79, , % 31,819 91, % ADA Paratransit 41,575 48, % 13,029 14, % Taxi Voucher 20,108 20, % 6,924 7, % HART Flex 22,049 20, % 7,211 5, % All Mode Total 3,125,288 3,335, % 1,016,467 1,067, % Wheelchairs on Fixed Route 11,518 11, % 3,717 3, % Bikes on Buses 51,921 51, % 16,916 15, % U-Pass Program 74,921 77, % 22,096 21, % FY 2018 vs. FY 2019 Monthly Ridership Comparison Complete Fiscal Year December December Fixed Route Detail FY 2018 FY 2019 FY 2018 FY 2019 Number of Weekdays Number of Saturdays Number of Sundays No Service or Emergency Closure Days Total Service Days % Change % Change Weekday Local Ridership 2,179,763 2,357, % 654, , % Saturday Local Ridership 300, , % 109, , % Sunday Local Ridership 231, , % 86,799 94, % Express Ridership 107, , % 35,213 37, % % Change % Change Weekday Average Ridership 35,734 36, % 32,741 35, % Weekday Average Express Ridership 1,765 1, % 1,761 1, % Combined Weekday Average Ridership 37,499 38, % 34,502 37, % Saturday Average Ridership 20,053 23, % 21,838 22, % Sunday Average Ridership 14,485 18, % 14,467 15, % Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

68 HART Services Ridership Summary December 2017 Attachment Hours and Miles by Mode FY 2018 FY 2019 % Change Dec. FY 18 Dec. FY 19 % Change Bus Vehicle Hours 155, , % 51,030 52, % Bus Revenue Hours 149, , % 49,076 50, % Bus Vehicle Miles 1,936,462 2,114, % 632, , % Bus Revenue Miles 1,787,579 1,924, % 584, , % Flex Vehicle Hours 5,410 5, % 1,752 1, % Flex Revenue Hours 4,668 4, % 1,513 1, % Flex Vehicle Miles 83,394 81, % 26,991 26, % Flex Revenue Miles 62,613 61, % 20,103 19, % Paratransit Vehicle Hours 31,212 34, % 9,900 10, % Paratransit Revenue Hours 26,225 29, % 8,184 9, % Paratransit Vehicle Miles 443, , % 134, , % Paratransit Revenue Miles 381, , % 115, , % Taxi Revenue Miles* 119,133 86, % 29,427 29, % Oct nov Streetcar Vehicle Hours 3,072 4, % 1,040 1, % 1,629 1,662 4,965 Streetcar Revenue Hours 3,054 3, % 1,034 1, % 1,190 1,210 3,622 Streetcar Vehicle Miles 16,446 26, % 5,566 9, % 8,738 8,898 26,649 Streetcar Revenue Miles 16,440 25, % 5,563 8, % 8,516 8,682 25,991 HART System Vehicle Hours 194, , % 63,722 66, % HART System Revenue Hours 183, , % 59,807 62, % HART System Vehicle Miles 2,598,867 2,809, % 829, , % HART System Revenue Miles 2,367,193 2,536, % 755, , % *Vehicle and Revenue hours/miles for Taxi Voucher are equal Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

