Public Communication:

Transcription

1 REGULAR CTY COUNCL MEETNG July Call to Order: Mayor Swearingen called the meeting to order at 6:00 PM. Councilmembers present: Mayor Swearingen, Councilmembers Hodgson, Jordan, Likness and Winge. Consent Agenda: City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Building Official Nolan Giles, Director of Community Development Sue Patnude, City Engineer Paul Richart, Librarian Judy Stull, and Administrative Assistant Diane Gilnett. Mayor Swearingen read the agenda to the audience. Councilmember Likness moved to approve the consent agenda as amended. Councilmember Hodgson seconded the motion, which resulted in 5 yes votes. Consent agenda included the following: Approval of minutes for Regular Council Meeting June 22, 1998, Special Council Public Hearing June 25, 1998, and Special Council Meeting June 29, 1998, Approval of Claim Warrants #28091 through #28218 in the amount of $777, Approval of Payroll Warrants #21361 through #21557 in the amount of $297, Note Voided Warrants: none. Public Communication: Old Council Business: Tape 1, #60 Harry Sperling commented about LD and LD As the city is paying an outside institution to do the remainder of the collections, can we get a report on how that is going. On LD he would like answers to the questions as asked in the letter sent to City Hall. Norm Ross commented in length on the progress of the proposed fountain project at the gates. He questioned why they have not been issued their free permit. Mr. McKenzie explained that when the City accepts anything, or is working on a construction project, that may affect traffic the City's insurance company is asked to review it. Councilmember Jordan asked that this project be processed and any problems taken care of. Tape 1, #592 Councilmember Jordan moved that when this project is ready to be constructed that a permit be issued at no fee. Councilmember Likness seconded the motion, resulting in 5 yes votes. Mayor Swearingen commented about his part in this project. Nolan Giles, Building Official expressed his concerns about the fountain project. Mr. Giles stressed that the City needs engineering from a professional engineer before they can process the project. There was more Council discussion regarding staff getting this project through the process as rapidly as possible as there has already been too much time spent. Nolan Giles was assigned to work with Norm Ross on the project. None New Council An Ordinance Amending the 1998 Budget Ordinance No " grh PAGE 1 OF 5

2 REGULAR CTY COUNCL MEETNG July Business: Ordinance: Amending the 1998 Budget Reading. Mr, Gordon Hey read the Funds increase to be amended: Fund 001 Current Expenses for $66,650 increase for a total of $3,843,831, Fund 101 Street for $34,032 increase for a total of $739,017, Fund 103 Criminal Justice for $12,270 increase for a total of $108,183, and Fund 410 Waterworks Utility for $14,066 increase for a total of $2,567,150. These changes are for salary increases and capital improvement work at the Parks, safety equipment at the Police Department, and road equipment repairs. Councilmember Jordan requested detailed information about all expense increases that are not union related and how the City intends to pay for the increases, prior to the second reading Walter Hill questioned who is getting the salary increases. Mr. Hey responded by reading Appendix A with the percentage of increase. Mr. Hey also clarified that the $127,000 total budget increase includes capital improvement work. Mr. Harry Sperling commented about the use of the CP as a yardstick in determining salary increases. Councilmember Likness responded to Mr. Sperling's concern. The non-union salary increases are to bring them in line with the higher than anticipated union settlement. Charter: Building Code Advisory Committee (BCAC) Building Code Advisory Committee (BCAC) Charter. Mr. Jack McKenzie presented the Charter and commented on the purpose for forming it. Tape 1, # Councilmember Jordan moved to establish the committee with one change. Under ORGANZATON third paragraph second sentence, The Director of Community Development should be changed to The Building Official. Mr. McKenzie responded that it was written that way, as the Director of Community Development is the department head for the Building Official. The motion died due to a lack of a second. Tape 1, # Councilmember Likness moved to adopt the charter as submitted. Seconded by Councilmember Winge. The vote was 4 yes, and 1 no vote by Councilmember Jordan. Anyone interested in being on the Building Code Advisory Committee send a letter to Jack McKenzie at P O Box 909, Ocean Shores. There will be two citizens on the committee, requiring about 24 days a year. Ordinance: Amending Sections of the Municipal Building Code New Council ^n Ordinance Amending Existing Sections of Ocean Shores Municipal Code Title 15: Building. 2nd Reading. Sue P &mu de introduced Nolan Giles and turned the meeting over to him. Tape 1, # Councilmember Jordan recommended tabling the ordinance for 90 days. During that 90 days the Building Code Advisory Committee would review the Ordinance and then advise the Council. Councilmember Likness questioned if this would cause a timing problem. Mr. Giles responded that State Law mandates the codes and that they grh PAGE 2 OF 5

