ROCKLEDGE CITY COUNCIL REGULAR MEETING NOTICE AND AGENDA

Transcription

1 ROCKLEDGE CITY COUNCIL REGULAR MEETING NOTICE AND AGENDA Wednesday, November 1, :00 p.m. Chairman Thomas J. Price Presiding Council Chamber, Rockledge City Hall, 1600 Huntington Lane, Rockledge, FL *~*~*~*~*~*~* EVERY PERSON ADDRESSING THE CITY COUNCIL MUST COMPLETE A SPEAKER'S CARD The cards are located near the door of the Council Chamber. Completed cards are to be given to the City Clerk before the meeting convenes or prior to the introduction of a particular agenda item. *~*~*~*~*~*~* CALL TO ORDER / ROLL CALL INVOCATION Councilman Hartselle SALUTE TO THE FLAG APPROVAL OF MINUTES Minutes of Regular Meeting on October 18, 2017 Documents: COUNCIL MINUTES PDF 5. PRESENTATIONS A. Mayor Price 1. Special Recognition a. Community Advocate Steve Wilson, Recipient Of The 2017 Central Florida Humanitarian Award From Space Coast Daily B. Scott Mingonet, PLA, AICP, Vice President, Kimley-Horn 1. Report, Rockledge Civic Hub 6. FINANCIAL / BUDGET REPORT 7. None RECOMMENDATION FROM COMMUNITY REDEVELOPMENT AGENCY

2 A. Amendment To Fiscal Year 2017 Community Redevelopment Agency Budget Documents: 1ST AMENDED COMMUNITY REDEVELOPMENT AGENCY BUDGET FISCAL YEAR 2017.PDF 8. PUBLIC HEARINGS / ORDINANCES / RESOLUTIONS A. Ordinance: First Reading, Amending Fiscal Year 2017 General Administrative Budget Documents: ORD RD AMENDMENT TO FY 2017 GENERAL ADMIN BUDGET.PDF B. Ordinance: First Reading, Amending Fiscal Year 2017 Community Redevelopment Agency Budget Documents: ORD ST AMENDMENT TO FY 2017 CRA BUDGET.PDF C. Ordinance: First Reading, Amending Fiscal Year 2017 Rental Facilities Budget Documents: ORD ST AMENDMENT TO FY 2017 RENTAL FACILITIES BUDGET.PDF 9. REPORTS FROM BOARDS AND COMMITTEES A. B. C. Code Enforcement Board, Minutes Of Regular Meeting On October 12, 2017 Documents: CEB MINUTES PDF The Rockledge Environmental Enhancement (T.R.E.E.) Board, Minutes Of Regular Meeting On October 12, 2017 Documents: TREE BOARD MINUTES PDF Council Administrative Personnel And Community Relations Committee, Minutes Of Meeting On October 18, 2017 Documents: COUNCIL ADMINISTRATIVE COMMITTEE MEETING MINUTES

3 18.PDF 1. Recommendation: Ordinance Establishing Special Event Procedures D. Documents: DRAFT SPECIAL EVENT ORDINANCE.PDF Citizens Recreation Advisory Board, Minutes Of Regular Meeting On October 19, 2017 Documents: CRAB MINUTES PDF 1. Recommendation: Purchase of Prefabricated Sailcloth for the Shade Structure at Larry L. Schultz Park E. Community Redevelopment Agency Board Of Commissioners, Minutes Of Meeting On October 25, 2017 Documents: CRA BOC MINUTES PDF F. Reappointments And Appointments 1. Reappointments None 2. Appointments a. William Meyer, Fire Employees Retirement Board, Legal Resident Member Position Documents: 9 F 2A APPOINTMENT FIRE EMPS RETIREMENT BOARD.PDF 10. UNFINISHED BUSINESS None 11. CONSENT BUSINESS A. Approval: Purchase of Scott X-3 SCBA with CGA, and Scott RIT-Pak III (Department of Public Safety) Documents: 11 A PURCHASE OF X-3 SCBA FOR FIRE DIVISION.PDF

4 B. Approval: Amendments to Laborers International Union of North America (LIUNA) Agreement (City Manager) Documents: 11 B LIUNA AGREEMENT AMENDMENTS.PDF C. Approval: Purchase of Pak-Mor Rear Loader Sanitation Vehicle (Public Works Department) Documents: 11 C PURCHASE OF PAK-MOR REAR LOADER SANITATION VEHICLE.PDF D. Approval: Travel Authorization, Florida League of Cities Institute for Elected Municipal Officials (IEMO) IV: Municipal Leadership, December 8 and 9, 2017, Orlando (Councilman Daski) Documents: 11 D TRAVEL AUTHORIZATION IEMO IV DASKI.PDF E. Approval: Travel Authorization, Florida League of Cities 57th Annual Legislative Conference, December 6 through 8, 2017, Orlando (City Manager) Documents: 11 E TRAVEL AUTHORIZATION FLC LEGIS CONF FETTROW.PDF 12. NEW BUSINESS None PETITIONS, REMONSTRANCES AND COMMUNICATIONS REPORTS A. B. City Manager Reports City Attorney Litigation Report None C. Reports From The Dais 15. ADJOURN ANY PERSON WHO DESIRES TO APPEAL ANY DECISION MADE BY THE ROCKLEDGE CITY COUNCIL WILL NEED TO ENSURE THAT A VERBATIM RECORD OF THE PROCEEDINGS IS MADE, WHICH RECORD INCLUDES TESTIMONY AND EVIDENCE

