ENGLEWOOD CLIFFS PUBLIC SCHOOLS ENGLEWOOD CLIFFS, NEW JERSEY REGULAR MEETING MARCH 5, 2018 MINUTES

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1 ENGLEWOOD CLIFFS PUBLIC SCHOOLS ENGLEWOOD CLIFFS, NEW JERSEY REGULAR MEETING MARCH 5, 2018 MINUTES The Englewood Cliffs Board of Education held a Regular Meeting in the Media Center of the Upper School, 143 Charlotte Place, Englewood Cliffs, New Jersey, on Monday, March 5, The meeting was called to order at 7:00 p.m. by Mrs. Jafri, Board President and Presiding Officer. I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. OPEN PUBLIC MEETINGS ACT STATEMENT The New Jersey Open Public Meeting Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Englewood Cliffs Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Englewood Cliffs Borough Hall, the Upper School, the North Cliff School and the Englewood Cliffs Board of Education Office and sent to the Board s designated newspapers: The Record and The Suburbanite on March 10, 2017 IV. ROLL CALL Eugene Chang, Philip Choi, George Drimones, Edmond Duda, Katherine Kang, Susan Pak, Ankur Pandya, Frank Patti, Jr. and Shanna Jafri Board Members Present Philip Choi, George Drimones, Edmond Duda, Katherine Kang, Susan Pak, Ankur Pandya, Frank Patti, Jr. and Shanna Jafri Board Members Absent Eugene Chang Administrators Present Jennifer Brower, Superintendent and Sue Anne Mather, School Business Administrator/Board Secretary Board Attorney, Stephen Fogarty, Esq. was also present. Public Sign In Sheet: Joe Senackerib, Nicole Ferlise, Suzanne Meneilly, Dawn Smith, Luisa Covino, Katherine Solomon, Joan Hammerle, Anna Kontzamanis, Colin Winch, Jaclyn Auriemma, Ivette Lin Ayers and Jin Jang

2 V. EXECUTIVE SESSION Mrs. Shanna Jafri advised that the Board would now go into closed Executive Session for discussion on legal and personnel matters. At 7:05 p.m. a Motion was made by Mr. Choi and seconded by Mr. Pandya to move into closed Executive Session. A voice vote was taken and there was unanimous consent to move into closed Executive Session At 8:10 p.m., a Motion was made by Mr. Pandya and seconded by Mr. Choi to close Executive Session and the Board returned to Public Session. A voice vote was taken and there was unanimous consent to close Executive Session VI. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA There was none VII. APPROVAL OF MINUTES Regular Meeting Minutes - February 5, 2018 Executive Session Minutes - February 5, 2018 Special Meeting Minutes - February 21, 2018 Motion to approve the Regular Meeting Minutes from February 5, 2018, the Executive Session Minutes from February 5, 2018 and the Special Meeting Minutes from February 21, 2018 was made by Susan Pak and seconded by Ankur Pandya. Motion to approve the Regular Meeting Minutes from February 5, 2018 and the Executive Session Minutes from February 5, 2018 was approved with a voice vote Motion to approve the Special Meeting Minutes from February 21, 2018 was approved with a voice vote George Drimones and Katherine Kang abstained. VIII. REPORTS, INFORMATION AND COMMUNICATION A. SUPERINTENDENT'S REPORT 1. INFORMATION a. Presentation of Student Awards Ms. Brower presented awards as follows: Honor Roll of Distinction in the AMC 8 (Math Competition) Scoring in the top 1% Nationally Ryan Lee 6th grade Marvin Mao 6th grade

