STEPHENSON COUNTY BOARD MEETING STEPHENSON COUNTY BOARD ROOM MARCH 14, :30 PM AS CORRECTED UNDER OTHER BUSINESS

Transcription

1 STEPHENSON COUNTY BOARD MEETING STEPHENSON COUNTY BOARD ROOM MARCH 14, :30 PM AS CORRECTED UNDER OTHER BUSINESS The Stephenson County Board met in the County Boardroom on Wednesday February 13, Chairman Hadley called meeting to order at 6:30 p.m. Mr. DeMeester opened the meeting with Prayer and Mr. Parker led the Pledge of Allegiance. The Clerk called the roll. Members present: Bennie Brown, Sheila Hooper, Edward Mulligan, Charles Hilton, Jeffrey Mikkelsen, Bill Hadley, Dan Neal, Donald Parker, Christopher Clukey, Ashley DeMeester, Anthony Kuhlemeier, Alvin Wire, David Schexnayder, Ken Ward, James Schultz, Ronald Fluegel, Salvatore Détente, Jim DeMeester, Mark Diddens, Jerry Clay and David Martindale. Members absent: Samuel Newton. Twenty one members present. One member absent. APPROVAL OF THE AGENDA Mr. Fluegel made a motion to approve the agenda as received. Second by Mr. Mulligan. Comments were made regarding Committee rules and action items. (Noted arrival of Mr. Newton) The Chair called for a voice vote on the motion. Motion to approve the agenda as received carried unanimously. APPROVAL OF THE FEBRUARY 13, 2013 MINUTES Mr. Mulligan made a motion to approve the minutes of the February 13, 2013 minutes as received. Second by Mr. Diddens. The Chair called for a voice vote on the motion. Motion to approve the minutes of the February 13, 2013 minutes as received carried unanimously. PUBLIC COMMENT ON AGENDA ITEMS No comments CLAIMS ON THE CLERK S DESK Mr. Clukey made a motion that all claims on the Clerk s desk be referred to the proper committees without reading. Second by Mr. Mikkelsen. The Chair called for a voice vote on the motion. Motion that all claims on the Clerk s desk be referred to the proper committees without reading carried unanimously. COMMUNICATIONS Statement of Economic Forms were distributed to all County Board Members Receipt of Comcast Franchise Fee; $11, Public Defender Report for February; 194 New Cases, 210 Cases Closed, Income $2, Freeport/Stephenson County Convention and Visitors Bureau 2012 Semi-Annual Report Mr. Clukey made a motion to receive all communications and place on file. Second by Mulligan. The Chair called for a voice vote on the motion. Motion to receive all communications and place on file carried unanimously. WORKFORCE INVESTMENT PRESENTATION Darcy Bucholz, Executive Director of the Local Workforce Investment Board 3 explained consolidation of the Boards being eliminated due to reduction in Federal funding. Stephenson County has been part of LWIB 4, which is being eliminated and would like to join LWIB 3, which includes Boone and Winnebago Counties and the City of Rockford. It was noted that Federal funds pass through the State to the LWIB. The County s allocation would now be directed to LWIB 3. These funds are used to help displaced workers get retrained to reenter the job market. 1

2 UNFINISHED BUSINESS Adopt Ordinance Amendment to Chapter 346; Solid Waste: Mr. Clay made a motion to approve the Ordinance amendment. Second by Mr. Newton. The Chair called for a voice vote on the motion. Motion to approve Ordinance #O amending Chapter 346; Solid Waste carried unanimously. Approve Resolution Providing for Specific Provisions Regarding Employee Contributions for Health Insurance in all Future Union Negotiations: Mr. Schexnayder made a motion to approve the Resolution. Second by Mr. Clay. Mr. Schexnayder explained the intent of the resolution is to ensure uniformity across the County employees. Discussion was held on the new Health Care Act and the legitimacy of this document in Union negotiations. The Chair called for a roll call vote on the motion. Members voting aye: Schexnayder, Ward, Schultz, Détente, J DeMeester, Clay, Martindale, Clukey, A DeMeester and Kuhlemeier. Members