5 WHICH RECORD INCLUDES TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.

6 ROCKLEDGE CITY COUNCIL REGULAR MEETING MINUTES Wednesday, October 18, :00 p.m. 1. CALL TO ORDER / ROLL CALL The Rockledge City Council met in regular session on Wednesday, October 18, 2017, at 6:00 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. PRESENT: Thomas J. Price Mayor Dr. Joe Lee Smith Councilmember, Seat #1 Dr. R. Shaun Ferguson Councilmember, Seat #2 T. Patrick O Neill Councilmember, Seat #3 Duane A. Daski Councilmember, Seat #5 Ted J. Hartselle Councilmember, Seat #6 Joseph E. Miniclier City Attorney Dr. Brenda Fettrow City Manager Sherry Cazessus, CMC Deputy City Clerk ABSENT: Frank T. Forester Councilmember, Seat #4 (Excused) STAFF PRESENT: Matthew Trine Finance Director Dennis Clements Building Official Alexandra Bernard Planning Director Stephen H. Wilson Community Advocate Timothy Matson Fire Chief Joseph P. LaSata Public Safety Director C. Kenneth Poole Public Works Director James Elmore Wastewater Treatment & Water Reclamation Director With a quorum present, the meeting was called to order by Chairman Thomas J. Price. 2. INVOCATION The invocation was given by Councilman Daski. 3. SALUTE TO THE FLAG A salute was given to the flag and the Pledge of Allegiance was repeated in unison. 4. APPROVAL OF MINUTES Regular Meeting on October 4, 2017 Councilman Ferguson moved to approve the minutes of the regular meeting on October 4, 2017; seconded by Councilman Hartselle. The motion carried unanimously (6).

7 ROCKLEDGE CITY COUNCIL Page 2 of 6 REGULAR MEETING OCTOBER 18, PRESENTATIONS None 6. FINANCIAL / BUDGET REPORT Month of September 2017 Councilman Daski moved to be in receipt of the Financial/Budget Report for the month of September 2017; seconded by Councilman Smith. The motion passed by unanimous vote (6). 7. PUBLIC HEARINGS / ORDINANCES / RESOLUTIONS A. Ordinance: Second Reading and Public Hearing, Ordinance No Rezoning Pineapple Farms Living from R2 to R3 Councilman O Neill offered Ordinance No entitled AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, CHANGING THE ZONING CLASSIFICATION FROM THE R2(SINGLE-FAMILY RESIDENTIAL) DISTRICT TO THE R3 (MULTI-FAMILY RESIDENTIAL) DISTRICT IN PLANNING DISTRICT 4 OF APPROXIMATELY.65 ACRES LOCATED AT 1492 SOUTH FISKE BOULEVARD IN THE CITY OF ROCKLEDGE, AS MORE PARTICULARLY DESCRIBED IN THE BODY OF THIS ORDINANCE; AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE CITY OF ROCKLEDGE TO REFLECT THE CHANGE OF ZONING AFFECTED BY THIS ORDINANCE; DIRECTING THE CITY MANAGER TO FORTHWITH CAUSE THE APPROPRIATE DESIGNATION TO BE MADE ON THE FACE OF THE OFFICIAL CITY ZONING MAP INDICATING THE NEW ZONING CLASSIFICATION OF THE PROPERTY DESCRIBED IN THIS ORDINANCE; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES, and moved for the second reading of the ordinance by title only and to open the matter for public hearing; seconded by Councilman Daski. The motion carried by unanimous vote (6). City Attorney Miniclier read aloud the title of the ordinance for the second reading. Chairman Price declared the matter open to the public for discussion. There being no public comment, Chairman Price declared the public hearing to be closed. Councilman Ferguson moved for the adoption of the ordinance; seconded by Councilman Daski. Voting for the motion: Mayor Price and Councilmembers Smith, Ferguson, O Neill, Daski and Hartselle. The motion carried by unanimous vote (6). 8. REPORTS FROM BOARDS AND COMMITTEES Councilman Daski moved to be in receipt of the minutes of the following meetings:

8 ROCKLEDGE CITY COUNCIL Page 3 of 6 REGULAR MEETING OCTOBER 18, 2017 A. Fire Employees Retirement Board, Minutes of Meeting on August 17, 2017 B. General Employees Retirement Board, Minutes of Meeting on August 17, 2017 C. Police Employees Retirement Board, Minutes of Meeting on August 17, 2017 D. Planning Commission, Minutes of Meeting on October 3, 2017 Seconded by Councilman O Neill. The motion passed unanimously (6). 9. UNFINISHED BUSINESS A. Action Item: Approval of Enterprise Software License and Services Agreement, BS&A (City Manager) City Manager Fettrow explained that approval of the Enterprise Software License and Services Agreement with BS&A is another of several steps required in order to purchase, harden, and implement the City s Enterprise Software Solution, which was approved by Council in July BS&A will work with the City through implementation and the training process. This agreement has been reviewed extensively by both the City Manager and City Attorney. The total cost for the software, training and requisite travel expenses is $376, Councilman O Neill moved to approve the Enterprise Software License and Services Agreement with BS&A; seconded by Councilman Hartselle. The motion passed by unanimous vote (6). B. Action Item: Determination of a Curative Discretionary Contribution to the City Manager 401(a) Retirement Account (Finance Division) City Manager Fettrow left the dais at 6:08 p.m. and therefore did not have any input on the discussion. Finance Director Trine stated that the City Manager s employment contract allows her to opt out of participation in the City s established General Employee pension plan and also allows for her to receive contributions to an alternative retirement plan in an amount that mirrors those made to the established General Employees Pension Plan. At the time Dr. Fettrow was hired, however, a defined contribution 401(a) retirement plan was not yet established. City Council has the ability to address this issue by providing a one-time discretionary contribution to this 401(a) retirement account. Discussion ensued and focused on the amount of investment income return, with the low end being $ and the high end being $ Councilman O Neill moved to approve a one-time discretionary contribution to the City Manager 401(a) Retirement Account in the amount of $350.00; seconded by Councilman Daski. The motion passed by unanimous vote (6). City Manager Fettrow returned to the dais at 6:14 p.m. 10. CONSENT BUSINESS Councilman Daski moved for approval of these consent business items: A. Approval: International Association of Fire Fighters (IAFF) Agreement (City Manager)

