Dave Beck, Chip Johnston, Alexis Kaczynski, Karl Kovacs, Ed LaFramboise, Greg Paffhouse, Dave Schneider, Carol Balousek

Transcription

1 NORTHERN MICHIGAN REGIONAL ENTITY BOARD OF DIRECTORS MEETING WEDNESDAY, JUNE 19, :00AM NMSAS CONFERENCE ROOM GAYLORD BOARD MEMBERS PRESENT: BOARD MEMBERS ABSENT: STAFF PRESENT: GUESTS: Patti Casey, Roger Frye, Ed Ginop, Annie Hooghart, Randy Kamps, Terry Larson, Jack Mahank, Gary Nowak, Dennis Priess, Richard Schmidt, Karla Sherman, Joe Stone, Don Tanner, Nina Zamora Gary Klacking Dave Beck, Chip Johnston, Alexis Kaczynski, Karl Kovacs, Ed LaFramboise, Greg Paffhouse, Dave Schneider, Carol Balousek NA CALL TO ORDER Mr. Stone called the meeting called to order at 10:02AM ROLL CALL Let the record show that Gary Klacking is absent today. All other Board Members are present. PLEGE OF ALLEGIANCE The pledge was recited as a group. APPROVAL OF PAST MINUTES MOTION MADE BY JACK MAHANK TO APPROVE THE MAY 15, 2013 MINUTES, SECOND BY GARY NOWAK. MOTION APPROVAL OF AGENDA Review of the Conflict of Interest Policy will be added to Item 11 between c) and d). MOTION MADE BY DENNIS PRIESS TO APPROVE AMENDED AGENDA, SECOND BY KARLA SHERMAN. MOTION CORRESPONDENCE Let the record show that there is no correspondence to discuss on this date. ANNOUNCEMENTS Let the record show that there are no announcements to discuss on this date. PUBLIC COMMENTS Let the record show that there are no public comments to review on this date. REPORTS

2 a. AFP Update Mr. Schneider stated that most of the products of the work group will be discussed later in the agenda. Staff of the five Boards is working together collaboratively. A response to the AFP was received from the Department enumerating the items still required for the submission. Mr. Kovacs stated that the process is on track to meet stated deadlines. b. Substance Abuse Update Mr. Kovacs and Mr. Schneider have met with Sue Winter. October 1, 2014 is date for full integration though it will likely be a phase-in process. Technical Guidance for the Plan due August 31, 2013 has been received from the Department. Local relationships will be a key factor in the process. c. Chairman s Report Let the record show that there is no Chairman s Report provided on this date. d. Operations Committee Report/CEO Hiring Process The hiring of the CEO was discussed during the Executive Committee meeting on Monday, June 17, Mr. LaFramboise stated a potential problem with one of the top candidates. Mr. LaFramboise made the request that he be removed from consideration. Another individual has been moved into the top three candidates. Employment applications have been received from all three of the applicants, with clean primary source verification. Phone screenings will be scheduled. A discussion of the logistics of the full interviews followed. Friday, June 28 th at 2:30PM was set as the date/time for the phone interviews. Mr. Kamps suggested that any Board Member who wishes to participate in the phone process be available to do so. This will be arranged using the Conference Now system. Mr. Mahank requested the resumes be distributed to the Board. Carol will forward them to Board Members. A list of questions and protocol will be assembled prior to the phone interview. Mr. Tanner suggested that Mr. Stone and Mr. LaFramboise take the lead on questioning. Mr. Tanner proposed the July 17 th Board meeting for the interviews. Agreement was made to proceed with this plan. The question of salary and benefits was raised. The Directors will draft a description of the benefits package based on comparable positions. MOTION MADE BY ED GINOP TO ACCEPT THE PROCESS OF CONDUCTING PHONE INTERVIEWS WITH THE TOP THREE APPLICANTS ON JUNE 28, 2013 at 2:30PM AND FULL INTERVIEWS WITH THE BOARD ON JULY 17, 2013 AT 2:30PM, SECOND BY JACK MAHANK. MOTION e. Work Group(s) Update Membership for both the Board Policy work group and the SUD Transition work group have been established but no meetings have taken place to date, therefore there is no report. Mr. Larson will be added to the SUD transition work group. OLD BUSINESS Charge of Executive Committee The definition and charge of the Member Board executive committees were compiled and distributed. AuSable Valley and Northern Lakes do not have an Executive Committee. The question of alternates for the full NMRE Board was raised. Mr. Mahank asked why an Executive Committee is needed at all. A conversation of the benefits followed. It was concluded that the Executive Committee remain; however, it may not need to meet regularly. Mr. Kamps stated that the Executive Committee meeting may only

