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6 North Oaks Health System Building Committee Meeting March 23, 2017 Minutes The Building Committee of North Oaks Health System met on Wednesday, March 23, 2017 in the MOB Boardroom. Chairman Ron Macaluso called the meeting to order. Present: Ron Macaluso, Chairman Robert Barsley, DDS Ann Carruth, DNS, RN Blake Daniels Joycelyn Lee, R.Ph. Michele K. Sutton, President/CEO Michael Watkins, Chief Operations Officer John Derenbecker, Chief Legal/Mission Integration Officer Russell Hoover, Plant Operations Director Julie Bruhn, Senior Executive Assistant Approval of Minutes A motion was made by Robert Barsley, seconded by Joycelyn Lee, and unanimously passed to accept the minutes of February 22, In-House Projects Medicine II Renovations Phase 2 Finishes selected for model rooms. Renovation of entire unit would be a bid project. NOMC Main Entrance Flag Pole Addition Flag Pole is up. Brickwork to begin this week. Weather permitting, project will be complete within approximately two weeks. Surgery Center Repairs and Floor Replacement Project is complete. Air Handler Unit #17 Project complete. A/C Addition to Chiller Room Project complete with the exception of door installation. Out-Sourced Projects Cath Lab Build-Out Pre-bid conference went well with several attendees. Bid opening scheduled for March 28 th at 11:00 a.m. Building Committee Meeting March 23, 2017 Page 1 of 2

7 Status/Board Comments on Physical Plant Generator Load Test As part of CMS & JCAHO Life Safety requirements, a 4-hour load test of all generators must be performed on the Medical Center campus. The load test is scheduled for Sunday, April 2 nd and is estimated to take a total of gallons of fuel. Signature Building Vacuum System Redundancy In order to provide improved redundancy to the vacuum system in the Signature Building, a tiein of the system will be made to the Tower system. In order to maintain vacuum services while connections are made, approximately 50 to 60 portable vacuums will be rented and distributed. Timing of work will be coordinated with patient services, and official date will be communicated at next meeting. Flag Pole With the installation of the new flag pole in front of the Signature Building, the status of the existing flag pole was discussed. Options will be assessed with respect to leaving in place and flying an alternate flag, relocating or decommissioning. Old Business No report. New Business No report. Executive Session A motion was made by Robert Barsley, seconded by Blake Daniels, and unanimously passed to convene in Executive Session. Adjournment With no further business, the meeting was adjourned. Julie Bruhn Recording Secretary Building Committee Meeting March 23, 2017 Page 2 of 2

8 NORTH OAKS HEALTH SYSTEM DEPARTMENT/COMMITTEE: FINANCE COMMITTEE CHAIRPERSON: ANN CARRUTH, DNS, RN SECRETARY: PAMELA ANDERSON COMMITTEE MEMBERS: PRESENT ABSENT: ANN CARRUTH, DNS, RN BOARD VICE CHAIRPERSON ROBERT BARSLEY, DDS, JD BOARD MEMBERS: BLAKE DANIELS BOARD CHAIRPERSON JOYCELYN LEE RON MACALUSO DATE: MARCH 23, 2017 MEETING PLACE: Board Room MEETING TIME: 3:00 p.m. OTHERS PRESENT: PAMELA ANDERSON EECUTIVE ASSISTANT DOUG BANKSTON TECHNICAL SERVICES DIRECTOR/INFORMATION SECURITY OFFICER JOHN DERENBECKER CHIEF LEGAL/M.I. OFFICER SHIRLEY HSING CHIEF FINANCIAL OFFICER MICHELE SUTTON PRESIDENT/CHIEF EECUTIVE OFFICER MICHAEL WATKINS CHIEF OPERATIONS OFFICER SHELLY WELCH CHIEF CLINICAL OFFICER TOPIC DISCUSSION/FINDINGS RECOMMENDATIONS/ACTIONS FOLLOW- UP INTRODUCTION Doug Bankston was introduced as our new Technical Services Director/Information Security Officer. MINUTE APPROVAL The minutes from February 22, 2017 were approved as mailed. A motion was made by Joycelyn Lee, and seconded by Ron Macaluso and passed by all to accept the minutes from February 22, CAPITAL EQUIPMENT PURCHASE/BID REQUESTS North Oaks Health System SELU Delta Health Grant Project Polycom System Health & Business Analytics FINANCIAL OVERVIEW Finance Committee Shelly Welch, Chief Clinical Officer, requested a Polycom System which we would use with patients for video conferencing. This is part of an SELU grant and would be fully funded if we approve this purchase. A different option for use would be for contact between SELU and North Oaks campuses. Shirley reviewed and discussed the February 2017 Financial Comparative Analysis with committee. The Benchmark and Bond Compliance Summary for the month of February 2017 was discussed and we are in compliance with bond requirements. A motion was made by Joycelyn Lee, and seconded by Bob Barsley and passed by all to purchase the Polycom System from State contract to be funded as part of the SELU grant. A motion was made by Ron Macaluso, and seconded by Bob Barsley and passed by all to accept the financial report. Shirley was asked to make a change to the Benchmark and Bond Compliance Summary. The 1

9 ADJOURNMENT TOPIC DISCUSSION/FINDINGS RECOMMENDATIONS/ACTIONS FOLLOW- UP With no further business to discuss, the meeting adjourned at 3:30 p.m. Board would like to see the trending of Cash on Hand and see the Leverage Ratios compared to the last quarter. A motion was made by Bob Barsley, and seconded by Ron Macaluso and passed by all to adjourn. Finance Committee 2

MINUTES OF THE BOARD OF REGENTS NEW MEXICO STATE UNIVERSITY May 7, 2010

MINUTES OF THE BOARD OF REGENTS NEW MEXICO STATE UNIVERSITY May 7, 2010 1. CALL TO ORDER The Board of Regents of New Mexico State University met in the Regents Room of the Educational Services Building,