9 ROCKLEDGE CITY COUNCIL Page 4 of 6 REGULAR MEETING OCTOBER 18, 2017 B. Approval: Declaration of Surplus Property and Subsequent Sale of Said Property (Department of Public Safety) C. Approval: Agreement with PROCHAMPS, Vacant Property Registry (City Manager/Department of Public Safety) D. Approval: Travel Authorization, Florida League of Cities 57 th Annual Legislative Conference, December 6 through 8, Orlando (Councilman Hartselle) E. Approval: Maintenance Agreement with Rocha Controls for SCADA System (Wastewater Treatment Department) F. Approval: Agreement with Insource Solutions for Standard-Level Support Program for Organization and Display of SCADA Information (Wastewater Treatment Department) Seconded by Councilman Hartselle. The motion passed without objection (6). 11. NEW BUSINESS A. Action Item: City Employees Group Health Insurance Recommendations (City Manager/Finance Division) City Manager Fettrow explained that she and Staff have met on a variety of occasions with representatives of the Gehring Group, the City s insurance brokers and consultants. Throughout these meetings, a number of options were explored that would allow the City to continue providing its employees with a robust, comprehensive, while affordable, set of health care benefits. During these discussions, the City Manager and Staff remained mindful of the financial impact that health insurance premiums can have on City employees. Councilman Daski moved to approve the renewals of health, dental and life insurance benefits for City employees; and further moved to approve, for this year only, covering the increase in employee health insurance premiums out of the City s Internal Service Insurance Fund; and further moved to approve the option to offer employees new health insurance products; seconded by Councilman O Neill. The motion passed by unanimous vote (6). 12. PETITIONS, REMONSTRANCES, AND COMMUNICATIONS None 13. REPORTS A. City Manager Reports City Manager Fettrow reported on the following: o City-issued cell phones have been budgeted for in this year s budget and are available for Councilmembers; if interested, they can contact Finance Director Trine.

10 ROCKLEDGE CITY COUNCIL Page 5 of 6 REGULAR MEETING OCTOBER 18, 2017 o Plans for the Civic Hub are 90 percent complete, and she would like to request that the consultant from Kimley-Horn attend a Council meeting in November or December to present the plans. o Her one-year anniversary of employment is approaching, and, per her contract, she will be scheduling one-on-one meetings with each Councilmember and report the results of those discussions at a December Council meeting. o Presented potential financing options for the demolition and reconstruction of Fire Station No. 2, which included terms for seven years and 10 years, with or without the addition of a replacement fire engine. Motion by Councilman Daski to approve Finance Option A, $2,500, at 2.50 percent interest for ten years, including the replacement fire engine; motion seconded by Councilman O Neill. The motion carried unanimously (6). o Presented a request to utilize the same design-build process that was used to construct the new Police Department for the replacement of Fire Station No. 2. Motion by Councilman O Neill to proceed with the rebuilding of Fire Station No. 2 utilizing the design-build process; motion seconded by Councilman Hartselle. The motion carried unanimously (6). o Presented a request from Commissioner Pritchett to be reappointed for an additional term on the North Brevard Economic Development Zone Board. Motion by Councilman O Neill to direct City Manager Fettrow to serve an additional term on the North Brevard Economic Development Zone Board; motion seconded by Councilman Hartselle. The motion carried unanimously (6). o Finance Director Trine will serve as acting City Manager from October 19 through October 22, 2017 while she is out of town. B. City Attorney Litigation Report Councilman Daski moved to be in receipt of the City Attorney Litigation Report dated October 5, 2017; seconded by Councilman Hartselle. The motion passed unanimously (6). C. Reports from the Dais Councilman Smith recognized and thanked City Manager Fettrow and Public Works Director Poole for their handling of problems in the Virginia Park area following Hurricane Irma.

11 ROCKLEDGE CITY COUNCIL Page 6 of 6 REGULAR MEETING OCTOBER 18, 2017 Councilman Ferguson thanked staff for the opportunity to attend the Institute of Elected Municipal Officials; he found it to be very informative. Councilman O Neill: 14. ADJOURN o Provided an overview of his attendance at the Federal Action Strike Team FAST Fly-In, October 10 through 12, 2017, in Washington, D.C. o Reported that an Eagle Scout project, which was started in March 2016, was recently completed and consisted of the installation of mile markers on the Don Griffin Trail around Lake Betsi. There being no further business to come before the Council, Chairman Price declared the meeting to be adjourned at 6:47 p.m. Council Chairman ATTEST: Deputy City Clerk

12 1st AMENDED COMMUNITY REDEVELOPMENT AGENCY BUDGET FISCAL YEAR 2017

13 ORDINANCE NO AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING ORDINANCE NO OF SAID CITY TO REVISE AND AMEND IN CERTAIN RESPECTS THE GENERAL ADMINISTRATIVE BUDGET OF THE CITY OF ROCKLEDGE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN LIGHT OF CHANGED CIRCUMSTANCES SINCE THE TIME OF THE ADOPTION OF SAID BUDGET; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES. WHEREAS, by Ordinance No , the Rockledge City Council adopted the General Administrative Budget of the City of Rockledge for the fiscal year commencing October 1, 2016, and ending September 30, 2017; and WHEREAS, since the adoption of the aforesaid budget and its amendments, the Rockledge City Council has reevaluated the priorities previously assigned to certain appropriations in said budget and has determined that such priorities should be revised, and that the sources and amounts of certain revenues and the character and amount of certain expenditures as authorized by said budget should be modified in light of changed circumstances, and that it is in the best interest of the City that said budget be amended as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCKLEDGE, FLORIDA, AS FOLLOWS: Page 1 of 5

