MEETING MINUTES EXECUTIVE COMMITTEE Wednesday, May 14, :30 3:00 p.m. Illinois Tollway 2700 Ogden Avenue, Downers Grove, IL 60515

Transcription

1 MEETING MINUTES EXECUTIVE COMMITTEE Wednesday, May 14, :30 3:00 p.m. Illinois Tollway 2700 Ogden Avenue, Downers Grove, IL Executive Committee Members in Attendance: John Benda, President (Illinois Tollway) Scott Evans, Vice President Kentucky (Northrop Grumman) David Zavattero, Vice President Illinois (Chicago OEMC) Ken Glassman, Treasurer (Jacobs) Gary Rylander, Immediate Past President (Rylander Consulting) Shawna Ulicne, Administrator for ITS Midwest Italics indicates participation via teleconference 1) Self Introductions: President Benda called the meeting to order at 1:30 p.m. A quorum of the ITS Midwest Executive Committee members was present by the end of the teleconference, either in person or by participation via teleconference. Those in attendance introduced themselves. 2) Annual Meeting/ OTEC Update: Shawna shared the current status of the plans for the 2008 Annual Meeting. A contract needs to be signed with the Drury Inn to secure the room block (10 rooms). President Benda agreed to sign the contract and Shawna will send it to the hotel. It was decided that lunch at the Annual Meeting would be a box lunch. Shawna look into the box lunch choices and will reserve the exhibit room and the conference room adjacent to the auditorium for additional seating for lunch. The lunch speaker would be back in the auditorium. Shawna will provide a sketch of the ODOT floor plan for all to familiarize themselves with the facility layout. President Benda requested the John Gray, Chris Hedden and Shawna work on a full sketch of the annual meeting to present to the Board at the next meeting. 3) Approval of Meeting Minutes: The meeting minutes from the March 12, 2008 Executive Commmittee Meeting were distributed prior to the meeting.

2 Gary Rylander motioned to approve the meeting minutes. Ken Glassman seconded and the motion passed. The process of approving and posting the meeting minutes needs to be expedited. It was agreed that Shawna will look into software downloads to convert word documents into.pfd files. David Zavattero suggested ( President Benda expressed concern about not having enough members present at each Board or Executive Committee meeting to have a quorum. He would like to explore the idea of having Shawna send a reminder to the Board/Executive Committee members a week to ten days prior to the scheduled meeting with a request for their RSVP. President Benda will schedule a teleconference with Shawna to discuss how to expedite the minutes as well as sending meeting reminder s. 4) Committee Updates: President Benda would like to implement a committee co-chair reminder system which would either be a voice mail or an touching base and seeing if they need any assistance in making progress within the committee. 5) Vice Presidents Report: a) David Zavattero, Illinois: David will set up a teleconference with the 8 individuals that volunteered to help with the kiosk at the 2008 World Congress. He will focus the agenda on identifying the content for the booth and develop the framework for the video. President Benda suggested that Mike King may be a good point of contact at the tollway and he could point us to the right individuals that can help with the production of the video. b) Scott Evans, Kentucky: Scott reported that the state of affairs in Kentucky seems to be improving in the ITS arena. Leon Walden is retiring so the ITS department will be down to one person. 6) Updated Strategic Plan: President Benda distributed a copy of the most recent strategic plan. He reminded the Executive Committee members to review the plan and their comments to Debbie Miller before the next scheduled Board meeting. 7) Other Items: President Benda presented the idea of holding a one day ITS Summit in Illinois sometime in the next 2-3 months specifically to heighten regional ITS awareness and present what ITS is about. This could include a forum and open discussions. This idea could also work in the other 3 states to showcase what ITS Midwest is about and what we can offer members. The Executive Committee members agreed this was a good idea and it would help to keep ITS forefront in peoples minds. It was suggested that reaching out to PR departments perhaps with our new video would be a good way to start. President Benda will keep the Executive Committee informed of any progress made in these plans. 8) Treasurers Report: Ken Glassman reported that the savings account currently has a balance of $66, and the organization has a $10, certificate of deposit that is

