Members Present: Mr. David Barshay, Dr. Lawrence Crafa, Mr. Gary Fortmeyer, Mr. James Kiley, Ms. Ann Macaluso, Mrs. Eileen Mass, and Mr.

Transcription

1 ORGANIZATIONAL MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, NEW YORK, HELD July 8, 2014 Members Present: Mr. David Barshay, Dr. Lawrence Crafa, Mr. Gary Fortmeyer, Mr. James Kiley, Ms. Ann Macaluso, Mrs. Eileen Mass, and Mr. Rob Scarito Others Present: Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James Stucchio, Assistant Superintendent for Business and Operations, Mrs. Michele Rothfeld, Assistant Superintendent for Personnel and Administration; Mr. Joseph Tasman, Assistant Superintendent for Personnel and Administration; Mr. Glen Eschbach, Assistant Superintendent for Curriculum, Instruction and Technology; Mr. Warren Richmond, Attorney; and Mrs. Celeste Kerimian, District Clerk 1. CALLING OF THE MEETING: At 7:05 p.m. the meeting was called to order by Ms. Macaluso 2. EXECUTIVE SESSION: At 7:06 p.m. a motion was made by Mr. Scarito, seconded by Mrs. Mass to go into executive session to discuss one matter pertaining to legal issues and several matters pertaining to contractual issues. Public session reconvened at 8:05 p.m. 3. PLEDGE TO THE FLAG: Mrs. Kerimian led those assembled in the Pledge of Allegiance 4. PURPOSE OF THE MEETING: This meeting is called for the annual organization of the school board and for action on items pertaining to the operation of the schools for the 2014/15 school year. 5. ELECTION OF A PRESIDENT The District Clerk, Celeste Kerimian called for nominations for President. Mr. Scarito nominated Mr. Barshay. No further nominations were presented. Discussion: Mrs. Mass read the following statement: I know that there are many here that would like me to go along to get along. There have been times that works for me, but mostly it is not something I am comfortable doing especially when I feel strongly about something. Many of the issues that I have with the nominee for BOE president have been personal in nature, some have not. I will be voting no because of some of those issues, but mostly because of an incident that occurred on May 20, 2014 budget/boe vote between some BOE members, BOE candidates (now BOE members) and students that were campaigning; exercising their constitutional right of free speech. I don t have the entire story as I was not present, but I do have questions and concerns about how some adults handled the incident with the students. Another Board member felt nominee is respected and has the skills and ability to handle this position The vote for Mr. David Barshay resulted in (Mrs. Mass voting no, Mr. Barshay abstained). President Barshay presided over the balance of the meeting. 6. ELECTION OF A VICE PRESIDENT President Barshay called for nominations for Vice President. Mr. Scarito nominated Mr. Fortmeyer. No further nominations were presented. The vote for Mr. Fortmeyer resulted in (Mrs. Mass voting no, Mr. Fortmeyer abstained. July 8, 2014 Page 1 of 13

2 7. APPOINTMENT OF THE DISTRICT CLERK Designating Celeste Kerimian as District Clerk for the school year 2014/15. A motion was made by Mr. Scarito, seconded by Ms. Macaluso. Motion carried by OATH OF OFFICE President Barshay administered the oath of office to the Mrs. Kerimian. Mrs. Kerimian administered the Oath of Office to President Barshay, Vice President Fortmeyer, Board of Education Members and the Superintendent of Schools. 9. QUESTIONS AND COMMENTS ON TONIGHT S ORGANIZATIONAL AGENDA ONLY Question regarding item #47, why do we need to pay employees to attend meetings? Is there no other way of doing this? 10. APPOINTMENT OF PURCHASING AGENT CONSENT AGENDA MOTION ITEMS A. Designating JoAnne Filipkowski as Purchasing Agent for the school year 2014/15. B. Designating Karen Jackson as Deputy Purchasing Agent for the school year 2014/ APPOINTMENT OF DISTRICT TREASURER Designating Michael Kearns as Treasurer for the 2014/15 school year. 12. APPOINTMENT OF EXTERNAL AUDITOR FOR DISTRICT Appointing RS Abrams, LLP as External Auditor for the 2014/15 school year at an annual fee not to exceed $40,800, as per the attached letter of engagement. 13. APPOINTMENT OF CLAIMS AUDITOR Appointing Lauren Agunzo of Nawrocki Smith LLP, as Claims Auditor at an annual fee not to exceed - $39,660, for the 2014/15 school year, as per the attached letter of engagement. 14. APPOINTMENT OF INTERNAL AUDITOR Appointing Cullen & Danowski LLP as Internal Auditor at an annual fee not to exceed $11,300 for the 2014/15 school year, as per the attached letter of engagement. 15. APPOINTMENT OF SCHOOL ATTORNEY Appointing Harris Beach as School Attorney for the 2014/15 school year at an annual retainer fee, as per the attached letter of engagement. 16. APPOINTMENT OF LABOR ATTORNEY FOR HTA NEGOTIATIONS Appointing Ingerman Smith as Labor Attorney for HTA negotiations for the 2014/15 school year at an annual retainer fee, per terms to be provided. 17. APPOINTMENT OF CHIEF SCHOOL DISTRICT PHYSICIAN Appointing Dr. Alfred Belding of North Shore-Long Island Jewish Health System as Chief School District Physician, for the 2014/15 school year, and that Dr. Belding appoint such assistants (doctors/nurses) as he deems necessary to carry out his work, as per the attached contract document. 18. APPOINTMENT OF BOND COUNSEL Appointing Hawkins, Delafield & Wood, LLP as bond counsel for the 2014/15 school year, as per the attached letter of engagement. July 8, 2014 Page 2 of 13