3 AMC 8 Scored in the top 5% Nationally Jason Jang 7th grade Allen Park 8th grade Math Counts Competition Marvin Mao 9 th out of 255 Spelling Bee Senior Division 1- Allen Park 2- Emma Shi 3- Siann Han Junior Division 1- Hannah Shin 2- Austin Kim 3- Michael Kang Ms. Brower thanked everyone for coming tonight and congratulated the students and staff on their accomplishments. Mr. Choi echoed his congratulations to the students and staff as well for their achievement. He thanked the parents for their support in their role as parents. b. Mission Green Presentation Ms. Romagnoli and Ms. Solomon advisors Students presented a power point on what they are doing for Mission Green. Ms. Brower thanked the students and staff for their work on this wonderful initiative. We are looking forward to the results of the Grant. c. Educators of the Year Award - Rene Chakmakian North Cliff School Katherine Solomon Upper School Ms. Brower stated background and positions of each and thanked them for their hard work and devotion to the students and district. d. Cyberbullying Presentation by Mr. Winch Power Point presentation e. HIB Update See Resolution below f. District Update School Musical Peter Pan in the Spring g. Ask the Board There were none h. School Trips See Resolution below i Holiday Schedule for 12-Month Employees See Resolution below j. Accept Gift Donation from Connect One Bank See Resolution below 2. RESOLUTIONS Motion was made by Frank Patti, Jr. and seconded by Katherine Kang to approve Resolutions S- 1 through S-4, strike revised Boston dates on S-2. S-1. BE IT RESOLVED THAT THE ENGLEWOOD CLIFFS BOARD OF EDUCATION hereby affirms the Superintendent s decision in the HIB Investigation (Number /2, US- 2) reported to the Board of Education on February 5, 2018 for the reasons set forth in the Superintendent s decision and hereby directs the Business Administrator/Board Secretary to transmit a copy of the Board s decision to students parents forthwith.

4 S-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following school field trips: Date of Trip Grade Name of Trip Destination Location March 22, Liberty Science Center Jersey City, NJ May 24, NJ Dept. Environmental Protection Ewing, NJ May 30, Amazing Race Paramus, NJ Revised dates June 6-8, 2018* *previously approved dates were June 5-8, & 8 Boston Trip Boston, MA S-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following holidays for 12-month employees during the 2018/19 school year: Wednesday July 4, 2018 Independence Day Monday September 3, 2018 Labor Day Monday September 10, 2018 Rosh Hashanah Wednesday September 19, 2018 Yom Kippur Thursday November 22, 2018 Thanksgiving Recess Friday November 23, 2018 Thanksgiving Recess Monday December 24, 2018 Holiday Recess Tuesday December 25, 2018 Holiday Recess Tuesday January 1, 2019 Holiday Recess Monday February 18, 2019 Winter Recess Friday April 19, 2019 Good Friday Monday May 27, 2019 Memorial Day

5 S-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the donation in the amount of $250 from Connect One Bank to purchase music for the Glee Club. 3. QUESTIONS/COMMENTS FROM THE BOARD SUPERINTENDENT S AGENDA 4. ACTION Motion to approve Resolutions S-1 through S-4 was approved with a voice vote of Mr. Duda abstained. B. BOARD PRESIDENT'S REPORT 1. INFORMATION a. First Reading of Policy (Academic Standards, Academic Assessments, and Accountability -M). b. First Reading of Policy 2425 (Physical Education). c. First Reading of Policy 2622 (Pupil Assessment M). d. First Reading of Policy 3240 ((Professional Development-M). e. First Reading of Policy 3244 (In-Service Training-M) f. First Reading of Policy 5511 (Dress and Grooming) g. First Reading of Policy 5751 (Sexual Harassment-M). 2. RESOLUTIONS Motion was made by Philip Choi. and seconded by George Drimones to approve Resolutions B-1 through B-7. B-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy (Academic Standards, Academic Assessments, and Accountability -M). B-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 2425 (Physical Education). B-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 2622 (Pupil Assessment M). B-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 3240 (Professional Development-M). B-5. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 3244 (In-Service Training-M). B-6. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 5511 (Dress and Grooming) B-7. BE IT RESOLVED THAT THE BOARD OF EDUCATION first reading of Policy 5751 (Sexual Harassment -M) 3. QUESTIONS/COMMENTS FROM THE BOARD PRESIDENT S AGENDA Ms. Brower explained that she worked on these policies and offered to continue to review policies. Frank Patti, Jr. asked for more time to review these policies. Mr. Fogarty, Board Attorney, responded that this is only the first reading and the second reading will be on the next month s agenda for final approval. Mr. Patti requested red lined policies to show changes. Ms. Brower will volunteer her services to do this if Mr. Chang is not able to perform this role.

