Northeast Michigan Community Mental Health Authority Board. Board Meeting. August 11, 2016

Transcription

1 Northeast Michigan Community Mental Health Authority Board Board Meeting August 11, 2016 I. Call to Order Chair Gary Nowak called the meeting to order in the Board Room at 3:00 p.m. II. Roll Call and Determination of a Quorum Present: Lester Buza, Linda Canfield, Bonnie Cornelius, Alan Fischer, Roger Frye, Judy Hutchins, Judy Jones, Terry Larson, Eric Lawson, Gary Nowak, Pat Przeslawski Absent: Albert LaFleche (excused) Staff & Guests: Lisa Anderson, Carolyn Bruning, LeeAnn Bushey, Paul Ennest, Lynne Fredlund, Joe Garant, Margie Hale-Manley, Ruth Hewett, Cheryl Jaworowski, Danny MacDonald, Cathy Meske, Mary Mingus, Nena Sork, Ron V III. IV. Pledge of Allegiance The Pledge of Allegiance was recited as a group. Appointment of Evaluator Gary Nowak appointed Terry Larson as meeting evaluator. V. Consent Agenda 1. Approval of Minutes 2. Resolution a. Administrator and Licensee Designee for Group Homes RESOLUTION At its regular meeting on August 11, 2016, the Northeast Michigan Community Mental Health Authority Board designated the following individuals as Administrator and Licensee Designee per Rule (1) (g). Margaret Hale-Manley is the Administrator and Carolyn Bruning is the Licensee Designee for the following licensed homes: Brege Cambridge Harrisville Millcreek Pine Park Princeton Thunder Bay Walnut License #AS License #AS License #AS License #AS License #AS License #AS License #AS License #AS Page 1 of 6 CERTIFICATE The undersigned certifies that: i. I am the duly elected Secretary, and ii. The foregoing is a true and exact copy of the excerpts of minutes of a regular Board meeting of the Northeast

2 Michigan Community Mental Health Authority Board held on August 11, Moved by Linda Canfield, supported Roger Frye, to approve the Consent Agenda as presented. Motion carried. VI. VII. Information and/or Comments from the Public There was no information or comments presented. Educational Session Pollination / Litter Brigade Project (NEMROC) Margie Hale-Manley introduced Joe Garant, Daniel and Ron representing NEMROC. They presented Board members with an overview of the new Pollination / Litter Brigade Project. Joe Garant noted a grant was initially proposed to the Alpena Recreation Committee for this project and was not successful and later the scope was expanded to include the pollination aspect of this project. He reported a goal is to increase the number of pollinators in the parks and the county. Cigarette litter is an area-wide problem. He reported cigarette butt receptacles have been placed in high use areas and this has helped control the litter. The Besser Foundation provided a grant to get this project started and job coaching costs and transportation costs are provided by NEMROC through support from NeMCMHA. Joe Garant reports there are some local businesses purchasing the cigarette butt containers for placement at their facilities and pay a nominal fee for collections. There are also some businesses supporting the pollination portion of this project. Joe reports there are bat houses, butterfly houses, bee houses and bird shelters. These will be installed and maintained in various locations. These products are available at the farmer s market in Alpena and NEMROC. The goal is to make significant changes in the environment and make a difference. There are many partners supporting this effort including: Besser Foundation, NeMCMHA, Michigan State University Extension, National Marine Sanctuaries, Pied Piper Falcons, Great Lakes Stewardship Initiative, US Fish & Wildlife Service, Huron Pines and LaFarge Alpena Plant. Mr. Garant reviewed a map of the various points within the city covered in this project. The collected cigarette butts will be collected and sent via Terracycle. Terracycle pays for the shipping of the box. The butts are then repurposed and made into plastic items. The receptacles for the cigarette butts placed in the area were viewed and are available for purchase for around $50. Mr. Garant reported there are also individual sponsors for supported employment opportunities. Private donors contribute funds to non-profit organizations to pay for some opportunities. Mr. Garant reported this group is currently sharing some space in a facility on Chisholm Street; however, they are looking for a new location to allow for more space. Linda Canfield offered a suggestion of having an educational flyer available to guide purchasers of how to make the houses attract the anticipated residents. VIII. August Monitoring Reports 1. Treatment of Consumers The minutes and quarterly report were included in the mailing. Pat Przeslawski reports there was a 30-minute MDHHS-ORR RRAC training viewed by the Committee entitled The Role of the Rights Advisory Committee. She noted even after serving on this committee for several years, she always learns new items. Page 2 of 6