3 19. APPOINTMENT OF FISCAL ADVISORS Appointing NYMAC as fiscal advisor for the 2014/15 school year, as per the attached letter of engagement. 20. APPOINTMENT OF THIRD PARTY ADMINISTRATORS A. Appointing PMA Management Corp. as workers compensation third party administrator for the 2014/15 school year, as per the attached contract document. B. Appointing The OMNI Group as the District s 403 (b) and 457 plan administrator for the 2014/15 school year as per attached contract document. 21. APPOINTMENT OF INSURANCE AND BOND BROKER Appointing Gallagher/Bollinger, Inc (School Insurance Group) as Insurance Broker for the District for the 2014/15 school year. The Assistant Superintendent for Business and Operations is authorized to bind all necessary coverage. 22. DESIGNATION OF OFFICIAL NEWSPAPER Designating the Smithtown News or Newsday as the official newspaper of the district for the 2014/15 school year. Where advertising is required to be placed in only one newspaper, then it shall be placed in the newspaper deemed most appropriate by the Assistant Superintendent for Business and Operations. Smithtown Messenger is designated as an alternative official newspaper for the purpose of publishing official notices. 23. REMOVED 24. APPOINTMENT OF SCHOOL DISTRICT ARCHITECT Appointing John A. Grillo, P.C., as the district architect of record, thru December 31, 2014 as per the attached fee schedule. 25. APPOINTMENT OF CONSTRUCTION MANAGEMENT FIRM Appointing School Construction Consultants thru December 31, 2014 as per the attached fee schedule. 26. AUTHORIZATION TO CERTIFY PAYROLLS: RESOLVED, that that Superintendent of Schools or her designee as per Board Policy 6800 is authorized to certify payrolls pursuant to Education Law 1720, 2523; Commissioner s Regulation 170.2, for the 2014/15 school year. In the absence of the Superintendent, the Assistant Superintendent for Curriculum and Instruction is authorized to certify such payroll. 27. CONFERENCES That the following resolution be approved: RESOLVED, that members of the school personnel, including Board of Education members, District Officers, Audit Committee members, and the Clerk, may attend such conferences and meetings of an educational or business nature pertaining to the School District, and approved by the Superintendent of Schools and/or Board of Education that may occur during the 2014/15 school year, and that all appropriate expenses involved be paid by the School District. BE IT FURTHER RESOLVED that Board of Education members may attend any NYSSBA conference, workshop or webinar and that all appropriate costs associated with their attendance will be paid by the District. 28. DISTRICT CREDIT CARD BE IT RESOLVED, that the Board of Education authorizes a credit card account, pursuant to Board Policy # July 8, 2014 Page 3 of 13

