MINUTES CITY COMMISSION MEETING TUESDAY, DECEMBER 4, :00 P.M. PLEDGE OF ALLEGIANCE PROCLAMATION PUBLIC COMMENTS COMMISSIONER COMMENTS

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1 MINUTES CITY COMMISSION MEETING TUESDAY, DECEMBER 4, :00 P.M. The Regular Meeting of the City Commission was held at 7:00 p.m. in the City Commission Room. Mayor Michael L. Dodson and Commissioners Usha Reddi, Wynn Butler, Jerred McKee, and Linda Morse were present. Also present were the City Manager Ron R. Fehr, Deputy City Manager Jason Hilgers, City Attorney Katharine Jackson, City Clerk Gary S. Fees, 9 staff, and approximately 40 interested citizens. PLEDGE OF ALLEGIANCE Mayor Dodson led the Commission in the Pledge of Allegiance. PROCLAMATION Mayor Dodson proclaimed December 12, 2018, Sock It to 'Em Work Day. Regina Schroeder, Sock Ambassador, was present to receive the proclamation. PUBLIC COMMENTS Mayor Dodson opened the public comments and highlighted the process. Hearing no comments, Mayor Dodson closed the public comments. COMMISSIONER COMMENTS Commissioner McKee thanked the Flint Hills Breadbasket and Old Chicago for providing a wonderful Thanksgiving community meal. Commissioner Butler highlighted the Mayor s Spirit of the Holidays Lighted Parade and encouraged everyone to attend and to dress warm for the Parade.

2 Page 2 COMMISSIONER COMMENTS (CONTINUED) Commissioner Reddi stated that Wednesday, December 5, 2018, is a national day of mourning in honor of former President George H.W. Bush. She encouraged citizens to check local agencies and Fort Riley websites for offices that may be closed. Mayor Dodson highlighted the Festival of Lights events and thanked all the local businesses and volunteers that contributed to its success for everyone to enjoy. He encouraged everyone to enjoy the holiday events, commented on the successful Saturday morning breakfast with Santa and Mrs. Clause at the Flint Hills Discovery Center on December 1, 2018, and thanked Commissioner Butler for his terrific work decorating Old Engine One in preparation for the Mayor s Spirit of the Holidays Lighted Parade for Friday, December 7, He also expressed his appreciation to Coach Bill Snyder for his great leadership in the community and at Kansas State University. CONSENT AGENDA (* denotes those items discussed) MINUTES The Commission approved the minutes of the Regular held Tuesday, November 20, CLAIMS REGISTER NO The Commission approved Claims Register No authorizing and approving the payment of claims from November 14, November 27, 2018, in the amount of $1,608, LICENSES The Commission approved a Fireworks Display License for Stellar Fireworks, 4440 Southeast Boulevard, Wichita, Kansas, for December 31, 2018/January 1, 2019, at midnight for the New Year s Eve celebration in Aggieville; a Tree Maintenance License for calendar year 2019 for Grogg s Stump Grinding Service, 5007 Vista Acres Drive; Out on a Limb Tree and Home Care, 105 East Valley Lot 7, Wamego, Kansas; Tree Man-MHK, 2104 Fox Meadows; and Wildcat Tree Service, Post Office Box 1282; and an annual Cereal Malt Beverages Off- Premises License for Walgreens #07060, 325 Bluemont Avenue. * FINAL PLAT KIMBALL TOWNHOMES, UNIT TWO Jason Hilgers, Deputy City Manager, responded to questions from the Commission regarding the Final Plat and special assessments.

