Annual Re-Organization Meeting Minutes

Transcription

1 Annual Re-Organization Meeting Minutes JANUARY 11, 2017 AT STATION 1, VERBANK, NY 1. Temporary Chairman for the evening Anthony Mazzella 2. Oath of Office Filed Dan Richard filed Oath of Office with Union Town Hall 3. Chairman Selected Motion made to select Dan Richards as Chairman made by John Delbene. Anthony Mazzella as Temporary Chairman asked for a roll call. Motion passed 4-0 by roll call. 4. Deputy Chairman Selected Motion made to select Anthony Mazzella as Deputy Chairman made by John Delbene second by John Begley. Motion passed Secretary/Treasurer appointed Secretary Salary $23,900 and Treasurer Salary $12, Salary is $36,075. There is no increase from Motion made to appoint Susan Tirante to the Secretary/Treasurer position with Union Vale Fire District made by John Delbene second by John Begley. Motion passed 4-0. Anthony Mazzella abstained. 6. Treasurer s Bond 3/1/16 3/1/17 Bond is 1.2 million. Covers District Secretary/Treasurer and Deputy Treasurer. Commissioner Bond is 1 million; Fire Company Treasurer $105,000, Rescue Squad Treasurer is $75,000; Auxiliary is $20,000. Motion made to accept insurance as stated made by John Delbene second by John Begley. Motion passed Attorney selected Rod Macleod on retainer for $3500 Motion made to accept Rod Macleod as Attorney made by Dan Richards second by John Begley. Motion passed 4-0. John Delbene abstained. 8. Deputy Treasurer/Secretary appointed none appointed in 2013 or 2014 or 2015 or 2016 not required by law No Motion will remain same. 9. Official Newspaper Poughkeepsie Journal Motion made by Ken Andrews second by Dan Richards to accept Poughkeepsie Journal as official Newspaper. Motion passed Official Bank Bank of Millbrook Motion to keep Bank of Millbrook as the official bank made by Dan Richards second by John Begley. Motion passed Investment Firm VFIS for the LOSAP program Motion made by John Delbene to keep VFIS as Investment Firm second by John Begley. Motion passed 4-0. Ken Andrews abstained. 12. Motion made to change meeting days to all Thursdays made by Dan Richards second by John Delbene. Motion passed 5-0 3/7/2018 Page 1 of 96

2 Meeting Schedule changed to 2 nd Thursday for Workshop and 4 th Thursday for Board Meetings. Date Reason Location Time Wednesday, January 11, 2017 Reorganizational Station 1 Verbank 6:00 PM Meeting/Workshop Thursday, January 26, 2017 Regular Meeting Station 1 Verbank 7:30 PM Thursday, February 9, 2016 Workshop Station 2 Clove 7:30 PM Thursday, February 23, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, March 9, 2016 Workshop Station 2 Clove 7:30 PM Thursday, March 23, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, April 13, 2016 Workshop Station 2 Clove 7:30 PM Thursday, April 27, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, May 11, 2016 Workshop Station 2 Clove 7:30 PM Thursday, May 25, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, June 8, 2016 Workshop Station 2 Clove 7:30 PM Thursday, June 22, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, July 13, 2016 Workshop Station 2 Clove 7:30 PM Thursday, July 27, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, August 10, 2016 Workshop Including Budget Station 2 Clove 7:30 PM Thursday, August 24, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, September 14, 2016 Workshop Including Budget Station 2 Clove 7:30 PM Thursday, September 28, 2016 Regular Meeting Station 1 Verbank 7:30 PM Thursday, October 12, 2016 Workshop Station 2 Clove 7:30 PM Tuesday, October 17, 2016 Budget Hearing Station 1 Verbank 7:00 PM Thursday, October 26, 2016 Regular Meeting Station 1 Verbank 7:30 PM Wednesday, November 01, 2016 Final Budget to Town also tax cap to OSC Thursday, November 09, 2016 Workshop Station 2 Clove 7:30 PM Monday, November 20, 2016 Regular Meeting Station 1 Verbank 7:30 PM Tuesday, December 12, 2016 Fire District Elections Both Stations 6:00 PM Thursday, December 21, 2016 Regular Meeting Station 1 Verbank 7:30 PM 13. Chief appointed Motion made to appoint Dan McMorris Chief made by Dan Richards second by John DelBene. Motion passed Asst Chiefs appointed (includes Asst Chief of Rescue) Motion made by Dan Richards second by Ken Andrews to accept Steven Schmoke as Assistant Chief. Motion passed /7/2018 Page 2 of 96

3 Chief requested a special meeting on Tuesday evening at 6:00 prior to the company meeting for purposes of accepting second position of chief. 15. Memberships to all County & State Associations approved Motion made by John Delbene second by John Begley to maintain all memberships to county & state associations. Motion passed 4-0. Ken Andrews abstained. 16. Policies approved Modified/Added/Deleted in Preferred Vendor List approved last years: A-1 Communications, A-1 Auto and Pool Supply, A3 Supply, AAA Supply, Be Wise, Beekman Pharmacy, Capital Uniform, CarQuest, Clove Valley Landscaping, Craig Thomas Pest Control, ComTech Electronics, Cryoweld, Davies Hardware, Dinn Brothers, Dunlop Plumbing, Dutchess Tires, East Mountain Communications, Eastford, Expanded Supply Product, Freihoffer Ice, Garrison, Glick & Co, Gordon Fire Equipment, Haight Fire Equipment, Highland Auto Radiator, H.G. Page, Home Depot, Hopewell Fire Apparatus, Inner City Tires, MES, Medical Warehouse, Merrill Offices Supplies, Milton Alley Agway, MJS Electric, M & O Sanitation, O Toole Security, Precision Autobody, Royal Carting, Schreck Electric, SJS Contractors, Speidell Auto, Star Gas, Sutphen East, Taylor Oil, TEK Occupational Services, Verbank Deli, Williams Lumber and any others that will be approved in future board motions NYCOMCO, Remove: Duradyne, Add: AAA, Eastford, CB Merrill Motion made by John Delbene second by Ken Andrews to removed Duradyne, and add AAA, Eastford, and Merrill Office Supplies to the preferred vendor list for Motion carried Mileage Reimbursement Rate approved Have vehicles for three (Chief, Asst Chiefs) 2017 IRS rate is 53.5 down from 54 cents per mile in With permission with reimburse Committee & chairs selected Station 1 John, Anthony Station 2 Ken, John D Check Review John B Motorized equipment John D Purchasing Dan R Fire Advisory Board (Liaison between Town Board/Planning Board) Anthony, Long Range Planning All Insurance John B Capital Projects John D, Anthony Technology John D. Others that have been removed Physicals, Policies 20. District Medical Officer selected Assistant Chief of Rescue no one FC approved. Tom Murphy Motion made by John Delbene second by Ken Andrews to select Tom Murphy as the District Medical Officer. Motion passed Medical Director selected Doctor Ron Santos of Sharon Hospital Motion made by John Delbene second by Dan Richards to select Dr. Ron Santos of Sharon Hospital as the Medical Director. Motion passed /7/2018 Page 3 of 96