3 REGULAR CTY COUNCL MEETNG July Business Cont. Resolution: Transportation mprovement Program go into effect by July 1, Tape 1, # Councilmember Hodgson moved to adopt the Uniform Building Codes. Mr. Hey called a point of order that Councilmember Jordan made a motion that has not been seconded. Councilmember Jordan responded that he had. Councilmember Jordan commented that many jurisdictions have refused to adopt portions of the UBC. There is a choice of adopting the UBC in whole or portions of it. The City could benefit from taking a look at the UBC and making recommendations that are specific to our area. Tape 1, # Councilmember Likness seconded the motion so that the discussion could continue. There was further council discussion regarding the UBC. Mr. Giles commented that the City does not have the choice to pick and choose from the UBC. The City has an option to choose the appendices in the back of the UBC. The vote was called for, resulting in 2 yes votes, and 3 no votes by Councilmembers, Likness, Hodgson, and Winge. Tape 1, # Councilmember Likness moved to adopt the UBC code. Councilmember Hodgson seconded the motion, resulting in 3 yes votes and 2 no votes by Councilmembers Swearingen and Jordan. A Resolution Presenting a Revised and Extended Six Year Transportation mprovement Program for the Ensuing Six Calendar Years. Ms. Sue Patnude commented that the City has received a grant for $80,000 from the State of Washington for a road study. They require a Six Year Transportation mprovement Program to receive the funds. This Resolution is required to be adopted and sent to DOT every year. Mayor Swearingen read the Resolution priorities to the audience. The priorities are: 1. Ocean Shores Boulevard 2. Point Brown Bridge 3. Annual Wooden Bridge Repair 4. 8-Year Street Reconstruction 5. Pedestrian Pathway Tape 1, # Councilmember Likness moved to adopt this Resolution. Councilmember Hodgson seconded the motion, which resulted in 5 yes votes. Report: Secondary Wastewater Treatment Plant Project Monthly Status Report Secondary Wastewater Treatment Plant Construction Monthly Project Statue Report. Mr. Paul Richart presented the June Construction report. The main activities this month were installation of the shoring system, dewatering system, the general excavation for the oxidation ditch, secondary classifiers, headworks, sludge holding tank, operation building and the dewatering building. They are still on schedule for completion of the project by April 30, New Council Presentation of the Comprehensive Plan and the Capital mprovement Plan. Ms. Sue Patnude presented the draft Comprehensive Plan. She grh PAGE 3 OF 5

4 REGULAR CTY COUNCL MEETNG July Business Cont: Presentation: Comprehensive and Capital mprovement Plans introduced the Planning Committee Members: Chair Glenn Bailey, Walt Hill, Charles Vela, Cheryl Brown, and Dori Thurston (who was not present), and the Liaison is Jerry Likness. A Work Session between the Planning Commission and the City Council will be held on Monday, July 20,1998 at 6:30 PM at the convention center to review the Comprehensive Plan in detail. t will be open to the public but no public comments will be heard. The ordinance adopting the Comprehensive Plan is scheduled to be on the agenda August 10, and August 24, Mr. Chuck Vela gave a history of the Comprehensive Plan. He commented that this is a living document with yearly and five year plans to review. Mayor Swearingen asked the Staff to send a letter thanking the people who have worked on this project. Agreement: Waldron Resources for Wastewater Treatment Plant Project Engineer Agreement with Waldron Resources for a Project Engineer for the Wastewater Treatment Plant. Mr. McKenzie presented the agreement with Waldron Resources and asked for the Council approval. Tape 2, #260 - Councilmember Winge moved to approve the contract between Waldron Resources and the City of Ocean Shores. Councilmember Hodgson seconded motion. There was Council discussion. Councilmember Jordan disagreed with the contract stating that with financing this project it will cost in excess to $200,000 to hire Mr. Tuttle. t was commented that the City needs an inspector not an engineer for the Wastewater Treatment Plant construction project. There was also a discussion regarding the City Manager hiring consultants without the Council's prior knowledge and approval. Further Council discussion was heard about hiring the engineer/inspector. Tape 2, #545 - The question was called for, resulting in 4 yes votes and 1 no vote by Councilmember Jordan. Mayor Swearingen introduced Mr. McWhorter, Grays Harbor Port Commissioner. He announced that the Grays Harbor County Commissioners are meeting at different locations this summer. Tomorrow, Tuesday, July 14 th at 9:00 AM the meeting will be held in Ocean Shores at the library. t is open to the public. City Manager Report: Announcements Mr. McKenzie gave his 4* of July report on how many emergency calls were received in Ocean Shores. There have been reports of more smelly material floating at the south end of Duck Lake. t has been tested and it is not more sewage dumping, but rather a natural process from vegetation in the lake. Mayor Swearingen read a letter from the Department of Health regarding Mat Tobert. Mr. Tobert has been issued a Certificate of Competency by the Waterworks Operator Certification Program for a Water Treatment Plant Operator. grh PAGE 4 OF 5