4 6830.3, with a credit line not to exceed $5,000 to be used for the sole purpose of paying business/conference expenses for members of the board of education. BE IT FURTHER RESOLVED, that Board President David Barshay and Board Vice President Gary Fortmeyer are the authorized users. 29. MILEAGE That mileage, in relation to school business, be compensated at the current IRS business rate at the time of travel. 30. BOARD MEETING SCHEDULE That the Board of Education holds its regular meetings on Tuesdays at 8:00 P.M. (except on occasions where an executive session is necessary), on the dates listed on the attached. And further resolved that all regular meetings be held in the James Baxter Boardroom in the Whiporwil School unless otherwise noted. 31. BOARD OF EDUCATION USE OF EQUIPMENT IT IS HEREBY RESOLVED that in order to enhance communication between the Board of Education and school district administration and to improve the overall efficiency of school district administration, the District may provide the use of computers and peripherals to individuals, as per attached. IT IS FURTHER RESOLVED that all computer equipment shall remain the property of the District and shall be returned by a trustee within ten (10) days of the date he or she leaves the office, or in the case of an employee of the district, upon directive of the Superintendent of Schools or the Board of Education, and IT IS FURTHER RESOLVED that in no event shall the District assume any costs for computer use which is unrelated to the business of the District. 32. READOPTION OF DISTRICT WIDE SAFETY PLAN, CODE OF CONDUCT, AND BOARD POLICIES A. REMOVED B. Board Policies 1) 1901 Title I and NCLB Parental Involvement Policy 2) 5100 Student Attendance Policy 3) 6240 Investments Policy 4) 6700 Purchasing Policy C. Code of Conduct 33. DEPOSIT OF FUNDS BE IT RESOLVED, that the funds of the District be deposited in JP Morgan Chase or Flushing Bank depositories. BE IT FURTHER RESOLVED, that any idle funds, that is, funds which are not expected to be expended immediately, may, at the discretion of the Superintendent of Schools or his/her designee, be deposited for investment in any of the following banks: A. JP Morgan Chase B. Flushing Bank 34. APPOINTMENT OF CENTRAL TREASURER EXTRA CLASSROOM ACTIVITY FUND BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools that Heather Tisman be appointed Central Treasurer of the Extra Classroom Activity Funds for the school year 2014/15 at $6,557 for that year; that RS Abrams & Company be appointed auditor for the Extra Classroom Activity Fund; that all monies be deposited in Chase Bank; and BE IT FURTHER RESOLVED, that the Central Treasurer be authorized to maintain a savings account in the July 8, 2014 Page 4 of 13

5 JP Morgan Chase Bank for the investment of surplus funds and that the interest earned on these funds be divided among the General Organizations of the schools of the District on the following basis: Elementary schools 15% each, Middle School 20% and High School 35%. 35. BUDGET TRANSFERS That the Superintendent of Schools be authorized to make transfers in accord with Board Policy No ESTABLISHMENT OF PETTY CASH FUND As per Commissioner of Education, the following petty cash funds are established, not to exceed the amount of $100 each and the personnel list shall serve as custodian of such funds: 1. District Office $100 Petty Cash I Celeste Kerimian 2. High School $100 Petty Cash II Ruth Maxwell 3. Middle School $100 Petty Cash III Meredith Oppenheim 4. Bretton Woods $100 Petty Cash IV Kathleen Lloyd 5. Forest Brook $100 Petty Cash V Marjorie Powers 6. Pines $100 Petty Cash VI Joanne Lyons 37. Appointing District Compliance Officers as follows: Student Residency Officer - Joseph Tasman Homeless Student Liaison - Linda Karman Attendance Register Keeper - Linda Karman Title IX District Hearing Officers A. District - Joseph Tasman B. District - Glen Eschbach C. Building Level 1) High School - Christine O Connor 2) High School - Michael Caulin 3) Middle School - Maryann Fletcher 4) Bretton Woods - George Gagliardi 5) Forest Brook - Kristen Reingold 6) Pines - Claudine DiMuzio Section 504 Hearing Officer - Students with Disabilities - Claire Hochheiser Dignity Act District Coordinator - Joseph Tasman Dignity Act Building Coordinators - Christine O Connor - Maryann Fletcher - George Gagliardi - Kristen Reingold - Claudine DiMuzio Asbestos Compliance Officer - Anthony Clements July 8, 2014 Page 5 of 13

