REGULAR CITY COUNCIL MEETING January 12,1998. Consent agenda included the following:

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1 REGULAR CTY COUNCL MEETNG January 12,1998 Consent Agenda: Councilmember Fred Winge moved to approve the consent agenda. Councilmember Harriette Hodgson seconded the motion. Mayor Swearingen called for the vote, which resulted in 5 yes votes. Consent agenda included the following: Approval of the minutes for the Special Council Meeting December 19, 1997, and the Regular Meeting December 22, Approval of Claim Warrants # through # in the amount of $127, Approval of Payroll Warrants # through # in the amount of $249, Note Voided Warrant: Claims Fund Warrant # for damaged check. Public Communication: Sheds on vacant property: Request to allow sheds and boats to remain on undeveloped, vacant lots in Ocean Shores. Requested by Richard and Sheila Elseth, presented by the City Manager Jack McKenzie. Following council discussion Councilmember Winge moved to leave the ordinance as is. Councilmember Likness seconded the motion, resulting in a 4 to 1 vote. Councilmember Hodgson voted against the motion. Public comment from Dori Thurston. City Manager Jack McKenzie responded that sheds are grandfathered in before Sewer Service to Hogan's Corner: Request for clarification of sewer service to Hogan's Corner. Requested by Jim Donahoe and Pat Hogan, presented by Jack McKenzie, as Mr. Donahoe and Mr. Hogan were not present. Mr. McKenzie read their request and explained why the City would not be providing a collection system outside the city limits. Old Business: New Council Business: Ordinance: Dunes Protection Act 2nd Reading None Ordinance adding a new chapter to the Ocean Shores Municipal Code to be known as the Dunes Protection Act to regulate and protect the uses of dunes areas located on City-owned property and providing penalties for the violation of the chapter. Presented by Jack McKenzie. 2nd Reading Mr. McKenzie read the changes requested on the first reading. Councilmember Jordan suggested that a clarification be added to allow emergency access rights-of-way. Councilmember Jordan moved to accept the addition. Councilmember Winge seconded the motion. The council voted unanimously to approve the motion. Councilmember Winge moved to adopt the ordinance as amended. Councilmember Likness seconded the motion. The council voted unanimously to approve the ordinance. Policy: Drug and Alcohol Testing Drug and Alcohol Testing Policy, presented by Jack McKenzie. Councilmember Jordan moved to adopt the Policy. Councilmember Likness seconded the motion which resulted in 5 yes votes. GRH PAGE 2 OF 4

2 REGULAR CTY COUNCL MEETNG January 12,1998 New Council Business Cont: Agreement: Ocean Shores- Grays Harbor County Visitors Convention Bureau Agreement between City of Ocean Shores and Ocean Shores-Grays Harbor County Visitors and Convention Bureaus for operation and promotion of the Convention Center for Presented by Jack McKenzie. Following council and audience discussion the council requested the following changes to the agreement. Section City shall inspect the building not less than twice each year; Section Bureau to proved twelve months prior financial statement with current report; and Add Section 10 - Terms of Agreement. Councilmember Jordan moved to approve the Agreement with changes. Councilmember Likness seconded the motion which resulted in 5 yes votes. Agreement: Ocean Shores Chamber of Commerce Agreement between City of Ocean Shores and Ocean Shores Chamber of Commerce for Funding of Visitor nformation Center and the Promotion Committee for Presented by rene Thornton. Councilmember Jordan moved to approve the Agreement. Councilmember Winge seconded the motion which resulted in 5 yes votes. City Manager Report: During the first year of LD collection we have taken in over $1,000,000, this will pay off 15% of the bonds. Still working with the Corp of Engineers regarding the "Kim" property (Division 1, Block N, Lots 1 & 2) wetlands issue. There is some delay and this agreement is set to expire on February 15, 1998 unless exteded. Public meeting Wednesday, January 14, at 7:00 PM for the Planning Commission. Quinault ndian Nation is having their ceremonial ground breaking at their new casino site, Wednesday, January 14, at 11:00 AM. Announcements: Study session will be held on January 20, 1998,6:00 PM at the Convention Center to discuss the financing and construction of the wastewater treatment plant and collection systems. Appointments: Municipal Court Judges Pro Tem: William Stewart, Ray Kahler, and Garth Jones - requesting appointment for a one year term. Councilmember Winge moved to accept their appointments. Councilmember Likeness seconded the motion, resulting in 5 yes votes. Library Board: Bob Anderson appointed for another five year term. Mayor Swearingen called for the vote to accept the appointment. The council voted unanimously to accept it. Executive Session: Litigation GRH PAGE 3 OF 4

3 REGULAR CTY COUNCL MEETNG January 12,1998 Adjourn: At 7:02 PM Mayor Swearingen recessed the regular council meeting to go into executive session to discussion potential litigation. At 7:10 PM the council returned to reopen the regular council meeting. Councilmember Likness moved to deny a claim for damages for Dicks Food Center nc. Councilmember Winge seconded the motion. The council voted unanimously to deny the claim. The meeting adjourned at 7: 16 PM. SGNED: Dirk Swearingen, Mayor ATTEST: GRH PAGE 4 OF 4