6 B-7 Susan Pak Is there a separate policy for sexual harassment for staff? Ms. Brower responded, yes, there is. 4. ACTION Motion to approve Resolutions B-1 through B-7 was approved with a voice vote of IX. FINANCE 1. INFORMATION 2. RESOLUTIONS Motion was made by Ankur Pandya and seconded by Frank Patti, Jr. to approve Resolutions F- 1 through F-17, to table F-8 change order GC-02, and to change wording on F-13, F-14, and F- 15 from Schematic Plans to Schematic submission in Section 2. F-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the March 2018 bills list in the amount of $618, and the January 2018 manual bills list in the amount of $657, F-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the transfer of funds for January F-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the Board Secretary s Report and the Treasurer s Report for the month of January F-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION acknowledges and accepts the certification from the Board Secretary that as of the month ending January 31, 2018, no line item account has encumbrances and expenditures which in total exceed the line item appropriation in violation of N.J.A.C. 6A:23A-16.10(c)3. F-5. BE IT RESOLVED THAT THE BOARD OF EDUCATION acknowledges that it receives and accepts the report of the School Business Administrator/Board Secretary for the month ending January 31, 2018 and certifies that the report indicates that no major account or fund is over expended in violation of N.J.A.C. 6A:23A-16.10(c)4 and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. F-6. WHEREAS, school district policy on travel regulations and NJAC 6A:23A-7.3 provides that annually in the prebudget year, each board shall establish by board resolution, a maximum travel expenditure amount for the budget year, which the school district shall not exceed. The board resolution shall also include the maximum amount established for the prebudget year and the amount spent to date. A board may authorize in its travel policy an annual maximum amount per employee for regular business travel only for which board approval is not required. 1. The annual maximum shall not exceed $1,500 and shall be subject to the approval requirements in N.J.S.A. 18A: Regular school district business travel as defined in N.J.A.C. 6A-1.2 includes attendance at regularly scheduled in-state county meetings and Department sponsored or association sponsored events provided free of charge. It also includes regularly scheduled in-state professional development activities for which the registration fee does not exceed $200 per employee or board member.

7 NOW THEREFORE BE IT RESOLVED, that the Englewood Cliffs Board of Education hereby establishes the school district travel maximum for the school year at the sum of $80,000. BE IT FURTHER RESOLVED that the School Business Administrator shall track and record these costs to insure that the maximum amount is not exceeded. To date, March 5, 2018, travel expenses for the school year total $7, The established travel maximum for the school year was $80,000. F-7. BE IT RESOLVED THAT THE BOARD OF EDUCATION does hereby approve an Agreement with the South Bergen Jointure Commission, an approved Coordinated Transportation Services Agency, for the purposes of transporting students in accordance with Chapter 53, P. L for the time period of the school year. The services to be provided include, but are not limited to, the Coordinated Transportation of non-public, out-of-district special education, vocational and summer programs. BE IT FURTHER RESOLVED, that the Englewood Cliffs Board of Education agrees to abide by the Transportation Services Agreement as published by the South Bergen Jointure Commission and attached to this resolution. F-8. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the Change Orders for the Field Renovation project as outlined below: CHANGE ORDER NO. DESCRIPTION AMOUNT GC-01 Soil Erosion permit fees $1, Board approved Nov. 6, 2017 GC-02 Dig 4 test holes and fill upon completion $2, TABLED GC Days lost to schedule due to winter conditions and frozen ground -0- GC-04 Hammer, crush and remove rock $54, TOTAL ALLOWANCE TOTAL ABOVE ALLOWANCE $50, $ 8, F-9. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following REVISED tentative important dates for the school budget per Table 2 of the 2018 School Election and Budget Procedures Calendar for Type II Districts with a November Election: March 29 - Last day adoption and filing budget with ECS April 20 - Last day to advertise earliest public hearing April 24 - Last day for ECS to approve budget April 24 - Earliest public hearing date

