Susquenita School District School Board Meeting January 12, :00 p.m. High School Large Group Instruction Room MINUTES

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1 Susquenita School District School Board Meeting January 12, :00 p.m. High School Large Group Instruction Room MINUTES ATTENDANCE Members of the Board - Phillip Lehman (President), Bryon Eppley (Vice President), Kent R. Smith (Superintendent), Michael Jones, Donald Kauffman, Nancy Lucia, Stephen Smith, Robert Staver and Shannon Reed (Secretary) School Administration & Representatives - Sonja Brunner, Roger Carl, Craig Funk, Craig Gilbert, Rebecca Lorfink, Christine Matash, John Osuch, Patricia Woods and William Quigley Members of the Public - Denise Allison, Erin Allison, Melanie Black, Ron Black, Sarah Black, Maryellen Brown, Suzanne Comisac, Megan Crumlich, Michelle Crumlich, Rosario Eppley, Kacey Englebrook, Matt Evans, Deb Hines, Tricia Kline, Felicia Lewis, Leona Lewis, Cheryl Maciorkoski, Taylor Reed, Felicia Summy, James Summy, Marsha Snyder, Frank Szekeres, Karen Thompson, Kaylee Thompson CALL TO ORDER Phillip C. Lehman, presiding, called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE AND MOMENT OF SILENCE At this time, the Pledge of Allegiance was recited and a moment of silence was observed. ADOPTION OF THE AGENDA A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to adopt the Agenda. All voted in the PUBLIC COMMENTS There were no public comments on Agenda items. ELECTION OF SCHOOL DIRECTOR Heather A. Rudy A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to elect Heather A. Rudy to fill an unexpired term in Region 3 through In a roll call vote, all members voted in the APPROVAL OF MEETING MINUTES December 9, 2015 A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve the Minutes of the December 9, 2015 Regular Board meeting. All members voted in the PRESENTATIONS A. Board Appreciation Video In January, the PSBA celebrates National Board of Education Recognition Month. Students created a video to thank members of the Board for their commitment. B. Central Pennsylvania Blood Bank Kasey Engle, of the Central Pennsylvania Blood Bank, presented District employees with a certificate of appreciation. C. Building and Grounds Mr. Gilbert provided an overview of recent building and grounds activities.

2 School Board Meeting Minutes January 12, ACADEMIC CALENDAR Superintendent Smith presented a draft of the Academic Calendar. The draft was distributed to the Board in advance of the meeting, and was projected for the public. There were no questions or comments. EXPANSION OF CAOLA OFFERINGS A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve expansion of CAOLA offerings through the District s blended cyber program to students in grades 5, 6, 7, and 8. All members voted in the FIRST READING OF BOARD POLICIES A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve the first reading of the following Board Policies: A. 000 Administrative Review B. 001 Name and Classification C. 002 Authority and Powers D. 003 Functions E. 004 Principles of Governance F. 005 Organization In a roll call vote, all members voted in the affirmative Mr. Jones provided an overview of the process by which the Board is reviewing and editing policies. Superintendent Smith reported that Policies will be posted on the District website as a first reading, and will appear on the February Board Agenda as a second reading. FINANCIAL REPORT A. Treasurer s Report 11/30/15 Treasurer s reports were distributed to the Board for review in advance of the meeting. There were no questions or comments. B. Payment of Orders A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve the following: 1) November General Fund Insurance Checks & Wire Transfers - $317, ) November General Fund Pre-Paid list #1 - $28, ) November General Fund Pre-Paid list #2 - $78, ) November General Fund Checks - $342, ) December General Fund Insurance Checks & Wire Transfers - $299, ) December General Fund Pre-Paid List #1 - $10, ) December General Fund Pre-Paid List #2 - $27, ) December General Fund Checks - $26, Mr. Eppley abstained from Items 1, 2, 5 and 8. With the exception of Mr. Eppley s abstention, all members voted in the C. Proposed Preliminary Budget A Proposed Preliminary Budget was distributed to the Board for review in advance of the meeting, and has been made available for public review on the District website. A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve the Proposed Preliminary Budget for the school year. In a