5 REGULAR CTY COUNCL MEETNG July Councilmember Hodgson commented on the nterpretive Center and the positive changes that have made this year. Appointments: Executive Session: Adjourn: None. None. Councilmember Jordan moved to adjourn the meeting. Councilmember Winge seconded the motion. Mayor Swearingen adjourned the meeting at 7:57 PM. SGNED: Dirk M. Swearingen, Mayor / ATTEST: Gordon R. Hey, Ci grh PAGE 5 OF 5

6 WORK SESSON MEETNG July Call to Order: Mayor Swearingen called the meeting to order at 6:30 PM. Councilmembers present: Mayor Swearingen, Councilmembers Hodgson, Jordan, Likness and Winge. Planning Committee present: Chuck Vela, Walt Hill, and Cheryl Brown. City Staff present: City Manager Jack McKenzie, Director of Community Development Sue Patnude, Senior Permit Technician Karen Thevik, and Administrative Assistant Diane Gilnett. Mayor Swearingen opened the meeting and turned it over to Sue Patnude. New Council Business: Work Session for Comprehensive Plan Comprehensive Plan - Work Session for City Council and Planning Commission to discuss the Plan. Sue Patnude gave an introduction of the meeting purpose and read an outline of the work session topics for discussion. The council and planning commission expressed their concerns, additions, and corrections to the Comprehensive Plan. The Public Hearing for the Comprehensive Plan is scheduled August 10,1998 at the Regular City Council Meeting. The work session was tape-recorded. Executive Session: None. Adjourn: Mayor Swearingen adjourned the meeting at 9:00 PM. SGNED: Dirk M. Swearingen, Mayor / ATTEST: Gordon R. Hey, Gfty Clerk grh PAGE 1 OF 1

7 REGULAR CTY COUNCL MEETNG July Call to Order: Mayor Swearingen called the meeting to order at 6:00 PM. Councilmembers present: Mayor Swearingen, Councilmembers Hodgson, Jordan, Likness and Winge. City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Public Works Director Walt Kinney, Librarian Judy Stull, and Administrative Assistant Diane Gilnett. Consent Agenda: Mayor Swearingen read the agenda to the audience. Tape 1, #71 - Councilmernber Likness moved to approve the consent agenda. Councilmember Winge seconded the motion, which resulted in 5 yes votes. Consent agenda included the following: Approval of minutes for the Regular Council Meeting of July 13, Approval of Claim Warrants #28291 through #28386 in the amount of $340, Approval of Payroll Warrants none. Voided Warrants: none. Public Communication: Ocean Shores Fresh Waterways There were approximately 120 people present for the Council Meeting. Tape 1, #84 - Ocean Shores Fresh Waterways. Mr. Michael Valdez addressed the council about some serious concerns regarding the Ocean Shores Fresh Waterways. He commented that the Fresh Waterways Corporation would like the council to reconsider some of the conclusion and decisions that have been made. He acknowledged agreement that the sewer project is going to be the main cure for the pollution of the Fresh Waterways. However, they feel there are three other problems: 1. The severe contamination of Bass Canal and the spread of its contamination. 2. The deepening of the Lake Minard entrance and water circulation. 3. The Clover Creek drainage into the fresh waterway system. A Petition signed by 460 people was handed to Mayor Swearingen regarding the completion of Bass Canal Restoration and Maintenance Project, the Clover Creek Drainage Project, and the Lake Minard Access Project. Mr. Valdez quoted some statements the found disturbing from the Draft Comprehensive Plan. Mr. McKenzie explained that it is not the final Plan and that section has been corrected twice. More concerns are the Grass Carp stocking permit with the Department of Ecology, the Phase Restoration Study Data may be outdated, the condition of the finger canals, and the City's priority that is being given the Fresh Waterways. Mr. Valdez commented that we all need to start working as partners toward correcting the fresh waterway pollution. There is a huge resource of volunteers willing to help the City. Mr. McKenzie responded that the dredging bids were too high so the City has been looking for another way to clean Bass Canal. The organization that built the aqua cubes, Advanced Aquatics grh PAGE 1 OF 5