8 May 3 Last day to advertise public hear May 7 - Last day for public hearing May 14 - Last day to adopt budget May 21 - Last day for Type II to certify amount to be assessed, levied and collected to County Board of Taxation F-10. WHEREAS, the Englewood Cliffs Board of Education is desirous of obtaining new copy machines for the Englewood Cliffs School District; and WHEREAS, Atlantic Tomorrow Office, 134 West 26 th Street, New York, NY 10001, has submitted a proposal to lease eight (8) new copy machines; and WHEREAS, Atlantic will satisfy the remaining payments on eight (8) Xerox copiers totaling $1, per payment on current leases with Xerox Corporation and WHEREAS, the Lease Agreement is a 60 month lease agreement commencing April 28th, 2018 through March 28, 2023 at $1, per month which includes 8 new digital copiers with network printing and scanning. Service and supplies will be billed at.0032 for black & white and.055 for color copies. This includes all parts, labor and consumables, excludes paper and staples and WHEREAS, the Board of Education received a proposal from Atlantic Tomorrows Office under State Contract #A40467 and NOW, THEREFORE, BE RESOLVED, that the Englewood Cliffs Board of Education has reviewed and approves the lease agreement; BE IT FURTHER RESOLVED, that the Englewood Cliffs Board of Education authorizes and directs the Board Secretary, Business Administrator to be authorized to execute any and all documents and to take any and all actions necessary to complete and realize the intent and purpose of this Resolution. F-11. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the purchase of new textbooks from Houghton Mifflin Harcourt US History 2018 World Civilizations Gr. 6 and 8, Beginnings to 1877 Gr. 7 for a total of $20, F-12. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the addition of a 1:1 aide for student ID # at his current placement at the Valley Program effective March 6, 2018 for the remainder of this school year per the student s IEP. The estimated prorated cost will be $16, based on a cost of $44, for 11 months. Contract to follow. F-13. WHEREAS, The Board of Education of Englewood Cliffs in the County of Bergen, New Jersey (the Board ), desires to proceed with a school facilities project consisting generally of: New Air Conditioning for Classrooms at Upper School

9 WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE ENGLEWOOD CLIFFS IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26 3 of the New Jersey Administrative Code, the Board hereby approves the Educational Specifications prepared in connection with the project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic submission prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated Other Capital and the Board is not seeking state funding. Section 3. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order to reflect the proposed Project. Section 4. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 5. This resolution shall take effect immediately. F-14. WHEREAS, The Board of Education of Englewood Cliffs in the County of Bergen, New Jersey (the Board ), desires to proceed with a school facilities project consisting generally of: New Air Conditioning for Classrooms at North Cliff School WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE ENGLEWOOD CLIFFS IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26 3 of the New Jersey Administrative Code, the Board hereby approves the Educational Specifications prepared in connection with the project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic submission prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated Other Capital and the Board is not seeking state funding.

10 Section 3. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order to reflect the proposed Project. Section 4. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 5. This resolution shall take effect immediately. F-15. WHEREAS, The Board of Education of Englewood Cliffs in the County of Bergen, New Jersey (the Board ), desires to proceed with a school facilities project consisting generally of: Faculty Toilet Room Renovations at Upper School WHEREAS, the Board now seeks to take the initial steps in order to proceed with the Project: NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE ENGLEWOOD CLIFFS IN THE COUNTY OF BERGEN, STATE OF NEW JERSEY, as follows: Section 1. In accordance with the requirements of Section 6A:26 3 of the New Jersey Administrative Code, the Board hereby approves the Educational Specifications prepared in connection with the project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. Section 2. In accordance with the requirements of Section 6A:26-3 of the New Jersey Administrative Code, the Board hereby approves the Schematic submission prepared in connection with the Project and the Board further authorizes the submission of same to the Bergen County Superintendent of Schools and the New Jersey Department of Education for approval. This project is designated Other Capital and the Board is not seeking state funding. Section 3. The Board hereby authorizes the amendment to its Long-Range Facilities Plan in order to reflect the proposed Project. Section 4. The School Administration and such other officers and agents of the Board as are necessary, including the Board attorney, bond counsel and architect, are hereby authorized to perform such other acts, to execute such other documents and to do such other things as are necessary to implement the determinations of the Board set forth in this resolution. Including the submission of Information to the New Jersey Department of Education as applicable to the proposed Project. Section 5. This resolution shall take effect immediately. F-16. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the facilities use report for North Cliff School and Upper School as of March (as per attached list) F-17 BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the travel summary for North Cliff and Upper School as of March (as per attached list)

