QUARRY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY REGULAR BOARD MEETING DECEMBER 18, :00 A.M.

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QUARRY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY REGULAR BOARD MEETING DECEMBER 18, 2018 11:00 A.M. Special District Services, Inc.

1 QUARRY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY REGULAR BOARD MEETING DECEMBER 18, :00 A.M. Special District Services, Inc Riverview Center Boulevard, #253 Bonita Springs, FL Telephone 877.SDS.4922 Toll Free Facsimile

2 AGENDA QUARRY COMMUNITY DEVELOPMENT DISTRICT The Quarry Beach Club 8975 Kayak Drive Naples, Florida REGULAR BOARD MEETING December 18, :00 a.m. A. Call to Order B. Proof of Publication..Page 1 C. Establish Quorum D. Additions or Deletions to Agenda E. Comments from the Public for Items Not on the Agenda F. Approval of Minutes 1. November 20, 2018 Regular Board Meeting Minutes...Page 3 G. Old Business H. New Business 1. Update on Shoreline Project Completion 2. Consider Resolution Ratifying the Construction RFP...Page 8 3. Discussion on RFP for Construction Manager and Third-Party Inspections I. Administrative Matters 1. Financial Report...Page 11 J. Board Members Comments 1. Review of Lake Repair Analysis George Cingle...Page 12 K. Adjourn

Published Daily Naples, FL 34110 Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared

in Collier and Lee counties of Florida; that the attached copy of the advertising was published in said newspaper on dates listed.

continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post

that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the

3 Published Daily Naples, FL Affidavit of Publication State of Florida Counties of Collier and Lee Before the undersigned they serve as the authority, personally appeared Natalie Zollar who on oath says that she serves as Inside Sales Manager of the Naples Daily News, a daily newspaper published at Naples, in Collier County, Florida; distributed in Collier and Lee counties of Florida; that the attached copy of the advertising was published in said newspaper on dates listed. Affiant further says that the said Naples Daily News is a newspaper published at Naples, in said Collier County, Florida, and that the said newspaper has heretofore been continuously published in said Collier County, Florida; distributed in Collier and Lee counties of Florida, each day and has been entered as second class mail matter at the post office in Naples, in said Collier County, Florida, for a period of one year next preceding the first publication of the attached copy of advertisement; and affiant further says that he has neither paid nor promised any person, or corporation any discount, rebate, commission or refund for the purpose of securing this advertisement for publication in the said newspaper. Customer Ad Number Copyline P.O.# QUARRY COMMUNITY DEV DIST QUARRY COMMUNITY DEV Pub Dates October 5, 2018 (Signature of affiant) Sworn to and subscribed before me This October 05, 2018 (Signature of affiant) Page 1

4 QUARRY COMMUNITY DEVELOPMENT DISTRICT FISCAL YEAR 2018/2019 REGULAR MEETING SCHEDULE NOTICE IS HEREBY GIVEN that the Board of Supervisors of the Quarry Community Development District will hold Regular Meetings at 11:00 a.m. at The Quarry Beach Club located at 8975 Kayak Drive, Naples, Florida 34120, on the following dates: Meetings may be cancelled from time to time without advertised notice. QUARRY COMMUNITY DEVELOPMENT DISTRICT October 05, 2018 No October 16, 2018 November 20, 2018 December 18, 2018 January 15, 2019 February 19, 2019 March 19, 2019 April 16, 2019 May 21, 2019 June 18, 2019 July 16, 2019 August 20, 2019 September 17, 2019 The purpose of the meetings is to conduct any business coming before the Board. Meetings are open to the public and will be conducted in accordance with the provisions of Florida law. Copies of the Agendas for any of the meetings may be obtained from the District s website or by contacting the District Manager at (561) and/or toll free at prior to the date of the particular meeting. From time to time one or more Supervisors will participate by telephone; therefore, a speaker telephone will be present at the location of these meetings so that Supervisors can attend the meetings and be fully informed of the discussions taking place either in person or by telephone. Meetings may be continued to a date, time, and place certain to be specified on the record. If any person decides to appeal any decision made with respect to any matter considered at these meetings, such person will need a record of the proceedings and such person may need to insure that a verbatim record of the proceedings is made at his or her own expense and which record includes the testimony and evidence on which the appeal is based. In accordance with the provisions of the Americans with Disabilities Act, any person requiring special accommodations or an interpreter to participate at any of these meetings should contact the District Manager at (561) and/or toll free at at least seven (7) days prior to the date of the particular meeting. Meetings may be cancelled Page 2