6 Records Management Officer - James Stucchio Records Access Officer - Joseph Tasman 38. BONDING OF PUBLIC OFFICERS In accord with Public Officers Law, Section 11 and Commissioner s Regulation shall cause the bonding of specific official undertakings, as per attached. 39. REMOVED 40. REMOVED 41. REMOVED 42. DESIGNATION OF ADMINISTRATOR TO SELECT IMPARTIAL HEARING OFFICER BE IT RESOLVED that, Claire Hochheiser, or in the occasion of her absence or inability, Norell Young is hereby authorized and directed to appoint an impartial hearing officer from the District s alphabetical rotational list herein adopted; and BE IT FURTHER RESOLVED that, Claire Hochheiser or on the occasion of her absence or inability, Norell Young shall make such appointment in accordance with the principles set forth in Section of the Regulations of the Commissioner of Education. Said designee shall initiate the selection process by contacting the impartial hearing officer whose name first appears after the impartial hearing officer who last served, and shall canvass the list as provided in the Regulations until an appointment is accepted. 43. APPOINTMENT OF HAUPPAUGE COMMITTEE ON SPECIAL EDUCATION AND HAUPPAUGE COMMITTEE ON PRE-SCHOOL SPECIAL EDUCATION BE IT RESOLVED that members be appointed to the Hauppauge Committee on Special Education and Hauppauge Committee on Pre-School Education for the 2014/15 school year, as per attached. 44. APPOINTMENT OF SURROGATE PARENTS BE IT RESOLVED THAT surrogate parents be appointed for the 2014/15 school year, as per attached. 45. APPOINTMENT OF IMPARTIAL HEARING OFFICERS BE IT RESOLVED that Hearing Officers be appointed for the 2014/15 school year as per the most current certified list maintained in the NYS Impartial Hearing Reporting System. 46. ESTABLISH PAY-RATES FOR ANCILLARY SERVICES Approval of salary/pay-rates for summer school staff, substitute: teachers, teaching assistants, nurses, clericals, custodians and security, part-time and student workers, for the 2014/15 school year as per attached. 47. REMOVED ORGANIZATIONAL BUSINESS CONSENT AGENDA ITEMS 10 47: A motion was made by Mr. Scarito, seconded by Mr. Kiley to approve consent agenda items excluding #23, 32A, 39, 40, 41, and 47. Discussion: Suggestion was made regarding student attendance policy that Policy Committee review page #3, to review numbers used. Motion carried 7-0 Items Removed From Business Consent Agenda July 8, 2014 Page 6 of 13

7 23. USE OF SCHOOL DISTRICT FACILITIES: Approving the use of district facilities by community organizations as noted in the district calendar for 2014/15. Motion by Mr. Kiley, seconded by Dr. Crafa Discussion: Would like to strike 5/11/15, Meet the Candidates Night from the calendar. Motion by Mr. Kiley, seconded by Mr. Scarito to approve the use of school district facilities as set forth on the calendar without 5/11/15, Meet the Candidates Night Discussion: Clarification as to whether or not this always appears on calendar and why strike. Motion carried 5-2 (Ms. Macaluso and Mrs. Mass voting no) 32A. District Wide Safety Plan Motion by Mrs. Mass, seconded by Ms. Macaluso Discussion: Concerns regarding whether or not this document had been made public for 30 days and had a hearing been necessary. Motion carries DESIGNATION OF SIGNATURE ON CHECKS In accord with State Education Law, the Treasurer, or in his absence, Board Member Eileen Mass are designated signators. Motion by Mr. Scarito, seconded by Ms. Macaluso Discussion: Mrs. Mass would like to be removed as Board Member signator. President Barshay requested volunteers from the Board, none were recognized. Motion by Mr. Barshay, seconded by Mr. Scarito to table item #39. Motion carried APPOINTMENT OF BOARD OF REGISTRY In accord with the State Education Law the following resolution is offered: WHEREAS, the Board of Education of Hauppauge Union Free School District of the Towns of Islip and Smithtown, Suffolk County, New York, must appoint a Board of Registry for said School District; NOW, THEREFORE, BE IT RESOLVED, that the following duly qualified voters of said School District are hereby appointed as members of the Board of Registry at an hourly rate of $15.00 for Chief of Registry and $14.50 for Registry Staff: Gail McDonald, Chief Janet Kohilakis Theresa Gibson Alternates Susan Schoepe Linda Ryczak Elizabeth Kane Motion by Mr. Fortmeyer, seconded by Mr. Kiley Discussion: None Motion fails 3-4 (Mr. Barshay, Dr. Crafa, Mr. Kiley, and Mr. Scarito voting no) 41. APPOINTMENT OF BOARD OF INSPECTORS In accord with the State Education Law the following resolution is offered: WHEREAS, the Board of Education of Hauppauge Union Free School District of the Towns of Islip and Smithtown, Suffolk County, New York, must appoint a Board of Inspectors for said School District; July 8, 2014 Page 7 of 13