14 SECTION 1. That the itemized statement entitled General Administrative Budget described in Section 1 of Ordinance No , as amended, aforesaid is hereby revised and amended to read as set forth on the itemized statement entitled 3rd Amended General Administrative Budget Fiscal Year 2017 attached hereto, incorporated herein and made a part hereof by reference. SECTION 2. All previous expenditures and payments made by the City of Rockledge in the general administration and operation of the City that were in compliance with the appropriations made in Ordinance No , are hereby ratified and confirmed. SECTION 3. Except for the budget line items that are specifically changed by this Ordinance, all line items and terms and provisions of the budget adopted by Rockledge City Ordinance No shall remain in full force and effect. SECTION 4. Each and every sum of money shown as an expense item on the "3rd Amended General Administrative Budget Fiscal Year 2017" attached hereto is hereby appropriated to and for the payment of the expense for which said sum is allocated in said 3rd Amended General Administrative Budget, but only to the extent that such sums so appropriated have not previously been expended for the stated purposes since the adoption of the original General Administrative Budget. SECTION 5. The provisions of this Ordinance are severable, Page 2 of 5

15 and if any section, sentence, clause, or phrase hereof is for any reason held to be unconstitutional, invalid, or ineffective, such holding shall not affect the validity of the remaining portions of this Ordinance, it being expressly declared to be the City Council's intent that it would have passed the valid portions of this Ordinance without the inclusion therein of any invalid portion or portions. SECTION 6. This Ordinance shall become effective ten (10) days following its adoption and signed by the Chairman of the City Council. ADOPTED at a regular meeting of the City Council of the City of Rockledge, Florida, this day of, Chairman, City Council of the City of Rockledge, Florida ATTEST: City Clerk 1 st Reading: 2 nd Reading: Page 3 of 5

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18 ORDINANCE NO AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING ORDINANCE NO OF SAID CITY TO REVISE AND AMEND IN CERTAIN RESPECTS THE ROCKLEDGE COMMUNITY REDEVELOPMENT AGENCY BUDGET OF THE CITY OF ROCKLEDGE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN LIGHT OF CHANGED CIRCUMSTANCES SINCE THE TIME OF THE ADOPTION OF SAID BUDGET; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES. WHEREAS, by Ordinance No , the Rockledge City Council adopted the Rockledge Community Redevelopment Agency budget for the fiscal year commencing October 1, 2016, and ending September 30, 2017; and WHEREAS, since the adoption of the aforesaid budget the Rockledge Community Redevelopment Agency has recommended that its budget be amended and the Rockledge City Council has reevaluated the priorities previously assigned to certain appropriations in said budget and has determined that such priorities should be revised, and that the sources and amounts of certain revenues and the character and amount of certain expenditures as authorized by said budget should be modified in light of changed circumstances, and that it is in the best interest of the City that said budget be amended as hereinafter provided. Page 1 of 4

19 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCKLEDGE, FLORIDA, AS FOLLOWS: SECTION 1. That the itemized statement entitled Rockledge Community Redevelopment Agency Budget described in Section 1 of Ordinance No , aforesaid is hereby revised and amended to read as set forth on the itemized statement entitled 1st Amended Rockledge Community Redevelopment Agency Budget Fiscal Year 2017 attached hereto, incorporated herein and made a part hereof by reference. SECTION 2. All previous expenditures and payments made by the City of Rockledge in the operation of the Rockledge Community Redevelopment Agency of the City that were in compliance with the appropriations made in Ordinance No are hereby ratified and confirmed. SECTION 3. Except for the budget line items that are specifically changed by this Ordinance, all line items and terms and provisions of the budget adopted by Rockledge City Ordinance No shall remain in full force and effect. SECTION 4. Each and every sum of money shown as an expense item on the 1st Amended Rockledge Community Redevelopment Agency Budget Fiscal Year 2017 attached hereto is hereby appropriated to and for the payment of the expense for which said sum is allocated in said 1st Amended Rockledge Community Redevelopment Agency Budget, but only to the extent that such sums so appropriated have not previously been expended Page 2 of 4

20 for the stated purposes since the adoption of the original Rockledge Community Redevelopment Agency Budget. SECTION 5. The provisions of this Ordinance are severable, and if any section, sentence, clause, or phrase hereof is for any reason held to be unconstitutional, invalid, or ineffective, such holding shall not affect the validity of the remaining portions of this Ordinance, it being expressly declared to be the City Council's intent that it would have passed the valid portions of this Ordinance without the inclusion therein of any invalid portion or portions. SECTION 6. This Ordinance shall become effective ten (10) days following its adoption and signed by the Chairman of the City Council. ADOPTED at a regular meeting of the City Council of the City of Rockledge, Florida, this day of, ATTEST: Chairman, City Council of the City of Rockledge, Florida City Clerk 1 st Reading: 2 nd Reding: Page 3 of 4

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22 ORDINANCE NO AN ORDINANCE OF THE CITY OF ROCKLEDGE, BREVARD COUNTY, FLORIDA, AMENDING ORDINANCE NO OF SAID CITY TO REVISE AND AMEND IN CERTAIN RESPECTS THE RENTAL FACILITIES ADMINISTRATIVE BUDGET OF THE CITY OF ROCKLEDGE FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2016, AND ENDING SEPTEMBER 30, 2017, IN LIGHT OF CHANGED CIRCUMSTANCES SINCE THE TIME OF THE ADOPTION OF SAID BUDGET; DECLARING THAT INVALIDITY OF ANY PORTION HEREOF SHALL NOT AFFECT THE REMAINING PORTIONS OF THIS ORDINANCE; PROVIDING FOR THE EFFECTIVE DATE HEREOF AND FOR OTHER PURPOSES. WHEREAS, by Ordinance No , the Rockledge City Council adopted the rental facilities budget of the City of Rockledge for the fiscal year commencing October 1, 2016, and ending September 30, 2017; and WHEREAS, since the adoption of the aforesaid budget, the Rockledge City Council has reevaluated the priorities previously assigned to certain appropriations in said budget and has determined that such priorities should be revised, and that the sources and amounts of certain revenues and the character and amount of certain expenditures as authorized by said budget should be modified in light of changed circumstances, and that it is in the best interest of the City that said budget be amended as hereinafter provided. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROCKLEDGE, FLORIDA, AS FOLLOWS: Page 1 of 4