5 QUARRY COMMUNITY DEVELOPMENT DISTRICT REGULAR BOARD MEETING NOVEMBER 20, 2018 A. CALL TO ORDER The November 20, 2018, Regular Board Meeting of the Quarry Community Development District was called to order at 11:02 a.m. at the Quarry Beach Club located at 8975 Kayak Drive, Naples, Florida B. PROOF OF PUBLICATION Proof of publication was presented that notice of the Regular Board Meeting had been published in the Naples Daily News on October 5, 2018, as legally required. C. SEAT NEW BOARD MEMBERS Ms. Dailey introduced George Cingle as the newest Board Member. D. ADMINISTER OATH OF OFFICE AND REVIEW BOARD MEMBER RESPONSIBILITIES & DUTIES Ms. Dailey administered the Oath of Office to Ronald Rex and George Cingle. Mr. Haber noted that he had reviewed Board Member responsibilities and duties with Mr. Cingle, and also went over the Sunshine Law. E. ESTABLISH A QUORUM It was determined that the attendance of the following Supervisors constituted a quorum and it was in order to proceed with the meeting: Chairman Barry J. Demovsky Present Vice Chairman Ronald Rex Present Supervisor Glenn Hollrah Absent Supervisor Thomas Oldag Present Supervisor George Cingle Present Staff members in attendance were: District Manager Kathleen Dailey Special District Services, Inc. District Counsel Wes Haber (via phone) Hopping Green & Sams District Engineer Josh Evans JR Evans Engineering Also present were: Cheryl Ollila, QCA President; and the following District residents: Jerry Smith, Doug Gober, Ron Stryker, Michael Morrissey, Jeffrey Harp, Jim Kelley, Dan Craig, Pete Bitzel, Tom Schoback, Ken Sansons, Mike Tocrock, Jerry Solomon, Pat, Cingle, Pete Bartolik, Henry Robinson, Jim & Sue Nolan, Gerry Feeley and Thel Whitley. 1 Page 3

6 F. ELECTION OF OFFICERS Chairman Vice Chairman Secretary/Treasurer Assistant Secretaries A motion was made by Mr. Oldag, seconded by Mr. Rex to keep the current slate of officers, to wit: Chairman Barry Demovsky; Vice Chairman Ronald Rex, Secretary/Treasurer Kathleen Dailey and Assistant Secretaries Glenn Hollrah, Thomas Oldag and George Cingle. Upon being put to a vote, the motion carried unanimously. G. ADDITIONS OR DELETIONS TO THE AGENDA There were no additions or deletions to the agenda. H. COMMENTS FROM THE PUBLIC FOR ITEMS NOT ON THE AGENDA Ms. Ollila addressed the project stating that the sakrete bags looked terrible and there was rock that had been placed that is 4 inches or smaller which is out of specification. She stated that the QCA intends to have a third party analyze the project at their own expense. Other residents made comments regarding communications, dock repairs, costs and project management. Mr. Demovsky stated that the Board was moving forward and that this is just rehashing things. Mr. Rex added that the matter being discussed is in the past. Ms. Ollila indicated that she was told a bathymetric analysis was not needed and felt it would have provided information of what was under the water. Mr. Rex noted that he had spoken with Turrell and the bathymetric company who indicated they could not do that type of analysis. Mr. Demovsky added that sonar only sees what is there and does not take x-rays; it would not see what was under the bank. He also noted that staff had been talking to FEMA regarding the timeline. Mr. Evans stated that FEMA information had been updated with the new project costs and timeline and it is being resubmitted and will then need a state extension by March 9 th. Mr. Evans also indicated that the site conditions were different than anticipated, which is one of the reasons an extension can be granted. Mr. Demovsky explained that this was the reason the Board has been working to get the project completed as quickly as possible. Mr. Rex opined that the Board is trying to get something done and noted that the original fixed fee quote was for $6.1 Million. The board has spent $3.2 Million and is looking to spend approximately $1.2 Million more to complete the project. Mr. Solomon expressed his opinion that it should have been done with the proper numbers up front. Mr. Rex responded that three engineers came up with the same quantities and you cannot Monday morning quarterback. Mr. Solomon clarified that Stanley Omland did not calculate any quantities. I. APPROVAL OF MINUTES 1. September 18, 2018, Regular Board Meeting The September 18, 2018, Regular Board Meeting minutes were presented for approval. 2 Page 4