voting nay: Fluegel, Diddens, Newton, Brown, Hooper, Mulligan, Hilton, Mikkelsen, Neal, Parker, Wire and Hadley. Ten aye. Twelve aye. Motion to approve a Resolution providing for specific provisions regarding Employee Contributions for Health Insurance in all future Union negotiations failed. Adopt Ordinance Amendments to Chapter 29; Protocol for Public Comment: Mr. Clukey made a motion to approve the Ordinance amendment. Second by Ms. DeMeester. Mr. Clukey made a motion to amend the amendment by including in paragraph one The time limit may be reduced or increased at the discretion of the Chairman, subject to appeal by a majority of the Board. Second by Mr. Schexnayder. The Chair called for a voice on the amendment. Motion to amend the Ordinance amendment to add in paragraph one: The time limit may be reduced or increased at the discretion of the Chairman, subject to appeal by a majority of the Board carried unanimously. The Chair called for a voice vote on the original motion as amended. Motion to approve Ordinance #O as amended carried unanimously. Adopt Ordinance Amendment to Chapter 29; Moving County Board Meetings to the Thursday following the Second Tuesday: Mr. Clay made a motion to approve the Ordinance amendment. Second by Mr. Clukey. It was noted this was passed at the February meeting and should be dated as such. The Chair called for a voice vote on the motion. Motion to adopt Ordinance #O amending Chapter 29 to moving County Board Meetings to the Thursday following the second Tuesday carried unanimously. POSSIBLE CHANGING OF COUNTY BOARD MEETING LOCATION Mr. Clukey explained discussions held at Committee regarding alternate locations to hold County Board meetings due to concerns that 4 th amendment rights are being violated because of the metal detector. Mr. DeMeester reported on his reasons for wanting to relocate and other locations he has looked into. Discussion was held on moving the location and costs involved. Mr. Clay made a motion to poll the Board to see if Mr. DeMeester should pursue alternate options for County Board Meeting locations. Second by Mr. Martindale. The Chair asked for a roll call vote on the motion. Members voting aye: Clay, Martindale, Mulligan, Mikkelsen, Parker, Clukey, A DeMeester, Kuhlemeier, Schexnayder, Ward, Schultz and J DeMeester. Members voting nay: Newton, Brown, Hooper, Hilton, Neal, Wire, Fluegel, Diddens and Hadley. Twelve aye. Nine nay. Motion that Mr. DeMeester pursues alternate options for County Board Meeting locations carried. SHERIFF S REPORT Sheriff Snyders reported that oral interviews had been conducted for correctional officers and deputies. He has placed an ad for bids on a Courthouse fire alarm system. He asked the Boards support in the reappointment of Jim Medendorf to the Merit Commission. Discussion followed on Courthouse security. HIGHWAY REPORT Mr. Isbell reported that over 1,200 tires had been picked up from the government tire collection. The spring postings are in effect. They are currently investigating reports of dangerous dogs. (Noted 2

3 departure of Ms Hooper) Discussion was held on an agreement with the All Veteran s Memorial Park for mowing. Chairman Hadley will look into the matter. ZONING REPORT No report PECATONICA PRAIRIE PATH/JANE ADDAMS TRAIL Minutes of the December 14, 2012 Prairie Path Commission meeting were distributed REPORT Mr. Groves reported on the ETSB meeting held on March11 th and distributed monthly reports. EMERGENCY MANAGEMENT REPORT Mr. Groves reported the Pecatonica River level was at There are no major flooding concerns at this time. HEALTH DEPARTMENT REPORT Mr. Beintema reported on the following: Food scores for the month of February 986 Flu vaccinations were given through January and are still available at the Health Department Syndromic surveillance is monitored through the schools. The graphs show generally two peaks during the winter months. Taylor