69 HART Services Ridership Summary December 2017 Attachment Ridership, FY 2018 vs. FY 2019 Ridership, FY 2018 vs. FY 2019 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2018 FY 2019 FY 2018 FY 2019 December Passengers per Passengers per Passengers per Passengers per Local Routes FY 2018 FY 2019 % Change FY 2018 FY 2019 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile Nebraska-Fletcher MetroRapid 93,592 94, % 267, , % Florida Avenue 81,309 83, % 251, , % Fowler Ave.* 31,942 29,074 NA 91,417 99,476 NA th Street 100, , % 314, , % nd Street 75,248 70, % 224, , % West Brandon/Netp@rk 28,915 29, % 91,428 94, % Hillsborough Avenue 74,583 79, % 226, , % Busch Boulevard 54,982 50, % 168, , % Waters - Rowlett 28,149 25, % 84,723 82, % Mango - Netpark* 10,912 9,906 NA 32,651 32,557 NA th Street 35,553 32, % 111, , % Columbus Drive 28,807 28, % 84,359 85, % th Street 28,539 29, % 89,930 93, % Town 'N Country/Airport 32,735 29, % 107,550 92, % Downtown - TGH - South Tampa 25,176 22, % 77,073 70, % Dr. Martin Luther King Jr. Boulevard 25,510 25, % 81,557 82, % Port Tampa - Britton Plaza* 8,248 7,571 NA 22,460 25,326 NA Progress Vilage/Brandon 36,445 31, % 111, , % Armenia -- Howard 21,213 22, % 59,076 72, % Dale Mabry Hwy./Himes Avenue 31,143 26, % 100,188 90, % NWTC - TIA* - 13,519 NA - 42,797 NA Fletcher Avenue 16,002 17, % 51,830 54, % Yukon - Westshore 20,381 15, % 65,834 55, % West Tampa/HCC 12,099 11, % 45,672 42, % Brandon Blvd. 7,093 8, % 23,690 27, % South Hillsborough County 5,255 4, % 16,632 17, % Temple Terrace* - 8,805 NA - 29,859 NA System Total 914, , % 2,800,960 2,917, % Blue = Routes performing 75% or higher above the local system average Red = Routes performing 60% or lower than the local system average * - Route begun October 8, 2017 Calculations are subject to monthly adjustment/restatement 75% of Local System Average % of Local System Average Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

70 HART Services Ridership Summary December 2017 Attachment Ridership, FY 2018 vs. FY 2019 Ridership, FY 2018 vs. FY 2019 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY 2018 FY 2019 FY 2018 FY 2019 December Passengers per Passengers per Passengers per Passengers per FLEX Routes FY 2018 FY 2019 % Change FY 2018 FY 2019 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile Northdale FLEX 2,970 2, % 8,901 8, % South Tampa FLEX 1,566 1, % 4,983 4, % Brandon FLEX 1,470 1, % 4,371 4, % Town N' Country FLEX % 1,854 1, % South County FLEX % 1,940 1, % System Total 7,211 5, % 22,049 20, % Blue = Routes performing 75% or higher above the FLEX system average Red = Routes performing 60% or lower than the FLEX system average 75% of Local System Average % of Local System Average 2.66 Calculations are subject to monthly adjustment/restatement Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

71 HART Services Ridership Summary December 2017 Attachment Ridership, FY 2018 vs. FY 2019 Ridership, FY 2018 vs. FY 2019 Route productivity, Passengers per Revenue Hour & Mile (YTD) Monthly Year-to-Date FY2018 FY2019 FY2018 FY2019 December Passengers per Passengers per Passengers per Passengers per Express Routes FY2018 FY2019 % Change FY2018 FY2019 % Change Revenue Hour Revenue Hour Revenue Mile Revenue Mile 24LX - FishHawk/Riverview/MacDill AFB Express 3,244 3, % 11,582 13, % LX - South Brandon/MacDill AFB Limited Express 2,338 2, % 8,820 8, % LX - Brandon-Tampa-MacDill AFB* 15,649 14, % 42,155 50, % LX - Brandon-Tampa-TIA-NWTC* 17,345 4, % 48,631 19, % X - Lutz Express 1, % 6,290 2, % LX - Wesley Chapel - TIA** 10,627 NA 32,934 NA LX - S. County Shopper Tues. & Thurs.* % % System Total 40,579 37, % 118, , % Blue = Routes performing 75% or higher above the express system average Red = Routes performing 30% or lower than the express system average 75% of Local System Average % of Local System Average % of Local System Average % of Local System Average 0.18 Calculations are subject to monthly adjustment/restatement * - Route begun October 8, 2017 ** - Route discontinued October 8, 2018 Source: HART Ridership Reports and Trapeze Scheduled Service Revenue Hour Report