3 Page 3 CONSENT AGENDA (CONTINUED) * FINAL PLAT KIMBALL TOWNHOMES, UNIT TWO (CONTINUED) The Commission accepted the easements and rights-of-way, as shown on the Final Plat of Kimball Townhomes, Unit Two, generally located to the northwest of the intersection of Kimball Avenue and Anderson Avenue, based on conformance with the Manhattan Urban Area Subdivision Regulations. FINAL PLAT FOUR WINDS VILLAGE, UNIT TWO The Commission accepted the easements and rights-of-way, as shown on the Final Plat of Four Winds Village, Unit Two, generally located at the northeast corner of Sundance Drive and Anderson Avenue, based on conformance with the Manhattan Urban Area Subdivision Regulations. RESOLUTION NO A SET PUBLIC HEARING DATE KIMBALL TOWNHOMES, UNIT 2, TRANSPORTATION DEVELOPMENT DISTRICT (TDD) The Commission found the petition sufficient and approved Resolution No A setting January 8, 2019, as the date for a public hearing on the proposed Kimball Townhomes, Unit 2, Transportation Development District (TDD). RESOLUTION NO B SET PUBLIC HEARING DATE FOUR WINDS VILLAGE, UNIT 2, TRANSPORTATION DEVELOPMENT DISTRICT (TDD) The Commission found the petition sufficient and approved Resolution No B setting January 8, 2019, as the date for a public hearing on the proposed Four Winds Village, Unit 2, Transportation Development District (TDD). FINAL PLAT DCL PROPERTIES ADDITION The Commission accepted the easements and rights-of-way, as shown on the Final Plat of DCL Properties Addition, generally located northeast of the intersection of Levee Drive and Hayes Drive, based on conformance with the Manhattan Urban Area Subdivision Regulations. ORDINANCE NO AMEND UNLAWFUL ASSEMBLY The Commission approved Ordinance No amending Section of the Code of Ordinances regarding a law enforcement officer's authority to require persons to depart from the place of an unlawful assembly. FIRST READING FRANCHISE AGREEMENT MW TOWERS, LLC The Commission approved first reading of an ordinance amending Article XI of Chapter 15 of the Code of Ordinances, authorizing a competitive infrastructure provider franchise with MW Towers, LLC.

4 Page 4 CONSENT AGENDA (CONTINUED) * TABLED - REQUEST FOR PROPOSALS - COMMUNITY HOUSE Ron Fehr, City Manager, responded to questions from the Commission and provided an overview on the proposed Request for Proposals for the Community House as well as the proposed timeline. Commissioner McKee stated that if the item passes, he wanted the proposal to go through the Historic Resources Board and the Parks and Recreation Advisory Board for their review before coming back to the City Commission. Jason Hilgers, Deputy City Manager, responded to questions from the Commission regarding the process and proposal. He stated the Community House is listed with the National Register of Historic Places and on the Register of Historic Kansas Places. Commissioner Morse discussed the importance and interest to maintain the state and national historic designation of the Community House. Jason Hilgers, Deputy City Manager, provided additional information on the historic status of the Community House. He discussed the potential interest expressed in the building and considerations if the historic status of the building were changed. Commissioner Reddi asked about the compatibility of the proposal with the City s zoning regulations as well as the historic nature of the Community House as a state and nationally registered historic site and its contributing status to the Downtown Historic District. She stated it is an important requirement to have the designation and should be required with any proposal. Commissioner Butler provided additional considerations and discussed the prior study completed on the Community House. He stated that he hoped proposals received would maintain the historical designation, but would not preclude considering options that do not. Commissioner McKee voiced concern about losing control in the future, especially if a buyer later sells to someone else who decides to bulldoze the building. Jason Hilgers, Deputy City Manager, responded to additional questions from the Commission. He stated a relationship could be maintained between the City and another party as well as discussed the opportunity for tax credits with the Community House.