4 22. Authorizations Annual Reports use State Financial Report (AUD) as Annual Report Motion made by Ken Andrews second by John Delbene to use State financial Report (AUD) as Annual Report. Motion carried 5-0 Bills between meetings (utility, oil, gas card, telephone, cable, freight) to pay these Charges between meetings if necessary to avoid penalties Motion made by Ken Andrews second by John Delbene to allow utility, oil, gas card, telephone, cable, freight bills to be paid between meetings to avoid penalties. Motion passed 5-0 Moving Fire District Equipment out of District with notification to Board Motion made by Ken Andrews second John Delbene that fire district equipment may be moved out of the district with notification to the board. Motion passed 5-0. Unused Funds being transferred to General Fund so that District Expenses for 2016 Can be paid until tax revenue is received in mid/late February. Motion made by Ken Andrews second by John Delbene to transfer to unused funds to the General Account so the district Expenses for 2017 can be paid until tax revenue is received in mid/late February. Motion passed 5-0. Encumbering Funds Motion made by Ken Andrew to encumber the remaining funds in December to cover the bills for January and February 2017 second by John Begley. Motion passed Fire Police Captain appointed Motion made to appoint Lizette Hitsman Fire Police Captain made by John Delbene second by John Begley. Motion passed Fire Police Lieutenants appointed Motion made by Dan Richards to appoint Dick Ellard Fire Police Lieutenant second by John Delbene. Motion passed Fire Police appointed: Dick Ellard, Lisette Hitsman, Dan Casucci, Joann Griffin, Andy Chaffee, Skip Dickson, Bill Griffin Motion made by Ken Andrews second by John Delbene to appoint Dick Ellard, Lisette Hitsman, Dan Casucci, Joanne Griffin, Andy Chaffee, Skip Dickson, and Bill Griffin to Fire Police. Motion passed 5-0 Respectfully Submitted by Susan A. Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 4 of 96

5 Union Vale Fire District Board Meeting Minutes January 11, 2016, WORKSHOP- STATION 1, VERBANK, NY PUBLIC COMMENT: Correspondence: o Misc. Magazines and Catalogs o Transcare/TC Hudson Valley Ambulance. Received copy of letter from Rod MacLeod to Frank Orlando TC Hudson Valley Ambulance o Glatfelter LOSAP Invoice for $102, o Hopewell Fire Apparatus Price Quote for servicing and in 2017 o Planning Board Meeting 3 Lot subdivision on Clove Rd o Solicitation: o TREASURER S REPORT: 1. Correction to Check Detail Report for December 2016 Quickbooks printed 2 checks to Hopewell Fire Equipment. Checks # and # #14388 should have been for Waterways, and reflected that information on the Check Detail Report. However, the Waterways check did not printed as reported. Hopewell Fire Equipment returned Check # It was voided and a new check was issued to Waterways. Anthony Mazzella was the 2 nd signature on the check. 2. Ford Explorer Plates have been received and installed. Received documents for Ford Service Plan. o LOSAP Numbers have been double checked by Anthony Mazzella for accuracy with regard to Training, Meetings, Truck Check & Drills o Firehouse Software/Spotted Dog Ken Andrews ed Chuck Pisanelli regarding CAD installation. Had conversation with FH software they need to find a server. ESO Tuesday the 17 th 2:30. ESO has own server. They will do NIFER report and send it for you. o BAN Deposit of $ 120, deposited into Acquisition Reserve account on August 31 st, $ 260, wired from Bank of Millbrook to Marion Body Works Inc. account on 9/2/2016 per Marion s wiring instructions. Hose and equipment are being ordered for new engine. Auditor Ted still reviewing letter from Financial Review and will response. o CHIEF S REPORT: Chief Dan McMorris 1. Chevy Tahoe offer from Sir Wm Johnson Vol. Fire Company 2. Tires replaced on with Dutchess tire. He will let John Delbene how much it would be for them to stop by periodically and check the tires. 3. No leave of absents requests 4. Boots received 1 pair from MES. Would like to purchase 9 sets of boots. AAA boot match MES price. Already approved. 3/7/2018 Page 5 of 96