3 earning 4.8%. The checking account currently has a balance of just under $8,000.00, $7, of which is from the receipt of membership dues. With the expenses of the 2008 World Congress kiosk ahead, the organization may need to tap into the money market. The current expenses were outlined as: Insurance ($1,455); Kiosk ($2,500); web maintenance ($4,100) and administrative expenses ($9,000) Ken reminded the Executive Committee that in order for directors and officers to hold their positions, they must be current on their membership dues. President Benda and Shawna will work on an to distribute to those committee members and Board members that have not paid. 9) Next Executive Committee Meeting: The next Executive Committee meeting is scheduled for July 16, 2008 at 1:30 CDT. 10) Meeting Adjourned: The meeting was adjourned at 3:04 p.m. Respectfully Submitted, {Electronic Copy} Shawna Ulicne Administrator ATTACHMENTS Agenda List of corporate memberships

4 MEETING AGENDA ITS MIDWEST EXECUTIVE COMMITTEE Wednesday, May 14, :30 3:00 p.m. Illinois Tollway 2700 Ogden Avenue, Downers Grove, IL :30 Call to Order 1:35 Review / Approval of March 12, 2008 Executive Committee Meeting Minutes 1:45 President s Report J. Benda a. ITS Midwest Membership b. Accelerating Committee Efforts 2:00 Vice President Reports (Optional) a. David Zavaterro Illinois - World Congress Pavillion b. Meggan Simpson Indiana c. Scott Evans Kentucky d. Chris Hedden Ohio 2:30 Secretary / Treasurer Report K. George / K. Glassman 2:40 Other Items 3:00 Adjourn

5 ITSMW Membership 2008 Company City State Amount Chk # TMS Engineers, Inc. Stow OH $ TransCore LP Lisle IL $ The Hoosier Co. Indianapolis IN $ Patrick Engineering Inc Chicago IL $ Midwest Truckers Association Springfield IL $ Transporation Research Center Inc. East Liberty OH $ Transmart Technolories Inc. Madison WI $ Telvent Chicago IL $ Cambridge Systematics Inc. Mount Vernon OH $ Path Master Inc Twinsburg OH $ Iron Mountain Systems Inc. Temecula CA $ Gresham Smith and Partners Alpharetta GA $ PBS&J Richmond VA $ Northeast Ohio Area Coordinating Agency Clevland OH $ HNTB Chicago IL $ University of Illinois Chicago IL $ Jacobs Engineerign Group Inc. Chicago IL $ Lake County Division of Transportation Libertyville IL $ Atlantic ScientificCorporation W. Melbourne FL $ Global Traffic Technologies St. Paul MN $ Daktronics Inc Brookings SD $ Northrop Grumman Ft. Thomas KY $ Expire Company Name Company Contact Phone Date 12/31/2008 American Sean M. Maher smaher@ama-cycle.org Motorcyclist Association /28/2009 CORNET Sunil Mehta smehta@cornet.com Technology, Inc /31/2008 Delcan Corporation Michelle Maggiore m.maggiore@delcan.com /31/2009 General Motors Lawrence D. Burns barbara.j.joslin@gm.com Corporation /31/2009 HNTB Corporation Anthony Louis abartello@hntb.com Bartello /31/2009 Illinois DOT Charles Sikaras charles.sikaras@illinois.gov /31/2009 Illinois Tollway Brian McPartlin bmcpartlin@getipass.com /30/2008 Iteris, Inc. Abbas Mohaddes akm@iteris.com /31/2009 Motorola Scott Propp scott.propp@motorola.com /30/2009 PACE Suburban Bus Service Michael Bolton /31/2009 Regional Gerry Tumbali tumbalig@rtachicago.org

6 Transportation Authority 1/31/2009 University of Wisconsin - Madison Total 12 Count for Chapter: th Qtr Renewals st Qtr Renewals nd Qtr Renewals 3251 Jason Bittner bittner@engr.wisc.edu