BUDGET AND FINANCE COMMITTEE. Monday, January 30, 2017 CITY HALL, ROOM :00 PM 200 NORTH SPRING STREET, LOS ANGELES, CA 90012

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1 BUDGET AND FINANCE COMMITTEE Monday, January 30, 2017 CITY HALL, ROOM :00 PM 200 NORTH SPRING STREET, LOS ANGELES, CA MEMBERS: COUNCILMEMBER PAUL KREKORIAN, CHAIR COUNCILMEMBER MITCHELL ENGLANDER COUNCILMEMBER NURY MARTINEZ COUNCILMEMBER BOB BLUMENFIELD COUNCILMEMBER MIKE BONIN (Richard Williams - Legislative Assistant - (213) or richard.williams@lacity.org) Click here for agenda packets Note: For information regarding the Committee and its operations, please contact the Committee Legislative Assistant at the phone number and/or address listed above. The Legislative Assistant may answer questions and provide materials and notice of matters scheduled before the City Council. Sign Language Interpreters, Communication Access Real-Time Transcription (CART), Assistive Listening Devices, or other auxiliary aids and/or services may be provided upon request. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing Sign Language Interpreters, five or more business days notice is strongly recommended. For additional information, please contact the Legislative Assistant listed above. MULTIPLE AGENDA ITEM COMMENT GENERAL PUBLIC COMMENT ITEM NO. (1) CD 6 The Committee may recess to Closed Session, pursuant to Government Code Section (d)(1), to confer with its legal counsel relative to the case entitled The Tiara Group 2, et al. v. City of Los Angeles, Los Angeles Superior Court Case No. BC (This matter involves litigation concerning Van Nuys Fire Station No. 39.) ITEM NO. (2) CD 10 The Committee may recess to Closed Session, pursuant to Government Monday - January 30, PAGE 1

2 Code Section (d)(1), to confer with its legal counsel relative to the case entitled Misty Wilks v. City of Los Angeles, Los Angeles Superior Court Case No. BC (This matter involves a single vehicle motorcycle accident, which allegedly occurred on June 20, 2012 on La Brea Avenue north of Ferndale Street, in the City of Los Angeles.) ITEM NO. (3) CD 14 The Committee may recess to Closed Session, pursuant to Government Code Section (d)(1), to confer with its legal counsel relative to the case entitled Ronald Ray Smith v. Ricardo Arrua, et al., Los Angeles Superior Court Case No. BC (This matter involves an auto collision with a Los Angeles Fire Department vehicle which occurred on May 8, 2014 at or near Main Street and First Street, Los Angeles, California.) ITEM NO. (4) The Committee may recess to Closed Session, pursuant to Government Code Section (d)(1), to confer with its legal counsel relative to the case entitled Edsell Ford, et al. v. City of Los Angeles, et al., Los Angeles Superior Court Case No. BC (This matter arises from an incident involving members of the Los Angeles Police Department, on August 11, 2014, in Los Angeles, California.) ITEM NO. (5) Motion (Krekorian - Blumenfield) relative to a replacement for the City's current payroll software system PaySR, including: designation of the Information Technology Agency (ITA) as the project manager for maintenance of PaySR and for the replacement system; a report by ITA regarding preliminary requirements of the Personnel Department, CAO, and Controller's Office for the replacement system; a timeline when ITA anticipates phase in of a replacement system; and budgetary request for positions and funding to begin the first year of implementation. Community Impact Statement: None submitted. ITEM NO. (6) Motion (Cedillo Price) instructing the City Administrative Officer, with the assistance of the City Attorney, to report relative to a contribution from the City of Los Angeles in the amount of $2,000,000 to the California Community Monday - January 30, PAGE 2

3 Foundation for the proposed Los Angeles Justice Fund to provide qualified legal representation to immigrants facing deportation or removal proceedings who are otherwise unable to afford or access legal services. (Also referred to the Ad Hoc Committee on Immigrant Affairs) Community Impact Statement: None submitted. If you challenge this Committee's action(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Clerk at or prior to, the public hearing. Any written correspondence delivered to the City Clerk before the City Council's final action on a matter will become a part of the administrative record. Materials related to an item on this agenda submitted to the committee after distribution of the agenda packet are available for public inspection in the City Clerk's Office at 200 North Spring Street, Room 395, City Hall, Los Angeles, CA during normal business hours. Monday - January 30, PAGE 3