8 REGULAR CTY COUNCL MEETNG July Public Communication: Cont: Ocean Shores Fresh Waterways Continued Corporation, was contacted regarding the Bass Canal project. About 5 months ago they sent the City a proposal for the Bass Canal Project using the wrong canal size. The proposal stated that if enough oxygen is introduced into Bass Canal for about a year it will clean itself. Envirovision has researched their methodology by contacting experts in that field and has received positive responses. A proposal using the correct canal size has been requested from Advanced Aquatics. The electricity for the project will cost about $12,000 a year. The amount budgeted for the Bass Canal Project is $500,000. There was discussion between council and Mr. Valdez regarding the fresh waterways. The past five years costs for the Fresh Waterways project was discussed. The costs included: 1993 $213,368, 1994 $165, 840, 1995 $211, 975, 1996 $195,603, 1997 $207,897 for a total just under a million dollars. More council discussion followed. Public Communications From: Ed Lilley Sr. commented his concerns about Bass Canal and that he can't push a broom handle down in the water any further than one foot. Jim Jackson gave the council some photos of Bass Canal. He also made comments and suggestions regarding ways to help correct the problem. Debbie Valdez commented about the cleaning up of the Fresh Waterways and asked about the quality of the City's drinking water. Mr. McKenzie responded that the water quality is rated AA, the highest rating is AAA. Ms. Valdez asked when the City would receive the new proposal from Advanced Aquatics. Mr. McKenzie responded they have been asked to resubmit their proposal using the correct canal size without stating a due date. Even if we were to get the proposal soon, it would probably be the first of the year before work would be started, if everything goes okay. Ms. Valdez also inquired as to how the money reported on the cost sheet was spent. That information was not available. Ginny Thrupp commented that after an extended visit to Alaska she found on her return the water had a horrible odor and taste. Ms. Thrupp suggested using the money the Fresh Waterways Corporation has raised to use as a down payment to get started on the project. Mr. McKenzie responded that the project will be handled as a Public Works project and will go out to bid, with each part of the bidding process taking about a month. Money from the storm drainage income will be used to pay for the electricity and maintenance work up to a total of $78,000 per year. Councilmember Likness suggested to Ms. Thrupp that she call the water department to check her water. Councilmember Jordan clarified that the Fresh Waterways Corporation has about $16,000 which is strictly dedicated to Bass Canal reconstruction, and will not be used for any other project. Mike Bolz or Nolz signed up but did not appear. Geoff Glover commented about the time the Grass Carp were put into the Lake and how the Ocean Shores Community gathered for the event working together. He would like to see that enthusiasm again. Norm Ross commented on his concerns regarding the contamination grh PAGE 2 OF 5