23 SECTION 1. That the itemized statement entitled Rental Facilities Budget described in Section 1 of Ordinance No , as amended aforesaid is hereby revised and amended to read as set forth on the itemized statement entitled 1 st Amended Rental Facilities Budget Fiscal Year 2017 attached hereto, incorporated herein and made a part hereof by reference. SECTION 2. All previous expenditures and payments made by the City of Rockledge in the general administration and operation of the City that were in compliance with the appropriations made in Ordinance No , are hereby ratified and confirmed. SECTION 3. Except for the budget line items that are specifically changed by this Ordinance, all line items and terms and provisions of the budget adopted by Rockledge City Ordinance No shall remain in full force and effect. SECTION 4. Each and every sum of money shown as an expense item on the 1 st Amended Rental Facilities Budget Fiscal Year 2017 attached hereto is hereby appropriated to and for the payment of the expense for which said sum is allocated in said 3rd Amended Rental Facilities Budget, but only to the extent that such sums so appropriated have not previously been expended for the stated purposes since the adoption of the original Rental Facilities Budget. SECTION 5. The provisions of this Ordinance are severable, and if any section, sentence, clause, or phrase hereof is for any Page 2 of 4

24 reason held to be unconstitutional, invalid, or ineffective, such holding shall not affect the validity of the remaining portions of this Ordinance, it being expressly declared to be the City Council's intent that it would have passed the valid portions of this Ordinance without the inclusion therein of any invalid portion or portions. SECTION 6. This Ordinance shall become effective ten (10) days following its adoption and signed by the Chairman of the City Council. ADOPTED at a regular meeting of the City Council of the City of Rockledge, Florida, this day of, Chairman, City Council of the City of Rockledge, Florida ATTEST: City Clerk 1 st Reading: 2 nd Reading: Page 3 of 4

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26 ROCKLEDGE CODE ENFORCEMENT BOARD MEETING MINUTES October 12, :30 p.m. 1. CALL TO ORDER The Rockledge Code Enforcement Board met on October 12, 2017, at 4:30 p.m. in the City Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. MEMBERS PRESENT: Paul Grossman Kevin Jarvis, Vice Chairman Dianne Johnson Martha Rich David Wilkison MEMBERS ABSENT: Karen Kuta, Chairman, excused Michael Lapinski, excused STAFF PRESENT: Jay Thakkar, Board Attorney Joseph Miniclier, City Attorney Maddie McDonald, Code Enforcement Officer Deanna Pomichter, Recording Secretary With a quorum present, the meeting was called to order by Vice Chairman Kevin Jarvis. 2. APPROVAL OF MINUTES Meeting of August 10, 2017 Motion by Paul Grossman to approve the Minutes and Attendance Record of the meeting on August 10, Seconded by Dianne Johnson. All in favor. Motion carries. 3. OLD BUSINESS A Walter Morales, Wanda Morales 2 Buckingham Court Expired permit (December 27, 2015) porch addition. Code Enforcement Officer McDonald stated that this property has come into compliance. B Joyce Armstrong 114 Dudley Drive Expired permit (October 16, 2016) A/C Changeout. Motion by Dianne Johnson to remove from the table Seconded by Paul Grossman. All in favor. Motion carries. Code Enforcement Officer McDonald stated that this property has come into compliance.

27 ROCKLEDGE CODE ENFORCEMENT BOARD Page 2 of 2 MEETING MINUTES October 12, 2017 C Dale Thornton, Karen Ward 1541 Bridgeport Circle Expired permit (October 19, 2016) A/C Changeout. Code Enforcement Officer McDonald stated that this property has come into compliance. 4. NEW BUSINESS A Michael Law, Jill Law 1005 Sabal Grove Drive Expired permit (November 18, 2016) A/C Changeout. Code Enforcement Officer McDonald stated that this property has come into compliance. B Carl E. Ward 1181 Buddy Court Overgrowth, mobile home missing skirting, unsecured vacant structure. 5. ADJOURN Submitted by: Code Enforcement Officer McDonald stated that this is a vacant mobile home that appears to have someone checking it and mowing the grass; however, they have not taken care of the other violations. It should be noted that the structure has been unsecured (open windows) prior to Hurricane Irma and there is now water damage to the interior of the mobile home. There has been no contact from the property owner of record (who is deceased) or any relative until the date of the meeting. Heather Cummings, 7215 Carillon Avenue, Cocoa, Florida 32927, explained she is the daughter of Patricia Ward Dundas, who is on the deed with Carl Ward but is not listed on the Brevard County Property Appraiser s website as owner. Ms. Cummings stated that the siblings are in the process of bringing the property into compliance and are working on having the mobile home removed. They have not secured a contractor yet to remove the mobile home and are asking for an additional 30 days to secure a demolition permit to remove the mobile home, which will bring the property into compliance. Discussion followed: Motion by Dianne Johnson to table until the next scheduled meeting. Seconded by Martha Rich. All in favor. Motion carries. There being no further business, the meeting was adjourned at 4:50 p.m. Deanna Pomichter-Murray Recording Secretary Approved by: Karen Kuta Chairman