4 SPECAL STUDY SESSON January 20,1998 Call to Order: Mayor Swearingen called the meeting to order at 6:05 PM. Councilmembers present: Councilmembers Hodgson, Jordan, Likness, Swearingen, and Winge. City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Community Development Director Sue Patnude, City Engnineer Paul Richart, Darrin Buck, Anita Schwen, Peggy Coon, Lisa Bridges, Max Selin, Tami Merriman and Diane Gilnett. City Manager Jack McKenzie gave an opening statement, and introduced the guests. Discussion Sewer Treatment and Expansion Presentations were given by: Paul Richart, City Engineer for Ocean Shores Gary Bourne of Earth Tech Jane Towery of BancAmerica ROBERTSON STEPHENS Lee Voorhees of Foster, Pepper & Shefelman PLLC Chuck Macaulay of Macaulay & Associates, LTD Bob Macaulay of Macaulay & Associates, LTD Paul Richart commented on the history of Ocean Shores sewers, and discussed the sewer treatment plant and collection system. Gary Bourne discussed the limits of our current Sewer treatment and collection system and gave information about the one we will be building. Jane Towery discussed the financing of the Sewer Treatment and Collection System. Lee Voorhees, a municipal bond lawyer, discussed the legal areas of LD, and ULD revenue bonds that we will be using to finance the Sewer Treatment Plant and Sewer Collection System. Chuck Macaulay and Bob Macaulay discussed the method they will be using to assess properties for the sewer project. Adjourn: Councilmember Likness moved to adjourn the meeting. Councilmember Winge seconded the motion, which resulted in 5 yes votes. Mayor Swearingen adjourned the meeting at 8:05 PM. SGNED: Jirk Swearingen, Mayor / ATTEST: Gordon R. Hey, Gfty Clerk GRH PAGE 1 OF 1

5 REGULAR CTY COUNCL MEETNG January 26,1998 Call to Order: Mayor Swearingen called the meeting to order at 6:05 PM. Councilmembers present: Councilmembers Hodgson, Jordan, Likness, Swearingen, and Winge. Consent Agenda: City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Librarian Judy Stull, Director of Community Development Sue Patnude, City Engineer Paul Richart, Public Works Permit Tech Lisa Bridges, Community Development Clerk Tami Merriman, and Executive Assistant Diane Gilnett. Councilmember Jordan moved to approve the consent agenda. Councilmember Winge seconded the motion. \ Mayor Swearingen called for the vote, which resulted in 5 yes votes. Consent agenda included the following: Approval of the minutes for the Regular Council Meeting, January 12, Approval of Claim Warrants # through # in the amount of $175, Approval of Payroll Warrants: None. Note Voided Warrant: None. Public Correspondence from Patty A. Seaman regarding the City of Ocean Communication: Shores attempting to annex her property. Presented Annex of Patty A. y ^ck McKenzie. _,, '_ ' A summary of Ms. Seaman's concerns was presented. Mr. Kaskhas teaman s Property: sent a forma, apology to Ms Seaman. Correspondence was received from Mr. and Mrs. Ken Siegfried regarding having a shed on their lot. Mayor Swearingen responded to them in writing on January 23, Gary Cote 1 also sent correspondence regarding a shed on his vacant lots, asking council to allow the sheds. Mr. McKenzie will send correspondence regarding their concerns. t was noted that Council discussed this issue at the council meeting of January 12, t was agreed at that time they would keep the ordinance as is. Gary Austin expressed his concerns regarding the erosion issue and repairs to Ocean Shores Boulevard. City Manager McKenzie gave a definitive response. Ocean Shores Blvd. cannot be repaired as the road surface is that bad. t needs to be rebuilt, which is about a 10 million dollar project. We will be asking for grants and help from the State of Washington in Olympia Wednesday. n February we are going to Washington D.C. to request financial aide for the erosion issue. Old Business: Council Assignments Council Liaisons was presented by Dirk Swearingen The list will be posted at City Hall and the Library. GRH PAGE 1 OF 3

