CITY OF LYNN HAVEN CITY COMMISSION MEETING MINUTES AUGUST 9, :00 P.M.

Transcription

1 There was no workshop prior to the meeting. CITY OF LYNN HAVEN CITY COMMISSION MEETING MINUTES AUGUST 9, :00 P.M. Present: Margo Deal Anderson, Mayor Antonius G. Barnes, Mayor Pro Tem/Commissioner Joseph Ashbrook, Commissioner Rodney Friend, Commissioner Roger Schad, Commissioner Joel B. Schubert, City Manger Robert C. Jackson, City Attorney Officer Kaitlyn Anglin Mayor Anderson called the meeting to order and gave the Invocation. The Pledge of Allegiance followed. Item #3. Mayor s Report: Mayor Anderson reported that she will attend the FLC Conference Aug , 2016; she thanked all the City employees working hard right now to help with the rain event; gave kudos to the City Manager for his idea to provide sandbags to LH residents; approx. 5,000 bags were given out; City employees, Sheriff s Office, Navy Base, citizens and others helped with this endeavor; met with a group of senior citizens wanting to start pickle ball; met with the LH AA Group wanting to relocate to a City building for meetings; walked the LH Bayou Preserve Park w/the City Manager & others great asset to the community. A. Proclamation First Responder Appreciation Day: Mayor Anderson read this proclamation in its entirety. Item #4. Commissioner s Report: Commissioner Schad would like to see a sandbag luncheon in the park thanking all involved with the sandbag endeavor. Commissioner Ashbrook thanked everyone involved with the sandbags and gave kudos to Mr. Sid David, Leisure Services, for his help with the Senior Center; he received a very nice letter complementing Mr. David. Commissioner Antonius Barnes wanted to echo what his colleagues were saying; school starts next Thursday and asked that everyone be safe and watch out for students. Commissioner Rodney Friend wanted to echo the same sentiments and he appreciates the forward thinking of City Manager Schubert and the support of staff; he would like to see the weather updates sent from Bay County of the City s webpage. Item #5. City Manager s Report: City Manager thanked staff and stated that he couldn t be more proud of everyone involved. Really proud of how everyone came together. A. Employee of the Month June 2016: Ms. Jill Snipes, Library, was awarded the EOM award for her hard work & dedication to the City. B. Supervisor of the Quarter April-June 2016: Lieutenant Brian Blalock, Police Department, was awarded the SOQ award for his hard work & dedication to the City. Call to Order Mayor s Report 1 st Responder Proclamation Commissioner s Report City Manager s Report EOM SOQ

2 Page Two City Manager Schubert congratulated Police Chief David Messer and his Department for placing 1 st in the Florida Law Enforcement Challenge and 2 nd in the Florida Click It or Ticket Challenge in the State. It is evident by their dedication to their community and commitment to making Florida a safer place that lives have been saved in Lynn Haven. Thank you for your continued support. Chief Messer thanked his staff for the hard work and dedication. Police Chief David Messer made Cade, a young citizen in Lynn Haven, an honorary police officer for bringing power aide and cookies to the LH Police Department Mr. Cade was concerned with everything happening in Dallas and wanted to show his support to our Police Department. Motion by Commissioner Schad: To approve the 1 st Responder proclamation as presented. Second to the motion: Commissioner Barnes. On Vote: Schad: aye Ashbrook: aye City Manager Schubert reminded everyone that the August 23, 2016 meeting was cancelled due to early voting in the Chambers; if warranted he will look at an alternate space for meeting. City Manager Schubert reported that we recently did an RFP for Commercial trash; while we had a good response and staff did an excellent job of following the process he is convinced that our process needs to be readdressed current policy is approx. 22 years old; he would like to propose that we reject all the bids, rework our procedural manual within the next two months, extend our current Commercial trash contract 9 months, and once the new procedural manual is adopted we move forward with Commercial trash. Motion by Commissioner Schad: To approve the City Manager s proposal on Commercial trash. Second to the motion: Commissioner Ashbrook. Commissioner Schad stated that the process is not clear in certain areas and staff is trying to clarify it. On Vote: Schad: aye Ashbrook: aye Item #6. City Attorney s Report: No Report. City Attorney s Report

3 Page Three CONSENT AGENDA: Item #7. Minutes: 7/26/2016 Regular Meeting Item #8. Approval of playground equipment purchase & installation: Authorize the purchase and installation of playground equipment (Ship "Ahoy Matey") from Playmore Recreational Products & Services and Clean Play at Porter Park in the amount of $39, Item #9. Approval of Planning Commission member appointment - George Outlaw: Mr. Dennis Hlad's 8-year term as a Planning Commission member is due to expire in September 2016 & staff is recommending Mr. George Outlaw to replace him. Item #10. Approval of FY2016 Edward Byrne Memorial Justice Assistance Countywide Grant application for the purchase of NOPTIC units & radio ear pieces for the Police Department: Approve submittal of a Federal Fiscal Year 2016 Edward Byrne Memorial Justice Assistance (JAG) Countywide Grant application for the purchase of NOPTIC units and radio ear pieces, and authorize the Mayor to sign all associated application and award documents. Item #11. Approval of FY2016 Edward Byrne Memorial JAG Countywide projects as recommended by the Bay County Public Safety Coordinating Council: Authorize the Mayor to sign a letter agreeing to the Federal Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant projects as recommended by the Bay County Public Safety Coordinating Council. Item #12. Approving the abandonment of an existing lift station easement and accepting new easements to the City for lift station #4: The City of Lynn Haven currently has a lift station #4 located on HWY-77 on the existing parcel owned by Bill Shaw. The City has plans to improve the existing lift station in fiscal year 2016/2017 and will need additional land and easements for future access. A proposed Assisted Living Facility is scheduled for the site and the developer along with Mr. Shaw have agreed to granting the 5 easements necessary to various parties effected. The City currently has an easement for the existing lift station but will need additional land for future improvements. Item #13. Approval of contract for cemetery lawn care services: Award contract for cemetery lawn care services to RESPECT of Florida in the amount of $1, per calendar month, effective October 1, Consent Agenda Playground Equip Porter Park Planning Comm Appoint. George Outlaw Edward Byrne Grant JAG Projects Lift Station Easement Cemetery Lawn Care Service Motion by Commissioner Ashbrook: To approve the Consent Agenda as presented. Second to the motion: Commissioner Schad. City Attorney Jackson clarified Item #12 is contingent upon financing; if financing approved Mayor is authorized to sign documents. Ms. Janet Walker asked where the playground equipment is going for Item #8. Mayor Anderson stated it would be Porter Park. Ms. Janet Walker asked if Item #13. was in the Budget. City Manager said yes & it will be a one-year contract. Mr. Richard Walker asked if Item #8 was part of the grant for Sheffield Park? Mayor Anderson said that it was not. Mr. Richard Walker asked if the property owners for Item #13 have been notified.