5 Page 5 CONSENT AGENDA (CONTINUED) * TABLED - REQUEST FOR PROPOSALS COMMUNITY HOUSE (CONTINUED) Mayor Dodson suggested that based on the discussion, to table the item. Commissioner Butler stated that he hoped somebody could come up with a proposal that would maintain the historic designation, but reiterated the importance to consider options based on the amount of money required to put into that building over the next few years. After discussion and comments from the Commission, Commissioner Reddi moved to table Item J: Request for Proposals Community House to a future meeting. Commissioner McKee seconded the motion. On a roll call vote, motion carried 4-1, with Commissioner Butler voting against the motion. Mayor Dodson stated that Commissioner Butler has agreed to serve on the RFP Selection Committee for this item when it comes back to the Commission. REQUEST FOR QUALIFICATIONS PROFESSIONAL ENGINEERING SERVICES SETH CHILD ROAD SANITARY SEWER INTERCEPTOR IMPROVEMENTS (SS1809, CIP #WW159P) The Commission authorized City Administration to seek qualifications for professional services Seth Child Road Sanitary Sewer Interceptor Improvements (SS1809, CIP #WW159P) and appointed Commissioner Butler to serve on the Selection Committee. NEGOTIATE CONTRACT PROFESSIONAL ENGINEERING SERVICES TUTTLE CREEK BOULEVARD NORTH CHANNEL IMPROVEMENTS (SM1814, CIP #SW088P) The Commission authorized City Administration to negotiate a Professional Engineering Services Agreement with Olsson Associates, of Manhattan, Kansas, for the Tuttle Creek Boulevard North Channel Improvements Project (SM1814, CIP #SW088P). AGREEMENT PROFESSIONAL ARCHITECTURAL SERVICES NEW CRISIS CENTER CONCEPT DESIGN PROJECT (CD1805) The Commission authorized the Mayor and City Clerk to execute an Agreement for Professional Architectural Services, in a total amount not to exceed $27,200.00, with Bruce McMillan AIA Architects P.A., of Manhattan, Kansas, and an Agreement to Provide Funds with the Crisis Center, Inc., regarding its $10, contribution for the New Crisis Center Concept Design Project (CD1805).

6 Page 6 CONSENT AGENDA (CONTINUED) AWARD CONTRACT ELECTRICAL ON-CALL SERVICES (SP1901) The Commission awarded and authorized the Mayor and City Clerk to execute the Electrical On Call Services contract (SP1901) with Heineken Electric, of Manhattan, Kansas. AUTHORITY TO AWARD JULIETTE AVENUE, OSAGE STREET TO POYNTZ AVENUE, BRICK STREET REHABILITATION, PHASE 3 (ST1801) The Commission authorized the Mayor and City Clerk to execute the Authority to Award Contract and Commitment of City Funds, and authorized the matching payment in the amount of $448, for the project using funding from the Special Street and Highway Fund and the Water Fund for the Juliette Avenue, from Osage Street to Poyntz Avenue, Brick Street Rehabilitation, Phase 3 (ST1801). AGREEMENT ESRI SMALL COUNTY AND MUNICIPALITY GOVERNMENT ENTERPRISE AGREEMENT ( ) The Commission authorized City Administration to execute the Esri Small County and Municipality Government Enterprise Agreement in the amount of $55, per year for a term of three years ( ). AGREEMENT AUDIT SERVICES The Commission approved and authorized the Mayor to execute an Agreement and an Engagement Services Letter with Berberich, Trahan, & Co., P.A., of Topeka, Kansas, to perform auditing services for fiscal years 2017 and AGREEMENT PARKS & RECREATION CONCESSION BEVERAGE ( ) The Commission accepted the proposal from Pepsi Cola Bottling, and authorized City Administration to finalize and the Mayor and City Clerk to execute an Agreement with Pepsi-Cola Bottling Company of Manhattan, of Manhattan, Kansas, to provide concession beverages to the City of Manhattan for a period of five years ( ). THIRD AMENDMENT AIRPORT FARM LEASE REMOVE LOT 11, MANHATTAN BUSINESS PARK The Commission authorized the Mayor and City Clerk to execute the Third Amendment to Farm Lease Agreement with Dibben Land & Cattle, Inc., of Junction City, Kansas, adjusting the amount of tillable acres from 353 to 349 acres and the amount of test farm land (Alternative Premises) from 39 to 34 acres due to the sale of Lot 11 in the Manhattan Business Park, and setting the annual rent for each parcel at the Manhattan Regional Airport and Manhattan Business Park.