6 REGULAR CTY COUNCL MEETNG January 26,1998 Old Business Cont: Council Assignments Library Board Hodgson Golf Course Likness Planning (D.C.D.) -- Likness Board of Appeals -- Swearingen Shorelines Hearing Board - Likness Community Police Advisory Board -- Winge nterpretive Center Operating Committee -- Hodgson Public Works Jordan and Winge Association of Washington Cities Hodgson Grays Harbor Regional Planning Hodgson Finance Swearingen and Winge Chamber of Commerce Swearingen Visitor & Convention Center - Jordan Fire Jordan Police Winge Airport Winge Park - Swearingen Grays Harbor County Economic Dev Council Hodgson Quinault ndian Nation - Likness New Council Business: Resolution: Declaring an Emergency for Public Utility Facilities A Resolution of the City Council of the City of Ocean Shores, Washington, declaring an emergency affecting the public health, safety and welfare; declaring its intention to accomplish certain objectives and provide necessary public utility facilities; and ratifying and confirming actions taken in furtherance of the purposes of this resolution. Presented by Gordon Hey. There was a lengthy discussion from Council and the audience. t was noted that Grays Harbor County Health Department and Department of Ecology has put Ocean Shores on notice regarding their water quality/sewerage disposal. After discussion Councilmember Jordan requested a change to the resolution. On page two the first sentence following the 1, 2, 3, after "utility local improvement district" add the phrase "or a local improvement district". After council discussion, Councilmember Jordan moved to amend the resolution. Councilmember Likness seconded the motion. Mayor Swearingen called for a vote, which resulted in 5 yes votes. Councilmember Likness moved to accept the resolution as amended. Councilmember Hodgson seconded the motion. Mayor Swearingen called for a vote, which resulted in 5 yes votes. Bid Award: 1998 Bridge Repairs Bid award for the 1998 Bridge Repairs. Presented by Paul Richart. Bids for the 1998 Bridge Repairs are as follows: Rognlin's, nc. $167, Quigg Brothers, nc. $ 78, Diamaco, nc. $ 69, Paul recommend that the low bidder, Diamaco, nc., be awarded the contract. Council discussion followed. Councilmember Likness moved to accept the bid award. Councilmember Winge seconded the motion, which resulted in 5 yes votes. GRH PAGE 2 OF 3

7 REGULAR CTY COUNCL MEETNG January 26,1998 New Council Business Cont: Report: Sewer Treatment Plant, etc. Sewer Treatment Plant, Vacuum Sewer Collection System, and Water Resource Planning and nvestigation. Presented by Paul Richart. No discussion followed. Report: Quarterly Ocean Shores-Grays Harbor County Visitors and Convention Bureau Report'from Ocean Q^^ly Report. Shores-Grays presented by Richard Whitney. Harbor County Visitors & Convention Bureau < City Manager Report: Corrected the agreement expiration date for the "Kim" property (Division 1, Block N, Lots 1 & 2) to March 15, 1998 rather that February 15, Announcements: Dirk Swearingen announced the Park Board vacancy. Appointments: Municipal Court Judge Municipal Court Judge Paul Stritmatter. Appointment is for a four (4) year term. Council member Winge moved to accept the appointment. Council member Hodgson seconded the motion, resulting in 5 yes votes. Mr. McKenzie made comment that the Ocean Shores court has had a large increase in case load. Councilmember Hodgson and City Manager Jack McKenzie expressed warm words of appreciation for the professional job Janna Hoflin, the Court Administrator, has done handling the court's activities. Mr. Arnold Samuels, from the floor, made a disparaging comment about a certain Ocean Shores Police Officer. Executive Session: Adjourn: None Councilmember Hodgson moved to adjourn the meeting Councilmember Likness seconded the motion, which resulted in 5 yes votes The meeting adjourned at 6:45 PM. SGNED: Dirk M. Swearingen, Maw ATTEST: Gordon R. Hey, City Cl GRH PAGE 3 OF 3

8 REGULAR CTY COUNCL MEETNG February 9,1998 Call to Order: Mayor Swearingen called the meeting to order at 6:02 PM. Councilmembers present: Mayor Swearingen, Councilmembers Hodgson, Jordan, Likness, and Winge. City Staff present: City Manager Jack McKenzie, City Clerk Gordon Hey, Police Chief Mike Wilson, Librarian Judy Stull, Director of Community Development Sue Patnude, City Engineer Paul Richart, Fire Chief Dave Cowardin, and Community Development Clerk Tami Merriman, Consent Agenda: Councilmember Jordan moved to approve the consent agenda. Councilmember Winge seconded the motion. Mayor Swearingen called for the vote, which resulted in 5 yes votes. Consent agenda included the following: Approval of minutes for Special Council Meeting January 20, 1998, and Regular Council Meeting, January 26, Approval of Claim Warrants # through # in the amount of $152, Approval of Payroll Warrants # through # in the amount of $271, Note Voided Warrant: Claims Fund Warrant # for continued form. Public Communication: Out Buildings on Vacant Lots (Sheds) Correspondence from Jack and Karen Bernsee, John and Catherin McDowell, and Danny and Joan Hill regarding Out Buildings on Vacant Lots. Presented by Jack McKenzie Mr. McKenzie summarized the letters regarding sheds on vacant properties. This issue has gone to court twice, in 1978 and 1980, with the City of Ocean Shores winning both times. Councilmember Likness commented that a lot of time has been spent on this issue and no change should be made. No Council action was taken. The ordinance stands as is. Patricia Nofsinger from Fish and Wildlife expressed their concerns about the 186 acres by the airport that the State of Washington owns. Property owners are clearing trees and brush off the State property without permission. Department of Fish and Wildlife requested Council to help reach an agreement on how to deal with this issue. Council and audience discussion followed. Several suggestions were passed around. City Manager Jack McKenzie will get the names of Ocean Shores volunteers who want to work on this issue to Mrs. Nofsinger. Gary Austin commented on the needed repairs to Ocean Shores Boulevard. Enthusiastic discussion was heard from the audience and Council. Mr. McKenzie again explained the City's position. Councilmember Jordan commented that we may want to move up the scheduled repairs. Mr. Austin agreed to mark the roadway locations DJG PAGE 1 OF 4