Park and Center schools jumped above the 6% threshold in Freeport. Orangeville School is elevated yet below the 6%. Meningitis informational handout distributed Blood cholesterol informational handout distributed PROBATION DEPARTMENT REPORT Mr. Pauley distributed and reviewed a County comparison report from the 15 th Judicial Circuit. CHAIRMAN S REPORT Chairman Hadley reported on the following: The UCCI legislative reception and seminar are March 19 th and 20 th. UCCI will be reimbursing attendees $75 for their hotel stay. He is beginning the work to find replacements for Mr. Snavely and Mr. Mulnix. It was noted that County Board Members may not participate at Committee meetings but may speak like any member of the public APPOINTMENTS Approve recommendation to reappoint Jim Medendorp to the Merit Commission Mr. Parker made a motion to approve the reappoint. Second by Mr. Mulligan. The Chair called for a roll call vote on the motion. Members voting aye: Parker, Clukey, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Diddens, Newton, Brown, Mulligan, Hilton, Mikkelsen, Neal and Hadley. Members voting nay; A DeMeester, Schexnayder, Détente, J DeMeester, Clay and Martindale. Fifteen aye. Six nay. Motion to approve the recommendation to reappoint Jim Medendorp to the Merit Commission carried. Approve recommendation to appoint Tony Alber to the Zoning Board of Appeals Mr. Mulligan made a motion to approve the appointment. Second by Mr. DeMeester. The Chair called for a voice vote on the motion. Motion to approve the recommendation to appoint Tony Alber to the Zoning Board of Appeals carried with one nay vote noted. CLAIMS Administration 62, Court Services 17, Finance & Procurement 650, Nursing Center 226, Planning & Development 18, Public Property 30,

4 Public Safety 47, Public Works/Animal Control 186, , Total Claims $1,267, Mr. Mulligan made a motion to approve the claims as read. Second by Mr. Neal. The Chair called for a roll call vote on the motion. Members voting aye; Mulligan, Hilton, Mikkelsen, Neal, Parker, Clukey, A DeMeester, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Détente, Diddens, Newton, Brown and Hadley. Members voting nay; Schexnayder, J DeMeester, Clay and Martindale. Seventeen aye. Four nay. Motion to approve the claims as read carried. ACTION ITEMS FROM STANDING COMMITTEES FINANCE Approve Title Transfer of Surplus Property: Mr. Wire made a motion to approve the Title Transfer. Second by Mr. Brown. The Chair called for a voice vote on the motion. Motion to approve the Title Transfer of Surplus Property to Ashley A Bradt; Resolution # carried with one nay vote noted. PUBLIC PROPERTY AND SAFETY Approve New Sound System for County Board Room using Capital Fund: It was noted that the labor to install the new sound system will be donated; the equipment purchased and work will be done as an in house project. A not-to-exceed estimate for the sound system is $24,554 and will be paid out of the Capital Fund. Mr. Mulligan made a motion to approve the new sound system for the County Board Room. Second by Mr. Kuhlemeier. The Chair called for a roll call vote on the motion. Members voting aye; Mulligan, Hilton, Mikkelsen, Neal, Parker, Clukey, A DeMeester, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Détente, J DeMeester, Diddens, Clay, Newton, Brown and Hadley. Members abstaining; Schexnayder and Martindale. Nineteen aye. 2 Abstaining. Motion to approve the new sound system for the County Board Room not to exceed $24,554 carried. Approve Budget Amendment for the Coroner appropriating $3,600 from Inquests and Autopsies line item to Salary-Secretary line item: Mr. Mulligan made a motion to approve the budget amendment for the Coroner. Second by Mr. Parker. The Chair called for a roll call vote on the motion. Members voting aye: Mulligan, Hilton, Mikkelsen, Neal, Parker, Clukey, A DeMeester, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, Détente, J