7 Page 7 CONSENT AGENDA (CONTINUED) Mayor Dodson opened the public comments. Hearing no comments, Mayor Dodson closed the public comments. Commissioner Reddi moved to approve the consent agenda. Commissioner McKee seconded the motion. On a roll call vote, motion carried 5-0. GENERAL AGENDA PURCHASE - SPECIALIZED PROJECTORS AND FILM SERVICES - FLINT HILLS DISCOVERY CENTER HORIZON RANCH IMMERSIVE THEATER Susan Adams, Director, Flint Hills Discovery Center, presented an overview of the item. Bruce Snead, President, Flint Hills Discovery Center (FHDC) Foundation, provided additional information on the Flint Hills Discovery Center and recognized the FHDC volunteers and the Foundation members. He expressed his appreciation to Marty Vanier and her continued commitment to FHDC and her generous gift that reflects the story and belief she has in the FHDC. Marty Vanier informed the Commission that she was pleased to do this and stated that if her late husband, Bob Krause, were here, he would be pleased as well to extend the mission of the Flint Hills Discovery Center and support the Immersive Theater. She discussed the importance of the Discovery Center and reiterated that she was pleased to help support the Discovery Center. Susan Adams, Flint Hills Discovery Center Director, provided additional information on the generous gift made by Marty Vanier and the support to upgrade the Horizon Ranch Immersive Experience Theater. She highlighted the benefits of installing the new projectors and discussed the benefits of Nwave. Mayor Dodson and Commissioners thanked Marty Vanier for her generous gift and passion for the Flint Hills Discovery Center. Mayor Dodson opened the public comments. Hearing no comments, Mayor Dodson closed the public comments.

8 Page 8 GENERAL AGENDA (CONTINUED) PURCHASE - SPECIALIZED PROJECTORS AND FILM SERVICES - FLINT HILLS DISCOVERY CENTER HORIZON RANCH IMMERSIVE THEATER (CONTINUED) After comments from the Commission, Commissioner Reddi moved to authorize City Administration to finalize and the Mayor and City Clerk to execute a direct purchase agreement of four Laser projectors with Communications Electronics Design, of Louisville, Kentucky, at the cost of $337, to be paid through a gift from Marty Vanier; and, authorize City Administration to finalize and the Mayor and City Clerk to execute a twoyear agreement at $40, with nwave, of Los Angeles, California, for attraction films being paid through a gift from Marty Vanier. Commissioner McKee seconded the motion. On a roll call vote, motion carried 5-0. After approval of the item, Marty Vanier and Bruce Snead, representing the Flint Hills Discovery Center Foundation, presented a check to Mayor Dodson and the City of Manhattan. Mayor Dodson thanked Marty Vanier for her generosity and the Foundation for their work and highlighted the uniqueness of the Flint Hills Discovery Center. ACCEPT - AGGIEVILLE INFRASTRUCTURE, PHASE 2, REPORT Ben Chmiel, Planner, Long Range, Community Development, presented an overview of the item. He highlighted the history of the Aggieville Community Vision and presented a short video highlighting the Aggieville Vision Plan. Mark Bachamp, Olsson Associates, provided a status update and discussed plan refinement concepts. He then responded to questions from the Commission. Ken Boone, Olsson Associates, highlighted the concept refinements and streetscape approach for Type 1.1A Moro, Type 1.1B Moro, Type 1.2 Moro, Type 1.3 Moro, Type 2.1 N. 12 th Street/Pedestrian Mall, Type 2.2 N. 12 th Street, Type 3.1 Laramie, Type 3.2 Laramie, Type 4.1 Perimeter, Type 5.1 Alley, and monumentation opportunities. He also responded to questions from the Commission. Mark Bachamp, Olsson Associates, informed the Commission that the Aggieville Infrastructure Plan could be treated like a playbook, with different items that could be put together. Ken Boone, Olsson Associates, provided additional information and stated the Plan provides choices to City officials on the landscape, streetscape, parking, and direction of one-way traffic on Moro Street as well as pedestrian amenities. Mayor Dodson stated that this is a vision that provides a great menu. He said the task ahead is to put this Plan into sequence.