6 5. 4 pagers out 2 came back. 2 not repairable 6. Influx of new members. 3 people no longer active. Michael will check on pagers. Would like to purchase 4 pagers from NYCOMCO up to $ each would like to have them programed the@ Motion to approve purchase of 4 pagers up to $ from NYCOMCO which includes programing coming out of Chiefs fund made by Anthony Mazzella second by John Delbene. Motion passed 5-0 Motion to approve up to 15 people to send to Montour per person made by Anthony Mazzella second by John Begley. Motion passed 5-0. Chief would like to add another radio to $ Looking to purchase 2 new Vertex radios will come out of truck fund. Motion to purchase 2 Vertex radios made by Anthony Mazzella second by Ken Andrews. Motion passed 5-0. Will have a special election for Mike Erts to fill position of car 3, 2 nd Asst. Chief. District does not currently have a policy regarding and other vehicle except for the chiefs car. Chief would like to start conversation and identify the vehicles and what they will be used for. Rod McLeod told the board if they have not directed the chief as to what is to happen to the vehicles, it is the Chiefs discretion at this point who gets to use the vehicle and under what circumstances. If the board does nothing, it is the chief who sets policy and distributes vehicles. Michael Murphy told Chief he is not planning to run for Assistant Chief of Rescue. Recommendation: Take Tahoe off market. Get looked over and utilize as a district level car. Motion to take Tahoe off the market made by Anthony Mazzella, second by John Begley. Motion passed 5-0 What is the intent of the Board in the purchase Ford Explorer? BLS first response vehicle or Chief will take explorer. Steven Schmoke will have his choice of vehicle, until written policy is put in place. Dan Richards suggested everyone put in writing their thoughts and then come together at another time to discuss. Will need to purchase additional radios through NYCOMCO since we will be keeping Tahoe. Motion made by Anthony Mazzella second by John Begley have tires replace on Tahoe. Motion passed 5-0 Motion to purchase KOCHECK ADAPTER $ through MES made by John Begley second by Anthony Mazzella. Motion passed 5-0. o FIRE COMPANY S REPORT: President's Report Dave McMorris 1. List of people to invite to installation dinner March 4 th date. Would like to get the invitations out by the end of the month. 2. Grasso said to get grant in as soon as possible. Policy needs to be in place. Grasso could provide policy for $ Separate grant for signs. (Safer Grant) Motion to have Jay Grasso write Safer Grant up to $ made by John Delbene second by John Begley. Motion passed 4-0. Anthony Mazzella abstained as he will be involved with the writing of the grant. o New Members: Saccente, Roy D. received application but needs to be signed by chief to be sent for Arson Check 3/7/2018 Page 6 of 96

7 o House Use: Texas Hold em Station 1 Saturday 01/28/2017 Saturday 03/08/2017 Upcoming Events o RESCUE SQUAD S REPORT: Tom Murphy o COMMITTEE REPORTS: o Station 1 Anthony Mazzella, John Begley o Station 2 Ken Andrews, o Check Review/Bank Reconciliations John Begley o Motorized equipment John DelBene o Purchasing Dan Richards o Fire Advisory Board John DelBene, Anthony Mazzella o Long Range Planning Rich Giuliani o Insurance John Begley o Capital Project- John DelBene, Anthony Mazzella o Technology John DelBene o PHYSICALS: 1. Toscano, Corey 11/9/16 Cleared Exterior Fire Fighter 2. Ollivett, Adam 12/14/16 Cleared Interior Fire Fighter o LENS: None o FIREHOUSE SOFTWARE/SPOTTED DOG: o Call Sheet Status NIFIRS Complete o Meeting on Tuesday 1/17/16 with EOS at 2:30pm o OLD BUSINESS: o Status update on ambulance service to date. o DOT Bridge Station 1 Monument area Status Work in process o Phone upgraded for J. Delbene, A.Mazzella, and Dan Richards Motion made by Ken Andrews to allow Dan Richards to transfer his personal phone # to his new district phone. The District will reimburse the transfer charge to Christine Richards. Second by John Delbene. Motion passed 4-0 3/7/2018 Page 7 of 96

8 o New Business: 1. Glatfelter LOSAP Invoice for $102, New member information needs to be updated. Motion to send $92, to Glatfelter to made by John Delbene second by Dan Richards. Motion passed 4-0. Ken Andrews Abstained. 2. Hopewell Fire Apparatus Price Quote for servicing and in 2017 Will put off making decision at this time. 3. FDIC Convention. $ flight, $200 for room, 6 people 3 rooms chief, commissioner, line officers, and Jim Smith Motion made by Ken Andrews second by Anthony Mazzella to book 4 rooms for FDIC Convention in April. Motion passed 5-0. Next Meeting January 18 th Special Meeting Motion made to have special election Meeting for Car 3 to be held on Wednesday January 18 th at 6:00 pm made by Anthony Mazzella second by John Begley. Motion passed 5-0. January 26, 2017 Station 1 Board Meeting February 9 th, 2017 Station 2 Workshop Executive Session (IF Needed): Adjourned Respectfully Submitted, Susan A.Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 8 of 96

9 Union Vale Fire District Board Meeting Minutes January 26, 2017 Station 1, Verbank, NY Meeting called to order 7:35pm Present: Commissioners: Dan Richards, Ken Andrews, John DelBene, Anthony Mazzella Chief Dan McMorris 2 nd Asst. Chief Mike Erts Asst. Chief of Rescue Mike Murphy Rod McLeod Absent: John Begley Public Comment: None o CORRESPONDENCE: 1. Misc. Magazines and Catalogs 2. Beekman Bailouts 3. Recall on Tahoe 4. Commissioner Training UVFD Station 1 5. Solicitation Motion to accept the minutes of the January 11, 2017 Workshop Meeting and ReOrganization Meeting made by John DelBene, second by Anthony Mazzella. Motion passed 4-0 Treasurer s Report: o LOSAP Check will be sent to VFIS in the amount of $92, as decided by the Board at the Meeting. o Firehouse Software 1. Bryan Zittel has scheduled for Michael Benenati from Lagrange Fire District to come to Station 1 at 3:00 2/1 to show us some of what Firehouse software can do. 2. ESO Presented on Tuesday 1/17/ proposals have been received from Jeff Johnson. John Begley spoke with Jeff and he has offered to create a test environment for the fire side of the software for evaluation. 3. Received from Joe Goffman FH asking where we stand with getting the CAD files to him. 4. Have reached out to Tom Pond, Joe Goffman from FH Software, and Chuck Pisanelli from Fisch Solutions. Joe Goffman is still waiting on the software files from Dutchess County inorder to install the CAD Monitor. I have asked Chuck to if he is able to assist in getting this information to Joe since the district has already paid for the upgrade to FH but has not received the monitor. o Transfer of Surplus Funds Transferred remaining funds from 2016 in Saving Account to General Account in the amount of $367, o Marion Received Invoice from Marion in the amount of $ 323, o BAN 3/7/2018 Page 9 of 96