72 60LX Brandon Tampa TIA NWTC* 400 Nebraska Fletcher MetroRapid 1 Florida Avenue 42 Fowler Ave.* 6 56th Street 12 22nd Street 37 West Brandon/Netp@rk 34 Hillsborough Avenue 39 Busch Boulevard 16 Waters Rowlett 38 Mango Netpark* 5 40th Street 15 Columbus Drive 9 15th Street 30 Town 'N Country/Airport 19 Downtown TGH South Tampa 24LX FishHawk/Riverview/MacDill AFB 25LX South Brandon/MacDill AFB Limited 32 Dr. Martin Luther King Jr. Boulevard 17 Port Tampa Britton Plaza* 8 Progress Vilage/Brandon 14 Armenia Howard 36 Dale Mabry Hwy./Himes Avenue 35 NWTC TIA* 33 Fletcher Avenue 45 Yukon Westshore 360LX Brandon Tampa MacDill AFB* 7 West Tampa/HCC 46 Brandon Blvd. 31 South Hillsborough County 48 Temple Terrace* South Tampa FLEX 20X Lutz Express Northdale FLEX 275LX Wesley Chapel TIA** Brandon FLEX 75LX S. County Shopper Tues. & Thurs.* South County FLEX Town N' Country FLEX Passengers per Revenue Hour per Route FY 2018 (10/1/ /31/2017) Local Flex Express Passengers per Revenue Hour

73 Nebraska-Fletcher MetroRapid Florida Avenue Fowler Ave.* th Street nd Street West Brandon/Netp@rk Hillsborough Avenue Busch Boulevard Waters - Rowlett Mango - Netpark* th Street Columbus Drive th Street Town 'N Country/Airport Downtown - TGH - South Tampa b 24LX - FishHawk/Riverview/MacDill AFB Express c 25LX - South Brandon/MacDill AFB Limited Express Dr. Martin Luther King Jr. Boulevard Port Tampa - Britton Plaza* Progress Vilage/Brandon Armenia -- Howard Dale Mabry Hwy./Himes Avenue NWTC - TIA* Fletcher Avenue Yukon - Westshore g 360LX - Brandon-Tampa-MacDill AFB* West Tampa/HCC Brandon Blvd South Hillsborough County Temple Terrace* South Tampa FLEX 8.44 d 60LX - Brandon-Tampa-TIA-NWTC* 7.85 a 20X - Lutz Express Northdale FLEX 7.33 f 275LX - Wesley Chapel - TIA** Brandon FLEX 4.26 e 75LX - S. County Shopper Tues. & Thurs.* South County FLEX Town N' Country FLEX 2.27

74 Route productivity, Passengers per Revenue Hour & Mile (YTD) FY 2018 FY 2018 Passengers per Passengers per Local Routes Revenue Hour Revenue Mile 6-56th Street Fowler Ave.* nd Street Hillsborough Avenue Florida Avenue Nebraska-Fletcher MetroRapid West Brandon/Netp@rk Busch Boulevard Mango - Netpark* th Street Town 'N Country/Airport Waters - Rowlett Downtown - TGH - South Tampa Columbus Drive th Street Dr. Martin Luther King Jr. Boulevard Port Tampa - Britton Plaza* Progress Vilage/Brandon Dale Mabry Hwy./Himes Avenue Yukon - Westshore Brandon Blvd Armenia -- Howard West Tampa/HCC Fletcher Avenue Intowner - Weekdays South Hillsborough County Intowner - Saturday System Total Blue = Routes performing 75% or higher above the local system average 75% of Local System Average % of Local System Average 1.32 Red = Routes performing 30% or lower than the local system average 30% of Local System Average % of Local System Average 0.53

