CALLING OF THE MEETING:

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1 BUSINESS MEETING AND BUDGET ADOPTION OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP, SUFFOLK COUNTY, NEW YORK, HELD MAY 5, 2015 AT 7:00 P.M. Members Present: Mr. David Barshay, President; Mr. Gary Fortmeyer, Vice President; Dr. Lawrence Crafa; Mr. James Kiley; Ms. Ann Macaluso; Mr. Rob Scarito Members Absent: Mrs. Eileen Mass Others Present: Mrs. Patricia Sullivan-Kriss, Superintendent of Schools; Mr. James Stucchio, Assistant Superintendent for Business and Operations; Mr. Joseph Tasman, Assistant Superintendent for Personnel and Administration; Mr. Glen Eschbach, Assistant Superintendent for Curriculum, Instruction and Technology; Mr. Warren Richmond, Attorney; Mr. John Grillo, Architect; and Mrs. Celeste Kerimian, District Clerk CALLING OF THE MEETING: President Barshay called the meeting to order at 7:00 p.m. EXECUTIVE SESSION: Motion (Mr. Fortmeyer, second Mr. Barshay) at 7:00 p.m. to go into executive session to discuss negotiations, RFP, and contracts. Public session reconvened at 8:07 p.m. PLEDGE TO THE FLAG ADOPTION OF MINUTES Meeting of 4/14/15 Motion (Mr. Scarito, second Mr. Kiley) to adopt minutes as written Motion carries (Ms. Macaluso abstains) Special Meeting of 4/22/15 Motion (Mr. Kiley, second Mr. Scarito) to adopt minutes as written Motion carries (Mr. Fortmeyer and Ms. Macaluso abstain) PRESENTATION: Budget Hearing: Mrs. Kriss advised the community that the District is required by law to hold a public hearing for the budget. She then introduced Mr. Stucchio who presented an overview of the adopted budget. SUPERINTENDENT S UPDATE / COMMENTS Mrs. Kriss reported that the total number of students who refused to take New York State ELA and math testing was 67.3%. This was a significant topic of discussion at the Commissioner s Advisory Committee meeting in Albany this past Friday. Ken Wagner, the Deputy Commissioner, stated that if districts do not participate in field testing the State will not be able to create new, revised tests which will put the State Education Department and New York State at risk of losing federal money. Also of concern is the setting of cut scores for Regents at 55 and 65. Without field tests the State believes that establishing cut scores for the Regents will be in jeopardy. In addition, they will not be able to eliminate bias in testing through New York State. May 5, 2015 Page 1 of 7

2 Mrs. Kriss informed the Board and community that new APPR regulations are being drafted by the New York State Board of Regents who will hold a Learning Summit this Thursday. They will be meeting with representatives from New York State Superintendents, Administrators, teachers, school boards and experts in the field of testing, assessments, and common core. Mrs. Kriss also mentioned an article from a paper in Albany which indicates that there is a bi-partisan bill sponsored by Senator John Flanagan and Assemblywoman Kathy Nolan which would delay implementation of the new teacher evaluation system. The bill would require education officials (State Education Department) to evaluate the quality of state administered exams. Mrs. Kriss congratulated Brittany Lewis and Samantha Weinstein who received 1 st Place for original art video at the Long Island Youth Summit competition. Mrs. Kriss announced that Mr. Joe Patrovich, our head football coach, will not be returning this fall. She thanked him for his service and wished him well. QUESTION AND COMMENTS REGARDING TONIGHT S AGENDA ONLY Members of the public who desire to address the board on any topic which is on tonight s agenda are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes, to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. Clarification of Item 7.1A on the agenda CONSENT AGENDA Items Removed: Mr. Scarito removed items 7.3D1; 7.3G1a, b, and c; and 7.4B Ms. Macaluso removed item 7.3A3 Mr. Barshay removed item 7.1A 7.1 ADMINISTRATIVE MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. REMOVED 7.2 PERSONNEL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following personnel action report be accepted as per attached. A. Personnel Action Report - Certified Staff 1) Appointment 2) Appointment of Substitutes B. Personnel Action Report - Civil Service Staff 1) Appointments 2) Retirements/Resignations/Terminations/Leaves 3) Appointment of Substitutes C. Curriculum & Instruction Appointments 1) Chaperone/Proctor Appointment 2) Home Bound Instructor Appointment 7.3 BUSINESS MATTERS May 5, 2015 Page 2 of 7