10 1. Received loan draft documents for the second phase of borrowing for UVFD purchase of a fire truck in the amount of $ 253, Dan Richards and Susan Tirante went to the Bank Of Millbrook on January 25, 2017 and signed loan document. Susan will bring the original document signed by Andrea Casey to the bank on January 26 th. Expect wire transfer to take place on Friday January 27 th if truck is accepted. 2. $ 120, received from BAN Bank of Millbrook deposited into General Fund Account on August 31 st, $ 146, from Acquisition Fund and $120, from General Fund for a total of $ 260, to pay for Invoice for Chassis in the amount of $ 260, Payment wired from Bank of Millbrook to Marion Body Works Inc. account on 9/2/2016 per Marion s wiring instructions. Remaining funds in BAN $ 380, $9, left in permissive. o Commissioner Richards Processed transfer of service request with Verizon. o W Ordered and received W2 and 1099 s for processing o Auditor Will Ted for list of items he will need for Review Ted still reviewing letter Motion to accept Treasurers Report made by Ken Andrews second by John DelBene. Motion passed 4-0 December 2016 Treasurers Report General Checking: Balance as of 11/30/2016 $ 9, Transfer - Savings to pay December bills $ 52, December Bills Corrected total for checks & $ (50,439.02) Deposit Refrigerator Fire company $ Quilty Building Use Fee $ $ 2, Balance as of 12/31/2016 $ 13, General Savings: Balance as of 11/30/2016 $ 419, Transfer for November Bills $ (52,517.23) Interest $ Balance as of 12/31/2016 $ 367, Fund:Reserve Repair Balance as of 11/30/2016 $ 24, Interest $ 1.03 Balance as of 12/31/2016 $ 24, Reserve New Building Balance as of 11/30/2016 $ 10, Interest $ 0.44 Balance as of 12/31/2016 $ 10, Acquisition Fund Balance as of 11/30/2016 $ 178, Interest $ 7.56 Balance as of 12/31/2016 $ 178, /7/2018 Page 10 of 96

11 Total Assets $ 593, Bank of Millbrook Investment Company Fire Chief Report Dan McMorris Motion to purchase radios and 3 speakers made by John DelBene second by Anthony Mazzella. Motion passed 4-0 Motion to send 15 people to DC Chiefs Council up to $ made by Anthony Mazzella second by Ken Andrews. Motion pass 4-0. Corey Santiago check and see if he has made his physical. If he has he will be approved by the board at the workshop to return. Motion to allow Mike Murphy to use the explorer to go to Glens Falls to pick up an inactive member s gear, accompanied by a nonmember made by Ken Andrews second by John Delbene. Motion passed 4-0. Fire Company s Report Dave McMorris No report House Use: o Texas Hold em Station 1 Saturday 01/28/2017 Saturday 03/08/2017 Upcoming Events Rescue Squad s Report Michael Murphy Rescue Squad Report 1/26/17 Spoke with Emstar narcotics agent about placing vault in the annex he stated it was too cold in there and that the temp would have to be increased or the vault placed in a different location. He stated that the minimum temperature for the vault is 68 degrees. Request to purchase 4 sets of AED pads for FRX defib 4 sets adult pads for FR2 4 sets of pediatric pads for FR2 2 FR2 batteries and 2 FRX batteries. Total price $ EMS symposium Hotchkiss School March 18 th $75 per person would like to send up to 6 people. Recertification paperwork sent to the state waiting on response from them. 2 motions listen to tape 3/7/2018 Page 11 of 96

12 Committee reports: o Station 1 Anthony Mazzella, John Begley MJS here to straighten out the lights. Looks like it doesn t come on when it rains. Sean O Toole came and reset circuit on panel in kitchen. o Station 2 Ken Andrews, John Delbene Broken weather stripping in exit and emergency door. Anthony will go to page and see if there is a handle to replace the one that was broken. o Check Review/Bank Reconciliations John Begley John Begley away. He will review at workshop. o Motorized equipment John DelBene UTV serviced o Purchasing Dan Richards Nothing o Fire Advisory Board Anthony Mazzella Nothing o Long Range Planning All Nothing o Insurance John Begley Nothing o Technology John DelBene Nothing Physicals: 1. DiSena, Chris went to his own physician. Need to have FIT test done with TEK. Chris is a returning member. 2. Conte, John Cleared 1/6/17 for Exterior FireFighter 3. Saccente, Roy - Received Arson Check back clear. LENs: 1. Active member License renewal 2. Active member License renewal FireHouse Software/Spotted Dog: o Call sheet input ongoing. Ken has completed input for Old Business: o DOT Bridge Station 1 Monument area Status Bruce will be coming out and speaking with the Commissioners. o Ambulance Corp Mike Murphy will bring in the records he has at home and they will be given to Rod McLeod. New Business: o Acceptance of new engine. Transfer of funds to Marion. o ESO Presented on Tuesday 1/17/ proposals have been received from Jeff Johnson. John Begley spoke with Jeff and he has offered to create a test environment for the fire side of the software for evaluation. Mike Murphy will discuss with EMT s and Tom Murphy will be at workshop for a final o o presentation. Vehicle Policy FDIC show 8 people 3 full days. 3/7/2018 Page 12 of 96

13 o Feb 3 sheets need to be to the Chiefs office for Montour Executive Session Next Meeting Dates: o February 9 th Workshop Meeting Station 2 o February 23 Board Meeting Station 1 Respectfully Submitted, Susan A. Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 13 of 96

14 Union Vale Fire District Board Meeting Minutes February 16, 2017, WORKSHOP- STATION 2, VERBANK, NY PRESENT: COMMISSIONERS: DAN RICHARDS, KEN ANDREW, ANTHONY MAZZELLA, JOHN BEGLEY, JOHN DELBENE CHIEF DAN MCMORRIS ABSENT: PRESIDENT DAVE MCMORRIS, RESCUE MICHAEL MURPHY MEETING BEGAN: 7:40 Public Comment: Speaker: Ed Horihan, Penflex - LOSAP Point System Correspondence: o Misc. Magazines and Catalogs o Quilty Dwyer & Larkin 2 Refunds received applied to account balance. Refunds due to policy changes o Solicitation: o TREASURER S REPORT: Received 2 nd Certificate of Origin from Bruce. Will go to DMV on 2.17 for title. o VFIS Received insurance refund check in the amount of $ from accident with Lagrange for bills paid to Hopewell Fire Apparatus. o WEX Cards New cards have been received effective through 2/20. Need to order a new card for o Firehouse Software/Spotted Dog Tom Pond called 2.15 to say that a call the occurred yesterday morning was sent through Spotted Dog to FH. Tom tried to view the call using Susan s computer but was not able to find it. Tom is working to fix that now. Received from Firehouse Software Arlene LoLargo regarding invoice that is still open. FH Cloud Annual Contract Payment (3 User with Cad) 2, Year Contract with Annual Fee Due Feb 1 Year 4 of 5 Motion to pay invoice from Firehouse Software made by Ken Andrews second by John Delbene. Motion passed 5-0. Susan met with Michael Benenati on Friday 2/10/2017 at Lagrange and did some training on FH. o Safer Grant Paperwork ed to Jay Grasso on 2/5/2017 o W2 & 1099 s Electronically wired on 1/31/ /7/2018 Page 14 of 96