11 3. QUESTIONS/COMMENTS FROM THE BOARD FINANCE AGENDA F-13, F-14 and F-15 Frank Patti, Jr. asked if we have bid packets. He asked if we have schematic plans to review. Ms. Brower responded that the first step is to get the projects approved by the State. Mr. Fogarty explained that the schematic plans will be reviewed when they are presented to the Board. He requested that the wording Schematic Plans be changed to Schematic submission in Section 2 since the Board has not yet reviewed any schematic plans for these named projects. The Board was in agreement to change the wording. Ms. Brower indicated this submission is only for the State to approve the projects and not to approve the schematic plan details. Mr. Fogarty said that you are only approving this in concept and it does not obligate you should you decide not to move forward with these projects. Susan Pak asked the cost of the projects. Ms. Brower indicated approximately $850,000 for the air conditioning. F-8 Philip Choi questioned change orders GC-01, GC-02 and GC-04. Shanna Jafri explained the permit fees in GC-01 and read a letter sent from Boswell Engineering covering change order GC-02. She explained that GC-04 is for the rock hammering, crushing and removal. Frank Patti, Jr. indicated that when the Board met with the Architect for this project that there would be two (2) bids one with drainage and one without drainage. Originally no drainage was required, but as a result of the perc test, 2 holes failed and drainage would be required. Regarding permit fees, Mr. Fogarty reviewed the contracts and specs by architects. He will contact the architect and engineer and report back to the Board and administration. Table F-8 GC-02 for now. F-10 Susan Pak asked if there were any other proposals from other vendors for the copiers. Ms. Mather responded no since Atlantic Tomorrows Office has a state contract for copiers. Ms. Brower reported that the current copier machines keep breaking down. F-12 Susan Pak asked if this service was for a new student. Ms. Brower responded no that it is an existing student who is requiring additional services for learning needs in the student s IEP. Mr. Fogarty indicated that it is the district s responsibility to supply services indicated in the student s IEP. F-10 Edmund Duda asked if the new Lease is less. Ms. Mather responded no, but the rate for usage is less which would make the bottom line less per proposal from Atlantic Tomorrows Office. 4. ACTION Motion to approve Resolutions F-1 through F-17, table F-8 GC-02 and F-13, F-14 and F-15 to change wording from Schematic Plan to Schematic submission was approved with a voice vote X. PERSONNEL 1. INFORMATION 2. RESOLUTIONS Motion was made by Philip Choi and seconded by Katherine Kang to approve Resolutions P-1 through P-7. P-1. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the immediate resignation of Robert Raffaele as Educational Support Personnel, effective February 23, P-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the employment of Kylie Grotz as (maternity leave replacement) Grade 2 Teacher at MA, Step 1 with a salary of $60,315 (prorated) effective on or about April 4, 2018 through June 30, 2018 (pending criminal history clearance and issuance of teaching certificate).

12 P-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the employment of Kylie Grotz as substitute teacher at a rate of $85 per day for the remainder of the 2017/2018 school year (pending criminal history clearance). P-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the following employees to chaperone the Boston Trip June 5-8, 2018 at $150 per day per ECEA contract: Kathleen Rodziewicz Jason Wysocki Stephanie Berrios Alfred Gallo Elise Andersen Jessica Castillo Perri Fine Jaime Muchnick Michelle Romagnoli Suzanne Meneilly Erin Kelly Sheila Spector Elizabeth Nilo Katherine Solomon Dawn Smith* * not in ECEA, Supervisor of Special Services - same rate $150/day P-5. BE IT RESOLVED THAT THE ENGLEWOOD CLIFFS BOARD OF EDUCATION approves the following employees to work night assignments at a rate of $36/hour (not to exceed 2 hours): Moving Up Ceremony Third Grade Orientation Curriculum Night Rene Chakmakian Lauren Rodriguez Elizabeth Nilo Donna Smith Phylis Shapiro P-6. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the employment of Leanne Vergona-Robertson as Educational Support Personnel with a salary of $29,000 (prorated) effective March 6, 2018 through June 30, P-7. BE IT RESOLVED THAT THE BOARD OF EDUCATION extends the medical leave request for Leonella Spagnolo through May 31, Whereas, a teacher employed by the Englewood Cliffs Board of Education, Leonella Spagnolo, (hereinafter referred to as the Employee ) has exhausted all of the leave time available under the Collective Negotiations Agreement, the Board s policies, and the Federal Family and Medical Leave Act; and Whereas, the Employee has submitted medical documentation stating that she is unable to report to work and has requested an accommodation of an additional leave of absence, without pay or medical benefits from March 1, 2018 through May 31, 2018 and Whereas the Board desires to provide an accommodation for the Employee;