8 NOW, THEREFORE, BE IT RESOLVED, that the following duly qualified voters of said School District are hereby appointed as members of the Board of Inspectors at an hourly rate of $15.00 for Chief Inspector, Permanent Chairperson and Assistant Clerk, and $14.50 for Inspectors: Judy Sussman, Chief Inspector Dolly Ward, Permanent Chairperson Dorothy Migan, Assistant Clerk Ed Bergman Helen Bergman Allan Hiltunen Deborah Duprez Elizabeth Kane Alfred Mortensen Rosemarie Gorton Theresa Gibson Janet Kohilakis Yvonne Ujvari Ysa Catanese Linda Ryczak Alternates Siobhan Atkinson Margi Bodkin John Catanese Carolyn Circo Frank Murdock Patricia Surico Mary Ellen Beggins Sharon Kalina Mary M. Thompson Gloria Homfeld Motion by Mr. Kiley, seconded by Dr. Crafa Discussion: None Motion fails 3-4 (Mr. Barshay, Dr. Crafa, Mr. Kiley, and Mr. Scarito voting no) 47. DISTRICT EMPLOYEE MEMBERS OF HAUPPAUGE EDUCATIONAL FOUNDATION BOARD OF DIRECTORS-REMOVED IT IS HEREBY RESOLVED that pursuant to the provisions of General Municipal Law, Section 92, District Employees who are members or officers of the Hauppauge Educational Foundation Board of Directors shall be granted paid leave to attend regular meetings of said Board. Motion by Mr. Scarito, seconded by Mr. Kiley Discussion: Clarification as to what staff members are actually being paid for and attendance Motion fails (Dr. Crafa, Mr. Fortmeyer, Ms. Macaluso, Ms. Mass voting no. Mr. Barshay and Mr. Scarito abstained). 48. ADJOURN TO BUSINESS PORTION OF MEETING: 49. BOARD COMMITTEES: A. Audit Committee (3 members required): Mrs. Macaluso- term ending in June 2015, Mr. Scarito term ending in 2016, and Mr. Kiley was added with a term ending in B. Board Policy Committee: Ms. Macaluso term ending June 2015, Mrs. Mass withdrew her name from Board Policy Committee. President Barshay appointed Mrs. Mass back to committee pursuant to policy #2220 C. Islip Town School Board Association Representatives: President Barshay asked for a volunteer. Discussion regarding frequency of meetings. Mr. Scarito volunteered. D. Advocacy President Barshay asked for volunteers. Discussion regarding number of Board members needed and what the committee does. Would prefer three Board members on Committee. Mr. Scarito, Mr. Kiley, and Dr. Crafa volunteered. Mr. Fortmeyer inquired as to being a volunteer on an ad hoc basis. July 8, 2014 Page 8 of 13

9 50. SUPERINTENDENT S UPDATE Mrs. Kriss began by welcoming Mr. Joseph Tasman, Assistant Superintendent for Personnel and Administration and Dr. Lawrence Crafa to their first Board meeting. Mrs. Kriss congratulated the new graduates. Ninety seven percent of graduating students were going on to post graduate education. She commented on the wonderful the graduation ceremony. Congratulations were also offered to the Boys JV Lacrosse, Boys JV Tennis, and Girls Varsity Track who received recognition from Section IX for sportsmanship. Mrs. Kriss then congratulated Don Murphy, Director of Math and Technology as he has been selected to present at the Long Island Technology and Education Summit in October. Dr. Murphy will be speaking about the district s efforts to create You Tube videos for our students, parents, and teachers for instruction related to Common Core. He was also asked by the State Education Department to present this initiative to the Network Support Teams across the state and at the Education Summit in October, at the Commissioner s request. There is extensive facilities work taking place this summer. Windows are being replaced at Whiporwil; there are 10 rooms in the high school which are being re-tiled requiring asbestos abatement, as well asphalt work to fix pot holes and breakages in the asphalt. There is also univent replacement, work in two high school science labs and security doors being install in the three elementary buildings as well as Whiporwil. Mrs. Kriss also acknowledged that she has been receiving letters from community members regarding class size. She reminded the Board that it is difficult to comment on class size beyond what was said at a prior meeting as this is part of ongoing negotiations. We are monitoring enrollment on a weekly basis. Mrs. Rothfeld had her staff call every person who took out a packet for registration to see if they are intending to enroll their child/children. At this time there is a good possibility of breaking Bretton Woods s first grade from four sections to five. There is the same possibility in Forest Brook at the 1 st grade level from two sections to three and they are closely monitoring other grade levels at the Pines. She will be able to provide more information at the next Board Meeting in August. 51. ADOPTION OF MINUTES Regular Meeting of June 3, 2014 Motion was made by Mr. Scarito, seconded by Mr. Kiley to adopt the minutes as written Motion carries (Ms. Macaluso and Mr. Fortmeyer abstaining) Regular Meeting of June 17, 2014 Motion was made by Mr. Scarito, seconded by Mr. Kiley to adopt the minutes as written Motion carried QUESTION AND ANSWER PERIOD REGARDING TONIGHT S AGENDA ONLY Members of the public who desire to address the board on any topic which is on tonight s agenda are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes, to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. Question regarding the legal obligation for the district to have an appointment of Board of Registry and Board of Inspectors. Question regarding the legal obligation for designator of checks and what happens if a second signator is required. July 8, 2014 Page 9 of 13