15 o BAN 1. Wire transfer of $323, to Marion Body Works, Inc. completed on Received loan draft documents for the second phase of borrowing for UVFD purchase of a fire truck in the amount of $ 253, Dan Richards and Susan Tirante went to the Bank of Millbrook on January 25, 2017 and signed loan document. Susan will bring the original document signed by Andrea Casey to the bank on January 26 th. Expect wire transfer to take place on Friday January 27 th if truck is accepted. 3. $ 120, received from BAN Bank of Millbrook deposited into General Fund Account on August 31 st, $ 146, from Acquisition Fund and $120, from General Fund for a total of $ 260, to pay for Invoice for Chassis in the amount of $ 260, Payment wired from Bank of Millbrook to Marion Body Works Inc. account on 9/2/2016 per Marion s wiring instructions. Remaining funds in BAN $ 380, $9, left in permissive. o Auditor ed Ted for and received a list of items he will need for the audit. Ted still reviewing letter from Financial Review and will response. o CHIEF S REPORT: Chief Dan McMorris 1. No Hand lights on Dan would like to purchase from MES. 2. Brian Zittel has asked if we can change the Red labels to number and bar code for inventory purposes. 3. Dan had a conversation with Gary at 911. Union Vale policy changed in May 2016 with 911. UV is not being dispatched to priority 1 calls after hours. They are dispatching EMstar only after hours, and the ambulance is coming from So.White Street in Poughkeepsie. Contracts with Commercial Services country has no control over sending ambulance into other areas. o FIRE COMPANY S REPORT: President's Report Dave McMorris No Report o New Members: o Welcome letters with Physical Instructions have been sent to: 1. DiSiena, Chris provided is incorrect. Called and left a message for Chris to the secretary so his welcome letter could be resent. Have not gotten yet. 2. Giacalone, Meghan 3. Henschel, Brendan 4. Santiago, Corey physical was completed on At 1/26/2017 Meeting it was decided by the board if physical requirements were met that he would be approved at the workshop meeting on 2/9/2017. Physical was received without drug testing. Per district policy returning after 1 year requires o Arson Checks Received Clear: 1. Henschel, Brendan 2. Giacalone, Meghan o House Use: Texas Hold em Station 1 3/7/2018 Page 15 of 96

16 Saturday 03/08/2017 Upcoming Events o RESCUE SQUAD S REPORT: Michael Murphy o COMMITTEE REPORTS: o Station 1 John, Anthony o Station 2 Ken, John D o Check Review John B o Motorized equipment John D Motion made to by Ken Andrews second by John Delbene to have Hopewell Fire Equipment provide Preventative Maintenance for Chassis on new Motion passed 5-0. o Purchasing Dan R o Fire Advisory Board (Liaison between Town Board/Planning Board) Anthony, o Long Range Planning All o Insurance John B o Capital Projects John D, Anthony o Technology John D. o PHYSICALS: 1. Tek Medical has been sent the following names for physicals: Henschel, Brendan, and Giacalone, Meghan, and DiSiena, Chris 2. needs to come from the Secretary to TEK Medical in order for members to make appointments. o LENS: Nothing o FIREHOUSE SOFTWARE/SPOTTED DOG: o Call Sheet Status Ken completed his portion of the 2016 NIFIRS. Susan s data entry still needs to be completed. o OLD BUSINESS: o Status update on ambulance service to date. o DOT Bridge Station 1 Monument area Status Work in process o Recall on Tahoe. o New Business: Motion made to spend $ for embroidery on District jackets made by John Delbene second by John Begley. Motion passed Godfrey Award Nominee Motion made by Ken Andrews second by John Delbene to nominate John Welsh for the Godfrey Award. Motion passed Physical appointments will come from secretary to TEK Medical to schedule appointments. Appointments cannot be made without prior from secretary. 3. Beekman Bailout Dates: Saturday April /7/2018 Page 16 of 96

17 Saturday May Wednesday June Sunday September Motion to accept dates for Beekman bailout made by John Delbene second by Ken Andrews. Motion passed HeroPlus LOSAP News from Frank Gusmano 5. Business Credit Card. Applications signed and The Bank of Millbrook will have the Business Credit cards going forward. 6. Sending people to the Mega Show on February 18 th using van Motion made to approved up to 8 people to go to Mega Show using the van made by Ken Andrews second by John Delbene. Motion passed FDIC update on final costs. Will cost approximately $ 14, Includes travel, food, and conference. 8. Decision needed on and Exhaust and losing oil on Hopewell did pressure test on radiator system. Indicator float valve. John called Patrick at Eagle. They will come down and do a diagnostic test. $ per hours plus $2.00 a mile, or it can be brought to them for $ per hour. Motion made to surplus made by Ken Andrews second by John Delbene. Motion passed communication with Chief Dan Mc Morris and Dutchess County dispatch in regards to an EMS call at the Fountains on 2/4/2017. (See Chief s Report) o NEXT MEETING February 23, 2017 Station 1 Board Meeting March 9, 2017 Station 2 Workshop o EXECUTIVE SESSION (IF NEEDED): o ADJOURNMENT: 10:55 Respectfully Submitted by Susan A. Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 17 of 96