75 Route productivity, Passengers per Revenue Hour & Mile (YTD) FY 2018 FY 2018 Passengers per Passengers per Express Routes Revenue Hour Revenue Mile 20X - Lutz Express LX - FishHawk/Riverview/MacDill AFB Express LX - South Brandon/MacDill AFB Limited Express LX - Brandon-Tampa-TIA-NWTC* LX - Brandon-Tampa-MacDill AFB* LX - New Tampa Express LX - S. County Shopper Tues. & Thurs.* System Total Blue = Routes performing 75% or higher above the express system average 75% of Local System Average % of Local System Average 0.56 Red = Routes performing 30% or lower than the express system average 30% of Local System Average % of Local System Average 0.22

76 Board of Directors Meeting February 1, 2019 MONTHLY INFORMATION REPORT Procurement & Contracts Administration Activity Report ~ December 2018 A. Full & Open Acquisitions in Process Solicitation Item/Service Value RFP Tampa Arterial BRT Study $2,500, RFQ Solar Lighting at Wiregrass PNR $67, TO BTI- Ruskin Tax Collector Bus Bay Construction $99, IFB Security Cameras for Paratransit, Streetcar, and Bus $1,055, RFP (b) Deferred Comp Consultant $35, RFP Tampa Arterial BRT Study Independent Review Consultation $25, PO Award CPS HR Action Plan/Focus Group $7, RFQ Installation of a Vinyl Privacy Fence $45, PO Award CADD Drawing for Bus Stop Improvements $9, RFQ MTC Drainage and Concrete Design Mod 1 $27, IFB Tire Bay Lift $55, RFP Environmental Remediation Project $308, IFB FY-19 Bulk Fluids Contract $81, RFQ Qualified Security Assessor (QSA) Service $25, PO Award HART-Hernando County-Additional Equipment & Installation $18, IFB Hazardous and Non Hazardous Waste Removal $37, RFQ Six (6) 40' Bus Repl Diesel $480, PO Award Storm water oversight for HM and 21st Ave Buildout $124, IFB BTI- Construction of ADA landing pad at Brandon Walmart $9, RFQ Body shop Services Contract $166, IFB Volt Commercial Battery - Contract FY19 $57, IFB Bridgestone Tire Lease- FY 19 PO $275, TO BTI A&E TO#04 Orient Road at Fairgrounds $16, TO BTI A&E TO#03 Orange Grove at Stall Rd $16, RFQ Restripe the East Bus Lot $4, RFP Tampa Innovation District Up-towner Service $235, RFP On Demand Downtown Alternative Circulator Service $652, RFQ Task Order 18 - Transit Referendum Plan & Messaging $9,

77 Board of Directors Meeting February 1, 2019 B. Open Contracts Currently there are 110 open contracts under administration, including Task Orders with a current contract value in excess of $50 million. C. Processed Purchase Orders Under $25,000 total $478, Standard Purchase Orders totaling $275, Inventory Purchase Orders totaling $202,324 D. Sole Source Procurements RFQ TSI Transit Safety & Security TSI-Transit Rail Incident Investigation Course $15, RFQ Presidio Holdings Inc. FY19 Open DNS: $16, E. Unauthorized Procurements There were no unauthorized procurements made in the month of December F. One Time Deviation from Procurement Manual There was one one-time deviation from the Procurement Manual. It was issued to Gray Robinson for litigation of the lawsuit filed against HART and other agencies. Prepared by: Reviewed by: Approved by: Darlene Lollie, Contract Specialist II Cyndy Stiglich, Interim Director of Procurement and Contracts Administration Jeffrey Seward, Interim Chief Executive Officer 16-2