7 Ms. Ollila stated that in Section E, Paragraph 3, the words only the top of the bank at 17 feet should be removed. Ms. Dailey stated that former Board Member Richard Doll had spoken to Stanley Omland and asked to put into the record that his previous statement regarding Mr. Omland s involvement with estimating quantities was incorrect. He clarified that Mr. Omland was not involved in the calculations of quantities, but rather was involved in the discussions of a unit price versus a lump sum contract for riprap and stands by that recommendation as the most economical method of contract. A motion was made by Mr. Oldag, seconded by Mr. Rex and passed unanimously approving the September 18, 2018, Regular Board Meeting minutes, as amended. J. OLD BUSINESS There were no Old Business items to come before the Board. K. NEW BUSINESS 1. Discussion Regarding Shoreline Project Completion a. Financing Mr. Demovsky went over financing the project with capitalized interest until November, when assessments are received. He stated this would allow the new project to begin as soon as possible. b. Consider Approval of Spectrum Municipal Services, Inc. Proposal A motion was made by Mr. Rex, seconded by Mr. Oldag and passed unanimously approving the Spectrum Municipal Services, Inc. proposal in the amount of $8,500, as presented. c. Discussion on Contract Procurement Approval of Criteria Ms. Dailey indicated that a fixed fee proposal for completion of the project could be obtained through a change order with the current contractor or by putting out an RFP. Mr. Haber stated that this was in adherence to Florida laws. He added that if Metro, the current contractor, was willing to give a fixed fee proposal, then FEMA should be consulted. A motion was made by Mr. Rex, seconded by Mr. Oldag authorizing staff to move forward with an RFP using the evaluation criteria presented or proceed with a change order with Metro, if deemed equitable to complete the project. Upon being put to a vote, the motion carried 3 to 1 with Mr. Cingle dissenting. 2. Consider Approval of the FEMA Grant Agreement for Funding of Hurricane Irma Repairs Ms. Dailey went over the grant agreement for funding of the Hurricane Irma repairs for fencing. She explained that the Chairman must be authorized by the Board to sign all documents on behalf of the District. 3 Page 5

8 A motion was made by Mr. Rex, seconded by Mr. Cingle and passed unanimously approval the FEMA Grant Agreement for funding of Hurricane Irma repairs, authorizing the Chairman to sign all the necessary documents on behalf of the District. 3. Consider Resolution No Adopting a Fiscal Year 2017/2018 Amended Budget Resolution No was presented, entitled: RESOLUTION NO A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT AUTHORIZING AND ADOPTING AN AMENDED FINAL FISCAL YEAR 2017/2018 BUDGET ( AMENDED BUDGET ), PURSUANT TO CHAPTER 189, FLORIDA STATUTES; AND PROVIDING AN EFFECTIVE DATE. Mr. Demovsky went over the amended budget and line items that had gone over budget or were lower in the past year. He added that he was a big proponent of reserves and would like to see them higher in the future. Mr. Oldag asked about assessment fees. Ms. Dailey responded that assessment fees were what the District pays to the County for collection. Mr. Cingle asked about the arbitrage fee. Ms. Dailey explained that after bonds are issued, an arbitrage analysis is required. Mr. Cingle then asked about procedures for excesses in the budget. Mr. Demovsky explained that the Chairman is required to approve those. A motion was made by Mr. Rex, seconded by Mr. Cingle and passed unanimously to adopt Resolution No , as presented. L. ADMINISTRATIVE MATTERS 1. Financial Report Ms. Dailey briefly went over the Financial Report. Ms. Dailey advised that the next meeting was scheduled for December 18, Mr. Rex indicated he would not be available for that meeting. 2. Stipend Ms. Dailey indicated that up to $200 per meeting is permitted by law as a stipend for Board Members. There was a consensus of the Board to waive the stipend. M. BOARD MEMBER COMMENTS Mr. Cingle stated that he was a registered engineer with experience in project management and wanted to explain why he voted against two items during today s meeting. He indicated that he wants to make a difference and felt that the Board needed to find the root cause of the problems and perhaps, go in a new direction. 4 Page 6

