Minutes of the Governing Board Regular Meeting Held December 14, 2010 In the District Office Board Room BUDGET HEARING

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1 Minutes of the Governing Board Regular Meeting Held In the District Office Board Room BUDGET HEARING The Governing Board held a budget hearing on Revision I of the Budget. The public was allowed to ask questions on the revisions. No questions were raised. SPECIAL SESSION I. Call to Order/Pledge of Allegiance/Roll Call A special session of the Santa Cruz Valley Unified School District No. 35 Governing Board was called to order at 5:36 p.m. The pledge of allegiance was led by Calabasas Middle School student, Adrian Valle. Present at the meeting were the following members of the Governing Board: Mrs. Susan Faubion, Mrs. Rosie Simpson, Mr. Harry Clapeck-Clerk, and Mr. Brian Vandervoet-President. Also present were Ms. Donna Bazzo, Adrian Valle, Aylene Lopez, Abigail Gonzalez, Savannah Hobbs, Eyline Velasquez, Yasmine Leyva, Melanie A. Quintero, Mrs. Margarita Villegas, Rosa Ma. Cardenas, Gabriella Lopez, Mrs. Gail Rich, Mr. Martin Medina, Mrs. Sandra Gallardo, Mr. Paul Riffle, Mrs. Judy Riffle, Mr. Jim Anders, Mrs. Renee Huerta, Mrs. Lizzie Menefee, Mrs. DeAnn Cohn, Mr. David Verdugo Mrs. Julieta Quiroz, Mr. Rodney Rich, Assistant Superintendent, and Mr. Daniel Fontes, Superintendent. II. Adoption of Agenda: A motion was made by Mrs. Simpson to adopt the agenda as presented. The motion was second by Mr. Clapeck. Motion carried unanimously. III. IV. Call to the Public: No one addressed the Board. Information/Discussion/Action: 1. In Mrs. Isela Brown s, Business Manager, absence, Mr. Clapeck read the memorandum outlining the reasons for the budget revisions. The Maintenance and Operation fund was reduced by $101,957 for a revised budget amount of $17,989,297. The Unrestricted Capital was also reduced by $11,218 for a revised budget amount of $2,724,023. The Soft Capital funds increased by $19,852 for a revised budget amount of $229,559. The Federal Projects was reduced from $4,235,519 in the fiscal year to $2,819,730 for the fiscal year. Similarly the State Projects was reduced from $130,266 to $67,049. A motion was made by Mrs. Simpson to adopt Revision I of the Budget as presented. The motion was second by Mrs. Faubion. Motion carried unanimously. V. Adjournment: Mrs. Simpson made a motion, second by Mrs. Faubion to adjourn the special session. Motion passed unanimously.

2 Page 2 REGULAR MEETING I. Call to Order/Roll Call: The regular meeting of the Governing Board was called to order at 5:43 p.m. Mrs. Susan Faubion, Mrs. Rosie Simpson, Mr. Harry Clapeck-Clerk, and Mr. Brian Vandervoet-President were present as well as the other attendees already listed. II. Adoption of Agenda: Mrs. Faubion made a motion, second by Mrs. Simpson to adopt the agenda as presented. Motion carried unanimously. III. IV. Call to the Public: None. Information: 1. Propose and prioritize topics, and possible dates and times for future board meetings: None. V. Presentations: 1. Mr. David Verdugo, Calabasas Middle School Principal, presented students who read the letter they wrote for the 9/11 ceremony. 2. Superintendent s Report Mr. Fontes had hoped that the Board was able to read his summary of updates. The banners advertising the Board s vision and reading to a child 20 minutes a day are on display throughout the District. Mr. Joel Kramer was sworn in on Dec Board Member Report Mr. Clapeck appreciated the presentation by the Calabasas Middle School students. He congratulated the Rio Rico High School Wrestling team for its win over Nogales. Mrs. Faubion agreed with Mr. Clapeck on the wrestling and the CMS presentation. Mrs. Simpson also agreed and added her congratulations to the Rio Rico High School LadyHawks basketball team s win over Nogales and the Cross Country team s great season. Mr. Vandervoet thanked Mr. Fontes for pressing Tubac Fire District to consider the safety of the students at Coatimundi Middle School at the Santa Cruz Valley Citizens Council meeting the previous day. He also announced that Ms. Kim Bartholomew has been chosen by the Rio Rico Rotary to travel to Africa for three weeks to teach sanitation. VI. Information/Discussion/Action: 1. Mrs. Melisa Lunderville, Special Education Director, shared information on the National Association for the Education of Young Children (NAEYC) Academy for Early Childhood Program Accreditation. Through the combined efforts of her staff the San Cayetano Preschool has achieved accreditation by having met the NAEYC Early Childhood Program Standards. The preschool staff was congratulated for earning the mark of quality and their efforts for pursuing NAEYC Accreditation. Mrs. Lunderville was joined by Mrs. Christina Kane, Mrs. Sandra Gallardo, Mrs. Renee Huerta, Mrs. Ann Gortarez, and Mrs. Lizzie Naff in sharing this good news with the Board.