78 Board of Directors Meeting February 1, 2019 MONTHLY INFORMATION REPORT Maintenance Activities ~ December 2018 Fleet Maintenance Total Miles Fixed Route Preventative Maintenance Completed Demand Work Orders Completed 724, Paratransit Total Miles Preventative Maintenance Completed Demand Work Orders Completed 197, Flex Service Total Miles Preventative Maintenance Completed Demand Work Orders Completed 21, Streetcar Maintenance Total Miles/Trips Streetcar Preventative Maintenance Completed Demand Work Orders Completed Miles 9362 Trips Facility Maintenance Preventative Maintenance Tasks Completed 62 Demand Work Orders Completed 118 Scheduled Projects Annual fire alarm inspection for the heavy maintenance (HM) and preventive maintenance (PM) buildings. Quarterly elevator maintenance for the HART Administrative and Streetcar Facility, and the Marion Transit Center. Emergency backup generator inspections for the HART Operations, HM, and P.M. Facilities. 16-3

79 Board of Directors Meeting February 1, 2019 Completed Projects HART Facility Maintenance technicians completed the roof inspections for the HART Operations, HM, and PM Facilities. Third party elevator inspections for the HART Administrative Office and Streetcar Facility, and the Marion Transit Center. Passenger Amenities Preventative Maintenance Tasks Completed 36 Demand Work Orders Completed 64 Scheduled Projects Install a solar light and pole at the stop located at Stahl Road and Orange Blossom Trail. Working on Detours for the Route 1. Repair stop sign damage due to accident at Yukon Park-n-ride. Completed Projects Bus shelter solar light program: No solar light issue reported this month. Bus stop maintenance: Installed one new shelter for the Route 16 serial number Repaired five bus stops for various routes due to downed or damaged stops. Repaired ten stops due to damaged or missing ID tags or hardware. Preventative maintenance shelter washing: Pressure washed and cleaned 32 HART shelters and four MetroRapid shelters. Benches and trash receptacles: Installed four new trash receptacles serial numbers 954, 1293, 7175 and 3438 per customer request and removed one trash receptacle for Route 42. Removed ten trash receptacles due to vandalism by the homeless lighting fires. Shelter Installations: Installed one shelter serial number 8908 located at Martin Luther King Boulevard and McLane Street for Route 37/38. Completed one shelter adjustment serial number located at 22 nd Street and Giddens Avenue. Installed 12 perforated panels due to vandalism for the MetroRapid Route 400 and completed five broken glass clean-ups for the Marion Transitway as a result of vandalism. Shelter Removals: Removed the following three shelters, serial number 10050, serial number 9021, serial number Prepared by: Reviewed by: Approved by: Kristin Huba, Maintenance Administrative Assistant Scott Drainville, Chief of Maintenance and Facilities Jeffrey Seward, Interim Chief Executive Officer 16-4

80 Board of Directors Meeting February 1, 2019 MONTHLY INFORMATION REPORT Operations Activities ~ December 2018 Transportation Highlights Brandon Mall management required HART to implement changes to the Routes 360LX and 60LX, removing their stops at the Brandon Mall and directing them to their respective park and rides. In order to provide better operational oversight and support to front line staff and transit supervision, Operations began rotation of Managers to provide seven day a week coverage. Operations Support Highlights On December 1, HART Staff participated in the City of Tampa s Santa Parade. Staff walked the downtown route distributing candies to the onlookers along the route. Labor negotiations between HART and Amalgamated Transit Union Local 1593 continued in December On December 22, HART participated in the Annual Joy of Giving celebration held at Raymond James Stadium. HART provided transportation to the event for the student musical group from Revealing Truth Ministries. HART provided free rides on all fixed route and paratransit service on that day as well. Customer Service/Paratransit Highlights Easter Seals Travel Training HART hosted the Introductory and Advanced Travel Training workshops offered by Easter Seals. These intensive courses covered strategies for training on rail systems, rural communities as well as traditional fixed-route. In addition, it covered, the role of travel trainers and ADA complementary paratransit service, ADA rights and responsibilities and the process of assessing ongoing progress. 16-5