3 need to meet to discuss emergent or irregular matters. Mr. Larson suggested A(2) of the Centra Wellness Bylaws as a definition. It was decided to defer any formal decision until the CEO is hired. MOTION MADE BY GARY NOWAK TO ADOPT THE DEFINITION OF EXECUTIVE COMMITTEE USED BY NORTHEAST MICHIGAN CMH. AFTER A DISCUSSION, THE DECISION WAS MADE TO WITHDRAW THE MOTION AND DEFER ANY FORMAL DEFINITION OF THE EXECUTIVE COMMITTEE UNTIL SUCH TIME AS THE CHIEF EXECUTIVE OFFICER HAS BEEN HIRED. Board Policy Assignment Ms. Hooghart will replace Mr. Schmidt as the representative from Centra Wellness Network on the work group. Materials were sent on June 5, 2013 to begin the process. The word group was charged with setting a meeting date and time. Mr. Larson will be added to the SUD work group. NEW BUSINESS Finance Policy Approval To comply with the AFP, a list of policies must be submitted. Policies that have already been in use by one of the Member Boards will not require further review by the State. Mr. Schneider noted that all policies may be amended after adoption as the NMRE is firmed up. Insurance Internal Service Fund Mileage Reimbursement according to the IRS approved rate will be added to the policy. Costing Mr. Tanner stressed the need for consistency among the Member Boards wherever possible. Financial Management Policy Per Diems Executive Committee recommended that per diems be established at $40 < four hours/$75 > four hours/$75conferences/$40 consumers < four hours/$75 > four hours. Per diems include travel time. Purchasing Reporting Sound Financial Accounting Credit Card MOTION MADE BY ROGER KAMPS TO APPROVE THE PRECEDING TEN POLICIES, SECOND BY KARLA SHERMAN. Mr. Tanner proposed removing the last sentence of the first paragraph. To be replaced with general established accounting principles. MOTION MADE BY ROGER FRYE TO APPROVE THE AMENDED MOTION, SECOND BY KARLA SHERMAN. ROLL CALL VOTING TOOK PLACE WITH ALL BOARD MEMBERS RESPONDING IN FAVOAR OF THE MOTION. MOTION Policy for Respect and Support of Housing Preferences This is a requirement of the AFP. Mr. Schneider read both the requirement as written in the AFP and the policy.

4 MOTION MADE BY DENNIS PRIESS TO APPROVE THE POLICY, SECOND BY TERRY LARSON. MOTION Policy for Standards for Releasing People from Institutions This is a requirement of the AFP.. Mr. Schneider read both the requirement as written in the AFP and the policy. MOTION MADE BY ROGER FRYE TO APPROVE THE POLICY, SECOND BY TERRY LARSON. MOTION APPROVED. Conflict of Interest Policy The policy drafted by attorney Roselyn Parmenter was edited to meet the needs of the AFP. Mr. Schneider summarized the policy for the Board. MOTION MADE BY GARY NOWAK TO APPROVE THE POLICY, SECOND BY ED GINOP. VOTING FOLLOWED A BRIEF DISCUSSION OF THE POLICY. MOTION Plans for AFP : Welfare and Safety & : Coordination of Physical and Behavioral Health Care - Mr. Kovacs read highlights of the plans developed by the work group. MOTION MADE BY JACK MAHANK TO APPROVE THE PLAN, SECOND BY DON TANNER. MOTION ADDITIONAL MOTION MADE BY RANDY KAMPS TO ADD LANGUAGE TO THE PLAN(S) TO EMPHASIZE THAT THE NMRE IS NOT A SERVICE PROVIDER ORGANIZATION. MR. SCHNEIDER AGREED TO ADD A STATEMENT TO THE PLAN LISTED TO ADDRESS MR. KAMP S CONCERN. MOTION SUPPORTED AS INDICATED BY JACK MAHANK. MOTION : Plan for Bringing People Back from Out of Area - Mr. Schneider summarized the plan developed by the work group. MOTION MADE BY PATTI CASEY TO APPROVE THE PLAN, SECOND BY RICHARD SCHMIDT. MOTION Text Box : Informed Choice for Work and Community Activities - Mr. Schneider read the requirement in the AFP and summarized the plan developed by the work group. MOTION MADE BY ANNIE HOOGHART TO APPROVE THE PLAN, SECOCND BY GARY. MOTION CARRIED AS WRITTEN FOLLOWING A BRIEF DISUCSSION. Text Box : Community Inclusion - Mr. Schneider read the requirement in the AFP and summarized the plan developed by the work group. MOTION MADE BY RANDY KAMPS TO APPROVE THE PLAN, SECOND BY DENNIS PRIESS. MOTION : Plan for Increased Alternatives to Segregated Programs Mr. Schneider stated this plan only applies to Northern Lakes and North Country Boards and affects approximately 500 individuals. The plan calls for a reduction of 100 individuals per Board. MOTION MADE BY TERRY LARSON TO APPROVE THE PLAN, SECOND BY JACK MAHANK. MOTION

5 CFO Job Description Mr. Kovacs made the recommendation to add the lived experience language to the job description. This will be done. MOTION MADE BY ROGER FRYE TO APPROVE THE CHIEF FINANCIAL OFFICER JOB DESCRIPTION, SECOND BY PATTI CASEY. MOTION Comments Let the record show that there were no further comments made on this date. Next Meeting The next meeting is scheduled for July 17 th at 10:00 with CEO candidate interview(s). If a meeting of the Executive Committee is called, members will be notified. MOTION MADE BY TERRY LARSON TO ADJOURN, SECOND BY RANDY KAMPS. MOTION Meeting adjourned at 11:51AM.