4 Page Four On Vote: Ashbrook: aye Schad: aye NEW BUSINESS: Item #14. First reading of Ordinance 1021, Comprehensive Plan Amendment, Large Scale Future Land Use Map Amendment, LSA-16-1 (Lynn Haven Bayou Park & Preserve): The proposed amendment is to amend the Future Land Use Map from Traditional Neighborhood Development (TND) to Recreation/Open Space on property located on the west side of Hwy 2321just south of McKithen's Bayou, Parcel # , which is approximately 98+/-acres. This Ordinance and supporting materials were submitted to various State agencies as required by Florida Statutes for their review. There have been no objections to this amendment by any State agency. City Manager Schubert read Ord by title only. This was the first reading and no action was required. Item #15. First reading of Ordinance 1023, Amendment to the Unified Land Development Code Section , Section and Section : Section Application Requirements and Section Procedures for Review & Decision Making of the Unified Land Development Code (ULDC) to streamline the process and make it less cumbersome for both the property owner and Commission. The amendments will remove some of the current restrictions regarding the amount of time a property owner has to wait to be able to split a parcel adjacent to one that has previously been split, plus allow the final approval to be made by staff when a determination is made that the application meets all the requirements of the ULDC. City Manager Schubert read Ord by title only. This was the first reading and no action was required. Item #16. Resolution , CRA Findings of Necessity Report as part of the CRA Plan Update: This Resolution is for approval of the Findings of Necessity Report (FON) as part of the CRA Plan Update. PMG Associates drafted this report for the proposed area based on the process requirements as outlined in the Florida Statutes, Chapter 163, Part III. The FON is the analytical part for the potential expansion of the Lynn Haven CRA. The proposed expansion of the CRA district is generally the area northwest of the current boundaries including the area of the old Air Force Fuel Depot. The area contains approx acres. City Manager Schubert read this resolution by title only. Mr. Phil Gonaught, PMG Associates, briefed the Commission on the plan. Commissioner Ashbrook asked if the City Attorney had reviewed the plan. City Attorney stated that he has reviewed the plan; this is the 1 st step in the development of a new CRA. Commissioner Schad stated that he has walked this property several times in the past few years & there are a lot of problems on the property. City Manager Schubert stated that Bay County will participate in the feedback process. Ord Ord Res

5 Page Five Motion by Commissioner Ashbrook: To approve the findings as presented. Second to the motion: Commissioner Schad. Mr. Richard Walker stated that this is a CRA matter that should go before the CRA Board; does not agree with the findings. Mayor Anderson stated that Lynn Haven is a seated partner at the table we are interested is selling the property to a developer; the City has a CRA Board & see it as a win-win for the City. Mr. Bob Schultz asked who is the CRA Board. City Manager Schubert stated the CRA Board & the Commission are the same; there is a CRA Advisory Board made up of citizens. City Manager Schubert agreed with Mayor Anderson; USAF is responsible for clean-up on the property. City Attorney Jackson had one small technical change Section 1 of the Resolution there is a reference to a 1987 Florida Statute that needs to be deleted. Motion Restated: Motion by Commissioner Ashbrook: To approve w/attorney stipulation. Second to the motion: Commissioner Schad. On Vote: Ashbrook: aye Schad: aye Item #17. Discussion and possible action regarding approval of a Cost Recovery & Reimbursement Agreement with D&H Properties: This agreement is a reimbursement of project costs; the City shall reimburse the Developer a total of $400,000; 1) $240 for the extension and oversizing of main water transmission line; 2) $160,000 for the extension of sanitary sewer transmission line and oversizing of the force main and master lift station; 3) TBD for the costs of construction of the ground storage tank, booster pump & extension of the reuse line; 4) TBD for the construction of the Fire & Police stations dedicated to the City within the Project. CRA D&H Properties Motion by Commissioner Schad: To approve as presented. Second to the motion: Commissioner Ashbrook. Mr. Richard Walker commented on re-use availability in the old Lynn Haven. On Vote: Schad: aye Ashbrook: aye

6 Page Six Item #18. Public Commentary: Ms. Janet Walker commented on the CRA plan; she is frustrated that the monies are being spent on fluffy stuff. City Attorney Jackson stated that it is good to get an outside expert when dealing with a large sum of money. Public Commentary There was no further business to discuss and the meeting was adjourned at 5:10 p.m. APPROVED THIS DAY OF ATTEST: Margo Deal Anderson, Mayor Joel B. Schubert, City Manager Prepared by Laurie Baker