D R A F T. City of Glendale West Glendale Avenue Glendale, AZ Meeting Minutes

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1 D R A F T City of Glendale 5850 West Glendale Avenue Glendale, AZ Meeting Minutes Tuesday, January 9, :00 P.M. Voting Meeting Council Chambers City Council Mayor Jerry Weiers

2 CALL TO ORDER Mayor Weiers called the meeting to order at 5:02 p.m. ROLL CALL Present: Mayor Jerry Weiers Also Present: Kevin Phelps, City Manager; Tom Duensing, Assistant City Manager; Jack Friedline, Assistant City Manager; Michael Bailey, City Attorney; Julie K. Bower, City Clerk; Sheryl Rabin, Deputy City Clerk POSTING OF COLORS PLEDGE OF ALLEGIANCE PRAYER/INVOCATION The invocation was delivered by Emily Conly of the Baha'i faith. CITIZEN COMMENTS Chuck Fitzgerald, Peoria resident, spoke about the Rotary International s Peace Initiative. The purpose of the Initiative was to create conversation space around peace for high school students. There were currently three Glendale high schools involved in the Initiative Cactus, Ironwood and Kellis. Mr. Fitzgerald said more information could be found on the Rotary s website. APPROVAL OF THE MINUTES 1. APPROVAL OF THE MINUTES OF THE DECEMBER 12, 2017 VOTING MEETING A motion was made by, seconded by Councilmember Joyce Clark to approve the minutes of the December 12, 2017 voting meeting. City Council Meeting Minutes - January 9, 2018 Page 2 of 12

3 BOARDS, COMMISSIONS AND OTHER BODIES Mayor Weiers said before he moved on to Boards and Commissions, he wanted to exercise a point of privilege and add a presentation to the agenda. He invited all Councilmembers, Patty McLaughlin, APS Key Accounts Manager, Mike Sills-Trausch, City Streetlight Program Manager, David Beard, City Engineer, Kelly Hargadin, City Engineering Project Manager and Wendy Valenzuela, APS Government Affairs, to come to the front of the dais for a very special presentation. Mayor Weiers said the City had recently implemented an LED conversion program that resulted in thousands of new high-efficiency LED streetlight fixtures being installed throughout the City. The conversion was expected to save taxpayers an estimated $674,000 annually through reduced electricity and maintenance costs. He said the program had also resulted in a rebate from APS. Ms. McLaughlin presented a rebate check to the City in the amount of $431,795. Mr. Beard said the project started in October and the City was already receiving the cost savings. He thanked the project team for its hard work. He also recognized the contractor, Ameresco, who had really hustled to get the installations completed in thirty days. There were a total of 18,500 lights and about half of the lights were located in the APS service area. 2. APPROVE RECOMMENDED APPOINTMENTS TO BOARDS, COMMISSIONS & OTHER BODIES Presented By: Staff Contact: Julie K. Bower, City Clerk A motion was made by, seconded by to make the following appointments: Aviation Advisory Commission Terry Aramian, Barrel District, reappointment to a term ending 1/31/2020 Larry Rovey, Yucca District, reappointment to a term ending 1/31/2020 Edward McCall, Cholla District, appointment to a term ending 1/31/2020 Citizens Bicycle Advisory Commission Paul Marsh, Cholla District, appointment to a term ending 1/31/2020 Citizens Transportation Oversight Commission Chris Hauser, Barrel District, appointment to a term ending 1/31/2019 Citizens Utility Advisory Commission Paul Smith, Barrel District, appointment to a term ending 1/31/2019 Human Relations Commission Kelly Carbello, Barrel District, appointment to a term ending 1/31/2021 Ken Ihori, Barrel District, appointment to a term ending 1/31/2020 Dani Estes, Cholla District (representing Cactus), appointment to a term ending 1/31/2020 Mary O'Connor, Cactus District, appointment to a term ending 1/31/2020 Norman Cooper, Cholla District, appointment to a term ending 1/31/2021 Sandra Truelove, Cholla District, appointment to a term ending 1/31/2021 Barbara Lentz, Sahuaro District, appointment to a term ending 1/31/2020 Samuel Hoerner, Yucca District, appointment to a term ending 1/31/2021 Emmanuel Allen, Mayoral (Ocotillo District), appointment to a term ending 1/31/2020 Denise Flynn, Ocotillo District, appointment to a term ending 1/31/2020 Leonard Escudero, Ocotillo District, appointment to a term ending 1/31/2020 Allen Bartimioli, Sahuaro District, appointment to a term ending 1/31/2020 City Council Meeting Minutes - January 9, 2018 Page 3 of 12

