MERCER ISLAND LIBRARY BOARD REGULAR MEETING AGENDA

Transcription

1 MERCER ISLAND LIBRARY BOARD REGULAR MEETING AGENDA Monday, August 24, :00-7:30pm Mercer Island Library CALL TO ORDER & ROLL CALL APPROVAL OF MINUTES 6:00 PM Minutes of July 27, 2015 Regular Meeting REGULAR BUSINESS Agenda Item #1: Update and review renovation plans with the architect (45 min) Agenda Item#2: Next steps and Public Meeting date (20 min) Agenda Item #3: Calendar Updates (5 min) OTHER BUSINESS (10 minutes) KCLS Staff Report - Library Activities Report Mercer Island Staff Report Agenda Items for Next Meeting Announcements & Communications Next Regularly Scheduled Meeting: September 21st LIBRARY BOARD MEMBERS Bryan Cairns, Chair Mary Kay Woolston, Deputy Bart Dawson Lenore Defliese Sandi Lindstrom Sayuj Narayan Lea Reule Lori Robinson Leann Tse Deputy Mayor Dan Grausz, City Council Liaison PHONE: WEB: CITY STAFF LIAISON: Bruce Fletcher, Parks & Rec Director KCLS STAFF LIAISON: Amy Eggler APPEARANCES (15 minutes) ADJOURNMENT ASK THE ARCHITCTS: The team from Miller Hull will stay after the meeting to answer questions about the project. APPEARANCES The Board has set aside 15 minutes for members of the public to speak about issues of concern. If you wish to speak, please consider the following points: Sign in before speaking Speak audibly State your name & address for the record Limit your comments to 3 minutes The Board may limit the number of speakers and modify the time allotted. MERCER ISLAND LIBRARY th AVE SE, MERCER ISLAND, WA 98040

2 MERCER ISLAND LIBRARY BOARD MEETING MINUTES July 27, 2015 CALL TO ORDER: Chair Cairns called the meeting to order at 6:03 pm in the meeting room of the Mercer Island Library at th Avenue SE, Mercer Island, Washington. ROLL CALL: Chair Bryan Cairns, Vice-Chair Mary Kay Woolston, and Board Members Bart Dawson, Sandi Lindstrom, Lea Reule, Lori Robinson, and were present. Board Members Leann Tse, Sayuj Narayan and Lenore Defliese were absent. Council Liaison Councilmember Dan Grausz was present. City staff was represented by Bruce Fletcher, Parks & Recreation Director. KCLS staff was represented by Gary Wasdin, KCLS Director, Jennifer Wiseman, KCLS staff and Amy Eggler, KCLS Cluster Manager. MINUTES: The following amendments were made to the minutes: Spelling: the word carrels on page 1 at the end of the 4 th bullet, and the spelling of Judy Ginn s name in second paragraph on page 3. Leah Reule stated that that the entrance panic bar solution for the children s area had been omitted on page one under Board Members asked questions about the following: Board Member Lindstrom moved to approve the minutes of June 22, 2015 as amended. Board Member Robinson seconded the motion. The Board unanimously approved the minutes. REGULAR BUSINESS: Agenda Item #1 Final KCLS Goals and discussion of renovation plans with architect Chair Brian Cairns indicated that at last meeting, he asked that if anyone had any suggestions, they send them to him. The following comments were received and forwarded to Director Wasdin. Lori Robinson: No mention in goals of outer room and how it might be utilized. Lea Reule: Legalities surrounding entrance/exit to children s rooms. Bart Dawson: Submitted a full page of comments in written form. As to whether or not there might be windows in the meeting room, Chair Cairns commented that the objective is to make maximum use of the room, and keeping that in mind, going forward with the goals. Director Wasdin said the comments were all very helpful. There are still a lot of questions. There will be a number of options and decisions to make along the way. Miller Hull architects Ruth Baleiko and Sian Roberts reviewed the KCLS Proposed Plans for Mercer Island Library with the board. They answered questions and agreed to take a closer look and return to the Board with options where indicated. It was agreed that many of the items on the list of goals will ultimately be the decision of the Library, not the architects, so they will defer to Director Wasdin on those. Page 1