28 THE ROCKLEDGE ENVIRONMENTAL ENHANCEMENT (TREE) BOARD MINUTES OF REGULAR MEETING Thursday, October 12, :00 p.m. 1. CALL TO ORDER PRESENT: Patty Carter, Cynthia DeSiena, Carole McCormick, Marti Rich, Pam Shoemaker, and David Straughn. ABSENT: Susan Davis (excused) Crystal Pope (excused) Liz Lark-Riley (excused) Michael Sharkey STAFF PRESENT: Rene LaMarr GUEST: John Saathoff, Group Leader FL Space Coast Chapter Citizens Climate Lobby With a quorum present the meeting was called to order at 6:00 p.m. by Chairman Shoemaker. 2. APPROVAL OF MINUTES Motion made by, Cynthia DeSiena, seconded by David Straughn, to approve the minutes of the regular meeting of August 10, Motion passed. There was no September 14 th 2017 meeting due to Hurricane Irma. September 2017 & October 2017 agendas are combined. 3. REPORTS A. Chair- Chairman Shoemaker welcomed new member Patty Carter. Chairman Shoemaker introduced Mr. John Saathoff. At this time he was added to the agenda to speak to the board. Mr. Saathoff approached the board; he would like the City of Rockledge adopt a Resolution establishing a Sustainability Board for the purpose of addressing pollution reduction, water quality initiatives, community education and involvement, assessing local climate risk, and adopting a long-term goal of 100% clean energy by the year Chairman Shoemaker assured Mr. Saathoff that the information he provided would be passed on to City Manager, Fettrow. After a few brief questions, comments and discussion with Mr. Saathoff, he departed from the meeting at 6:30pm. B. Beautification Member Cynthia DeSiena presented her draft for a Certificate of Appreciation for entities to be recognized for promoting beautification on their premises and surrounding areas. After a brief discussion the board would like to start this program on an as needed basis and when one is honored that they are invited to the City Council meeting for a presentation of the award. Member Cynthia DeSiena and Rene LaMarr will work together on the design of the certificate. Motion made by, Cynthia DeSiena, seconded by Marti Rich, to start the Certificate of Appreciation to entities that do not fall under the boards current beautification criteria, with the approval of the City Manager. Motion passed.

29 TREE MINUTES Page 2 of 3 OCTOBER 12, 2017 Member Cynthia DeSiena requested that the members consider postponing the fourth quarter beautification awards due to the hurricane Irma. After discussion the board agreed to keep the award as scheduled. C. Standing Committees 1. Neighborhood / Membership Member Michael Sharkey will be removed from the board for lack of attendance. 2. Clubs and Organizations- Chairman Shoemaker reported on Keep Brevard Beautiful upcoming events; BBQ luncheon on October 28 th from 11-2pm; Sunset cruise November 18 th ; A thank you breakfast will be held for Waste Management, Waste Pro, and the City of Rockledge, Sanitation Department, at a date to be announced. Member Cynthia DeSiena reported to please check the Rockledge Gardens website for upcoming events. 3. Business and Public Properties 4. OLD BUSINESS- Member Cynthia DeSiena reported that due to damage to the Barton Plaza, Peace in the Garden will be renting the building formerly the Karat Patch now owned by Lou Schlenker, date of opening to be announced. A Town Ornament Member Marti Rich discussed with the board that she attended the Community Consortium event at McNair Middle School and the new Principal, Jasmine De Laughter wants the school to get involved in the community. Member Rich expressed she would like to see the board finish up featuring the local schools on the town ornament before moving on to other entities. Nomination made by Marti Rich to have Ronald McNair Magnet School on the 2017 Town Ornament. With their being no other nominations, Ronald McNair Magnet School will be featured on the 2017 Town Ornament. The Ornament will be white with navy blue imprint. B. Thompson House Landscaping Project Chairman Shoemaker requested that the two landscaping project be tabled until the January 2018 meeting. Motion made by, Cynthia DeSiena seconded by David Straughn, to table the Thompson House and Don Griffin Trail Landscaping projects until the regular meeting of January Motion passed. C. Don Griffin Trail Landscaping Project 5. NEW BUSINESS A. About Town Newsletter Article

30 TREE MINUTES Page 3 of 3 OCTOBER 12, 2017 Chairman Shoemaker will work on an article for the winter issue of the About Town. B. Changing the regular meeting of December 14 th to December 7 th Chairman Shoemaker reported the regular meeting of December 14 th needed to be moved to December 7 th, due to the way the December City Council meetings fall. C. Light Up Rockledge (December 2, 2017) 1. Program ~ Chairman Shoemaker and Rene LaMarr will be designing the Program for the event. 2. Music ~ Member Marti Rich will contact Ronald McNair Magnet School about performing holiday carols at the event. 3. Food~ Members will bring refreshments, member Carole McCormick will make the punch, and Chairman Pam Shoemaker will purchase the table covering and napkins. 4. Santa ~ Rene LaMarr reported she has been in contact with Santa Claus and he will be at Light-Up-Rockledge. D. Holiday Decoration Contest (December 7, 2017) Members will meet at 6:00pm to begin selecting the winners for the Holiday Decoration Contest. 6. COMMUNICATIONS- Hot Rockin Night Car Show, October 21 st from 5-9pm Food Truck event, November 9 th from 5:30-8:30pm 7. ADJOURN Meeting was adjourned 7:15 p.m. The next regular meeting will be November 9, 2017 Submitted by: Rene LaMarr, Recording Secretary APPROVED BY Pam Shoemaker, Chairman