3 BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Health and Welfare Service Agreements 1) Bay Shore UFSD 2) Bayport-Blue Point UFSD 3) Removed 4) Central Islip UFSD 5) Commack UFSD 6) Connetquot CSD 7) East Islip UFSD 8) Half Hollow Hills CSD 9) Hicksville Public Schools 10) Lindenhurst UFSD 11) Longwood CSD 12) Lynbrook Public Schools 13) Manhasset UFSD 14) Middle Country CSD 15) Nassau BOCES 16) Northport-East Northport UFSD 17) NYC Education 18) Patchogue-Medford UFSD 19) Port Jefferson UFSD 20) Rocky Point UFSD 21) Sachem CSD 22) Smithtown CSD 23) South Country CSD 24) Three Village CSD B. Special Education Contract District of Location 1) Connetquot CSD 2) Lindenhurst UFSD 3) Northport East Northport UFSD C. Other Contracts 1) Deep Water Fleet Inc. 2) Town of Smithtown Hold Harmless Agreement, Homecoming 10/3/15 3) Send in the Clowns (Bretton Woods and Forest Brook) 4) North Fork Revised BE IT RESOLVED THAT, based up formal bidding process, the following bids be awarded: D. Award of Bid: 1) Removed 2) , ACL Construction, High School Science Lab 3) Extension of Bid # , Driver s Education In-Car Instruction 4) Extension of Bid # , Summer Driver s Ed In-Car Instruction 5) Extension of Bid # , Fire Alarm Service-Maintenance, Inspection, and Repairs E. Authorization to issue tax anticipation notes for 2015/16, as per attached F. Disposal of Obsolete Equipment, as per attached G. The Board of Education accepts with gratitude the following donations: May 5, 2015 Page 3 of 7

4 1) Removed a. Removed b. Removed c. Removed 2) $15,000 from Bretton Woods PTA, as per attached BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be received: H. Financial Reports 1) Treasurer s Report March ) Collateralization March ) Trial Balance March ) Revenue Budget Status March ) Appropriation Status March ) Budget Transfers March ) Warrants March ) Claims Audit Report March ) Management Response March ) Fund Balance Forecast - April/May ) Purchase Order Report April 2015 BE IT RESOLVED, that upon recommendation of the Audit Committee, the following be approved: I. Corrective Action Plan Risk Assessment Update 2014/15 BE IT RESOLVED, that upon recommendation of the Audit Committee, the following be received: J. Independent Accountant s Report on Applying Agreed Upon Procedures CURRICULUM AND INSTRUCTIONAL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Committee on Special Education Recommendations: 1) CSE Recommendations 2) CPSE Recommendations 3) 504 Recommendations 4) Annual Review CSE Recommendations 2015/16 B. Removed Mrs. Macaluso requested that the Claims Audit Report be sent to the President of the Board of Education rather than the District Clerk. Going forward this will go to the President as well as the Clerk. Motion (Mr. Scarito, second Ms. Macaluso) to accept the consent agenda excluding items removed Items Removed: May 5, 2015 Page 4 of 7

5 7.1A Memorandum of Agreement with the Hauppauge Schools Office Staff Association, as per attached Motion (Mr. Fortmeyer, second Mr. Barshay) 7.3A3 Health and Welfare Service Agreement: 3) Brentwood School District Motion (Mr. Barshay, second Mr. Scarito) Motion carries (Ms. Macaluso abstains) 7.3D1 Award of Bid: 1) Arrow Steel Windows for Whiporwil Windows Motion (Mr. Scarito, second Mr. Kiley) Motion carries 5-1 (Mr. Scarito votes no) 7.3G1a, b, c The Board of Education accepts with gratitude the following donations: 1) Three vehicles from the Hauppauge Fire Department a Ford Crown Victoria b Ford Crown Victoria c Ford Crown Victoria Motion (Mr. Scarito, second Mr. Barshay) 7.4B Disposal of Obsolete Material, as per attached Motion (Mr. Scarito, second Mr. Barshay) COMMITTEE REPORTS A. Policy Committee No Action B. Audit Committee Mr. Kiley reported that there was a meeting on 5/4/15 to receive the Audit reports. There will be another meeting in June. C. District Steering Committee No Action D. HIV/Aids Committee No Action E. Code of Conduct Committee- Mr. Scarito reported there was a meeting on 4/21/15. Changes to the Code of Conduct involved E cigarettes and powdered alcohol. There was discussion as to training of all staff in the use of Narcan. F. Safety Committee No Action G. Advocacy Committee No Action H. Organizational Planning Committee No Action I. Bond Committee No Action J. Architect Interview Committee - Mr. Scarito, Mr. Fortmeyer and Mr. Kiley have volunteered to be members of this newly formed committee. Mr. Scarito will be temporary chairperson. Committee s first charge being to elect a permanent chairperson. The committee will meet to interview architects as per RFP. K. Islip Town School Boards Association - Mr. Fortmeyer requested that this be added to committee reports. He and Mr. Scarito attended a meeting last week sponsored by Suffolk Transportation. There were presentations on new routing software, bus safety equipment and bus monitoring equipment. POLICIES: BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be accepted: L R Use of Epinephrine Auto-Injector Devices (Epi-Pens) in the School Setting May 5, 2015 Page 5 of 7