3 2. Staff Treatment Lisa Anderson noted this report is for the first six months of this calendar year. The overall turnover rate for the Agency is 10%. 3. Budgeting Cheryl Jaworowski provided the Board with the status of the budget for month ending June 30, She reports there is a positive balance of $101,267. She reports even though we are underspent in Medicaid funding, the shortfall of rates paid for Autism services will be absorbing all of the surplus. She reported the check from MMRMA has been received since this time and the variance in the Property & Liability Insurance line item will be resolved. 4. Financial Condition Cheryl Jaworowski reviewed the Financial Report noting we have increased one additional day of operating funds on hand. She reviewed the balance sheet of the Foundation fund and noted there is a spendable amount that can be used. Cheryl Jaworowski reported next month there will be a budget amendment on the FY16 budget and public hearing on the FY17 budget. The budget amendment will capture any expenses since the May budget amendment and any purchases made as indicated last month. Moved by Judy Hutchins, supported by Judy Jones, to accept the August monitoring reports as presented. Motion carried. IX. Board Policy Review and Self Evaluation 1. Chairperson s Role Pat Przeslawski noted this policy looks pretty good. 2. Board Member Per Diem Pat Przeslawski suggested there might be consideration for increasing per diems. Gary Nowak reported possibly the increase in meal allowances should be considered. Discussion ensued related to the cost of meals when a conference is hosted at the larger motels. A suggestion to increase meals by $5 each was made. Meals would now be $15.00 for breakfast, $20 for lunch and $30 for dinner for a total of $65 per day. Moved by Pat Przeslawski, supported by Linda Canfield, to increase meal allowances by $5. Roll call vote: Ayes: Lester Buza, Linda Canfield, Bonnie Cornelius, Alan Fischer, Roger Frye, Judy Hutchins, Judy Jones, Terry Larson, Eric Lawson, Gary Nowak, Pat Przeslawski; Nays: None; Absent: Albert LaFleche. Motion carried. 3. Board Self-Evaluation This policy was reviewed and needed no revisions. 4. Disclosure of Ownership The policy is new and in follow-up from the May meeting when the forms were addressed and signed by Board members. Moved by Judy Hutchins, supported by Bonnie Cornelius, to approve Disclosure of Ownership policy as presented. Motion carried. X. Linkage Reports 1. Northern Michigan Regional Entity (NMRE) Update a. Regional Board Meetings i. July 27, 2016 Gary Nowak, Terry Larson, and Roger Frye noted the last meeting was a normal business meeting with no real new items to report. The minutes of the meeting were not yet available and will be distributed to Board members next month. Page 3 of 6

4 2. MACMHB a. Tiger Game Update Judy Hutchins reported the game was great. The entertainment on the bus there and back was great, the Tigers won, the weather was great and the suite was nice. Linda Canfield reported the rootbeer float s price was staggering. Diane Hayka reported Thank You cards were sent to Muchmore Harrington & Smalley and to the MACMHB with a picture of the group. 3. Consumer Advisory Council Update The draft minutes of the Consumer Advisory Council were distributed at this meeting. Cathy Meske reported this was a very active meeting. She reported the Council received the Board s Strategic Planning updates. She reported she believes it is real important to include Council members in the voice and planning in future sessions. She suggests the next session begin around lunch and having a working afternoon. XI. XII. Chair s Report 1. Board Self Evaluation The self-evaluation comments were reviewed. Surveys were included in the mailing and Board members were requested to return their survey to Diane Hayka. She will compile the results for review at the September meeting. Director s Report 1. Director s Report CARF Accreditation Cathy Meske reported the Agency received notification of CARF Accreditation for three years on June 24 th. She notes it was an oversight this was not reported last month. Home and Community Based Services Advisory Council Update Cathy Meske reports this committee has met a couple of times and she notes we do own some of our homes as well as managing Blue Horizons. She stressed the importance of being able to have a voice and be part of this workgroup. She notes our homes are in good posture to be compliant with the new rule. Section 298 Workgroup The Section 298 Workgroup met and the MACMHB has submitted their recommendations. MACMHB s report was distributed to Board members at this meeting. The Michigan Association of Health Plans (MAHPs) were also requested to provide their recommendations. The Department will look at both submissions and move forward to the next phase of model development. The Board Association s primary focus in their recommendations was to maintain local/regional control of the behavioral health services and services to those with an intellectual/developmental disability. Computer Systems Update PCE Update Cathy Meske reported Dennis Bannon met and identified an implementation group for the PCE transition project. The kick off meeting was held yesterday. This project is off to a good start. MIHN and Great Lakes Health Connect Update Cathy Meske reported work continues to resolve communication issues with receiving information on admissions, discharges and transfers specific to healthcare. It is hopeful this will be able to be accomplished by the end of August. Web Server Board members were informed of the replacement of our web server. Page 4 of 6

