REGULAR MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, OCTOBER 22, 2013

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1 REGULAR MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, NEW AGENDA YORK, HELD OCTOBER 22, 2013 Members Present: Members Absent: Others Present: Mrs. Eileen Mass, President; Mrs. Susan Hodosky, Vice President; Mr. David Barshay, Mr. Gary Fortmeyer; Mrs. Ann Macaluso; Mrs. Geri Richter, Mr. Rob Scarito None Mrs. Patricia Sullivan-Kriss, Superintendent of Schools, Mr. James Stucchio, Assistant Superintendent for Business and Operations, Mrs. Michele Rothfeld, Assistant Superintendent for Personnel and Administration; Mr. Glen Eschbach, Assistant Superintendent for Curriculum, Instruction and Technology; Ms. Susan Fine, Attorney; and Mrs. Janet Ciangetti, Acting District Clerk CALLING OF THE MEETING: The meeting was called to order by President Mass at 7:05. EXECUTIVE SESSION At 7:05 a motion was made by Susan Hodosky, seconded by Geri Richter to go into Executive Session to discuss the terms and conditions of two employment contracts, the employment history of three specific employees, a matter involving particular students, and meet the final candidate chosen by the subcommittee for the position of District Clerk. Motion carried by a vote of (Rob Scarito absent, joined the meeting at 7:10) The public meeting convened at 8:10 PLEDGE TO THE FLAG: President Mass led those assembled in the pledge and the Hauppauge Chamber Choir performed the Star Spangled Banner under the direction of Mark Kimes. RECOGNITION AND AWARDS Board of Education Recognition In honor of Board of Education Recognition Week, Mrs. Kriss read a proclamation from the New York State School Boards Association recognizing the work and dedication of our school board members. She introduced the Chamber Choir who performed two songs, Jubilate Deo and God Bless America. Mrs. Kriss pointed out pictures on display in the board room from students, read two letters from Middle School students thanking the Board for their service and introduced three teachers from Forest Brook Elementary School, Barbara Sancho, Catherine MacDonald and Margaret Govits who presented a poster from students. Also in attendance was Forest Brook student, Ryan Galarza, who presented the Board members with letters from Forest Brook students. Mrs. Kriss thanked the Board members for their service and said she would be establishing the, Board of Education Social Leadership Scholarship in the Board s name to be awarded annually to two students who quietly support the efforts to reduce intimidation and unkindness in the high school. Mrs. Mass thanked everyone on behalf of the Board of Education. Al Arnold Retirement Mrs. Kriss introduced Al Arnold, Assistant Plant Facilities Administrator, who is retiring after 27 years of Page 1 of 8 October 22, 2013

2 dedicated service to our District. She commended him for his work ethic and for always placing the interests of the students and staff above all. PRESENTATIONS 2013/14 Tax Levy - Mrs. Stucchio presented the Annual Tax Levy. Independent Audit Report Marianne Van Duyne presented the Independent Audit Report conducted by R.S. Abrams, LLP. SUPERINTENDENT S UPDATE / COMMENTS REGARDING TONIGHT S AGENDA Mrs. Kriss announced that the Board of Regents will not implement PARCC testing in the school year. The State cited the delay being caused by inadequate technology in districts and the longer administration time for the test. The Superintendent acknowledged the struggles some of our students, staff, and parents are having with Common Core math. In order to assist parents, the District will sponsor three parent nights, October 28 th (grades 4-5) at Bretton Woods, November 4 th (grades 2-3) at the Pines, and November 18 th (grades K-1) at Forest Brook. Mrs. Kriss was delighted to announce that high school student Alison Lee has been named a semi-finalist in the 2013 Siemens Competition in Math, Science and Technology. She also advised that Justin Albinder, Christina Fives, Jocelyn Aptowitz and Nicholas Karavolias, high school students, have been selected to participate on the Long Island Youth Safety Coalition Smart Decisions Youth Panel on Distracted Driving being held in December at Hofstra University. Mrs. Kriss extended her congratulations to Joe Tasman and all those involved in making Homecoming such a wonderful event this past weekend. The Superintendent also addressed a rumor that AP Science courses will not be offered in the high school next year. She stated there have been no decisions regarding canceling any courses at this time. However, AP Physics, now a one year course, will become a two years course as mandated by the College Board. Mrs. Kriss announced that the PTSA will be holding a clothing drive this Saturday at the high school in conjunction with Safe Halloween. The Superintendent received a letter from CD US SOLAR LLC, who purchased Eastern LI Solar Project, LLC, informing the District that the payments due the District will be made once they receive the signed Application RP-487 from the Assessor. Mrs. Kriss explained the appointment of Glen Eschbach as acting principal at Forest Brook citing difficulties with the state pension system for Mr. Giordano. It will be her recommendation that Mr. Giordano return to Forest Brook the district in January to serve out the remainder of the school year as principal. Questions and comments regarding tonight s agenda included the following: Continuity in the principal s office at Forest Brook Funds due from the Solar Contract CONSENT AGENDA: Items removed: 9.1B, 9.2A1, 9.3B1, 9.3D1 a-aa Motion to accept Consent Agenda was made by Geri Richter, seconded by Gary Fortmeyer. ADMINISTRATIVE MATTERS, PERSONNEL ACTIONS, BUSINESS MATTERS, and CURRICULUM AND INSTRUCTIONAL MATTERS Page 2 of 8 October 22, 2013