9 REGULAR CTY COUNCL MEETNG July Public Communication: Cont: Ocean Shores Fresh Waterways Continued of the Fresh Waterways. Ed Marchbank commented that he and two other people are still monitoring Duck Lake at three different sites. The lake's coloration is becoming darker each year. Lou Spaeth commented that the fact sheet that the Fresh Waterways Committee produced was to be used as a list of questions for the City Officials. t was not to be a public hand out. The City was cooperative and answered every question. Gale Munsey commented about his concerns on the pollution of Duck Lake. He also has concerns about the water quality of the finger canals. Jim Donahoe commented about his concerns regarding the Fresh Waterways Committee and the City working and communicating together to resolve the pollution of the waterways. There was further council discussion about the Fresh Waterways issue. Walt Hill commented about his concerns regarding the 1998 Budget, specifically the salary changes for the City Manager and Finance Director. He shared his research findings regarding salaries from other cities. Passage of Ordinance No. 647 Amending Existing Sections of Ocean Shores Municipal Code Title 15: Building Don McConnaughey signed up to discuss the fresh waterways and declined to speak as his concerns had been addressed by others. Tape 1, # Jim Jordan brought up the passage of Ocean Shores Ordinance No. 647 Amending Existing Sections of Ocean Shores Municipal Code Title 15: Building on July 13, His concerns were that it was not a legal passage due to the wording of the motion by Councilmember Likness. That it was not made clear that items other than the UBC were changed by the Ordinance. Mr. McKenzie explained that, under RCW 35A exact wording is not required for the motion to be valid. Mr. Jordan also mentioned that discussion was not opened for public comment. Tape 1, # Councilmember Likness moved the City Council to clarify and ratify its previous action taken on July 13, 1998, with regard to the Ordinance amending existing sections of the Ocean Shores Municipal Code Title 15: Buildings, so as to reflect the adoption by the City Council on July 13, 1998, of Ordinance No Councilmember Winge seconded the motion. A vigorous discussion followed. Tape 2, #770 Mr. McKenzie clarified that only the changes specifically noted in the Ordinance No. 647 were effected by this ordinance. The previous ordinances stand as they are except with the noted changes in Ordinance No. 647 for the Municipal Code Title 15: Buildings. Tape 2, #789 - Mayor Swearingen called for the vote, which resulted 4 yes votes and 1 no vote by Councilmember Jordan. Mr. Harry Sperling commented that on July 13 he delivered questions to City Hall and would like to know when he will get the answers. He also suggested that we get Graduate Students from our local Universities to do some of our studies, which would save the City grh PAGE 3 OF 5

10 REGULAR CTY COUNCL MEETNG July Public Communication: Cont: money. Mayor Swearingen called for a break about 8:00 PM. Meeting reconvened about 8:10 PM. Old Council Business: New Council Business: Ordinance: Amending the 1998 Budget Agreement: URS Greiner for Three Vacuum Collection System Stations None An Ordinance Amending the 1998 Budget Ordinance No nd Reading. Tape 2, #1013 Councilmember Jordan moved to treat this as a first reading based on the substantial changes in information the Council was given between the first and second reading. Councilmember Likness seconded the motion. Council discussion followed regarding the substantial changes. Tape 2, #1168 Mayor Swearingen called for the vote, which resulted in 1 yes vote by Councilmember Jordan and 4 no votes. Mr. Hey gave the 2 nd reading of the Ordinance Amending the 1998 Budget Ordinance No The following funds were increased: ncrease Total Budget 001 Current Expense $335,658 $4,112, Street 34, , Criminal Justice 12, , Convention Center 3, , Waterworks Utility 14,066 2,567,150 Tape 2, # Councilmember Winge moved to approve the ordinance. Councilmember Hodgson seconded the motion. The council discussed the salary changes. Tape 2, #1395 Councilmember Hodgson called for the question. The vote resulted in 4 yes votes and 1 no vote by Councilmember Jordan. A Contract Between URS Greiner and the City of Ocean Shores for the Contract Amendment for the Second Three Vacuum Collection System Stations and the Construction Management of both Phases of Construction. Mr. Skip Grodt, project manager for URS Greiner, presented the agreement between URS Greiner and the City of Ocean Shores. The agreement includes: Construction Management for areas 1, 3, and 5 in the amount of $886,500, Design of Vacuum Collection System for areas 4, 6 and 7 in the amount of $789,500; and Construction Management for areas 4, 6, and 7 in the amount of $822,000, for this amendment for the Collection System Expansion the Total is $2,498,000. Tape 2, # Councilmember Likness moved that we enter into this agreement with URS Greiner. Councilmember Winge seconded the motion. Public and council discussion was heard. Mayor Swearingen called for the vote, which resulted in 4 yes votes and 1 no vote by Councilmember Jordan. grh PAGE 4 OF 5