4 ITEM NO. 1 U a- sssiirkau m ^6^ ill i i ifjji 4\\ rt* Ml gssfcv 'arahjt ntii,]! )5 Lli Lttta i f g i c 1 1 i KM m BEo <5 MICHAEL N. FEUER CITY ATTORNEY REPORT NO. R DEC 0 9 2Qt6 REQUEST FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION (d)(1) REPORT RE: THE TIARA GROUP 2, ETAL. v. CITY OF LOS ANGELES LASC CASE NO. BS (COUNCIL DISTRICT 6) The Honorable City Council of the City of Los Angeles Room 395, City Hall 200 North Spring Street Los Angeles, California Honorable Members: This Office recommends that discussion with, and advice from, legal counsel with respect to recommendation for City Council action in the above-captioned litigation be scheduled and held in closed session pursuant to California Government Code Section (d)(1). Government Code Section requires you to state publicly, prior to the dosed session, what division of this section authorizes the closed meeting, and that the closed session is being held to confer or discuss with, or receive advice from, legal counsel regarding pending litigation. This matter involves litigation concerning Van Nuys Fire Station No. 39. City Hall East 200 N. Main Street Room 800 Los Angeles, CA (213) Fax (213) Monday - January 30, PAGE 4

5 The Honorable City Council of the City of Los Angeles Page 2 If you have any questions regarding this matter, please contact Deputy City Attorney Siegmund Shyu at (213) He or another member of this Office will be present when you consider this matter to answer any questions you may have. Very truly yours, MICHAEL N. FEUER, City Attorney By DAVID MICHAELSON Chief Assistant City Attorney DM:SS:mh M:\RKAL PROP_ENV_LAND USE\REAL PROPERTY _ENVlRONMENT\SIEGMUND SHYU\REPORTS TO COUNClL\THE TIARA GROUP 2 - NOVEMBER 2016 SETTLEMENT OFFER\REPORT TO COUNCIL RE TIARA GROUP 2 SETTLEMENT (PUBLIC REPORT), NOVEMBER 2016.DOCX Monday - January 30, PAGE 5

6 * ITEM NO. 2 I if. m riini ir ' Mi -4 1 'll UTS ; ill [& i ii fill! l Bill «[ i1 k fh i r:?) ii Ul iitimv A «; 4 'A II II H s 5*- % ^ IJffe ^151*!iiT{ mil w**i!5rss *!?$ l««i:i *i:i < 3* vl J? &7./ Y \ vv>. \ y MICHAEL N. FEUER CITY ATTORNEY REPORT NO. R JAN REQUEST FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION (d)(1) REPORT RE: SETTLEMENT DISCUSSION MISTY WILKS V. CITY OF LOS ANGELES LOS ANGELES SUPERIOR COURT CASE NO. BC The Honorable City Council City of Los Angeles Room 395, City Hall 200 North Spring Street Los Angeles, California Honorable Members: (Re: Claim File No. Cl3-2218) This office recommends that discussions with, and advise from, legal counsel regarding the recommendation for City Council action in this pending litigation be scheduled and held in closed session pursuant to California Government Code Section (d)(1). Government Code Section (d)(1) requires you to state publicly prior to the closed session, what subdivision of this section authorizes the closed meeting, and that the closed session is being held to confer or discuss with, or receive advice from, legal counsel regarding pending litigation. City Hall East 200 N. Main Street Room 800 Los Angeles, CA (213) Fax (213) Monday - January 30, PAGE 6

7 The Honorable City Council City of Los Angeles Page 2 This matter involves a single vehicle motorcycle accident, which allegedly occurred on June 20, 2012 on La Brea Avenue north of Ferndale Street, in the City of Los Angeles. If you have any questions regarding this matter, please contact Dikran H. Sassounian, Deputy City Attorney at (213) He or another member of this Office will be present when you consider this matter to answer any questions you may have. Very truly yours, MICHAEL N. FEUER, City Attorney By SCOTT D. MARCUS Senior Assistant City Attorney SDM: gms cc: Board of Public Works Commission Nazario Sauceda, Director Joseph Cruz, Assistant Director Abram Tejeda, Risk Management Monday - January 30, PAGE 7

8 * ITEM NO. 3 *j W- \-7 n I ID&j him r 4 IY,, itt m X IIII i 5^«l f: i I it II I Rb,^ V f II '^:V- tt* SI m) V<iy.*«*«SS ;Cv o. m- vf1 I IM *$ i I'lkifii: ii«* ; i! =* it J^s. * O. & %E0')? / I / MICHAEL N. FEUER CITY ATTORNEY REPORT NO. 11 r - o o 'i«jan i $ aot? REQUEST FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION (d)(1) REPORT RE: SETTLEMENT DISCUSSION RON A1.1) RAY SMITH v. RICARDO ARRUA. El AT. I.OS ANOE!,ES SUPERIOR COURT' UASI NO. BC The Honorable Cily Council City ofl.os Angeles Room 395. City Hall 200 North Spring Street Los Angeles. California Honorable Members: (Re: Claim File No. Cl5-0736) This office recommends that discussions with, and advice from, legal counsel regarding the recommendation for City Council action in this pending litigation be scheduled and held in closed session pursuant to California Government Code Section (d)(1). Government Code Section (d)(1) requires you to slate publicly prior to the closed session, what subdivision of this section authorizes the closed meeting, and that the closed session is being held to confer or discuss with, or receive advice from, legal counsel regarding pending litigation. Cily I lall East 200 N. Main Street Room 600 Los Angeles, CA (213) Fax (213) Monday - January 30, PAGE 8