3 Overall Goals Maintain existing collection shelving with room for ongoing planned growth. No shelving is being taken out. There is space for growth and additional display shelving to be added. Current light fixtures to stay. Energy efficiency to be realized by changing out the bulbs. Technology KCLS is working on updating computers, wireless connectivity, and wireless printing. The architects are looking at creative ways to provide as much power as they can without tearing up the concrete floor which would lead to a longer closing time. Children s Area Nothing will be done with the door. A panic bar will not be installed. The room meets code without it. The door could be locked to eliminate access. The addition of computers or ipads to the existing children s computer area will be looked at as the design progresses to see if there is space. Space restrictions may require swapping out some existing chairs for something more creative in order to add cozy seating. Architects will come back with seating options. Teen Area Replacing existing tables with tables that would be more easily configurable as well as additional charging stations can both be easily accomplished. Restrooms Updating fixtures is doable as long as the same plumbing is used. This is more an esthetic than a functional problem. With regard to the addition of a shelf near the sink, the architects will review the accessibility code to see if it can be met. There may not be enough space. If not, another location may work. Meeting Room These are all pretty straight forward and should be easily accomplished. The addition of a window to the exterior meeting room wall would be the one thing that will affect the construction schedule. The board would like to see some options for adjustment of the closets and door configurations. In addition to replacing the carpet, Bart Dawson would like to see the meeting room brightened and made more inviting. Consider an option for audio visual equipment. Information/Circulation Desk Both easily achievable. Study Room Several options will be provided for a study room addition looking at what the tradeoffs might be. Action Item: Bart Dawson asked Director Wasdin to provide an operational solution to accessibility and use of the meeting room. What is the collection going to look like in 10 years? He would like to have something in writing as to what we are going to do. Director Wasdin responded that the library will be completely different in Nothing should be considered a 10 year solution. Libraries change rapidly. He felt the safest thing to say is that the meeting room will be more accessible. Page 2

4 General Architects will look to see if there is extra space to allow more tables/seating once the new pieces go in. Keep the exterior drive-up book drop. The interior receptacle will be configured to accommodate the AMH integration. Noise cancelling system has not been explored. Need to talk to consultant and see what it looks like to introduce it. PA system in order for it to work effectively speakers will need to be in specific places. Architects will have to look how to power with engineers. Sprinkler system is not required by code. Staff Workroom With the addition of the AMH machine, the workroom will require a great deal of study to reconfigure. The staff breakroom upstairs is not accessible, and is not really useful space from code standpoint. It may have to be deemed long-term storage space or mechanical access. Architects will try to be creative as far as what it can be used for. Agenda Item #2 Next Steps 1. Contents 2. Timing 3. Public Meeting Architects will bring some options for areas discussed tonight to August 24 meeting. A public meeting/forum will then be scheduled. Agenda Item #3 Calendar Updates Chair Cairns stated that the next meeting will be August 24, 2015 at 6:00 pm at the Mercer Island Library. OTHER BUSINESS: KCLS Staff Report Library Activities Report Amy Eggler spoke about KCLS s busy summer; seventeen family programs so far with more to come, story times at Dragon Park, concert at Mercerdale Park, two Minecraft programs and targeted programs for seniors. Director Wasdin thanked Friends of the Library for sponsoring the magician at Summer Celebration. Mercer Island Staff Report Parks & Recreation Director Fletcher spoke about Pianos in the Park, Mostly Music in the Park, and Shakespeare in the Park. Bart Dawson spoke about his concern that what goes on at these meetings is not visible to the public. He requested that any information passed out at meetings be posted on the Mercer Island Website. The Board agreed and requested that items be posted along with a draft of the minutes following meetings. Agenda Items for Next Meeting Update of options by Miller Hull architects. Announcements & Communications None Next Regularly Scheduled Meeting Page 3

5 The next regularly scheduled meeting will be Monday, August 24, 2015, at 6:00 pm at the Mercer Island Library. APPEARANCES: Ira Appelman stated that he is extremely comfortable with Director Wasdin s ability to handle operations. He suggested not going back to the public with anything until after Labor Day. He would like to see the highest priority be placed on the systems including HVAC. Eric Swenson agreed with the need to make the heating and air conditioning a priority and make it as efficient as possible. He spoke about not updating to the latest technology for the sake of having the latest technology available. Consideration might be given to leaving things that are functioning well until they don t work. Lastly, he asked what data is available to show that the meeting room is currently underutilized. Phil McNalley, a library employee, thanked the board for the AMH. He is concerned that the one being considered may not be large enough. There is a lot of space in the back room and he urged the board to consider a larger machine. Jerry Gropp spoke about how on a recent visit to the library he was very pleased to see that everything seemed to be working quite well. He is happy that the building will not be closing for a year. Dick Winslow urged the board to do things that make the library better, not simply different. Gary Robinson congratulated Director Wasdin on the great job he has done. He encouraged the board to think about an energy audit for the building. He asked the architects to think about a way to add a PowerPoint projector to the room. He stated that concerned citizens are not in favor of a noise cancelling system. He urged the board to validate public comments with Director Wasdin. He asked the board to consider Judy Ginn s comments regarding the women s restrooms. Sharon Smith asked that equipment added in the restrooms be water safe. The architects assured her that this is best practice. Janice Cohen spoke about installing a sprinkler system. The response was that from a safety standpoint when you are sleeping in a building it is important to have it, but during the day alarms would sound. Most libraries do not have one because if they go off, it destroys the collection. ADJOURNMENT: The Mercer Island Library Board meeting was adjourned at 7:40 pm. Respectfully submitted by Eileen Hemmis Trifts, Parks &Recreation Administrative Assistant Page 4