4 Industrial Development Authority Miles Charles, Mayoral (Cholla District), appointment to a term ending 1/31/2024 Municipal Property Corporation Art Dobbelaere, Cholla District, reappointment to a term ending 1/31/2019 Donald Knafels, Barrel District, reappointment to a term ending 1/31/2019 Leland Peterson, Cactus District, reappointment to a term ending 1/31/2019 Roger Schwierjohn, Barrel District (Sahuaro) reappointment to a term ending 1/31/2019 Parks & Recreation Advisory Commission Monica Lopez, Mayoral (Cactus District), Teen Member, appointment to a term ending 1/31/2019 Personnel Board Linda Gomez, Cholla District, reappointment to a term ending 1/31/2020 Mayor Weiers administered the oath of office to all newly (re)appointed members present at the meeting. CONSENT AGENDA Ms. Bower read the Consent Resolutions by title. Mayor Weiers said that Councilmember Clark had requested that Consent Agenda items 7 and 11 be pulled from the agenda for a separate vote. 3. RECOMMEND APPROVAL OF LIQUOR LICENSE NO , RESTAURANTE TU PUEBLO 4. RECOMMEND APPROVAL OF LIQUOR LICENSE NO , D&Y CHINESE FOOD 5. RECOMMEND APPROVAL OF LIQUOR LICENSE NO , HARU SUSHI & GRILL 6. RECOMMEND APPROVAL OF LIQUOR LICENSE NO , MAMA RENEE'S 7. AUTHORIZATION TO ENTER INTO AN AGREEMENT FOR SERIALS MAINTENANCE SERVICES WITH EBSCO INDUSTRIES, INC. FOR LIBRARY PRINT SUBSCRIPTIONS Pulled from the Consent Agenda by Councilmember Clark for a separate vote. 8. AUTHORIZATION TO ENTER INTO AMENDMENT NO. 2 WITH BIBLIOTHECA, LLC FOR LIBRARY TECHNOLOGY SERVICES City Council Meeting Minutes - January 9, 2018 Page 4 of 12

5 9. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH ARIZONA GLOVE AND SAFETY, INC. DBA AGS SAFETY AND SUPPLY 10. AUTHORIZATION TO ENTER INTO A LINKING AGREEMENT WITH KELLER ELECTRICAL INDUSTRIES, INC. FOR THE PURCHASE AND INSTALLATION OF ELECTRIC MOTORS, MOTOR REPAIRS AND REWINDS 11. AUTHORIZATION FOR THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH A NEW LEAF INC. IN AN AMOUNT NOT TO EXCEED $176,000 FOR THE PROVISION OF ESSENTIAL SERVICES TO VICTIMS OF DOMESTIC VIOLENCE Pulled from the Consent Agenda by Councilmember Clark for a separate vote. CONSENT RESOLUTIONS 12. RESOLUTION NO. R18-01 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF AN INTERGOVERNMENTAL AGREEMENT WITH THE COUNTY OF MARICOPA FOR IMPROVEMENTS TO ALSUP AVENUE FROM BETHANY HOME ROAD TO CLAREMONT STREET. 13. RESOLUTION NO. R18-02 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, ENTERING INTO AMENDMENT NO. 1 OF A HOME INVESTMENT PARTNERSHIPS PROGRAM INCREASING FUNDING FROM $514,115 TO $1,030,100, EXTENDING THE AGREEMENT TERM FOR THE ADDITIONAL WORK STATEMENTS, AND AUTHORIZING THE ALLOCATION OF THE FUNDS. 14. RESOLUTION NO. R18-03 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT FOR WIRELESS COMMUNICATIONS SITE IN CITY OF GLENDALE RIGHT-OF-WAY LOCATED AT 6651 WEST BETHANY HOME ROAD IN GLENDALE, ARIZONA WITH MOBILITIE, LLC. A motion was made by, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda items 3-6, 8-10 and Consent Resolution items City Council Meeting Minutes - January 9, 2018 Page 5 of 12