10 Request that Board should use microphones as they are difficult to hear. Question regarding changes made on the policies. REGULAR MEETING CONSENT AGENDA Items ADMINISTRATIVE MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Certification of lead evaluators, as per attached. B. Removed C. Pursuant to Board Policy 6831 (Meals and Refreshments) the Board authorizes purchase of food for Superintendent Conference day on September 2 and 3, 2014, as per attached D. Pursuant to Board Policy 6831 (Meals and Refreshments) the Board authorizes purchase of food for Facilities Inspection on August 26, 2014, as per attached E. BE IT RESOLVED, that the Hauppauge Union Free School District hereby establishes the following as standard work days for appointed officials and will report the following days worked to the New York State and Local Employees Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body: Title Employee Term of Appointment Standard Work Day (Hrs/day) Participates in Employer=s Time Keeping System Days/Month (based on record of activities) Treasurer Michael Kearns 07/01/2014-6/30/ No 2.86 District Clerk Celeste Kerimian 07/01/ /30/ Yes N/A 54. PERSONNEL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following personnel actions report be accepted as per attached. A. Personnel Action Report - Certified Staff 1) Appointments 2) Temporary Employment B. Personnel Action Report - Civil Service Staff 1) Appointments 2) Temporary Employment 3) Resignation/Termination/Leave of Absence/Retirement/Excessed 4) Appointment of Substitutes 5) Removal of Substitutes D. Curriculum and Instructional Appointments: 1) Fine and Performing Arts 2) Intramural Athletic Staff 3) Curriculum Writers 55. BUSINESS MATTERS July 8, 2014 Page 10 of 13

11 BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Health and Welfare Service Agreement 1) New Hyde Park Garden City Park 2) East Islip School District B. Special Education Contracts 1) Hagedorn Little Village 2) GB Language Consulting C. Other Contracts 1) Claims Service Bureau 2014/15 2) Power To Learn 2014/15 3) ECAF Charter School Store 2014/5 4) Pyro Engineering, Inc. 5) Removed 6) School Aid Specialists D. Award of Bid 1) Food Service Management Company E. Free and Reduced Price Lunch Policy Statement, as per attached F. School Lunch Prices, as per attached G. Disposal of Obsolete Equipment 1) HP Fax Machine BE IT RESOLVED, that upon recommendation of the Audit Committee the following be approved: H. Corrective Action Plan Risk Assessment Update 2013/14 BE IT RESOLVED, that upon recommendation of the Superintendent of Schools the following be received: I. Financial Reports : 1) Claims Audit Report - May ) Management Response - May ) Purchase Order Report June ) ECAF May CURRICULUM AND INSTRUCTIONAL MATTERS BE IT RESOLVED, that, upon recommendation of the Superintendent of Schools, the following be approved: A. Committee on Special Education Recommendations 1) CSE 2) CPSE 3) 504 Plans B. Overnight Field Trip All National Honors Chorus, Nashville, TN, October 26-29, 2014 July 8, 2014 Page 11 of 13