3 9.1 ADMINISTRATIVE MATTERS A. Memorandum of Agreement with HAAP B. Memorandum of Agreement with Mr. Glen Eschbach - Severed BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: 9.2 PERSONNEL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following personnel actions report be accepted as per attached. A. Personnel Action Report - Certified Staff 1) Temporary Appointment - Severed 2) Resignation/Termination/Leave of Absence/Retirement/Excessed 3) Appointment of Substitutes B. Personnel Action Report - Civil Service Staff 1) Appointments 2) Change in Employment Status 3) Retirement/Resignation/Termination/Leave of Absence (LOA) 4) Appointment of Substitutes 5) Removal of Substitutes C. Curriculum and Instructional Appointments 1) Coaching Staff 2) Swim Program Staff 9.3 BUSINESS MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Special Education Contracts 1) IDEA flow-through SEDCAR Contracts a. Marion Salomon b. Eden II School for Autistic Children B. Other Contracts 1) Molloy College - Severed 2) School Construction Consultants (2013/14 Capital Projects) 3) Change Order No. 1 SED (High School Window Replacement Arrow Steel Windows - $7,500 decrease) 4) NYMAC (Financial Consultant Agreement) 5) Islip Resource Recovery Agency Agreement C. Budget Transfer 1) #44 Teacher Assistants High School Computer D. Other 1) ECAF Charters - Severed a. Art Club b. Best Buddies c. Bowling Club Page 3 of 8 October 22, 2013

4 d. Cheerleading e. Class of 2014 f. DECA g. Drama Club h. French Club/French National Honor Society i. German Club j. Girls Varsity Golf k. GSA l. History Club m. Ignition n. Interact Club o. Math Team p. Middle School Student Council q. Natural Helpers r. NHS s. High School Robotics Club t. Science Olympiad u. Scratchboard v. Soaring Eagle w. Girls Soccer x. Spanish Club y. Student Council z. High School Technology Club aa. Varsity Club BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be received: E. Financial Reports 1) Treasurer s Report September ) Collateralization Reconciliation September ) Appropriation Status Report June 2013, July 2013, August ) Revenue Status Report June 2013, July 2013, August ) Trial Balance Report June 2013, July 2013, August ) Budget Transfers June 2013, July 2013, August CURRICULUM AND INSTRUCTIONAL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Committee on Special Education Recommendations 1) CSE Recommendations 2) 504 Recommendations B. Field Trips 1) Overnight Field Trip to Loch Sheldrake, New York, Eastern States Wrestling Classic Motion to accept Consent Agenda carried 7-0 Severed Items: 9.1B Memorandum of Agreement with Mr. Glen Eschbach Page 4 of 8 October 22, 2013