6 A motion was made by, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda item 7. Councilmember Clark said it was her practice to pull contracts with a term of 5 years or more and ask for a separate vote. She would be voting no. The vote on the motion was: NAY: A motion was made by, seconded by Councilmember Lauren Tolmachoff to approve Consent Agenda item 11. NAY: PUBLIC HEARING - LAND DEVELOPMENT ACTIONS 15. APPROVAL OF FINAL PLAT FOR CADENCE AT PARK PASEO FP17-04 Presented by: James Cronk, Interim Planning Director Ms. Bower read the item by title. Mr. Cronk said the request was to approve the final plat for Cadence at Park Paseo, located at 7300 West Grandview Road. The zoning on the property was R1-4 and was consistent with the general plan and existing zoning. Mr. Cronk said the subdivision consisted of 50 single-family lots on approximately 8.22 acres with a density of 6.08 DU/AC. The proposed lot sizes ranged from approximately 3,227 to 4,642 square feet in size. The average lot size was approximately 3,541 square feet. The lots would be served by new public streets with vehicular access provided from Grandview Road. Mr. Cronk said there was an existing 10-foot multi-use trail that provided pedestrian and bicycle access to Skunk Creek across the site and would serve the entire community in the area. Approximately 2.24 acres (27%) of the site was planned open space with an amenity package. Mr. Cronk said staff was recommending approval of the final plat. City Council Meeting Minutes - January 9, 2018 Page 6 of 12

7 Mayor Weiers opened the public hearing. No one wished to speak. Mayor Weiers closed the public hearing. A motion was made by, seconded by Councilmember Jamie Aldama to approve the final plat for Cadence at Park Paseo FP ORDINANCES 16. ORDINANCE NO. O18-01 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF PROPERTY RIGHT-OF-WAY, LOCATED ON THE NORTHEAST CORNER OF 59TH AND OLIVE AVE, NECESSARY TO COMPLETE THE 59TH AND OLIVE AVE CAPACITY IMPROVEMENTS IN GLENDALE, ARIZONA; AND DIRECTING THE EXECUTION OF THE PURCHASE AGREEMENT AND ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE Presented By: Trevor Ebersole, Director, Transportation Ms. Bower read the ordinance by title. Mr. Ebersole said the was a request for Council to waive reading beyond the title and adopt an ordinance to acquire property for right-of-way and authorize a temporary construction easement along the northeast corner of the 59th and Olive Avenues intersection, for proposed capacity improvements. The amount was $5,900 plus closing costs. The request was one of five that was necessary in order for the capacity improvements to be completed. Mr. Ebersole said Council had previously approved a professional services agreement (PSA) with AECOM to design capacity improvements and enhance operational efficiencies at the intersection of 59th and Olive Avenue. The improvements included eastbound and westbound right turn lanes as well as northbound and southbound bus bays. Mr. Ebersole said Council had approved three of the five right-of-way acquisitions and/or temporary construction easement requests at its meeting on November 28, A motion was made by, seconded by to adopt Ordinance No. O City Council Meeting Minutes - January 9, 2018 Page 7 of 12