12 Motion by Mr. Scarito, seconded by Mr. Kiley to accept the consent agenda excluding 53B and 55C5 Motion carried 7-0 Items removed from Consent Agenda: Removed item 53B B. Pursuant to Board Policy 6831 (Meals and Refreshments) the Board authorizes purchase of food for New Teacher Orientation Day on August 26, 2014 as per attached. Motion by Ms. Macaluso, seconded by Mrs. Mass Discussion: The Board questioned the number of new staff attending as well as other staff attending and that this is the same day as the facilities inspection. Motion carries 5-2 (Mrs. Mass and Mr. Scarito voting no) Removed item 55C5: CJ2 Communications No motion made 57. POLICIES: BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: Policy 4773 Diploma Credential Options for Students with Disabilities Motion by Mr. Scarito, seconded by Mr. Kiley Motion carried 7-0 Policy 5460 Child Abuse, Maltreatment or Neglect in a Domestic Setting Motion by Mr. Scarito, seconded by Mr. Kiley Motion carried 7-0 Policy Notification of Sex Offenders Motion by Mr. Scarito, seconded by Dr. Crafa Discussion: Wording in paragraph beginning with, In addition, District residents shall receive a total of four such notices prior to December 2014 by regular mail advising them how to subscribe to this information seems ambiguous. Suggestion was made to delete this information and replace with the district blasts as well as the New York State Division of Criminal Justice Services and/or Parents for Megan s Law website. Other concerns were that the Megan s Law website is difficult to use and district should not stop mailings totally. Motion by Mrs. Mass, seconded by Ms. Macaluso to amend policy in accordance with Mrs. Mass recommendation. Motion carried 6-1 (Mr. Scarito voting no) Motion to accept amended policy Motion carried 6-1 (Mr. Scarito voting no) Mrs. Kriss congratulated Julie Grodinsky, Andrew Monsen, Erin Mich, and Megan Lawrence on their new teaching appointments. 57. CORRESPONDENCE: Letter from Jennifer and Martin Fastag expressing gratitude to Mr. Gagliardi, the faculty, and the staff at Bretton July 8, 2014 Page 12 of 13

13 Woods, letter from a student thanking the Board for an award received, from Paul Borowski regarding Smithtown Public Board Meeting, from Constance Sandbichler requesting meeting minutes, from Joseph Iannuci regarding upcoming Town of Islip Planning Board Meeting, and from a student thanking the Board for supporting the Hauppauge s theatre program 58. DISCUSSION MATTERS- No Action NEW BUSINESS Mrs. Mass would like to respectfully withdraw her appointment to the Policy Committee and asked Mr. Richmond if she would need a letter to the Board to convey these wishes. Mr. Scarito commented that as he has been elected to this position and has made a commitment he would serve on Policy Committee. Motion by Mr. Scarito, seconded by Dr. Crafa to reconsider item #49B, appointment to Policy Committee to appoint Mr. Rob Scarito. Discussion: Mrs. Mass commented that she too had been elected and had served on that committee for eight years. Motion carried (Mrs. Mass abstained) Mr. Scarito asked for clarification on guidelines for class size. 61. QUESTIONS AND COMMENTS FROM THE COMMUNITY Members of the public who desire to address or question the board on any topic related to board work are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes; to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. Comments regarding a meeting at Islip Town Hall, on Thursday, 7/10/14, regarding a change in building codes to allow a 48 unit apartment complex to be built on Lincoln Blvd. Request was made regarding the use of the district blast to inform the community. Discussion followed regarding the use of district for this purpose. Superintendent can put information on electronic sign to this advertise meeting. Comment declaring the right to film a portion of tonight s meeting. Comments from three former Hauppauge High School students regarding incidents which took place on May 20, 2014 outside the election site with themselves, sitting Board members, and candidates in which they felt bullied. Question from a community member about videotaping Board meetings. Question from a community member about employee agreements. Comment regarding class size. 62. ADJOURNMENT: At 9:40 p.m. motion by Mr. Scarito seconded by Mr. Kiley to adjourn and go into executive session to discuss contractual issues and issues pertaining to specific personnel. Motion carried NEXT REGULAR MEETING: August 5, 2014 Respectfully submitted, /s/ Celeste Kerimian District Clerk July 8, 2014 Page 13 of 13

14 .,\,)PPA v. ~~} ' ~~ ~~:, '_, ', c'". ~ ~., \ P : '~E r ::.Rf >~ St.. 1 (,t' ~:."' ~); ~ ~ :: / i ~ ~ l ~. ". :~ ~ ~ j'~\ ~ f ' "",.,,... <,,~, JI.."". ' n. V" i,,/ 'JL Ar\ CT~ I 'IOC)N,,, '.. ' ".,'1" " " " ".,,/; ' ",,,,,,,, " '". /.,,:,-. ",.',: ~ J ;~ \ ; ). ~ ip...':.'.' O;::','... R';' 'Tf ~.LJ, r," ~:.,,,}. ~';....,~., J SCHEDULE -A SCHEDULE - B SCHEDULE - C (Certified Staff) (Civil Service) (Curriculum & Instruction Appointments) July 8,2014 5Lf