5 Motion made by Ann Macaluso, seconded by Rob Scarito 9.2A1: Temporary appointment of Joanne Morgan Motion made by Rob Scarito, seconded by Geri Richter Discussion: Mr. Scarito felt the extra pay we are paying the consultant is too high and we are spending more than originally estimated. Motion carried: 6-1 (Rob Scarito opposed) 9.3B1- Contract with Molloy College Motion made by Ann Macaluso, seconded by Geri Richter Discussion: Mrs. Mass had questions regarding the need for a contract to place a student teacher. Motion carried: D 1a ECAF Charters Art Club Motion made by Geri Richter, seconded by Ann Macaluso Discussion: Why is a charter needed as no children will be responsible for funds? Motion defeated 2-5 (Ann Macaluso, Eileen Mass, Geri Richter, Susan Hodosky and Gary Fortmeyer voted no) 9.3D1j ECAF Charters - Girls Varsity Golf Motion: made by Geri Richter, seconded by Ann Macaluso Discussion: Mrs. Macaluso questioned if this charter was for the golf team and would like to see charter wording changed. Mr. Barshay wanted to know what the repercussions where if the charters were voted down. He was advised that there were none as the Board already approved the clubs. Approval of the charters strictly allows the clubs to put funds into ECAF Fund. Motion defeated 2-5 defeated (Ann Macaluso, Eileen Mass, Geri Richter, Susan Hodosky and Gary Fortmeyer voted no) 9.3D1 ECAF Charters D1 b through I and k-aa Motion made by Rob Scarito, seconded by Ann Macaluso Discussion: Mr. Scarito asked if a charter indicated how long a club could hold onto money. Mr. Stucchio explained that while some clubs have more money than others, some funds represent money that was raised over a period of time to pay for a specific event. Mrs. Macaluso would like the Board to review the ECAF policy. Mr. Fortmeyer wanted to know if and how students were trained in the expenditure of club funds. BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved. 2013/14 Tax Levy A budget of $101,834,716 be adopted for the 2013/14 school year and that a tax levy of $79,490,508 be adopted, as per attached. Motion made by Geri Richter, seconded by David Barshay. Resolution for Dual Tax Rate for the 2013/14 school year, as per attached. Motion made by Ann Macaluso, seconded by Geri Richter BE IT RESOLVED, that upon the recommendation of the audit committee, the following be approved. Page 5 of 8 October 22, 2013

6 Independent Auditor s Reports A. Independent Audit Report and District Financial Statements for Fiscal Year ending June 30, 2013 B. Management Letter for Fiscal Year ending June 30, 2013 C. Independent Audit Report and Financial Statements for the Extra Classroom Activity Fund for Fiscal Year ending June 30, 2013 D. Independent Accountant s Report On Applying Agreed-Upon Procedures - Information Technology- Geri Richter moved to divide the motion to consider parts A-C and D separately. Motion made by Geri Richter, seconded by Ann Macaluso to accept A-C. Geri Richter made a motion to postpone item D until November, seconded by Gary Fortmeyer. POLICIES A. Policy 2410 Policy Development, Adoption, Implementation, Regulations and Review first reading B. Policy 2450 Policy Dissemination first reading C. Policy 2460 Policy Review and Evaluation first reading D. Policy Notification of Release of Convicted Sex Offenders first reading Discussion: Mr. Scarito asked about the notification process in Policy Mrs. Mass advised that residents would be notified four times a year regarding signing up for blasts. Mr. Barshay indicated that the policy bring us in line with what is required under the law. Mrs. Richter suggested that the wording be changed on this policy to reflect the changes discussed. Motion made by Geri Richter to amend Policy , seconded by Mr. Barshay. Amendment to policy will read as follows: The Superintendent shall notify the community annually on how to sign up for notices from the New York State Division of Criminal Justice Services and/or the Parents for Megan s Law website, and how to subscribe to the blast. The District s website shall also include this information. In addition, District residents shall receive a total of four such notices prior to December 2014 by regular mail advising them how to subscribe to this information." Motion accepted 7-0 Motion made by David Barshay, seconded by Ann Macaluso, that Policy as amended is placed on the November agenda for a second reading. Policy 2410 Motion made by Ann Macaluso, seconded by Geri Richter to place Policy 2410 as is, on for second reading. Policy 2450 Motion made by David Barshay, seconded by Ann Macaluso to place Policy 2450, on for second reading. Discussion: Mrs. Richter requested that the policy be amended to read that the District Clerk implements items 1 and 2 and the Superintendent implements items 3, 4 and 5. Page 6 of 8 October 22, 2013