9 Page 9 GENERAL AGENDA (CONTINUED) ACCEPT - AGGIEVILLE INFRASTRUCTURE, PHASE 2, REPORT (CONTINUED) Mark Bachamp, Olsson Associates, stated in final design they would be able to take bits and pieces and combine elements as this is a playbook of options and concepts to choose from. He highlighted parking assumptions at full build-out. He also presented an Opinion of Probable Cost for the parking garage, electrical and public Wi-Fi infrastructure, and for roads, utilities, streetscapes, and amenities. He then responded to questions from the Commission regarding the number of parking stalls at the K-State Union, size of the parking structure, design and façade of the parking structure, possible parking fees to use the parking structure and options for utilities with Westar. Brian Johnson, City Engineer, provided additional information on City utilities and infrastructure considerations. Mark Bachamp, Olsson Associates, responded to questions from the Commission and highlighted the various options to consider for pedestrian and vehicular traffic. He stated the City would need to proceed with a rate study to establish a parking garage fee and schedule. Jason Hilgers, Deputy City Manager, informed the Commission that the hope is to complete the parking garage in late 2020 or early 2021 with phased streetscape improvements. Mayor Dodson opened the public comments. Linda Cook, Director, Community Relations and Chief of Staff, Kansas State University, stated the leadership at the University supports the efforts to revitalize Aggieville. She said the proximity of Aggieville is a source of interest to the University to attract more students, faculty and alumni as well as to create an environment to shop and engage in activities. She stated that the University is supportive of any one of the concepts highlighted. Matt Crocker, Board Chair, Manhattan Area Chamber of Commerce Board of Directors, 1001 Mill Valley Circle, informed the Commission that the Board unanimously supports the Aggieville Infrastructure plans that were presented. He highlighted recent visits to other communities, future initiatives with Region Reimagined, and the importance to attract and retain Kansas State University students as well as support workforce development. Ryan Bramhall, President, Aggieville Business Association (ABA), informed the Commission that they support the proposed Plan and that 95 percent of the businesses in Aggieville voiced support for this Plan. He said ABA is excited about a parking garage. He stated the infrastructure has some issues and thinks this will fix these problems. He reiterated that Aggieville is regarded as a jewel and is the heart of Manhattan

10 Page 10 GENERAL AGENDA (CONTINUED) ACCEPT - AGGIEVILLE INFRASTRUCTURE, PHASE 2, REPORT (CONTINUED) Brennan Walter, 711 North Juliette Avenue, stated that he was excited about the energy of the development. He voiced concerns with the District as a transportation corridor and the lack of provisions for bike lanes and adequate width of sidewalks being proposed. He discussed the additional numbers of people walking and biking in and to the District and voiced considerations to accommodate all transportation activities. Derek Richards, 321 North 14 th Street, business owner, The Fellow, talked about the businesses and cohorts using space at The Fellow. He stated that as an entrepreneurial community and they were present to support the vision. He discussed the importance to have a vibrant business community in the District where a person can work, play and live. He then responded to questions from the Commission regarding the importance of WI-FI and the ability to bike and walk to work being extremely important. Lindsay Logan, 1307 Poyntz Avenue, spoke in favor of the Aggieville Vision Plan. She voiced concern that the parking garages in Aggieville do not promote walking and suggested parking at City Park and walking to Aggieville. Hearing no other comments, Mayor Dodson closed the public comments. Commissioner McKee stated that this is a good start and represents step B; however, there remains a lot of work to do and still need to do C through Z. He voiced support for the first parking garage, but discussed the need to be cautious in allowing transportation to make our decisions. He discussed the need to further examine Moro Street, to improve alleyways in the District, and to address trash service in Aggieville. He stated we need to think bigger than just parking and need to get people to Aggieville to live, work and play. Commissioner Butler stated that he served on the Steering Committee and the consultant did a good job in narrowing the scope and providing a playbook for the Commission. He said that there were plenty of opportunities for public input and the main focus was that 95 percent of the Aggieville business owners support this Plan. He stated we are headed in the right direction and will refine the Plan as it goes along and will be phased in over time. Commissioner Morse discussed how the community has grown and that Aggieville has stayed about the same. She stated that she was also on the Steering Committee and wanted to retain City Park as a community park and not allow it to be used as a parking lot for Aggieville. She voiced support for condensed parking and additional retail with a small grocery or pharmacy in Aggieville. She wanted to ensure that the alleys are maintained, that trash service is addressed, that design guidelines are incorporated, and that Triangle Park is