18 February 23, 2017 Station 1, Verbank, NY Union Vale Fire District Board Meeting Minutes o Present: Commissioners: Dan Richards, Ken Andrews, John Begley, John Delbene, Anthony Mazzella Chief Dan McMorris Rod McLeod - left at early Public: Carlos Mina, Charlie Van DeBogart, Betty Andrews, Tom Murphy o CORRESPONDENCE: 1. Misc. Magazines and Catalogs 2. Solicitation Public Comment: No public comment. Approval of Agenda: Motion to approve the agenda made by Ken Andrews second by Anthony Mazzella. Motion passed 5-0 Motion to approve the meeting minutes of January 26, 2017, and February 16 th, 2017 with changes made by Ken Andrews second by John Delbene. Motion passed 5-0 Rod McLeod EMStar Discussion on EMstar contract, 911 dispatch of EMstar and Union Vale 71 & 72. Rob Struck will be attending the Workshop of March 9 th. Contract with EMStar will come due on May 1, Contract was signed on 4/28/2016. EMStar contract coverage is 6:00am 6:00pm. District is not liable unless there is a direct connection until UV on scene. Tones are not direct contact. Should county just be told to dispatch EMStar direct? Memo 5/21/2016 Tom Murphy to Pat Calamari. Currently, Union Vale not being dispatched to Priority 1 Ambulance calls. Calls are going to EMstar. Part of the reason calls are being dispatched to EMStar is to keep down the price of the contract with the district. Long term could we go from ALS to BLS service and get into shared services with Millbrook? 1 st call toned out they call EMStar and ask which unit is responding. If no units, county calls Mobil Life and dispatch UV. When does mutual aid kick in? Our mutual aid plan is when UV doesn t respond, EMStar will be dispatched. Treasurer s Report: o Business Credit Card Signed application sent to Stacey Langenthal at Bank of Millbrook on 2/22/2016. o Surplus Equipment Public Notice has been submitted to Poughkeepsie Journal for Bids to be opened at 3/9/2017 Workshop Meeting. Requested run 2/23 2/27/ Resolution Surplus. One day run 2/23/2017. o New /7/2018 Page 18 of 96

19 Title will be in within 2 weeks. o LOSAP Anthony Mazzella completed LOSAP information sheet to be mailed to VFIS with 2016 eligibility information. Report has been hung in both Stations 1 & 2. o Knox Box New Tech Key has been ordered. o Godrey Award Ordered plaque from Dinn Bros. Delivery set for 2/23/2017 to Anthony Mazzella home. o Firehouse Software 5. Spotted Dog has begun pushing new calls through to FH software. The narrative is showing under Other. Zip Code will no longer be a required field. Need to review vehicle list to make sure all vehicles are listed properly, including EMstar. 6. Bryan Zittel has scheduled for Michael Benenati from Lagrange Fire District to come to Station 1 at 3:00 2/1 to show us some of what Firehouse software can do. 7. ESO Presented on Tuesday 1/17/ proposals have been received from Jeff Johnson. John Begley spoke with Jeff and he has offered to create a test environment for the fire side of the software for evaluation. o BAN 3. Wire transfer of $323, to Marion Body Works, Inc. completed on o WEX Cards New WEX cards given to Chief for distribution. o Auditor Will Ted for list of items he will need for Review Ted still reviewing letter January 2017 Treasurers Report Motion made to accept the Treasurers Report made by Ken Andrews, second by John Delbene. Motion passed 5-0 General Checking: Balance as of 12/31/2016 $ 13, Transfer from Savings Surplus $ 367, January Bill $ (160,713.55) Deposit BAN Proceeds $ 253, Wire to Marion Body Works $ (323,501.00) Adjustment to 10/2016 Reconciliation $ Balance as of 01/31/2017 $ 150, General Savings: Balance as of 12/31/2016 $ 367, Transfer Surplus Funds to DDA Acct $ (367,004.86) Interest $ - Balance as of 01/31/2017 $ - Fund:Reserve Repair Balance as of 12/31/2016 $ 24, Interest $ 1.02 Balance as of 01/31/2017 $ 24, Reserve New Building Balance as of 12/31/2016 $ 10, Interest $ 0.45 Balance as of 01/31/2017 $ 10, /7/2018 Page 19 of 96

20 Acquisition Fund Balance as of 12/31/2016 $ 178, Interest $ 7.57 Balance as of 01/31/2017 $ 178, Total Assets $ 363, Bank of Millbrook Investment Company Fire Chief Report Dan McMorris Need to know who will be taking over the NIFIRS reporting is in service. No issues with any of the district vehicles. Explorer will be up and running with new radios. Explorer needs mechanisms in doors and windows. Will be repaired before given to the Asst Chief of Rescue. 3 MiFi 2 for ambulances and 1 for Asst chief of Rescue. Motion to add additional MiFi s made by Ken Andrews second by John Delbene. Motion passed 5-0. Motion to spend up to $ to order an additional set of boots 10 new hoods and 10 structural gloves and one helmet made by Ken Andrews second by John Delbene. Motion passed 5-0 Motion made by John Delbene second by Anthony Mazzella to purchase from MES for $ gated Y 2.5 x 1.5 for New Motion passed 5-0. Motion previously approved at February 16, 2017 workshop to purchase two Vulcan Led Lights only need to purchase one. Chief will purchase DVD for the company using the district credit card. Company will reimburse district. Fire Company s Report Dave McMorris No new members voted in. 1 new house used requests. House Use: o Texas Hold em Station 1 Saturday 03/08/2017 Upcoming Events Rescue Squad s Report Michael Murphy / Tom Murphy FH software is not approved in NYS. Voted at last meeting to go with ESO. Annual cost - $ unlimited calls. Upgrades to program are fee 12 Lead - hospitals want to be sent a copy of that immediately. Rod McLeod read contact just needs approval. 2 tablets will be ordered. District would order and Rescue Squad will reimburse the district. Asst Chief signs contract. Need 2 Verizon MiFi s 1 for each ambulance 3/7/2018 Page 20 of 96