31 COUNCIL ADMINISTRATIVE, PERSONNEL & COMMUNITY RELATIONS COMMITTEE MEETING MINUTES Wednesday, October 18, :15 p.m. 1. CALL TO ORDER The Council Administrative, Personnel & Community Relations Committee met on Wednesday, October 18, 2017, at 5:15 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: Councilman Smith, Chairman Councilman Daski Councilman Ferguson City Manager Brenda Fettrow City Attorney Joseph E. Miniclier Deputy City Clerk Sherry Cazessus, CMC With a quorum present, the meeting was called to order by Chairman Smith. 2. UNFINISHED BUSINESS - None 3. NEW BUSINESS A. Discussion: Proposed Ordinance, Special Events, Temporary Use and Activities 4. ADJOURN Submitted by: City Manager Fettrow presented the draft of the proposed Special Events Ordinance, which was prepared by City Attorney Miniclier. The purpose of the ordinance is to simplify the procedure. With the new procedure, all applications would be reviewed by the City Manager. If the event is deemed a minor event, the City Manager has the authority for approval. If the event is deemed a major event, the approval authority would be determined by City Council, with each Council Member receiving notification within three days of the receipt of the request; the request could be approved or placed on the next City Council agenda for approval. Motion by Councilman Daski to forward the Ordinance to City Council for approval; motion seconded by Councilman Smith. The motion carried unanimously. (2) There being no further business to come before the Committee, the meeting was adjourned by Chairman Smith at 6:21 p.m. Sherry Cazessus, CMC Deputy City Clerk

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34 CITIZENS RECREATION ADVISORY BOARD MEETING MINUTES Thursday, October 19, :00 p.m. 1. CALL TO ORDER The Citizens Recreation Advisory Board met on October 19, 2017, at 6:00 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. MEMBERS PRESENT: Laura Corbin, Ryan Cox, Michelle Doyle, Darren Gibson, Rick Parrish, Theodore Rodriguez, and Orville Susong. MEMBERS ABSENT: STAFF PRESENT: DISTRICT 4 PARKS & RECREATION: Theodore Rodriguez (excused). Alix Bernard, Planning Director, and Margaret L. Daly, Recording Secretary. Jessie Ray, Special Events Coordinator With a quorum present, the meeting was called to order by Chairman Orville Susong. The Pledge of Allegiance immediately followed the Call to Order by the Chairman. Attendance Record-See Approval of Minutes. 2. APPROVAL OF MINUTES Regular Minutes of May 18, 2017 By motion of Rick Parrish, seconded by Darrin Gibson, the minutes and attendance record of the regular meeting of May 18, 2017 were approved as individually read. Motion passed unanimously. 3. PERSONAL APPEARANCES / PRESENTATIONS None. 4. OLD BUSINESS A. Reports: Park Projects (City) Planning Director Alix Bernard: Reported that an Eagle Scout had recently completed placing metal mile markers on the Don Griffin Trail at the McKnight Family Sports Complex Stated that most of the City parks did well during Hurricane Irma, basically only had downed tree limbs

35 CITIZENS RECREATION ADVISORY BOARD Page 2 of 3 MEETING MINUTES October 19, 2017 B. Report: District 4 Parks & Recreation Department Jessie Ray, Special Events Coordinator Gave a brief overview of June/July Park Calendars for all their facilities, along with attendance records Reported that McLarty Park Recreation Center had a Kids Night Out (movie and pizza) recently which was very well attended Stated that most parks in Rockledge did well with Hurricane Irma (Riverwalk Park had debris and the boardwalk was damaged) Ms. Ray was questioned about park attendance; she informed the Board that attendance has progressively gone down from 2015 to The Recreation Department is attempting to combat this by giving discounts. C. Action: Multi-Purpose Center Planning Director Alix Bernard informed the Board that due to severe Hurricane Irma damage to Fire Station #2 the construction for the Multi-Purpose Center will have to be postponed. As of this time it appears that the project will have to be postponed for approximately two to three years. D. Action: Shade Structure (Schultz Park) Planning Director Alix Bernard informed the Board that the Shade Structure will be covered by pre-fab, engineered sailcloth. The sailcloth may be removed prior to any weather occurrences such as hurricanes, tornadoes, etc. Planning Director Bernard was asked if the City could get businesses to sponsor certain portions of the costs, she informed members that she would look into the matter. By motion of Laura Corbin, seconded by Ryan Cox, the Citizens Recreation Advisory Board moved to recommend purchase of pre-fab, engineered sailcloth (approximate cost estimated to be $30,000) for the Shade Structure located at Schultz Park. Motion passed unanimously. 5. NEW BUSINESS None. 6. REPORTS & COMMUNICATIONS NOTE AN AGENDA ITEM: Planning Director informed the Board that due to Hurricane Irma the Board had been forced to cancel the September 21 st meeting and reschedule it to this meeting (October 19 th ). The next meeting scheduled for the Board had been scheduled for November 16 th, but due to a lack of agenda items staff felt it best to cancel the November meeting making it necessary to set dates for next year s meetings.

36 CITIZENS RECREATION ADVISORY BOARD Page 3 of 3 MEETING MINUTES October 19, 2017 By motion of Rick Parrish, seconded by Michelle Doyle, the Citizens Recreation Advisory Board moved to recommend to Council that the Citizens Recreation Advisory Board meetings for 2018 be scheduled for: Thursday, January 18 th ; Thursday, March 15 th ; Thursday, May 17 th ; Thursday, September 20 th ; and Thursday, November 15 th. Motion passed unanimously. Planning Director Bernard also gave an update on upcoming events: Hot Rockin Nights, Saturday, October 21 st, The Daily City s Food Truck Bazaar (beginning of Canned Food Drive competition for City of Rockledge versus Cocoa), Thursday, November 9; Saturday, December 2 nd, LIGHT-UP Rockledge; Saturday, December 9 th, Holiday Parade. Chairman Susong wished everyone happy holidays. 7. ADJOURN There being no further business to come before the Board, the meeting was adjourned at 6:22 p.m. Submitted by: Approved: Margaret L. Daly Recording Secretary Chairman Citizens Recreation Advisory Board