3 School Board Meeting Minutes January 12, roll call vote, the following voted no - Mr. Lehman, Mr. Staver. The following voted in the affirmative - Mr. Smith, Mr. Jones, Ms. Lucia, Mr. Eppley and Mr. Kauffman. PERSONNEL MATTERS A. Appointment of Acting Athletic and Facilities Director A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to appoint Matthew Evans to the position of Acting Athletic and Facilities Director for the remainder of the school year (ending June 30, 2016), at a rate of $ per day, effective February 1, All members voted in the B. Approval for Superintendent to Commit Employment of Appropriate Substitutes As a special order of business, the Board entertained a recommendation from Mr. Jones to modify the proposed motion to Authorize the Superintendent to commit employment of appropriate substitute candidates (teacher and support staff) prior to the February Board meeting. Following consensus from the Board, a motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to authorize the Superintendent to commit employment of appropriate substitute candidates (teacher and support staff) prior to Board meetings through the end of the year. New substitutes will be reported to the Board regularly. All members voted in the C. General Personnel Matters A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve the following personnel matters: 1) Employment of Sarah E. Landis, Duncannon, as a 6.0 hour/182 day high risk instructional aide at $10.00 per hour effective January 25, 2016, pending clearances. 2) Professional Tenure of Kathryn Whittaker 3) Changes of Status a. Hannah L. Harner, from Master s +15, Step 8 at $52, to Master s +30, Step 8 at $53, effective January 6, b. Kimberly Fitterling from Master s +15, Step 7 at $53, to Master s +30, Step 7 at $52, effective January 6, c. Janelle Young from Bachelors Step 4 at $43, to Masters Step 4 at $45, effective January 8, ) Successful Completion of 90-Day Evaluations a. Shannon E. Reed, Secretary to the Superintendent b. Olivia A. Johnson, Instructional Aide 5) Substitutes a. Teacher, Annette R. Zampelli of Duncannon, BSN Pennsylvania State University b. Teacher, Zachary Loucks of Linesville, BS Health and PE, Edinboro University c. Teacher, Andrew J. Dorman, Duncannon, BS Biology, Lebanon Valley College/ MA Secondary Science, Shippensburg University -Waive Board Policy 305/405/505, Anti-Nepotism. (Brotherin-Law of Nicole Cutman) d. Support Staff, Lucinda Novinger of Duncannon 6) Resignations

4 School Board Meeting Minutes January 12, a. Carole D. Eppley from the position of substitute support staff employee, effective December 23, b. Meagan Hofer from the position of Head Cheer Coach, effective February 7, c. Chandra M. Shoemaker from the position of Assistant Cheer Coach, effective February 7, ) Retirement Change of Retirement Date for Penny W. Knepp, effective date postponed to January 8, 2016 due to information provided by PSERS. 8) Leaves of Absence a. Emily K. Book, Parental Leave from tentatively March 9, 2016 through the conclusion of the school year. b. Julie J. Buterbaugh, Family and Medical Leave from tentatively April 11, 2016 to the conclusion of the school year and from the first contracted day of the school year (tentatively August 23, 2016) through tentatively September 19, 2016 for a total leave of absence not to exceed twelve (12) weeks. c. Mary C. Beierschmitt, Family and Medical Leave from tentatively March 14, 2016 through the conclusion of the school year. 9) One-time waiver of Board Policy #539, Classified Employees Uncompensated Leave for Cindy Urich for (5) vacation days. 10) Coaches (New) Salaries to be determined upon approval of coaching matrix. a. Kimberly Kauffman, Head Coach, Varsity Field Hockey b. Jeffrey Lancione, Assistant Coach, Varsity Football c. Brigitte Shelton, Head Coach, JV Softball d. Julie Heffner, JV Head Coach, Field Hockey 11) Coaches (Returning) Salaries to be determined upon approval of coaching matrix. a. Rick Knepp, Head Coach, Cross Country b. Heather Chung, Assistant Coach, Cross Country c. Maryellen Brown, Middle School Head Coach, Field Hockey d. Katie Whittaker, Middle School Assistant Coach, Field Hockey e. Scott Acri, Head Coach, JV and Varsity Football f. Scott Acri Sr., Coach, JV Football/Assistant Head Coach, Varsity Football g. Tyler Hubbard, Assistant Coach, Varsity Football h. Corey Gochenauer, Assistant Coach, Varsity Football i. Andy Zeigler, Assistant Coach, Varsity Football j. Mark Birtcher, 8th Grade Coach, Girls Basketball k. Shannon Dyer, 7th Grade Coach, Girls Basketball 12) Volunteers a. Rob Carmo, Elementary Boys Basketball and Middle School Boys Soccer b. Amanda Mullen, Basketball c. Janelle Young, Cross Country d. Kora Zeigler, Softball e. Michael Brandt, Elementary Basketball f. Brooke Dyer, Elementary Basketball g. Katelyn Frontz, Elementary Basketball h. Zachary Sacoman, Wrestling

5 School Board Meeting Minutes January 12, Mr. Staver objected to items 10 and 11. With the exception of Mr. Staver, all members voted in the INDEPENDENT SWIMMER A motion was made by Mr. Eppley and seconded by Mr. Kauffman, to approve Colby Houser to represent Susquenita School District as an independent swimmer for He will swim at East Pennsboro School District as an Independent Athlete. His coach will be Debora M. Houser. All members voted in the FIELD TRIP A motion was made by Mr. Eppley and seconded by Mr. Kauffman, to Approve Varsity and Junior Varsity Baseball Teams Field Trip to Greensboro, North Carolina from March 10 to March 14, 2016, to see historical sights and attend a Division 1 baseball game. All members voted in the CONTRACTS A. The Forum A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve a contract with The Forum, to rent the facility for 2016 graduation. All members voted in the B. Kone Care A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to approve a service agreement with Kone Care, for elevator/lift maintenance. All members voted in the DISCIPLINE COMMITTEE RECOMMENDATIONS Student B V A motion was made by Mr. Eppley and seconded by Ms. Lucia to approve action on Board Discipline Committee Recommendations for Student B V. In a roll call vote, Mr. Kauffman voted no. With the exception of Mr. Kauffman, all members voted in the ADMINISTRATIVE REPORTS Superintendent Smith congratulated Mrs. Rudy on her appointment to the Board. Superintendent Smith reported that Principals are in the process of completing Student Learning Objectives, as required by the State of Pennsylvania. He is pleased with the work submitted so far. Principals are initiating dialogue with teachers regarding how we can identify and reach at risk students. The Superintendent also expressed condolences, on behalf of the Susquenita School District, to those impacted by a violent incident that took place in Duncannon on Monday, January 12. While the District is not able to comment on the incident, the Superintendent reported that grief and counseling services have been made available to students and staff. Ms. Brunner and her team will be meeting in the near future regarding the development of the School Counseling and Career Development Plan (School Code Chapter 339). They will be working on this throughout the year and will present the final plan to stakeholders. Mr. Funk reported that Susquenita School District has been recognized by APUSH as one of 475 Districts on the AP Honor Roll. The District achieved this honor through a commitment to increasing access to AP courses and an increasing number of students scoring a three (3) or higher on AP exams.

