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7 North Oaks Health System Building Committee Meeting October 26, 2016 Minutes The Building Committee of North Oaks Health System met on Monday, October 26, 2016 at 4:00 p.m. in the North Oaks Boardroom. Chairman Ron Macaluso called the meeting to order. Present: Ron Macaluso, Chairman Robert Barsley, DDS Ann Carruth, DNS, RN Blake Daniels Joycelyn Lee, R.Ph. James E. Cathey, Jr., President/Chief Executive Officer John Derenbecker, Senior Vice President/Chief Legal Officer Russell Hoover, Director/Plant Operations Julie Hughs, Senior Executive Assistant/Administrative Operations Analyst Michele Sutton, Executive Vice President/Chief Operating Officer/North Oaks Medical Center Administrator Michael Watkins, Senior Vice President Operations/Chief Compliance Officer Approval of Minutes A motion was made by Robert Barsley, seconded by Joycelyn, and unanimously passed to accept the minutes of September 28, In-House Projects Medicine II Renovations Phase 2 A study is underway to determine the approximate cost to replace the patient room air coil unit system with air handler units and ductwork. The architectural study of bathroom renovations identified space constraints which must be considered. NOMC Main Entrance Flag Pole Addition Material and labor costs have been submitted. Work will begin in November. Out-Sourced Projects Cath Lab Build-Out Work on construction documents and equipment layout drawings ongoing. Expect project will be bid around first of the year. Physical Plant No report. Old Business No Report. Building Committee Meeting October 26, 2016 Page 1 of 2

8 Executive Session A motion was made by Blake Daniels, seconded by Robert Barsley, and unanimously passed to convene in Executive Session. Adjournment With no further business, the meeting was adjourned. Julie Hughs Recording Secretary Building Committee Meeting October 26, 2016 Page 2 of 2

9 NORTH OAKS HEALTH SYSTEM DEPARTMENT/COMMITTEE: FINANCE COMMITTEE CHAIRPERSON: ANN CARRUTH, DNS, RN SECRETARY: PAMELA ANDERSON COMMITTEE MEMBERS: PRESENT ABSENT: ANN CARRUTH, DNS, RN BOARD VICE CHAIRPERSON X ROBERT BARSLEY, DDS, JD X BOARD MEMBERS: BLAKE DANIELS BOARD CHAIRPERSON JOYCELYN LEE RON MACALUSO X X X DATE: October 26, 2016 MEETING PLACE: Board Room MEETING TIME: 3:00 p.m. OTHERS PRESENT: JAMES AHREND MATERIAL SERVICES DIRECTOR PAMELA ANDERSON EXECUTIVE ASSISTANT MAC BARRIENT REHAB SERVICES DIRECTOR JAMES CATHEY PRESIDENT/CEO STEVEN CEULEMANS LABORATORY DIRECTOR JOHN DERENBECKER SVP/CHIEF LEGAL OFFICER SHIRLEY HSING SVP/CHIEF FINANCIAL OFFICER LISA SMITH VP CLINICAL OPERATIONS MICHELE SUTTON EVP/CHIEF OPERATING OFFICER MICHAEL WATKINS SENIOR VP OPERATIONS Finance Committee TOPIC DISCUSSION/FINDINGS RECOMMENDATIONS/ACTIONS FOLLOW- UP MINUTE APPROVAL The minutes from September 28, 2016 were approved as mailed. A motion was made by Robert Barsley, and seconded by Joycelyn Lee and passed by all to accept the minutes from September 28, CAPITAL EQUIPMENT PURCHASE/BID REQUESTS Chemistry Analyzer Laboratory - Budgeted Medical Smart Equitest System Outpatient Rehab Budgeted Antigravity Treadmill Outpatient Rehab Budgeted Steven Ceulemans, Laboratory Director, requested replacement of a chemistry analyzer with high volume. The new instrument is more efficient and we will have a cost savings. We have two analyzers and they serve as backups for each other. Mac Barrient, Rehab Services Director, requested replacement of a Medical Smart Equitest System. It is a computerized assessment/treatment system. The current system is 18 years old and parts are no longer available. Mac Barrient, Rehab Services Director, requested the purchase of a treadmill with an apparatus to hold the patient. It is a new service and we are currently loosing patients to our competitors. A motion was made by Ron Macaluso, and seconded by Robert Barsley and passed by all to purchase the chemistry analyzer from Premier. A motion was made by Ron Macaluso, and seconded by Blake Daniels and passed by all to purchase the Medical Smart Equitest System a sole source vendor. A motion was made by Ron Macaluso, and seconded by Blake Daniels and passed by all to purchase the antigravity treadmill a sole source vendor. 1

10 TOPIC DISCUSSION/FINDINGS RECOMMENDATIONS/ACTIONS FOLLOW- UP SUPPLY REDUCTION PROJECT $1Million Savings Tracking Sheet FINANCIAL OVERVIEW AUDITED FINANCIAL STATEMENTS FOR HOSPITAL SERVICE DISTRICT NO. 1 OF TANGIPAHOA PARISH, STATE OF LOUISIANA YEAR ENDED JUNE 30, 2016 Jim Ahrend, Material Services Director, reviewed the $1 Million Savings Tracking Sheet for the first quarter of 2017 with Committee. The annual spend was $4,132,400 and annual savings was $210,283. Shirley reviewed and discussed the September 2016 and year-to-date Financial Comparative Analysis with committee. The Benchmark and Bond Compliance Summary for the month of September 2016 was discussed and we are in compliance with bond requirements. A motion was made by Ron Macaluso, and seconded by Blake Daniels and passed by all to accept the financial report. A motion was made by Joycelyn Lee, and seconded by Robert Barsley and passed by all to accept the year ended June 30, 2016 audited financial statements according to the presentation by Horne LLP in the Executive Session at which point the Board asked Horne LLP questions. ADJOURNMENT With no further business to discuss, the meeting adjourned at 3:40 p.m. A motion was made by Ron Macaluso, and seconded by Robert Barsley and passed by all to adjourn. Finance Committee 2

Budget Hearing. There were no questions or comments from those present regarding the budget. The Budget Hearing adjourned at 5:14 p.m.

Budget Hearing. There were no questions or comments from those present regarding the budget. The Budget Hearing adjourned at 5:14 p.m. Budget Hearing The Board of Trustees Chairperson Mr. Randall J. Schaefer convened the Budget Hearing at 5:00 p.m. in Room 117/119 of the Woodward Technology Center on the main campus of Rock Valley College