DeMeester, Diddens, Clay, Martindale, Newton, Brown and Hadley. Twenty one aye. Motion to approve a Budget Amendment for the Coroner appropriating $3,600 from Inquests and Autopsies line item to Salary-Secretary line item; Resolution # carried unanimously. ADMINISTRATION Adopt Resolution for Constitutional Carry of Arms: Mr. Clukey made a motion to approve the Resolution and forward it on to our legislatures. Second by Mr. Mulligan. Mr. Schexnayder stated this was passed by referendum and the Board should support and pass it. Discussion followed on State law and concerns with wording in the Resolution. Mr. Mulligan made a motion to amend the motion to change the word Ordinance to Resolution in the 1 st and 7 th paragraph and to remove paragraph 6 NOW THEREFORE BE IT ENACTED as the law of Stephenson County.... Second by Mr. Parker. Comments from members of the audience: Dan McCarty stated his support for this Resolution and asked the Board to approve this and send a message to the legislatures. Barb Schexnayder stated her support for this Resolution. She said the Board needs to send the message to the State that the voters have spoken and they want Conceal and Carry in Illinois. Mike King stated that he had voted against the Conceal and Carry question but the voters supported it. 4

5 Following audience comments, the Chair called for a roll call vote on the amendment. Members voting aye: Mulligan, Hilton, Mikkelsen, Parker, Clukey, Kuhlemeier, Wire, Ward, Schultz, Fluegel, Détente, Diddens and Hadley. Members voting nay: Neal, A DeMeester, Schexnayder, J DeMeester, Clay, Martindale, Newton and Brown. Thirteen aye. Eight nay. Motion to approve the amendment to change the word Ordinance to Resolution in the 1 st and 7 th paragraph and to remove paragraph 6 NOW THEREFORE BE IT ENACTED as the law of Stephenson County... carried. The Chair called for a roll call vote on the motion to approve the Resolution for Constitutional Carry of Arms as amended. Members voting aye: Clukey, A DeMeester, Kuhlemeier, Wire, Schexnayder, Ward, Schultz, Fluegel, Détente, J DeMeester, Diddens, Martindale, Newton, Mulligan, Hilton, Parker and Hadley. Members voting nay: Clay, Brown, Mikkelsen and Neal. Seventeen aye. Four nay. Motion to approve the Resolution # supporting Constitutional Carry of Arms as amended carried. Motion to approve the raffles as presented carried with four nay votes noted. Approve Raffles with all Fees and Bonding in Order: 1724 New Horizons Counseling Center, Manager Barry Klaung 1725 Cedarville Fire Dept, Manager Doug Broge 1726 Pearl City Homecoming, Manager Stanley K Lott 1727 Freeport Men s Bowling Assn, Manager Steven McIlvanie 1728 Scrapbag Quilt Club, Manager Barbara Saar 1729 German Valley Lions Club, Manager Donald Plock 1730 Regional Access & Mobilization Project, Manager Amy Morris Mr. Clukey made a motion to approve the Raffles as presented. Second by Mr. Mulligan. Mr. Schexnayder asked why these come before the Board. The State s Attorney said he would look into the matter. The Chair called for a voice vote on the motion. Motion to approve the Raffles as presented carried with four nay votes noted. PLANNING & DEVELOPMENT Adopt Resolution Transferring County to Local Workforce Investment Area 3: Mr. Mikkelsen made a motion to approve the Resolution. Second by Mr. Fluegel. Mr. Clay voiced his opposition stating this is not the proper roll of civil government. Discussion followed on the Workforce program and funding sources. Comments from members of the audience: Dan McCarty stated he had questions regarding the program. Following audience comments, the Chair called for a roll call vote on the motion. Members voting aye: Mikkelsen, Neal, Parker, Kuhlemeier, Wire, Fluegel, Diddens, Newton, Brown, Mulligan, Hilton and Hadley. Members voting nay: Clukey, A DeMeester, Schexnayder, Ward, Schultz, Détente, J DeMeester, Clay