3 Page 3 2. A motion was made by Mrs. Simpson to hold a study session to discuss revising the Board and Superintendent s evaluation instruments on Saturday, January 8, 2011 beginning at 9:00 a.m. The motion was second by Mr. Clapeck. Motion carried unanimously. 3. Mr. Clapeck directed Mr. Anders, Rio Rico High School Principal, to discuss with the administration a design for covering the Rio Rico High School plaza. This will provide the administration the basis for requesting quotes for its construction. 4. Mr. Clapeck would like to discuss the development of the Board s strategic plan. The plan would outline what the Board wants to see in the next three to five years. The samples that Mr. Clapeck previously shared with the Board will be used in the discussion. Mrs. Simpson made a motion, second by Mrs. Faubion to add this discussion to the study session scheduled for Jan. 8, Motion passed unanimously. 5. No discussion or action was taken: Discussion and possible action on the superintendent search process. 6. No action was taken: Discussion and possible action regarding the January 11, 2011 regular board meeting per Policy BDA. 7. Proposed and prioritized topics, and possible dates and times for future board meetings: None. VII. Consent Agenda: A motion was made by Mrs. Simpson to approve, accept, and ratify the consent agenda as presented. The motion was second by Mrs. Faubion. Motion carried unanimously. 1. Approval of the Minutes of the Special Board Meeting held on November 16, Approval of the Minutes of the Board Meeting held on November 23, Approval of the Minutes of Executive Session held on November 23, Acceptance of the Capital Plan for FY 2011 to be submitted to the Arizona School Facilities Board. 5. Acceptance of the Request For Proposal No Installation of Internet Access and Wireless Wide Area Network (WAN). 6. Approval of the request for out of state travel from the Rio Rico High School Boys Basketball team to participate in the Las Vegas Prep Championship Tournament from December in Las Vegas, Nevada. 7. Acceptance of the donation of 20 books valued at $200 from Ms. Cristina Pierce, Sahuaro Girl Scout Council Santa Cruz County Service Unit 638 Troop Leader, to the Peña Blanca Elementary School library 8. Acceptance of the donation of lumber valued at $600 from Home Depot, Nogales to Rio Rico High School Junior Reserve Officers Training Corp (JROTC) program. 9. Acceptance of the donation of $2,000 from Mr. George Silva representing the Santa Cruz County Attorney s Office to the Rio Rico High School Wrestling club.

