APPROVAL OF MINUTES AUGUST 1, 2017 PARKS COMMISSION MEETING:

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1 ELKO NEW MARKET PARKS COMMISSION TUESDAY, SEPTEMBER 12, 2017 REGULAR MEETING MINUTES PRESENT: Present at Roll Call were Commissioner Emily Dornseif; Commissioner Eve Zahratka; Commissioner Dennis Melgaard; and Chair Mike Sutton. Also present were: Mayor Bob Crawford, Eric Luxmore, and Assistant City Administrator Mark Nagel CALL TO ORDER: The meeting was called to order at 4:05 PM in Conference Room B at Elko New Market City Hall, 601 Main Street. APPROVE AGENDA: Mr. Nagel said that there were no additions to the September 12 th Meeting Agenda. Upon motion by Commissioner Zahratka, seconded by Commissioner Melgaard, the September Meeting Agenda was unanimously approved by the Parks Commission. CITIZEN COMMENTS: There were no citizen comments presented at the meeting by anyone from the public. APPROVAL OF MINUTES AUGUST 1, 2017 PARKS COMMISSION MEETING: Upon motion by Commissioner Dornseif, seconded by Commissioner Zahratka, the Parks Commission Minutes for the August 1, 2017 meeting were unanimously approved by voice vote with no revisions.

2 PETITIONS, REQUESTS, AND COMMUNICATION: Mr. Nagel handed out 2 articles on the economic value of trees for informational purposes. UPDATES: Mr. Nagel reviewed the August 31, 2017 ENM Parks Commission Update, which contained 17 items, with the Commissioners. He said that the there was one more event - Archery on Saturday, September 30 th from 1 to 3 PM at Windrose Park remaining for the Summer. He also noted that the Emerald Ash Borer Survey of City parks and Open Space was scheduled to be completed by the October Parks Commission Meeting There was no report on the CCEC from Chair Sutton. He said that the next scheduled event is the Halloween Party. Mr. Nagel said that the 10 th Anniversary event at Wagner Park on Saturday, August 12 th was a success and that it may become an annual event. OLD/NEW BUSINESS: At the July Meeting, Mr. Nagel said that the current concept option was preferred by the Parks Commission and was the most cost effective. He noted the only revision to the plan was the going with 3 foot, instead of 4 foot, Bank Ramps, which would reduce the sound from the metal plates because they were not as high and steep, so skaters would not have as much speed when they hit the metal plates. Mr. Nagel concluded his brief outline of the steps taken to date on the new SkatePark equipment by noting that the Parks Commission had approved purchasing all the equipment at once at a cost of $40, in July, but requested possible financing options for the August Meeting. At the August meeting, he handed out 2 lease-purchase options for financing the $40, purchase of the equipment. He said that both options began with a $15,000 down payment with a 2 or 3 year payback on the remaining approximately $25,000. He suggested the 3 year payback of $9,796.24, since the $10,000 could more easily fit in the City s CIP. He said that at that meeting, the Parks Commission concurred with this lease-purchase approach, but asked Mr. Nagel to meet with the City Administrator and Financial Consultant on other methods of