37 ROCKLEDGE COMMUNITY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS REGULAR MEETING MINUTES Wednesday, October 25, :30 p.m. 1. CALL TO ORDER / ROLL CALL The Rockledge Community Redevelopment Agency Board of Commissioners met in regular session on October 25, 2017, at 5:30 p.m. in the Council Chamber at Rockledge City Hall, 1600 Huntington Lane, Rockledge, Florida. PRESENT: Edward Inman Commissioner Ryan Cox Commissioner Lynne Krnoul Roll Commissioner Carol Laymance Commissioner Perry Cameron Jr. Commissioner Joseph Miniclier Commission Attorney ABSENT: Steve Lum Commissioner (excused) Dan Henn Commissioner (excused) STAFF PRESENT: Dr. Brenda Fettrow City Manager Alix Bernard Planning Director Matthew Trine Finance & Risk Management Lisa Nicholas City Clerk/Recording Secretary With a quorum present, the meeting was called to order by Vice Chairman Edward Inman. 2. APPROVAL OF MINUTES & ATTENDANCE RECORD Meeting of September 27, 2017 Commissioner Roll made a motion to approve the minutes and attendance record of the meeting on September 27, 2017; seconded by Commissioner Laymance. The motion carried unanimously. 3. FINANCIAL REPORT September 2017 Motion by Commissioner Cameron to be in receipt of the financial report for the Rockledge Community Redevelopment Agency; motion seconded by Commissioner Roll. The motion carried unanimously. 4. REPORTS FROM STAFF A. Progress Reports At this time, Ms. Bernard introduced Ms. Rene LaMarr, Staff Assistant and Event Coordinator for the Agency.

38 ROCKLEDGE COMMUNITY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS Page 2 of 3 REGULAR MEETING October 25, Barnes Boulevard Widening Project Guardrails have been completed and installed near the 7-Eleven on the west end of the project. The drainage issue at the southwest corner of Barnes Boulevard and Murrell Road is still being assessed. 2. Recent Events Ms. Bernard reported on the following recent events: National Night Out was held October 3 at the Church of Latter Day Saints; the event was very well attended. Ribbon Cutting for CRM Senior Health and Day Center was held October 6. Hot Rockin Nights Car Show was held October 21 on Barton Boulevard; the event was well attended, and many show cars were registered. 3. Upcoming Events Ms. Bernard announced the following upcoming events: The Food Truck Bazaar, Thursday, November 9, 5:00 p.m. to 8:00 p.m. at Rockledge Square. Annual Canned Food Drive begins November 9 and ends December 14. Light Up Rockledge, Saturday, December 2, 6:00 p.m. at City Hall. Cocoa-Rockledge Holiday Parade, Saturday, December 9, beginning at 5:30 p.m. at Rockledge High School and ending in Cocoa Village. 5. UNFINISHED BUSINESS None 6. CONSENT BUSINESS None 7. NEW BUSINESS A. Approval: Proposed Amendment to Fiscal Year 2017 Community Redevelopment Agency Budget Finance Director Matthew Trine presented the proposed budget amendment for the Fiscal Year 2017 Community Redevelopment Agency Management Fund Budget and outlined the recommended modifications. Ultimately, the budget amendment will need to receive final approval by City Council. Mr. Trine then broached the issue of the unrestricted CRA Fund Balance. Per Florida Statutes, there are a number of ways the agency can go about dedicating unrestricted funds, and utilizing said funds to pay down debt service, which resulted from the purchase of the property at 513 Barton Boulevard, was recommended. Motion by Commissioner Laymance to recommend approval of the amended budget for Fiscal Year 2017 and to forward same to City Council for approval; motion seconded by Commissioner Cox. The motion passed unanimously. Motion by Commissioner Laymance to approve the unrestricted fund balance in the amount of $363, to pay down debt service and to direct staff to draft

39 ROCKLEDGE COMMUNITY REDEVELOPMENT AGENCY BOARD OF COMMISSIONERS Page 3 of 3 REGULAR MEETING October 25, 2017 the requisite resolution for consideration at a future meeting; seconded by Commissioner Cameron. The motion carried without objection. B. Approval: Façade Improvement Grant Kaydenlew LLC (The Barton Shoppes) Ms. Junkala presented the façade improvement grant application for The Barton Shoppes at 500 Barton Boulevard. The proposed improvements to the property include lighting upgrades; the addition of decorative columns; new stucco and paint; and signage improvements. The total cost of the project is $26, Motion by Commissioner Roll to approve the façade improvement grant for 500 Barton Boulevard in the amount of $10,000.00; motion seconded by Commissioner Cox. C. Approval: Façade Improvement Grant Macik Builders LLC Ms. Junkala presented the façade improvement grant application for the new location of Macik Builders LLC at 1263 Rockledge Boulevard. The proposed improvements to the property include the addition of a second story; new awning and roofing; new signage; new lighting; replacing the open carport with a garage; hurricane-rated windows and doors; new exterior trim and moldings; and stonework on the façade. The cost of the exterior improvements total $38, The owners plan major structural renovation to the interior as well as the exterior, with an estimated cost of over $150, The project will be completed utilizing the owner-builder option, meaning reimbursement at 100 percent for materials, up to $10,000.00, and no reimbursement for labor. Motion by Commissioner Cameron to approve the façade improvement grant for 1263 Rockledge Boulevard in the amount of $10,000.00; motion seconded by Commissioner Laymance. 8. REPORTS FROM COMMISSIONERS Commissioner Inman inquired about the status of the Gnarly Gecko and of Barton Commons; there have not been any significant developments with regard to either property. 9. ADJOURN There being no further business to come before the Commission, Vice Chairman Inman declared the meeting to be adjourned at 6:15 p.m. Respectfully submitted, Lisa C. Nicholas, FRA-RA City Clerk/Recording Secretary Chairman, Board of Commissioners of the Community Redevelopment Agency

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