9 The Honorable City Council Citv of Los Angeles Page 2 This matter involves an auto collision with a Los Angeles Fire Department vehicle which occurred on May 8, 2014 at or near Main Street and First Street, Los Angeles, California. If you have any questions regarding this matter, please contact Christina P. Schmidt. Deputy City Attorney at (213) She or another member of this Office will be present when you consider this matter to answer any questions you may have. Very truly yours, MICHAEL N. FLULR. City Attorney By scan marcus Senior Assistant C'ity Attorney TM:tl cc: Los Angeles Fire Commission Ralph M. Terrazas. Fire Chief & General Manager Emile Mack, Chief. Operations Battalion Chief Robert Takashita. Risk Management Jenny Park, Risk Manager Monday - January 30, PAGE 9

10 ITEM NO. 4 mi V n\ wm ;v *gj* jpfcm# f fff*.3 IS jo&ks,m ;-K JH &k& WOT; SSft^ TO3 k AL to ( f~ I (in m / «i,?> 11 * * tsv \WjM»«) «RBI T [ili^cdfi j i ^'/!i* ts. i, r1 " \ aaniaa «! it&.fi'-jkw h v. \M!ii 4/ /- \ >.< X / \r MICHAEL N. FEUER CITY ATTORNEY REPORT NO. R » 7 REQUEST FOR CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTION (d)(1) REPORT RE: SETTLEMENT DISCUSSION EDSELL FORD, et al. v. CITY OF LOS ANGELES, et al. SUPERIOR COURT CASE NO. BC The Honorable City Council City of Los Angeles Room 395, City Hall 200 North Spring Street Los Angeles, Cali fornia Honorable Members: (Claim Nos. C , Cl ) This office recommends that discussions with, and advice from, legal counsel regarding the recommendation for City Council action in this pending litigation be scheduled and held in closed session pursuant to California Government Code Section (d)(1). Government Code Section (d)(1) requires you to state publicly prior to the closed session, what subdivision of this section authorizes the closed meeting, and that the closed session is being held to confer or discuss with, or receive advice from, legal counsel regarding pending litigation. City Hail East 200 N. Main Street Room 800 Los Angeles, GA (213) Fax (213) Monday - January 30, PAGE 10

11 The Honorable City Council City of Los Angeles Page 2 This matter arises from an incident involving members of the Los Angeles Police Department, on August 11, 2014, in Los Angeles, California. if you have any questions regarding this matter, please contact Deputy City Attorney Denise Zimmerman at (S18) She or another member of this Office will be present when you consider this matter to answer any questions you may have. Very truly yours, MICHAEL N. FEUER, City Attorney / / / DCZ:mc cc: Executive Director, Board of Police Commissioners President, Board of Police Commissioners Charlie Beck, Chief of Police Director, Office of Constitutional Policing & Policy Captain and Lieutenant, Legal Affairs Division THOMAS H. PETERS Chief Assistant City Attorney Monday - January 30, PAGE 11