5 Web-Based Scheduling Scheduling software has been secured allowing our SIP and ABA groups to coordinate meetings more efficiently. This is web-based. MIS General Information A brief description of the multitude of computer elements being used in the operation of the Agency was provided to Board members. It was noted a total of 259 not 159 computers are in place. Northeast MI Fiber Consortium Cathy Meske reported the Agency is a member of the Northeast MI Fiber Consortium. They will be celebrating their 10 th anniversary on have tentatively planned an Anniversary celebration on November 3, 2016 at the Thunder Bay Marine Sanctuary. They would like to invite members of our Board to this event. CHIR Update The Northern Michigan Community Health Innovation Region (CHIR) has been awarded to the Northern Michigan Public Health Alliance. Cathy Meske reported she participated in a conference call with the NMRE and the seven Directors from the CMHSPs in the CHIR Region. The CHIR s governance structure is composed of a Steering Committee comprised of individuals served, Health Departments, MHPs, CMHSPs, etc. Alexis Kaczynski and Karl Kovacs were appointed to serve on the Steering Committee. Cathy Meske notes the appointments are good ones as both their CMHSPs are involved in the initial SIMS project. Northeast and AuSable Valley are not participating in the first year of the SIMS project. She reports she will continue participating as a stakeholder. Emergency Executive Succession Cathy Meske reported the monitoring report was amended based on the discussion at the July meeting. Board members were in agreement with the language inserted. 2. Michigan Center for Effective IT Adoption Agreement Cathy Meske reported this agreement addresses meaningful use as it relates to physicians. The Centers for Medicare and Medicaid Services (CMS) requires all eligible professionals, which includes our doctors, to meet certain core objectives specific to meaningful use as it relates to the Electronic Medical Record (EHR). Under the Affordable Care Act (ACA), financial incentives are awarded for meeting objectives specific to EHR. The cost of this Agreement is $200 per provider and the Agency currently has three eligible providers. Moved by Judy Hutchins, supported by Linda Canfield, to authorize the Director to execute the Michigan Center for Effective IT Adoption Agreement as presented. Roll call vote: Ayes: Lester Buza, Linda Canfield, Bonnie Cornelius, Alan Fischer, Roger Frye, Judy Hutchins, Judy Jones, Terry Larson, Eric Lawson, Gary Nowak, Pat Przeslawski; Nays: None; Absent: Albert LaFleche. Motion carried. 3. FY17 MDHHS/CMHSP Managed Mental Health Supports and Services Contact Cathy Meske reviewed the FY17 MDHHS/CMHSP Managed Mental Health Supports and Services executive summary. She notes she will continue reviewing the contract but as we just received the contract yesterday, this review is not quite complete. Cathy Meske reported the Recipient Rights training standards have been revised somewhat and requires CMHSPs to develop a trauma-informed system for all ages and across the services spectrum in accordance with the MDHHS Trauma Policy. She also noted included in this contract is the requirement to report executive expenditures which include salary, benefits and pension amounts of executive level staff to the Department. Page 5 of 6

6 Moved by Roger Frye, supported by Terry Larson, to authorize the Director to execute the FY17 MDHHS/ CMHSP Managed Mental Health Supports and Services Contract upon review as presented. Motion carried. 4. Endowment Fund Grant Awards The memo related to the Endowment Fund grants was reviewed. Mary Mingus noted the ServSafe Certification was for an individual to become certified in food handling which will work to allow the individual to own and operate their own restaurant. The Committee reviewing the grant applications meets as the demand warrants or uses communication via e- mail in the approval process. 5. QI Council Update The minutes of the last QI Council meeting were included in the mailing and Lynne Fredlund was available to answer any concerns Board member may have. There were no concerns or comments. XIII. XIV. Information and/or Comments from the Public There was no information or comments presented. Next Meeting The next regularly scheduled meeting of Northeast Michigan Community Mental Health Authority Board will be held Thursday, September 8, 2016 at 3:00 p.m. in the Board Room at the Alpena Office. 1. Set September Agenda The September agenda was reviewed. Dave Schneider will be the educational session in September. 2. Evaluation of Meeting Terry Larson commented on the snacks. Terry Larson reported this is one of the best group of people to sit on a Board. Everyone gets along and is friendly. Judy Hutchins reports individuals are not afraid to express their opinion. Pat Przeslawski reports members have respect for each other. Mr. Larson summarized with it was a good meeting with good exchange. XV. Adjournment Moved by Judy Hutchins, supported by Bonnie Cornelius, to adjourn the meeting. Motion carried. This meeting adjourned at 4:05 p.m. [signed by Alan Fischer on 9/08/16] Alan Fischer, Secretary Diane Hayka Recorder [signed by Gary Nowak on 9/08/16] Gary Nowak, Chair Page 6 of 6