15 SECTION 3013 OF THE EDUCATION LAW, THE SUPERINTENDENT OF SCHOOLS RECOMMENDS Tenure Area Certification I Level/Step Sala MN1 9/1/14 Professional Music Initial German 7-12 MN1 MN1 Music Initial Music BN1 9/1/ to be determined Initial French /1/ '--,,.." Assistant - ABA Home Services Assistant - ABA Home Services 4

16 . _.. Teachina Assistant - ABA Home Services to be determined 2014

17 STAFF OF THE CIVIL SERVICE LAW, THE SUPERINTENDENT OFTHE Position Custodial Worker I Custodial Worker I Senior Clerk Typist HS HS DO Position Employment Employment Employment Employment Clerk Typist - Summer Registrations Clerk Typist- Registrations Clerk Typist Guard - Afternoon Shift DO OW of Absence (LOA) Position Special Education Aide Guard School Pines OW 8, 2014

18 Reason Substitutes ilowing are rate conditioned upon fingerprint clearance, as substitute clericals and monitors for the school year innrnu.,.rt by the Board of Education at its Organizational Meeting: Giarraputo, Shari Harkins, Maureen Teresa conditioned upon fingerprint clearance, as substitute driver messengers/substitute grounds for the rate approved by the Board of Education at its Organizational Meeting: Arroyo, Gilbert Kevin ~nlln\atlnn are as substitute custodians: Mullen, Daniel * negotiation. 8,

19 Board of Education, Hauppauge Union Free School District of Schools Recommends Appointment of the following Fine and Performing Arts (Co-curricular Activities) Name Position Hours Band Director Advisor Flag Advisor Advisor Varsity Kickline (140) from total 180 hrs. To be Advisor Varsity Kickline Assistant (40) from total To be 180hrs. House HS Auditorium To be House Manager- HS Auditorium To be Advisor House Manager- HS Auditorium To be Advisor House HS Auditorium To be Advisor Drama Director/Advisor-HS Advisor Musical Theatre Director-HS Musical Advisor Musical Director/Pit Orchestra HS Musical 80 hrs. Advisor Scenery Design/Construction Workshop HS 175 Advisor Choral Supervisor(vocal prep)hs Musical 80 hrs. Advisor Choreographer-HS Musical 80 hrs. Advisor Lighting design Technician-HS 80 hrs. Advisor Costume Coordinator-HS 75 hrs. Advisor String Ensemble-HS 70 hrs. Advisor High School Stage Band 70 hrs. Advisor Choir, Vocal Jazz-HS 70 hrs. Advisor Sassy, Women's Vocal Ensemble 25 hrs. Advisor To be 150 hrs. 150 hrs. 150 hrs. 150 hrs. 100 hrs. Advisor Accompanist To be sharedjtotalloo hrs. Advisor Accompanist To be 100 hrs. Advisor Accompanist To be 100 hrs. Advisor Gallery/Museum Director 80 hrs.

20 Board of Education, Hauppauge Union Free School District Superintendent of Schools Recommends Appointment of the following Fine and Performing Arts (Co-curricular Activities) Name Position Activity Hours Advisor Select Choir-MS 40 hrs. Advisor Middle School Jazz Band 50 hrs. Advisor Middle School Ensemble Advisor Middle School-Musical Theatre Director Advisor Middle School-Musical Theatre Director Advisor Set Construction/Design MS Advisor Musical 40 hrs. Advisor Lighting Design Technician-MS 30 hrs. Advisor Costume Coordinator-MS Musical 50 hrs.

21 BOARD OF EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT SUPERINTENDENT OF SCHOOLS RECOMMENDS APPOINTMENT OF THE FOLLOWING INTRAMURAL STAFF: HOURLY RATE $38.54* STARTING DATE DATE ITTED TO BOARD ImUCATION: July 8, 2014

22 EDUCATION, HAUPPAUGE UNION FREE SCHOOL DISTRICT SCHOOLS RECOMMENDS APPOINTMENT OF THE FOLLOWING CURRICULUM SCHOOL YEAR: EI ~A, Grade 7 RevisIOn TOTAL PRO.JECT APPLICANT RATE PER HOUR HOURS 24 Robert Kinnear $ , ] 4