6 Motion (Mr. Barshay, second Dr. Crafa) NYSSBA ANNUAL CONFERENCE BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, all expenditures for registration, lodging, meals and transportation associated with the annual conference (including pre/post sessions) of the New York State School Boards Association to be held in New York City in October 2015 be authorized and approved. Motion (Mr. Fortmeyer, second Mr. Barshay) CORRESPONDENCE: Two s from Jacqueline Garziano regarding nut policies, from Cathy Capo regarding ELA opt out, and from Linda Mallalieu regarding a speaker, Dr. Yong Zhao DISCUSSION MATTERS No Action NEW BUSINESS Mrs. Macaluso commented that the Audit Committee charter needs to be revisited as it identifies only two community members, not three. Mr. Barshay stated that this will be done and will confirm at the next meeting. Mr. Scarito clarified any proposals regarding the Forest Brook fields have not been presented to the Board. Mrs. Kriss also commented that nothing has been presented to the Board or Administration QUESTIONS AND COMMENTS FROM THE COMMUNITY Members of the public who desire to address or question the board on any topic related to board work are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes; to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. Mrs. Scaduto wanted to invite the community to Meet the Candidates night which is next Monday evening at 7:00 p.m. This will be moderated by the League of Women s Voters. ADJOURNMENT: Motion (Ms. Macaluso, second Dr. Crafa) at 8:50 p.m. to return to executive session to discuss contract negotiations and an impartial hearing. Motion carries: 6-0 Ms. Macaluso left the meeting at 8:50 p.m. Motion (Mr. Barshay, second Mr. Fortmeyer) at 9:35 p.m. to adjourn -1 (Ms. Macaluso absent) NEXT MEETING: May 19, 2015 Budget Vote Respectfully submitted, /s/ Celeste Kerimian District Clerk May 5, 2015 Page 6 of 7

7 May 5, 2015 Page 7 of 7

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9 7.2.A CERTIFIED STAFF IN ACCORDANCE WITH THE PROVISIONS OF SECTION 3013 OF THE EDUCATION LAW, THE SUPERINTENDENT OF SCHOOLS RECOMMENDS ACCEPTANCE OF THE FOLLOWING: 1. Appointment on 2013/14 salaries; 2014/15 salaries to be determined 2. Appointment of Substitutes 2.1. The following are appointed, conditioned upon fingerprint clearance, as Substitute Teachers or Substitute Nurses (-) for the school year at the rate approved by the Board of Education at Its Organizational Meeting: Samantha Holle Breanna Masi Catia Napolitano 2.2, Approval of Regular Substitutes: Please note: This section has been added to the Personnel Action Report for approval of regular substitutes as per the Ancillary Rate Schedule. -Kristina Mense is approved as a regular substitute teacher effective 4/22/15 through 6/30/15 for Michelle Petraco. -Sheilah Schumann is approved as a regular substitute teacher effective 4/28/15 through 6/30/15 for Katherine O'Caliaghan. -Jennifer Scott is approved as a regular substitute teacher effective 5/5/15 through 6/16/15 for Josephine Kunzig. 3. Removal of Substitutes: 3.1. The following are removed as Substitute Teachers andlor Substitute Nurses: Alyssa Aiello Joanna Mueller 3.2. The following are removed as Substitute Teacher Assistants: Margaret Schwarting Date Submitted to Board of Education: May 5, 2015 Revised 7.2A 1 ~~

10 7.2.B CIVIL SERVICE STAFF IN ACCORDANCE WITH THE PROVISIONS OF THE CIVIL SERVICE LAW, THE SUPERINTENDENT RECOMMENDS ACCEPTANCE OF THE FOLLOWING: 1. Appointment Name Status of Appointment Position School Salarv Effective Date Victor Webster Appointment Guard OW $16.54/hr' 5/15/15,. Ronald Balzan Apoointment Guard OW $16.54/hr' 5/16/ RetirementlResignationlTermination/Leave of Absence (LOA) Name School Effective Date Reason Andrew Parrucci, Jr. HS 4122/15 Retirement 3. Appointment of Substitutes 3.1. The following are appointed, conditioned upon fingerprint clearance, as substitute clericals and monitors for the school year at the hourly rate approved by the Board of Education at its Organizational Meeting: Aysha, Fareeha Cataldo, Christine Pasquesi, Caroline 3.2. The following are appointed, conditioned upon fingerprint clearance, as substitute custodians for the school year at the hourly rate approved by the Board of Education at Its Organizational Meeting: Reed, James Argueta, Carlos Based on 2013/14 salaries; 2014/15 salaries to be determined. "Pending fingerprint clearance. Date Submitted to Board of Education: May 5, 2015 (t(j- 7.2B 1

11 Board of Education, Hauppauge Union Free School District The Superintendent of Schools Recommends Appointment ofthe Following District-Wide Chaperones and Proctors Name Position Activitv Hours Rate of Pav Daniela Esposito Chaperone/Proctor TBD TBD $38.54/Hr. Patti Ann Surico Chaperone/Proctor TBD TBD $34.69/Hr. Joseph Calderone Chaperone/Proctor TBD TBD $38.54/Hr. "Based on 2013/14 salaries; 2014/15 salaries to be determined. Date submitted to the Board of Education: May 5, ;e./

12 Board of Education, Hauppauge Union Free School District The Superintendent of Schools Recommends Appointment of the Following District-Wide Home Bound Instructors Name Activitv Hours Rate of Pav Daniela Esposito Home Bound Instruction TBD $44.64/Hr 'Based on salaries; 2014/15 salaries to be determined. Date Submitted to the Board of Education: _M= a L y..=5.!... =: 20=-1:..:5=---- f~ '7,J,CrL