12 ITEM NO. 5 BUDGET & FINANCE MOTION The City of Los Angeles has over 40,000 employees that receive paychecks twice a month. The process of making this payroll is performed primarily by three City agencies: the CAO, the Personnel Department and the Office of the City Controller. As a result of the complexities of the City's operations and a multitude of staff whose roles vary dramatically, there are an enormous variety of pay grades, employee classifications, bargaining units and vacation/leave combinations. This level of complexity makes the implementation of an off-the- shelf software solution difficult without customization. Over the past several years, the City has sought to develop a process by which it may replace its current payroll software, PaySR, with a more modern system that integrates more closely with other financial management tools and has components not just for payroll processing, but also human resource management and employee outreach and training. Furthermore, the PaySR system is a customized product that the city acquired many years ago and has been continually updated by a contractor since it was initially implemented. That contractor is approaching retirement and will no longer be able to provide additional updates or customizations for the product moving forward. In the budget for Fiscal Year , the Mayor and Council provided $480,000 to the Information Technology Agency to work on the replacement project and there are resources contained within the Budget for the Controller's office to maintain its existing implementation. Replacing PaySR will be a significant project and there are many features and functions that each department will need in the software product that eventually succeeds it. In light of the many risks if it does not proceed smoothly, as well as the need to manage the needs and wants of each department involved in payroll processing, a successful PaySR replacement is critical. PaySR maintenance and replacement are, fundamentally, software projects and should be managed as such. I THEREFORE MOVE that the Council designate the Information Technology Agency as the project manager for both the ongoing maintenance of the PaySR program and for the replacement of PaySR. I FURTHER MOVE that the Council INSTRUCT the Information Technology Agency, in consultation with the Controller's office, to report by March 1, 2017 on the status of PaySR and the budgetary and staffing needs of ITA and the Controller to maintain the PaySR system while a replacement is in development. I FURTHER MOVE that the Council INSTRUCT the Information Technology Agency to report by April 1, 2017 on the following: 1) Preliminary requirements of the Personnel Department, the CAO and the Controller's office for the replacement payroll software system; and /./ Monday - January 30, PAGE 12

13 2) 3) A timeline that indicates when ITA anticipates that the city can begin phasing in a replacement payroll system and the intermediary steps that must be taken in order to begin testing; and A budget request for any positions and funding to begin the first year implementation. Presented by: PAUL KREKORIAN Councilmember, 2nd District Seconded by: JAN ? Monday - January 30, PAGE 13

14 AD HQQ MOTION LtY\(Yn j\r Lf~[Of\ ITEM NO. 6 BUDGET & FINANCE The documented and undocumented immigrant communities are in a heightened state of anxiety and fear given recent presidential campaign rhetoric. Protecting the due process rights of undocumented residents, including undocumented parents of minors who are American citizens, as well as Deferred Action for Childhood Arrivals (DACA) qualified individuals is an urgent priority, A significant portion of the local immigrant community may face civil detention or removal proceedings in immigration courts across the county. There is an urgent need that qualified legal representation be available to ensure fair treatment and due process. The leadership of the City of Los Angeles along with State and local governments, and philanthropic organizations recognize the urgent need to address the lack of quality legal representation. The recent announcement of the creation of a Los Angeles Justice Fund is an example of the forward thinking policy of our civic leadership Through a partnership with the City of Los Angeles, County of Los Angeles, the California Community Foundation, the Weingart Foundation, and the California Endowment, the Los Angeles Justice Fund will eventually provide up to $10 million dollars to fund quick legal representation via non-profit legal service organizations to undocumented individuals and families facing removal proceedings in Los Angeles County. The goal is for the City and County of Los Angeles to fund $5 million dollars and the philanthropic organizations to match this with an additional $5 million. The demand for qualified immigrant legal services far outpaces the supply. The City of Los Angeles is committed to demonstrating that fair treatment and due process are at the core of all dealings on behalf of the immigrant community. Legal and immigrant service experts agree that individuals facing civil detention proceedings were five times more likely to have a successful outcome than those without legal representation. It is vital that the City identifies the most feasible way to fund this endeavor. The City Council seeks to work closely with the Mayor, City Attorney and departments to identify the source of funds and to provide recommendations on implementation to quickly and efficiently support the proposed Los Angeles Justice Fund, as administered by the California Community Foundation. I THEREFORE MOVE that the Council instruct the City Administrative Officer (CAO), with assistance of the Office of the City Attorney, to identify and report in 30 days, on a $2 million City of Los Angeles contribution to the California Community Foundation for the proposed Los Angeles Justice Fund to provide qualified legal representation to immigrants at risk effacing deportation or removal proceedings who are otherwise unable to afford or access legal services. I FURTHER MOVE that the report include recommendations for a source(s) of funds, draft terms of the agreement, City Controller instructions, and any other necessary instructions to effectuate the intent of this motion. fs*k i PRESENTED BY JAN &- *- v GILBERT A. CEDILLO Councjlmember, 1st District 1 SECONDED BY bsw Monday is ( - January 30, PAGE 14

SPECIAL MEETING - TRANSPORTATION COMMITTEE. Wednesday, June 14, 2017 ROOM 1010, CITY HALL - 1:15 PM 200 NORTH SPRING STREET, LOS ANGELES, CA 90012

Called by Committee Chair SPECIAL MEETING - TRANSPORTATION COMMITTEE Wednesday, June 14, 2017 ROOM 1010, CITY HALL - 1:15 PM 200 NORTH SPRING STREET, LOS ANGELES, CA 90012 MEMBERS: COUNCILMEMBER MIKE BONIN,