and Martindale. Twelve aye. Nine nay. Motion to adopt Resolution # ; transferring Stephenson County to Local Workforce Investment Area 3 carried. (Noted departure of Mr. Newton) Adopt Updated Burning Ordinance: Mr. Mikkelsen made a motion to approve the Burning Ordinance. Second by Ms. DeMeester. Discussion followed on wording in the Ordinance. Mr. Schexnayder made a motion to amend the Ordinance to add or business owner to Section (a). Second by Mr. Martindale. The Chair called for a voice vote on the amendment. Motion to amend the Ordinance to add or business owner to Section (a) carried unanimously. Mr. Clay made a motion to amend the Ordinance to replace during the hours of 7:00 a.m. to 8:00 p.m. with from dawn to dusk in Section (a). Second by Mr. Martindale. The Chair called for a roll call vote on the amendment. Members voting aye: Clay, Martindale, Brown, Hilton, Parker, Clukey, A DeMeester, Kuhlemeier, Schexnayder, Ward, Schultz, Détente, J DeMeester, Diddens and Hadley. Members voting nay: Mulligan, Mikkelsen, Neal, Wire and Fluegel. Fifteen aye. Five nay. Motion to approve the amendment to replace during the hours of 7:00 a.m. to 8:00 p.m. with 5

6 from dawn to dusk in Section (a) carried. The Chair called for a voice vote on the Ordinance as amended. Motion to adopt the updated Burning Ordinance #O as amended carried with one nay vote noted. PUBLIC WORKS Approve HD 13-09; Appropriating County Bridge Funds and Approving Local Agency Agreement for Federal Participation for Bridge Replacement on South Bolton Road over Lost Creek, Section BR: Mr. Mulligan made a motion to approve the Resolution. Second by Mr. Clukey. The Chair called for voice vote on the motion. Motion to approve HD 13-09Resolution # ; appropriating County Bridge Funds and approving Local Agency Agreement for Federal Participation for Bridge Replacement on South Bolton Road over Lost Creek, Section BR carried unanimously Approve State Bid for a Tractor/Mower for $44,450: Mr. Ward made a motion to approve the bid. Second by Mr. Mulligan. The Chair called for a roll call vote on the motion. Members voting aye: Ward, Schultz, Fluegel, Détente, Diddens, Martindale, Brown, Mulligan, Hilton, Mikkelsen, Neal, Parker, Clukey, A DeMeester, Kuhlemeier, Wire and Hadley. Members voting nay: J DeMeester, Clay and Schexnayder. Seventeen aye. Three nay. Motion to approve the State Bid for a Tractor/Mower for $44,450 carried. Adopt Ordinance Amendment to Sec (Rabies Inoculation) of Chapter 205: Mr. Schultz made a motion to approve the Ordinance amendment. Second by Mr. Schexnayder. Ms. DeMeester read into record communication she had received from Katie Karpinski of Rock City regarding her concerns with fees and the registration process. Comments from members of the audience: Ivy Schexnayder thanked the Committee for all their work on this Ordinance amendment. Dan McCarty stated concerns with the registration process. Following audience comments, the Chair called for a roll call vote on the motion. Motion to adopt Ordinance #O amending Sec (Rabies Inoculation) of Chapter 205 carried unanimously. INFORMATION FROM STANDING COMMITTEES (Noted departure of Mr. Mikkelsen) Administration: Mr. Clukey reported his Committee had discussed the Comcast PEG fee. There is no PEG fee added to customer bills without the County Board submitting a specific plan and a funding request to Comcast so no County Board action means there is no PEG fee. Nursing Center: Much discussion was held on the canopy project. The architect is asking for payment for her services. Questions and concerns were debated on the costs incurred and what the County is responsible for. Planning & Development: Mr. Martindale stated he would like to move forward on finding a new agent to manage and market Mill Race Crossing and terminating ties with NIDA. Mr. Martindale made a motion to place a Resolution on the County Board agenda for next month. Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to place a Resolution to terminate ties with NIDA on the April County Board agenda carried with one nay vote noted. Mr. Martindale made a motion to place an amendment to the County Code regarding Firearms on next month s County Board agenda. Second by Mr. Schexnayder. The Chair called for a voice vote on the motion. Motion to place an amendment to the County Code regarding Firearms on the April County Board agenda carried unanimously. Finance: Mr. Mulligan reported the Employee Health Care Subcommittee recommends making no changes this year but will explore options for the upcoming year. 6

7 MILEAGE & PER DIEMS Pending review by Finance Chairman Brown 3 days, 6 miles-clay 0 days, 0 miles-clukey 4 days, 0 miles-a. DeMeester 2 days, 2 miles-j. DeMeester 7 days, 48 miles-detente 3 days, 56 miles-diddens 3 days, 54 miles-fluegel 2 days, 88 miles- Hadley 6 days, 0 miles-hilton 3 days, 6 miles-hooper 3 days, 14 miles-kuhlemeier 3 days, 30 miles- Martindale 0 days, 0 miles-mikkelsen 4 days, 0 miles-mulligan 4 days, 0 miles-neal 4 days, 28 miles- Newton 4 days, 152 miles-parker 3 days, 12 miles-schexnayder 0 days, 0 miles-schultz 3 days, 75 miles- Ward 0 days, 0 miles-wire 4 days, 156 miles. Mr. Mulligan made a motion to approve the mileage & per diems as read. Second by Mr. Parker. The Chair called for a voice vote on the motion. Motion to approve the mileage & per diems as read carried with one nay vote noted. MEMBERS OF THE AUDIENCE Dan McCarty questioned the status of the fines and fees collection. OTHER BUSINESS Mr. Clukey encouraged Board Members to attend a meeting at the Library on March 18 th, being held by a local private citizen trying to raise funds for the Monument project. Mr. DeMeester stated the Nursing Center Administrator had told him that he would not answer his phone if he knew it was him calling. Mr. DeMeester referred to a report which had been distributed to Board Members outlining the County s long term debt and stated the Board needs to find ways to get this lowered. Mr. Détente asked the Administration Chairman do what is necessary to get the County Code Book up to date and approved. Mr. Schexnayder stated we need to get a plan in place for replacing Mr. Mulnix and Mr. Snavely when they retire. Mr. Clay requested a copy of the ordinances which have passed. Mr. Wire stated the minutes of the Nursing Center Committee do not have any mention of a plan to finish the canopy project. He made a motion that approving a new contract with Nicam to complete the remaining work at the Stephenson County Nursing Center be placed on the April County Board agenda. Second by Mr. Brown. Discussion followed on the canopy project and why this would be put on the County Board agenda and not the Nursing Center Committee agenda. During debate Mr. Clay claimed point of order and the Chairman ruled him out of order. Discussion continued. The motions were withdrawn. Mr. Schexnayder made a motion to direct the Nursing Center Committee to start the process to go out for bids to finish the canopy. Second by Mr. Mulligan. More discussion was held on rebidding the project. The Chair called for a voice vote on the motion. Motion to direct the Nursing Center Committee to start the process to go out for bids to finish the canopy failed carried with nay votes noted. Mr. Parker noted that the Aquin Girls Basketball Team and the Dakota Wrestling Team both won State Championships and asked they be recognized. EXECUTIVE SESSION No executive session needed. ADJOURN UNTIL 6:30 P.M. THURSDAY APRIL 11, 2013 Mr. Brown made a motion to adjourn until 6:30 P.M. Thursday April 11, Second by Mr. Mulligan. The Chair called for a voice vote on the motion. Motion to adjourn until 6:30 P.M. Thursday April 11, 2013 carried at 12:37 a.m. Mr. Ward will be responsible for the Prayer & Ms. DeMeester will lead the Pledge 7