13 NOW, THEREFORE, BE IT RESOLVED that the Employee s request for a leave of absence through May 31, 2018, without pay and without medical benefits, is hereby approved; and BE IT FURTHER RESOLVED that the Employee shall return to work on June 1, QUESTIONS/COMMENTS FROM THE BOARD PERSONNEL AGENDA Ms. Brower was pleased to announce that a district substitute will be taking over for a resignation. This will be good for the students since she is familiar to the students. She will be paid as a substitute until such time as she receives her certificate. P-2 Philip Choi asked when will this leave replacement take effect. Ms. Brower responded that there is not an exact date. It depends on when the teacher begins the maternity leave. That is why the Resolution indicates on or about. 4. ACTION Motion to approve Resolutions P-1 through P-7 was approved with a voice vote XI. COMMITTEE REPORT Building & Grounds Committee George Drimones No report Personnel Committee Philip Choi reported that they will meet soon to discuss staff renewals. Curriculum Committee Susan Pak - meeting on February 12, reported on ELA, math initiatives and PD. We will continue to train staff. Use data analyzed from prior year. New science curriculum which encourages more hands on involvement. New changes to world language program. K-6 3 periods per week, periods per week. Only Spanish offered in Kindergarten. Continue Italian and French in grades 1-8. Met with the report card committee and are looking into revising the report cards. Responsive classroom impact on learning. Ms. Brower reported that training is scheduled for next school year. Finance Committee Ankur Pandya reported that the Finance Committee met prior to this meeting. Regarding the budget, approximately $40,000 surplus. Still waiting for State Aid which is to be announced next week, around March 15th. Ms. Brower reported that all staff and programs are in place. Technology Committee Frank Patti, Jr A meeting will be scheduled for next week. Negotiations Committee Ed Duda Nothing to report. Mr. Fogarty reported that negotiations usually start in January 2019 for contracts expiring June 30, If the association contacts them, we can start earlier, or the Board can contact the association to begin earlier. XII. OLD BUSINESS Board Goals 1. Continue to improve communication with the community, including website improvements, continued use of digital media, sponsoring district presentations of educational progress and student achievement honor at board meetings, and other outreach efforts as appropriate and feasible.

14 2. Develop and implement a 3 year fiscal plan for the district to be completed and reviewed by the board before the preliminary board budget meeting. 3. Direct and support the administration in creating a report on the state of the facilities with for the purposes of doing preventive maintenance work and enabling the anticipation and planning for facilities utilization and spending. District Goals 1. Continue to develop the foreign language immersion program and expand to grade 5 for , with the curriculum aligned to state standards and progress measured by SGO s. 2. Continue to improve parental communications through increased faculty/administrative use of the Genesis system and additional tools and tactics, including Blackboard Connect. 3. Monitor and take steps to remediate potential significant increases in high school tuition charges, and special education costs in the development of future budgets. 4. To further enhance school climate and culture by broadening current structure and practices to include all Englewood Cliffs stakeholder groups. 5. Improve student achievement in mathematics and language arts literacy as measured by SGOs and standardized assessments. Ms. Brower commented on having students attend this Board meeting. Shanna Jafri thanked Ms. Brower for arranging the students to be here to be honored. XIII. NEW BUSINESS There was none XIV. SECOND HEARING OF CITIZENS ON ANY TOPIC OF CONCERN There was none. XV. ADJOURNMENT Motion to adjourn was made by Mr. Patti and seconded by Mr. Duda. There was unanimous consent to adjourn at 9:45 p.m. Respectfully submitted, Sue Anne Mather Sue Anne Mather School Business Administrator/Board Secretary