21 Motion to go into agreement with ESO and order 2 MiFi s and 2 tablets made by Ken Andrew second by Anthony Mazzella. Motion passed 5-0 Committee reports: o Station 1 Anthony Mazzella, John Begley Request to get 10 yard dumpster to clean out upstairs Fence will be put up next week. Next Tuesday February 28, 2017 Halmar will be meeting with the district regarding the parking lot at 12:00 noon. o Station 2 Ken Andrews, John Delbene Mouse problem. Will call Dutchess Door to repair door o Check Review/Bank Reconciliations John Begley Good o Motorized equipment John DelBene Nothing Waiting for verification when ambulances had their last service Service on old 13 waiting for quote for any service New lights on will be removed and put on o Purchasing Dan Richards New lights on will be removed and put on Having success with getting quotes from AAA and MES Jeff from MES has been working with Dan o Fire Advisory Board Anthony Mazzella o Long Range Planning All o Insurance John Begley New 13 covered. o Technology John DelBene Physicals: Need Board Approval 4. Saccente, Roy Cleared 2/8/17 Exterior Firefighter 5. Henschel, Brendan Cleared 2/8/17 Interior Firefighter Motion to approve both for membership made by Anthony Mazzella second by John DelBene. Motion passed 5-0. LENs: ed Tek Medical to expect appointment requests. 6. DiSiena, Chris - Spoke with Chris. Explained that policy states returning members 1 year or more since active service, need to submit to a drug test. 7. Santiago, Corey - Spoke with Corey. Explained that policy states returning members 1 year or more since active service, need to submit to a drug test. FireHouse Software/Spotted Dog: o Call sheet input ongoing. Ken has completed input for Old Business: o DOT Bridge Station 1 Monument area Status o Ambulance Corp 3/7/2018 Page 21 of 96

22 New Business: o House request Mike Murphy DCEMS Council Meeting 6/28/2017 Station 1 18:00 21:00 Motion made to approved house used for Mike Murphy made by Ken Andrews, second by John Begley. Motion passed 5-0. Mazzella Baby Shower 5/7/2017 Station 1 12:00 17:00 Motion made to approve house use for Anthony Mazzella made by John DelBene, second by Ken Andrews. Motion carried 5-0 o Thoughts around the possibility of replacing Will not increase taxes Interest rate on the current loan is 1.25%. Loan rate will change every year. August 25, 2017 interest will be $1, plus whatever we pay in principle. $253,000 interest payment due January 25, 2018 $ interest plus whatever we pay in principle. Dan Richards will put together a graph for the workshop. o Ambulance - Explorer needs to have back doors and windows functionality restored John Begley will take care of repair with Ford. o Vehicle Policy o Contract with Penflex Review of Ed Houlihan s letter and fees $ gets the account started. Dan Richards will contact Keith Brandstedter at VFIS and see what the amount of fees are currently being paid. No commission paid on LOSAP anymore. Investment portion will remain with MassMutual. Motion made to go into contract with Penflex made by John DelBene second by John Begley. Motion passed 4-0. Ken Andrews abstained. o Roof Inspections both buildings o Ambulance Corp books have they been given to the Attorney? Attorney has not received books to date. Money was spent on internet on gift cards and therefore hard to trace. Motion made by Ken Andrews to elect Michael Murphy Assistant Chief of Rescue second by John Begley. Motion passed 5-0 o Rescue Squad reporting 700 calls to the public, actually less than half in Executive Session Motion made by Ken Andrews to write a letter to Diamond Cut terminating service. District will pay final bill. Second by John Delbene. Motion passed 5-0. Motion made to adjourn made by Anthony Mazzella second by John DelBene. Motion passed 5-0 Next Meeting Dates: o March 9 th Workshop Meeting Station 2 Rob Stuck will attend o March 23 rd Board Meeting Station 1 Respectfully Submitted, Susan A. Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 22 of 96

23 Union Vale Fire District Board Meeting Minutes March 9, 2017, WORKSHOP- STATION CLOVE RD, LAGRANGEVILLE, NY Present: Commissioners Dan Richards, Ken Andrews, John Delbene. John Begley, Anthony Mazzella Chief Dan McMorris Rescue Tom Murphy Attorney Rod McLeod Public: Carlos Mina, Tim Meester, Jacob Meester, Betty Andrews, Charlie Van DeBogart, John Welsh arrived later Absent: Company President: Dave McMorris Asst. Chief of Rescue: Michael Murphy Public Comment: None Speaker: Rob Stuck, EMStar Discussion regarding where ambulances are located that are covering Union Vale EMS calls. Opening of Bids for Surplus Equipment Motion made by Ken Andrews to reject all bids second by Anthony Mazzella. Motion passed 5-0 Correspondence: o Misc. Magazines and Catalogs o Rhinebeck Ford Service Update o The Prevention Foundation 30 th Anniversary Celebration o o o Beekman Bailout Copy of insurance coverage received Quilty Dwyer Change in additional insured Lessor from First Niagara to KeyBank for o Mail to Chief Dan McMorris: East Clinton Fire District JHK Pinnacle National Safety Council o Mail to Company Treasurer: 8 Memorial Donations IBM Donation Adams Fairacre Farms Invoice 1 unopened letter to Auxiliary no return address MES Invoice from 7/28/2018 o Mail to Asst Chief of Rescue Michael Murphy Cape Council of Addiction East Clinton Fire District o Solicitation: 3/7/2018 Page 23 of 96

24 o TREASURER S REPORT: o Tax Check Check deposited into General Checking on 3/9/2017 in the amount of $ 866, o AUD Filed with State on 3/1/2017. o Business Credit Card Bank of Millbrook will be changing their credit card servicer this year to accommodate Business Master Account requests. If we change the entire account at this point it would require 7 separate accounts. A card was ordered and received for Dan Richards at Bank of Millbrook. The rest of the cards will be transferred when the bank has the new product in place. o LOSAP Anthony Mazzella and Susan met with Craig Relyea from Penflex and reviewed the LOSAP Points. The 2016 point information will be sent to Penflex. Craig and Ed Houlihan will attend a workshop meeting within the next few months to report to the board. o Awaiting title. o Knox Box Key received o VFIS Check for $92, was received by VFIS February 20, o Glatfelter Letter sent to Reith Brandstedter informing him of the change in Administrative and Actuarial Service sent certified mail received on 3/2/2017. o Firehouse Software/Spotted Dog Calls are all running through spotted dog and visible in FH Review of apparatus to make sure all vehicles are listed including Ambulances. o Auditor Scheduled audit date with Ted Eglit is 3/18/ ed letters sent to Attorney, and Insurance. Delivered Town on 3/9/2017 o CHIEF S REPORT: Chief Dan McMorris o FIRE COMPANY S REPORT: President's Report Dave McMorris New Members: No new applications received House Use: o Texas Hold em Station 1 Saturday 03/18/2017 Fire District Commissioners Training Station 1 Saturday 03/25/2017 Beekman Bailout 3/7/2018 Page 24 of 96