9 Mr. Cingle asked if there was a Board liaison with the QCA. Mr. Haber stated that any Board Member can communicate with the QCA, but Board Members must do things together in noticed Board Meetings. He noted that one Board Member cannot bind the Board to do things that have not been voted upon at a public meeting. He asked that if a member was chosen for this role, it clearly be identified what their responsibilities would be. Upon discussion, it was determined that Mr. Cingle would be a valuable asset and by consensus, would serve in a communication role with the QCA on behalf of the Board. N. ADJOURNMENT There being no further business to come before the Board, the Regular Board Meeting was adjourned at 12:57 p.m. on a motion made by Mr. Rex, seconded by Mr. Oldag and passed unanimously. Secretary/Assistant Secretary Chair/Vice-Chair 5 Page 7

10 RESOLUTION A RESOLUTION OF THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT APPROVING REQUEST FOR PROPOSAL DOCUMENTS FOR THE DISTRICT SHORELINE REPAIR PROJECT AND RATIFYING NOTICE PUBLICATION; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Quarry Community Development District ( District ) is a local unit of special-purpose government created and existing pursuant to Chapter 190, Florida Statutes; and WHEREAS, Chapter 190, Florida Statutes, authorizes the District to maintain systems and facilities for certain basic public infrastructure, including stormwater management improvements; and WHEREAS, it is in the District s best interests to competitively solicit proposals through a Request for Proposals ( RFP ) process for the Hurricane Irma Shoreline Repair Project, Phase Two (the Project ); and WHEREAS, the Board desires to approve the RFP documents attached hereto as Exhibit A and ratify the publication of the RFP notice included in RFP documents; and WHEREAS, the Board desires to authorize the Chairman or Vice Chairman, in consultation with District staff, to approve any addenda to the RFP documents and take other actions necessary to effectuate the procurement contemplated by the RFP documents that are in the best interests of the District. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS OF THE QUARRY COMMUNITY DEVELOPMENT DISTRICT: SECTION 1. All of the representations, findings and determinations contained above are recognized as true and accurate, and are expressly incorporated into this Resolution. SECTION 2. The Board hereby approves the RFP documents attached hereto as Exhibit A and ratifies the publication of the RFP notice attached included in the RFP documents. SECTION 3. The Board hereby authorizes the Chairman or Vice Chairman, in consultation with District staff, to approve any addenda to the RFP documents that are in the best interests of the District. Consistent with such approvals, the Chairman, Vice Chairman, District Manager, District Engineer, District Counsel, Secretary, and Assistant Secretaries are hereby authorized, upon the adoption of this Resolution, to do all acts and things required of them to effect the procurement contemplated by the RFP, and all acts and things that may be desirable or consistent with the RFP s requirements or intent. The Chairman and Secretary are hereby further authorized to execute any and all documents necessary to affect the RFP. The Vice Chairman Page 1 of 3 Page 8

11 shall be authorized to undertake any action herein authorized to be taken by the Chairman, in the absence or unavailability of the Chairman, and any Assistant Secretary shall be authorized to undertake any action herein authorized to be taken by the Secretary, in the absence or unavailability of the Secretary. SECTION 4. If any provision of this Resolution is held to be illegal or invalid, the other provisions shall remain in full force and effect. SECTION 5. This Resolution shall become effective upon its passage and shall remain in effect unless rescinded or repealed. PASSED AND ADOPTED this 18 th day of December, ATTEST: QUARRY COMMUNITY DEVELOPMENT DISTRICT Secretary/Assistant Secretary Chairman/Vice Chairman Exhibit A: RFP Documents Page 2 of 3 Page 9

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QUARRY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY REGULAR BOARD MEETING MARCH 20, :00 A.M.

QUARRY COMMUNITY DEVELOPMENT DISTRICT COLLIER COUNTY REGULAR BOARD MEETING MARCH 20, 2018 11:00 A.M. Special District Services, Inc. 27499 Riverview Center Boulevard, #253 Bonita Springs, FL 33134 www.quarrycdd.org