11 REGULAR CTY COUNCL MEETNG July New Council Business Cent Lease: FAA and the City of Ocean Shores Lease at the Ocean Shores Airport Reclassification of Maintenance. Lease between FAA and the City of Ocean Shores for the Backup Emergency Communication Equipment at the Ocean Shores Airport. Mr. Walt Kinney, Public Works Director presented the 20-year lease and asked the Council for approval. Tape 2, # Councilmember Likness moved that we enter into this lease agreement. Councilmember Hodgson seconded the motion, which resulted in 5 yes votes. Reclassification of the Maintenance. Mr. Jack McKenzie presented this reclassification to the council. Tape 2, # Councilmember Winge moved that we support the reclassification of the Maintenance to Maintenance. Councilmember Jordan seconded the motion, which resulted in 5 yes votes. Report: Visitor and Convention Bureau Report City Manager Report: Announcements Appointments: Executive Session: Adjourn: Visitors and Convention Bureau Second Quarter Report. Mr. Richard Whitney presented the council with the Second Quarter Report. He also announced that they are now publishing a newsletter, have hired an office helper, and that he has been appointed as the Assistant Director of the Convention Center. This weekend for the Harley Event there were 961 Harley riders, last year there were 869. There will be an Erosion Public Meeting Thursday, July 30, 1998, at 6:00 PM at the Convention Center. The Library's summer reading program is going well. None. None. Tape 2, # Councilmember Winge moved to adjourn the meeting. Councilmember Jordan seconded the motion. Mayor Swearjngen adjourned the meeting at 8:45 PM. SGNED: ATTEST: Dirk M. Swearingen, Mayor Gordon R. Hey, jcfty Clerk grh PAGE 5 OF 5

12 REGULAR CTY COUNCL MEETNG August Call to Order Mayor Swearingen called the meeting to order at 6:02 PM. Consent Agenda: Public Communication Old Council Business: New Council Business: Public Hearing: Comprehensive Plan Public Hearing Councilmembers present: Mayor Swearingen, Councilmembers Hodgson, Jordan, Likness and Winge. City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Engineer Paul Richart, Director of Community Development Sue Patnude, Librarian Judy Stull, and Administrative Assistant Diane Gilnett. Mayor Swearingen read the agenda to the audience. Tape 1, #111 - Councilmember Likness moved to amend the minutes on page 5 of 5 the Reclassification of Maintenance to read support the reclassification of the Maintenance to Maintenance. Councilmember Winge seconded the motion to amend the minutes, which resulted in 5 yes votes. Councilmember Likness moved to adopt the consent agenda with the amendment. Councilmember Winge seconded the motion. The vote resulted in 5 yes 0 no. Consent agenda included the following: Approval of minutes for Work Session Council Meeting on July 20, 1998, and the Regular Council Meeting of July Approval of Claim Warrants #28387 through #25831 in the amount of $1,097, Approval of Payroll Warrants #21558 through #21747 in the amount of $302,124,15. Voided Warrants: none. Mr. Harry Sperling voiced his concerns about the management of the City. Mayor Swearingen requested the City Manager to have Mr. Sperling's concerns answered in writing. Norm Ross expressed his thanks for the help he has received from the City and gave an update on the fountain issue. Mr. McKenzie informed Mr. Ross that the Park Board is going to have a letter discussing the fountain on the agenda of August 24, Geoff Glover requested that there be a monthly report on the progress of the Fresh Waterways. None Comprehensive Plan Public Hearing. The public hearing for the Comprehensive Plan was called to order at 6:17PM by Sue Patnude. Tape 1, #545 - Ms. Patnude started the hearing by reading letters received as part of the Public Comments. Letters were received from Marge Kik, Board Member Service 12, dated August 10, 1998, and a letter dated July 5, 1998 from Patty Seaman, these letters were read into the records and are a part of the Public Hearing. The public testimony and public comments heard tonight will be part of the Public Record for the 1998 Comprehensive Plan for the City of Ocean Shores. grh PAGE 1 OF 5