8 17. ORDINANCE NO. O18-02 AN ORDINANCE OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ACQUISITION OF PROPERTY RIGHT-OF-WAY, LOCATED ON THE NORTHEAST CORNER OF 59TH AND OLIVE AVE, NECESSARY TO COMPLETE THE 59TH AND OLIVE AVE CAPACITY IMPROVEMENTS IN GLENDALE, ARIZONA; AND DIRECTING THE EXECUTION OF THE PURCHASE AGREEMENT AND ANY DOCUMENTS NECESSARY TO EFFECTUATE SAID PURCHASE. Presented By: Trevor Ebersole, Director, Transportation Ms. Bower read the ordinance by title. Mr. Ebersole said the proposed ordinance was another request to approve the acquisition of property for right-of-way and authorize a temporary construction easement along the northeast corner of the 59th and Olive Avenues intersection, for proposed capacity improvements, in the amount of $23,740 plus closing costs. Mr. Ebersole said the right-of-way acquisition and the temporary construction easement for the project would allow the City to construct necessary improvements to increase capacity and reduce delays at the intersection. A motion was made by, seconded by to adopt Ordinance No. O RESOLUTIONS 18. RESOLUTION NO. R18-04 A RESOLUTION OF THE COUNCIL OF THE CITY OF GLENDALE, MARICOPA COUNTY, ARIZONA, AUTHORIZING AND DIRECTING THE ENTERING INTO OF A DEVELOPMENT AGREEMENT FOR INFRASTRUCTURE WITH WEST VALLEY RE INVESTMENTS, LLC, PDS REALTY COMPANY, LLP AND BEARDSLEY OUTER LOOP, LLC Presented By: Jack Friedline, Assistant City Manager Ms. Bower read the resolution by title. City Council Meeting Minutes - January 9, 2018 Page 8 of 12

9 Mr. Friedline said the request was for Council to waive reading beyond the title and adopt a resolution authorizing and directing the city manager to enter into a development agreement (DA) with West Valley RE Investments, LLC (WVRE); Beardsley Outer Loop, LLC (BOL); and PDS Realty Company, LLP (PDS) for the design and construction of a water line and improvements near West Beardsley Road and the State Route 101 Freeway (Loop 101). Mr. Friedline said the City had approved two Planned Area Developments (PADs) to encourage infill development along the Loop 101 Freeway south of West Beardsley Road. To support development of the area, a public water line needed to be extended from the east side of Loop 101 to connect to an existing water line on the west side of Loop 101. Mr. Friedline said the first proposed development in the area was a BMW auto dealership. The BMW developer, WVRE, would construct the water line with WVRE and BOL paying shares based on the proportion of water line on their respective properties. The City would contribute the remaining costs. Mr. Friedline said once constructed, the new water line would provide water service to all properties located within both PADs, as well as improve circulation and water pressure to adjacent areas of the City s water service area. In order to construct the water line and other improvements, certain easements and rights-of-way were required on the subject properties and included in the DA. Mr. Friedline said the DA outlined three key elements. The first element established an alignment for a new water line and allocated responsibilities and costs for each party associated with the design and construction of the water line. Staff was requesting a budget transfer from the Water Services Contingency Appropriation in the amount of $1,673,853 to cover the cost of the shared water line design and construction. Mr. Friedline said the second element outlined easements that would be required from PDS and BOL so that WVRE could construct bank protection and fill placement needed for the development of WVRE s site. Mr. Friedline said the third element outlined easements and rights-of-way that would be required from BOL so that WVRE could construct a deceleration lane needed for access to WVRE s site. Mr. Friedline said the items contained in the DA provided for infrastructure improvements that were necessary for the highly visible corridor of the City to be developed. The BMW auto dealership was just one of the projects that would be facilitated by the improvements. A motion was made by, seconded by Vice Mayor Ian Hugh to adopt Resolution No. R NEW BUSINESS City Council Meeting Minutes - January 9, 2018 Page 9 of 12

10 19. COUNCIL SELECTION OF VICE MAYOR Ms. Bower read the item by title. Mayor Weiers asked if there was a nomination to make. Vice Mayor Hugh nominated Councilmember Tolmachoff to be the next Vice Mayor. A motion was made by, seconded by to approve the nomination of Councilmember Tolmachoff as the Vice Mayor. Mayor Weiers thanked Vice Mayor Hugh for his service. He said Vice Mayor Hugh didn t get overly excited and was very calm. He was easy going and really thought things out. Mayor Weiers enjoyed that and had always enjoyed Vice Mayor Hugh s friendship. The vote on the motion was: REQUEST FOR FUTURE WORKSHOP AND EXECUTIVE SESSION A motion was made by, seconded by Councilmember Lauren Tolmachoff to hold the next regularly scheduled City Council Workshop on Tuesday, January 23, 2018, at 12:30 p.m. in the City Council Chambers to be followed by an Executive Session pursuant to A.R.S City Council Meeting Minutes - January 9, 2018 Page 10 of 12