6 School Board Meeting Minutes January 12, Mr. Funk distributed a draft of the Course Selection Program, which was reviewed by the Board. Mr. Quigley will be hosting a Principal/Parent night at the Middle School to discuss ideas for increasing student involvement. Dr. Lorfink reported that Elementary Students begin their mid-year assessments this week. Teachers will be meeting on the first day of February to discuss assessment results and identify methods of improving performance collaboratively. Dr. Lorfink thanked members of the PTO for their support in coordinating the Elementary Book Fair. BOARD REPORTS Mr. Jones expressed his appreciation to Mr. Funk, for the opportunity to review a draft of the Course Selection Guide. He requested and received clarification on changes from last year s guide. Mr. Jones recommended that the District consider options for recognizing the contributions of volunteers who are approved by the Board. There was consensus from the Board. Mr. Jones also recognized the personal and professional contributions of former Superintendent, Kenneth A. Tony Viani, who passed away on January 1, Mr. Eppley thanked Maryellen Brown for coordinating Blood Drives, and helping to save thousands of lives. The Superintendent recognized Henry Holman, former Penn Township Supervisor, for fostering a close working relationship with the township and the District. Mr. Staver read a prepared statement related to an article from the December 31, 2015 edition of The Washington Post, titled Tech Giant Google is School Official Federal Law Says. The primary concern was tied to technology and privacy of information. He presented 4 specific questions which he asked that the Board consider having the solicitor respond to: 1. Identify all agreements the district has with tech services providers (i.e., Apple, Google), and any others that impart to the contractor the school official designation, under USDOE's interpretation of FERPA. 2. Does Apple or any other provider with which Susquenita does business collect records of student s, data searches or other electronic records created as the result of student interaction with the contracted technology, such that these records could be mined for commercial or other purposes? 3. If the answer to (2) above is yes, apprise the Board of whether parents have been informed of this, and/or whether the district has informed them of the various aspects or dimensions of this exposure or any "nonconsensual disclosures" as mentioned in the article? 4. And lastly, if Apple or any other contractor with Susquenita is able to use the school official exception and could mine Susquenita student data, what measures or assurances has Susquenita obtained to enable it to exercise direct control of how the company uses and maintains education records about our students, given that we do not have direct access to their servers, nor access to the ways that they use the student information because once obtained, since it can reportedly be considered proprietary? There was a consensus from the Board that the Solicitor should be asked to provide an initial statement, as well as an estimate of the cost for exploring this issue in detail.

7 School Board Meeting Minutes January 12, Mr. Kauffman congratulated the students and administration on the AP Honor Roll recognition, and recommended the District purchase an affordable banner to display in the High School lobby to advertise this success. There was consensus from the Board. Ms. Lucia attended the Chuck a Duck game on January 8th. The event, which was well attended, was a great opportunity for students to show their school spirit. Proceeds benefit the Perry County Animal Rescue. Mr. Lehman thanked Maryellen Brown for coordinating successful blood drives for many years. INFORMATION ITEMS Information on the following items was distributed to the Board for review in advance of the meeting. A. Westside Singers Field Trip to West Virginia University on Saturday, February 20, 2016 to participate in a choral festival conducted by nationally known composer/conductor. B. Permanent Disposition (Disposal) of Multi Heat Electric Heating Pad from HS Nurse s Office. SCHEDULE OF MEETINGS The Board developed a schedule of Policy Review meetings, Budget Workshops, and meetings related to the Superintendent performance evaluation. Regular Board meetings will continue to be held on the second Tuesday of each month at 7:00 p.m. unless otherwise specified. PUBLIC COMMENTS The following members of the public spoke in support of the Spring Musical: Melanie Black of Rye Township, James Summy of Duncannon and Felicia Lewis of Marysville. The Board and Administration assured the public that the musical production will continue as planned. ADJOURNMENT A motion was made by Mr. Eppley, and seconded by Mr. Kauffman, to adjourn the meeting at 8:50 p.m. All members voted in the Shannon E. Reed, Secretary