7 Motion to modify made by Geri Richter, seconded by Susan Hodosky. Motion carried 4-3 (David Barshay, Eileen Mass, Rob Scarito voted no) Motion to place the amended motion on for a second reading. Motion carried 4-3 (David Barshay, Eileen Mass and Rob Scarito voted no) Policy 2460 Motion made by Geri Richter, seconded by Gary Fortmeyer to place Policy 2460 as is, on for second reading. CORRESPONDENCE: The Board received an from Frances Roberts, conductor of the Verdi Requiem, an from Russell Andreasi regarding the homeless shelter and, a thank you from Mr. and Mrs. Sussman, regarding their daughter s bus stop. DISCUSSION MATTERS Community Housing Innovations Contract Discussion: Mrs. Hodosky would like to see the rates included on the contract and not redacted. Motion made by Susan Hodosky, seconded Ann Macaluso that we direct school district attorney, Warren Richmond, to appeal the FOIL recently received from Suffolk County to include the rates. NYSSBA Resolutions Motion made by Geri Richter that Eileen Mass be named alternate delegate for the NYSSBA Annual Business Meeting, seconded by Ann Macaluso. Motion carried (Eileen Mass abstained) Resolution 7 and 19 -Motion made by David Barshay that the board oppose Resolution 7 and 19, seconded by Mrs. Macaluso. Resolution 14- Motion made by David Barshay that board oppose Resolution 14, seconded by Rob Scarito. Motion carried 6-1 (Ann Macaluso voted no) Resolution 17- Motion made by David Barshay to support Resolution 17, seconded by Gary Fortmeyer Motion defeated 4-3 (Eileen Mass, Ann Macaluso, Susan Hodosky and Geri Richter voted no) Resolution 18- Motion made by David Barshay to support Resolution 18, seconded by Ann Macaluso Motion carried 5-2 (Geri Richter and Eileen Mass voted no) Resolution 20- Motion made by David Barshay to support Resolution 20, seconded by Ann Macaluso Motion carried 4-3 (Geri Richter, Eileen Mass and Susan Hodosky voted no) Resolution 16- Motion made by David Barshay, seconded by Gary Fortmeyer to support Resolution 16 Motion carried 6-1 (Eileen Mass voted no) NEW BUSINESS: Mrs. Hodosky advised that she attended the ITSBA meeting on Monday evening and committed to hosting the January 27 th meeting at Hauppauge High School. Mrs. Richter remarked on how wonderful the L.I. Symphony sounded on Sunday when they performed in our high school auditorium with our new audio system. It was suggested that the Comptroller s Template for Multi-year Planning be put on for discussion and Mr. Stucchio load the numbers and send to Board of Education Page 7 of 8 October 22, 2013

8 Motion made by Ann Macaluso, seconded by David Barshay to establish a Board sub-committee for the purpose of naming the high school sports stadium and that the committee report back to the Board at the next Board of Education meeting. Ann Macaluso, Geri Richter and Rob Scarito volunteered to serve on the committee. Mr. Barshay asked that the numbers used for automatic phone calls (robo calls) be reviewed in light of a redundancy of phone calls received by him supplying the same information. It was also suggested that information sent to the Board concerning CSE and 504 information not include the exact date of birth of the student for protect privacy. It was also suggested that 504 accommodations be indicated on the form. Glen Eschbach will look into this situation. Questions and comments from the community included the following: Medieval Times trip Expenses incurred by the District by having an interim principal at Forest Brook District policy regarding principal leaving the building during school hours Effectiveness of District FLES program Board action regarding the placement of a shelter in our community ADJOURNMENT: Motion made by Geri Richter, seconded by Susan Hodosky to go back into Executive Session to discuss the terms and conditions of employment of two employment contracts, the employment history of three specific employees, a matter involving particular students. Motion to adjourn Executive Session made by Ann Macaluso, seconded by David Barshay at 1:20 a.m. NEXT REGULAR MEETING: November 12, 2013 Respectfully submitted, /s/ Janet Ciangetti Acting District Clerk Page 8 of 8 October 22, 2013