3 internal sources of funding that would require less or no interest. Mr. Nagel said that he had a conference call with the City Administrator and Interim Finance Director on Wednesday, September 6 th and that the Parks Capital Outlay account had sufficient funds to buy the new equipment, which would save about $2,800 in interest. Mr. Nagel added that the next step was to seek a second quote on the equipment, since the total amount was over $20,000, as per the City s Fiscal Policies. Consensus of the Parks Commission was to move forward with this financing approach. Eric Luxmore, 70 Todd Street, was present to address the Parks Commission on closing the SkatePark for the Winter. He cited the continuing noise, cursing by those using it, and vandalism of the porta-potties as reasons for shutting it down after Labor Day, as has been the policy in the past. After much discussion on Mr. Luxmore s comments, the Parks Commissioners directed Mr. Nagel to provide Commissioners with additional information on the following options: (1) stay with current weather dependent policy for closing the SkatePark; (2) closing the SkatePark during the week, reopening it Friday afternoon through Monday morning; (3) closing the SkatePark on the weekends, but leaving it open on the weekdays; (4) closing the SkatePark each evening at sunset and opening it the next morning, but leaving it open on the weekends; and (5) closing it for the Winter as soon as the Parks Commission makes a decision based on the information provided. Mr. Nagel will discuss these options with City Staff and provide information to the Parks Commission for their input prior to the next Parks Commission meeting. No further action was taken by the Parks Commission on the request. Mr. Nagel handed out an regarding the possible addition of a streetlight at the end of Meadow Ridge Drive. The resident asked for consideration due to parked cars in the turnaround late at night that may be conducting illicit activities. Mr. Nagel said that the total cost to put the streetlight in would approach $1,100, plus the monthly electricity charge. Upon motion to approve the Streetlight request, by Commissioner Dornseif, seconded by Chair Sutton, Commissioners Dornseif and Sutton voted in favor and Commissioners Melgaard and Zahratka voted against, so the motion fails on a 2-2 tie vote. Commissioners requested additional information from the Police Department on any problems, whether they thought a streetlight would be a deterrent, and who would pay the cost of the streetlight be brought back at the October Parks Commission Meeting for further discussion.

4 Mr. Nagel provided an informational update to the Parks Commission on the Park Dedication Fee to be paid by the developer of the Boulder Heights Addition to the provided by Community Development Specialist, Renee Christianson, that noted that land in lieu of part of the fee would be deeded to the City for park purposes during Phase 1 of 3 phases of the development. The value of the land given to the City would offset all fees except for 45 lots, which would pay the $2,000/lot Park Dedication Fee. Parks Commissioners concurred with the conclusions outlined in the dated September 1 st by the Community Development Specialist. Mr. Nagel reviewed the final draft of the 2040 Park and Trail Map with the Parks Commission, along with the revisions made by Staff from the previous draft. Parks Commissioners concurred with the changes and directed Mr. Nagel to schedule one for Rowena Pond for the next Parks Commission Meeting and bring back a tentative schedule for ones on Windrose Park, Wagner Park and Woodcrest Park at the October Meeting for discussion. Upon motion by Chair Sutton, seconded by Commissioner Melgaard, the Commissioners unanimously approved a motion to approve the final draft of the 2040 Comprehensive Plan Park and Trail Plan. Mr. Nagel presented the final draft of the 2018 Preliminary Budget for Parks and Recreation to the Parks Commission. He noted that the budget was up about $20,000 due to the addition of a Public Works/Parks Maintenance person next year. No further action was taken by Parks Commission on this item. Mr. Nagel presented three Invoices for approval Restroom Direct Company for $ for 2 hand dryers and backsplashes to replace the paper towel dispensers at the Wagner Park Shelter; Schlomka s Portable Restrooms for $ for restrooms in the parks; and Jessica Davidson for $79.94 for reimbursable expenses related to Summer Event at Wagner Park Shelter. Upon motion by Commissioner Zahratka, seconded by Chair Sutton, the Parks Commission unanimously approved payment of the three invoices. OTHER BUSINESS: Mr. Nagel said that there was no Other Business to come before the Parks Commission for the September 12, 2017 Parks Commission meeting. NEXT MEETING:

5 The next meeting of the ENM Parks Commission was set for Tuesday, October 10, 2017 at 4:00 PM in Conference Room B of Elko New Market City Hall. PARK COMMISSIONER COMMENTS: There were no comments provided at the September Parks Commission Meeting. ADJOURNMENT: There being no further business to come before the Parks Commission, upon motion by Commissioner Dornseif, seconded by Commissioner Melgaard, the meeting was adjourned by voice vote at 5:48 PM. Respectfully Submitted, Mark Nagel, Assistant City Administrator