11 Page 11 GENERAL AGENDA (CONTINUED) ACCEPT - AGGIEVILLE INFRASTRUCTURE, PHASE 2, REPORT (CONTINUED) enhanced as green space, not hard scape. She said that she can support Tax Increment Financing, discussed Moro Street, and supports public WI-FI. She stated we need to be attentive to streetscape designs and understand that trees grow up and block the visibility of business signs. After discussion, Commissioner Butler moved to accept the Aggieville Infrastructure, Phase 2, Report. Mayor Dodson voiced appreciation for the menu provided and discussed the sequencing that will need to occur. He highlighted the future process and said the market will determine what is economically feasible. Commissioner Reddi stated that she appreciated the work done on this and as the Plan develops, she wanted to avoid changing the look of Aggieville. She commented on aspects of the Plan and said we are looking at having a thriving district in each area of the community. She stated the beauty of Manhattan is its culture and wanted to see something that fits into the Manhattan community culture, and not become another urban area. After additional discussion of the Commission, Commissioner McKee seconded the motion. On a roll call vote, motion carried 5-0. FIRST READING - MODIFY - WATER AND SEWER RATES AND CHARGES Randy DeWitt, Assistant Director of Public Works-Utilities, presented an overview of the item. He highlighted the 2019 Water and Wastewater rates proposed and presented the customer impacts for water, wastewater and average sewer monthly and annual billing. He also highlighted the Water Fund and Wastewater Fund balance, discussed the water and wastewater revenues versus expenses, and presented an update and projections on the Water and Wastewater Funds. He then responded to questions from the Commission regarding prior utility rate increases, hookup fees, and wholesale customers. Mayor Dodson opened the public comments. Carolyn Elliott, 804 Goodrich Drive, informed the Commission that the presentation was interesting and stated that utility increases are frustrating for retired people on a fixed income, as well as higher taxes due to the passing of the recent school bond issue. She understood that water rates need to go up based on the information presented and asked for future consideration that businesses need to foot the bill more than they currently do. Hearing no other comments, Mayor Dodson closed the public comments.

12 Page 12 GENERAL AGENDA (CONTINUED) FIRST READING - MODIFY - WATER AND SEWER RATES AND CHARGES (CONTINUED) Randy DeWitt, Assistant Director of Public Works-Utilities, responded to questions from the Commission regarding rate comparisons with other cities and maintenance activities. After discussion, Commissioner Butler moved to approve first reading of ordinances amending applicable sections of Chapter 32 of the Code of Ordinances to modify water and sewer rates and charges as recommended, effective January 1, Commissioner McKee seconded the motion. On a roll call vote, motion carried 5-0. FIRST READING - AMEND - LOCAL LIMITS PRE-TREATMENT REGULATIONS AND PH UPPER LIMIT CHANGE Randy DeWitt, Assistant Director of Public Works-Utilities, presented an overview of the item. He highlighted the purpose of the Industrial Pretreatment Local Limits, discussed Manhattan s Industrial Pretreatment Program, listed pollutants of concern, noted the existing permitted significant users, and highlighted the process of the Local Limits development and implementation. Abdu Durar, Environmental Compliance Manager, responded to questions from the Commission regarding ph levels and provided clarification on the inspection process and frequency of samplings. Randy DeWitt, Assistant Director of Public Works-Utilities, responded to questions from the Commission regarding the discharge of a pollutant and sampling process. Ron Fehr, City Manager, provided additional information on censors that may trigger a warning of a pollutant and challenges with an aerobic system. Mayor Dodson opened the public comments. Hearing no comments, Mayor Dodson closed the public comments. Commissioner Reddi moved to approve first reading of an ordinance amending Chapter 32, to include Local Limits Pretreatment Regulations and ph upper limit. Commissioner Butler seconded the motion. On a roll call vote, motion carried 5-0. FIRST READING - AMEND - STORMWATER RATES Brian Johnson, City Engineer, presented an overview of the item. He highlighted the recommended five-year rates proposed for ; discussed equivalent fees compared to other cities and fee adjustment for the Stormwater Fund; and presented major capital improvement projects. He then responded to questions from the Commission regarding stormwater rates and proposed projects.