4 Page Acceptance of the donation of $1,000 from Mr. George Silva representing the Santa Cruz County Attorney s Office to the Rio Rico High School JROTC program. 11. Acceptance of the donation of $50 from parents to the Rio Rico High School Wrestling club. 12. Acceptance of the donation of $100 from Mr. Salome Ceballos to the Rio Rico High School Wrestling club. 13. Acceptance of the donation of $75 from Mrs. Julieta Quiroz to the Rio Rico High School Wrestling club. 14. Ratification/approval of the following vouchers: a. Ratify: Expense 1019, $100, b. Ratify: Expense 1020, $68, c. Ratify: Payroll 11, $632, d. Ratify: Payroll 12, $792, e. Approve: Expense 1025, not to exceed $500, f. Approve: Expense 1026, not to exceed $500, g. Approve: Expense 1027, not to exceed $500, h. Approve: Payroll 20, not to exceed $800, i. Approve: Payroll 21, not to exceed $800, j. Approve: Payroll 22, not to exceed $800, Approval of the following Personnel Action Requests: RESIGNATIONS: Daniel Fontes District Wide, Superintendent Wenceslao Ruiz Rio Rico High School, Custodian CLASSIFIED NEW HIRES: Carmen N. Cota Rio Rico High School, Instructional Aide IV- Educational Specialist, replacing Melody Wright Heather S. Huerta Calabasas Middle School, Instructional Aide V- Special Services, replacing Denise De La Riva (Funds provided by 220-IDEA Grant) Yadell Rivero San Cayetano Elementary, Instructional Aide V- Special Services, replacing Natalia Garcia Shauna C. Whitlow Rio Rico High School, Athletic Trainer, replacing Maritza Rodriguez ATHLETIC STIPENDS: The following staff members will serve as Assistant Coaches for the school year at Rio Rico High School for the stipend amount listed. 1. Mitchell Crossley Assistant Girls Basketball Coach $1, Dora Meza Assistant Girls Basketball Coach $1, GROUP PARS: The following staff members will serve as Experienced Mentors for the Fall Semester for the stipend amount listed. (Funds provided by 013-Prop. 301) 1. Rosalinda Alcaraz $ Mary Beach $ E. Sigrid Engman $300.00

5 Page 5 4. Denise Felix $ Jennifer Fischer $ Richard Gale $ Michelle Gibbar $ Barbara Harsh $ Dagoberto Lopez $ Sarah Lopez $ Linda South $ Monica Teran $ The following staff members will serve as New Mentors for the Fall Semester for the stipend amount listed. (Funds provided by 013-Prop. 301) 1. Marion Duboy $ Sandra Figueroa $ Cheryl Fisher $ Maritza Olivas Carrillo $ Jamie Woodward $ OTHERS (Certified): Sarah B. Lopez Justine Verser OTHERS (Classified): Jose R. Chavira Miguel Lopez Special Services Department, Special Education Teacher, providing home-based instruction (Funds provided by 291-Medicaid Direct Service Claims Reimbursement) Career and Technical Education Department, AgriScience Teacher, additional hours (Funds provided by 596-Joint Technological Education Grant) Transportation Department, Substitute Mechanic (Funds provided by 001-Department Maintenance and Operations) Career and Technical Education Department, Computer and Network Technician II, additional hours (Funds provided by 596-Joint Technological Education Grant) VIII. Executive Session Pursuant to A.R.S A (1) Notice is hereby given to the general public that the Governing Board of the Santa Cruz Valley Unified School District No. 35 may vote to hold an executive session to conduct interviews for the position of superintendent with the following candidates: Rodney K. Rich and Stephen Schadler except that, with the exception of salary discussions, a candidate may demand that the discussion or consideration occur at a public meeting. The Governing Board shall provide the candidates with written notice of the executive session as is appropriate but not less that twenty-four hours for the candidate to determine whether the discussion or consideration should occur at a public meeting.

6 Page 6 A motion was made by Mr. Clapeck to table the executive session until Dec. 21, 2010 at 5:30 p.m. The motion was second by Mrs. Faubion. Motion carried unanimously. IX. Action: 1. Mrs. Simpson made a motion, second by Mrs. Faubion to table this action item. Motion passed unanimously. Possible action to select the finalist for superintendent. X. Governing Board Meeting Evaluation: Good meeting; short and sweet. XI. Adjournment: A motion was made by Mr. Clapeck to adjourn the meeting. The motion was second by Mrs. Faubion. Motion carried unanimously. The meeting adjourned at 6:33 p.m. Minutes by: Julie Kuboyama, Governing Board Secretary Santa Cruz Valley Unified School District No. 35 Governing Board Members President Member Clerk Member Member