11 COUNCIL COMMENTS AND SUGGESTIONS Councilmember Aldama thanked everyone who attended his mobile office hours and for the great conversation. The location for the next mobile office hours was to be determined but would be held on April 2, 2018, from 5:00 p.m. until 6:30 p.m. Councilmember Aldama invited everyone to visit his new Facebook page at The page would contain events, meetings, workshops and updates on City issues. Councilmember Aldama was excited that Council s new Human Relations Commission was finally filled and he looked forward to seeing all of the recommendations the Commission was going to be bringing to Council. Councilmember Aldama was partnering with the Red Cross and the Glendale Firefighter Charities to install smoke detectors in the area of 63rd Avenue and 65th Avenue, between Bethany Home Road and San Juan Avenue, near O'Neil Park on January 13th. It was something the Firefighter Charities did every year. Lunch would be served to all firefighters who were in attendance. Councilmember Aldama reminded everyone of the new start times for Council meetings. Workshops began at 12:30 p.m. and voting meetings at 5:00 p.m., on the same day. Councilmember Aldama thanked Vice Mayor Hugh for his service to the Council. He appreciated all Vice Mayor Hugh had done. He also congratulated Vice Mayor Tolmachoff. Councilmember Clark also thanked Vice Mayor Hugh for his service and for his incredible warmth and support when she first rejoined Council. It was much appreciated. She looked forward to the service of newly-elected Vice Mayor Tolmachoff. Councilmember Clark said the issue of the LED conversion came up during the last budget cycle. At the time, she had asked why it couldn t be moved up because of the money the project would save. Council had agreed and the rest was history. The $451,000 in rebate was absolutely tremendous and she hoped the residential rental pilot project would also generate additional revenue for the City. Councilmember Malnar also thanked Vice Mayor Hugh for his service and congratulated Councilmember Tolmachoff. Councilmember Malnar thanked all the volunteers who became members of the City s boards and commissions. The City lived by its many volunteers. He was appreciative of all those who volunteered and not only on the boards and commissions but in all other areas as well. Councilmember Tolmachoff thanked Vice Mayor Hugh for his service. His were tough shoes to fill. She thanked Council for its support. It was a privilege working with all of Council. Councilmember Tolmachoff reminded residents that she and Councilmember Malnar were co-hosting a shred event at the Foothills Branch Library on February 3rd from 8:00 a.m. to 11:00 a.m. The number of trucks had been increased from three to four. The event would conclude when the trucks were full. Councilmember Turner thanked Vice Mayor Hugh for his service and was pleased with Councilmember Tolmachoff s nomination. Councilmember Turner reminded everyone of Glendale Arts Council s 55th Annual Juried Fine Arts Show that was running through January 28th. City Council Meeting Minutes - January 9, 2018 Page 11 of 12

12 Vice Mayor Hugh congratulated Councilmember Tolmachoff. Mayor Weiers had the opportunity, thanks to the United States Army, to go to San Antonio and attend the All-American Bowl East West. It was the best of the best high school students - football players, band members, color guard and twirlers from across the entire nation. Mayor Weiers said the night before the football game, there was an awards ceremony and up on a screen, in huge letters were the names of the students being honored. He was amazed to see a student from Glendale, Arizona. He immediately tried to figure out who the student was and their high school. He found out that there was not one student but three students from Glendale high schools. Mayor Weiers said it was a great event. He had the chance to meet with the students and their parents and he was incredibly proud of the students. He hoped to recognize all three for their achievements, along with their parents, at the next Council meeting. ADJOURNMENT Mayor Weiers adjourned the meeting at 5:58 p.m. I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the meeting of the Glendale City Council of Glendale, Arizona, held on the 9th day of January, I further certify that the meeting was duly called and held and that a quorum was present. Dated this day of, Julie K. Bower, MMC, City Clerk City Council Meeting Minutes - January 9, 2018 Page 12 of 12