13 Page 13 GENERAL AGENDA (CONTINUED) FIRST READING - AMEND - STORMWATER RATES (CONTINUED) Mayor Dodson opened the public comments. Hearing no comments, Mayor Dodson closed the public comments. After discussion, Commissioner Butler moved to approve first reading of an ordinance setting the commercial stormwater rate at $4.65 per month, per equivalent unit and the residential stormwater rate at $5.82 per month, effective January 1, Commissioner Reddi seconded the motion. On a roll call vote, motion carried 5-0. UPDATE ON FUNDING OPTIONS REGARDING THE SOUTH EAST NEIGHBORHOOD RECREATION CENTER IN DOUGLASS PARK Jason Hilgers, Deputy City Manager, presented an overview of the South East Neighborhood Recreation Center (SENRC), highlighted the facility design prepared by Bruce McMillan Architects, and provided an update on funding options. He highlighted the Kansas cash basis law requirements and financing options explored with United States Department of Housing and Urban Development (HUD). He informed the Commission that the only option to leverage the HUD/Community Development Block Grant (CDBG) funds for SENRC improvement and maintain consistency with the Kansas cash basis law, is to set aside over $5 million for principal and interest payments for the 20-year period. He said this would be the full amount of exposure on the $3.304 million project when considering the annual principal and interest payment to retire the debt. He provided potential funding alternatives for the Commission to consider without the use of HUD funds, including issuing general obligation bonds and using the Bond and Interest Fund to service the debt or tying the bond to a future sales tax initiative, with the potential of other projects being included with a special sales tax initiative. He also highlighted potential next steps and project timelines. Bruce McMillan, Bruce McMillan Architects, and Jason Hilgers, Deputy City Manager, responded to questions from the Commission regarding the facility design and cost differential between the raised and lower track. Mayor Dodson opened the public comments. Debbie Nuss, Chair, Douglass Center Advisory Board, highlighted a letter (See Attachment No. 1) provided to the City Commission regarding the South East Neighborhood Recreation Center in Douglass Park. She stated the Douglass Center Advisory Board unanimously recommends: 1) the City Commission reaffirms its commitment to constructing the recreation center at the Douglass Community Center complex; 2) the City Commission finances the project through the issuance of general obligation bonds; 3) the City Commission establishes a steering committee tasked with re-evaluating the plan for the

14 Page 14 GENERAL AGENDA (CONTINUED) UPDATE ON FUNDING OPTIONS REGARDING THE SOUTH EAST NEIGHBORHOOD RECREATION CENTER IN DOUGLASS PARK (CONTINUED) proposed Douglass Center recreation center to ensure that it meets the needs of the neighborhood and community and, to the degree possible, is comparable with the recreation centers proposed for the two middle schools; and the City Commission allows for public/private partnerships to fund the construction of the proposed recreation center. She stated that the Board recognizes the funding challenges with the HUD loan and this may delay the project for a little while. She stated this challenge presents an opportunity to go back to the drawing board one more time to ensure this recreation center meets the community s needs now and into the future. Commissioner Morse stated that at the time, the center was designed to fit the amount of money available. She said there is an opportunity to design it to fit the community s needs. David Baker, Director, Douglass Center, informed the Commission that he has been the Director since 2011 and stated the importance of the Douglass Center to the community. He provided background information on the Center as a youth and discussed the importance the Center plays today in providing recreation where kids can come and play in a safe environment that is free to use. He said the proposed facility would be an asset to the community in the future and would allow the area to essentially have a recreation complex with multiple activities, combined with the current offerings at the Douglass Center and the Douglass Center Annex. Commissioner McKee stated that the City should take a step back now that it isn t confined by the HUD loan. He said if there is private money out there, then the project should not be rushed. David Baker, Director, Douglass Center, responded to questions from the Commission and voiced support to raise the walking track. Hearing no other comments, Mayor Dodson closed the public comments. Jason Hilgers, Deputy City Manager, responded to questions from the Commission. He provided additional information on funding considerations, budget impacts, project timeline, and consideration of the recommendations from the Douglass Center Advisory Board and priorities of the neighborhood.

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16 Page 16 Attachment No. 1

17 Page 17 Attachment No. 1