25 Sunday 03/26/2017 o RESCUE SQUAD S REPORT: Tom Murphy Request made to use the van on March 18 th. Request does not need to come before the board doors have been repaired. o COMMITTEE REPORTS: o Station 1 John, Anthony o Station 2 Ken, John D Weather stripping on door downstairs Dan Richards has meet with 2 people about air conditioning for the room used by EMStar, also supplemental air conditioning for the room at station 1. The problem at station 1 is the current unit is not able to handle when there is an event is attended by a large gathering of people. It would be a WIFI unit, so it could be set. Both would be heat pump, so you could use them in the winter time for the same purpose for heat. o Check Review John B Good o o Motorized equipment John D 67-8 and van are both fixed Hold NYCOMCO Invoice $ until radios are reprogrammed/repaired per Chief McMorris Hopewell realigned headliner. If purchasing a Spartan in the future, antennas will be factory installed. o Purchasing Dan R o Fire Advisory Board (Liaison between Town Board/Planning Board) Anthony, o Long Range Planning All o Insurance John B o Capital Projects John D, Anthony o Technology John D. o PHYSICALS: 1. Giacelone, Meghan Cleared for Interior Firefighter on Santiago, Corey and DiSiena, Chris awaiting results from drug testing per district policy. 3. Having not met district policy requirements, Mr. Santiago is no longer being considered for active membership. Letter will be reviewed by the Chief and sent out by the district secretary. 4. John Delbene will contact Chris DiSiena and inform him that his drug test needs to be completed by the next board meeting. Motion to accept Meghan Giacelone as an active member in the Union Vale Fire Company made by Anthony Mazzella second by Ken Andrews. Motion passed 5-0. o o FIREHOUSE SOFTWARE/SPOTTED DOG: Call Sheet Status Ken completed his portion of the 2016 NIFIRS. Susan s data entry still needs to be completed. 3/7/2018 Page 25 of 96

26 Dan McMorris and Bryan Zittel are going to be taking over the NIFIRs initially, and then they will be completed each month on a rotating basis by each officer. The goal is to have the calls input on a weekly or biweekly basis. o OLD BUSINESS: o Purchase of new vehicle for Motion made by Anthony Mazzella for Permissive Referendum to borrow $175,000 from Reserve Fund, and a Mandatory Referendum to borrow $475,000 for Bond Anticipation Note to purchase new vehicle for seconded by John Delbene. Motion passed 5-0 o Set up vote for mandatory referendum for May 9, 2016 o o Vehicle Policy on District Emergency Vehicles#A-061 Dan Richards has copy of East Fishkill car policy. Will review and get back with the board. o Status update on ambulance service to date. Ambulance Corp books and records have been received by the district and are in Dan Richards possession. Dan will be review and will get together with the commissioners at another board meeting and they will decide what do. o DOT Bridge Station 1 Monument area Status Work in process Meeting with Halmar next week. No specific date at this time. o o o New Business: Sale of 2000 feet of 5-inch hose to Dover FD Dover is interested in purchasing hose asked for estimate of what board would be looking for. Dan Richards told Brian $ a length. New site plan for the Fountains at Millbrook 34 new units, 134 independent units. On Agenda for town meeting of March 15 th. Fire advisory board works with the planning board. o NEXT MEETING March 23, 2017 Station 1 Board Meeting April 13, 2017 Station 2 Workshop Motion to move Board of Commissioners meeting to April 13, 2017 at 7:30 at Station 1 and not have a meeting on April 27th made by Ken Andrews second by John DelBene. Motion passed 5-0 o o EXECUTIVE SESSION ADJOURNMENT: Respectfully Submitted, Susan A. Tirante Secretary/Treasurer Union Vale Fire District 3/7/2018 Page 26 of 96

27 March 23, 2017 Station 1, Verbank, NY Union Vale Fire District Board Meeting Minutes Present: Commissioners: Dan Richards, Ken Andrews, John DelBene, and John Begley Chief Dan McMorris Attorney Rod McLeod Absent: Commissioner Anthony Mazzella Public Comment: None Approval of Meeting Agenda Motion to approve the agenda made by John DelBene second by John Begley. Motion passed 4-0 Approval of Meeting Minutes Motion to accept the minutes from February 23 rd and March 9 th second by John Begley. Motion passed 4-0 Motion to send a letter with a check for the plowing portion of the Diamond Cut bill for $ , letter will request Mr. Casucci attend the Board Meeting of April 13, 2017 regarding the remaining portion of the bill made by John Begley second by John Delbene. Motion passed 4-0 o CORRESPONDENCE: 1. Misc. Magazines and Catalogs 2. Solicitation Treasurer s Report: o Glatfelter Keith Brandstedter is on the agenda for April 13 th Board Meeting to speak with the board. o Referendum Rod is working on getting the information for publication. o New New Title has not been received. Hold up is due to DMV having to manually complete the title. Expect it will be received within the next 2 weeks. o Penflex Need to schedule a date for Craig Relyea and Ed Houlihan to attend workshop meeting to deliver report to the board. LOSAP Service Award Certification Forms have been received and will be completed and returned to Penflex. o Auditor Met with Ted Eglit on March 20 th for Annual Audit. Ted will need the report from Penflex in order to complete the audit and schedule a date for delivery to the board. o Quality Auto Invoices for any work completed will be to the secretary/treasurer for payment. o Safe Deposit Box New box had to be opened at the Bank of Millbrook since the box the district had was nonfunctional after being accessed. New documents will be signed by Dan Richards and Susan Tirante and returned to the bank. o FDM Check 3/7/2018 Page 27 of 96