Present: James G. Dravenstatt-Moceri, Chair, Norman L. Gear, Vice Chair, Milton L. Scales, Member.

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1 Mason, Michigan April 16, 2012 The Board of Ingham County Road Commissioners met for a regular meeting on Monday, April 16, 2012 at 6:00 p.m. in the Board Room of the Road Commission s Austin E. Cavanaugh Administration Building located at 301 N. Bush Street, Mason, Michigan. Present: James G. Dravenstatt-Moceri, Chair, Norman L. Gear, Vice Chair, Milton L. Scales, Member. Also Present: William M. Conklin, Managing Director, Robert H. Peterson, Director of Engineering, Tina M. Henry, Director of Finance, Brenda K. Moyer, Deputy Secretary to the Board. Others Present: Tom Gamez, Western District Assistant Supervisor Absent/excused: Commissioner Shirley M. Rodgers and Commissioner Marc Thomas. AGENDA ITEM #3 LIMITED PUBLIC COMMENT. None. AGENDA ITEM #4 LATE ITEMS, DELETIONS AND/OR CONSENT ITEMS. No late items or deletions. Moved by Commissioner Gear and Supported by Commissioner Scales, that the following items be approved under consent: A. Agenda Item #5, Routine and/or Special Permits. B. Agenda Item #6A & 6B, Minutes for April 2 and April 9, C. Agenda Item #8A, Accounts Payable March 26 April 8, yes, 0 no. Motion carried AGENDA ITEM #5 ROUTINE AND SPECIAL PERMITS. Moved by Commissioner Gear and Supported by Commissioner Scales, that routine permits be approved. 3 yes, 0 no. Motion carried

2 AGENDA ITEM #6A & #6B MINUTES. Moved by Commissioner Gear and Supported by Commissioner Scales, the minutes of the meeting of April 2, 2012 and April 9, 2012, be approved. 3 yes, 0 no. Motion carried AGENDA ITEM #8A ACCOUNTS PAYABLE. Moved by Commissioner Gear and Supported by Commissioner Scales, that Accounts Payable for the two week period of March 26 April 8, 2012, totaling $526, be approved. 3 yes, 0 no. Motion carried AGENDA ITEM #7 MANAGING DIRECTOR REPORTS. William M. Conklin, Managing Director, gave a report on the following three items: 1. National Canadian railroad crossing located on Hagadorn Road, Meridian Township. Francisco Llinas, Permits/Development Supervisor, made contact with CN Public Affairs Officer Patrick Walden and area supervisor Kevin Komadole with the intention of conducting an inspection of the tracks at the above referenced crossing and discussed possible improvement alternatives towards a resolution to the poor track crossing condition. CN area office is located at 800 East Emmett Street, Floor 1, Battle Creek, MI. Public Inquiry line # Hannah Boulevard Extension and Lodges of East Lansing development. The master plan for the Hannah Boulevard Extension was approved by the Ingham County Road Commission (ICRC) Board on December 21, The construction of Hannah Boulevard extension, part of the Lodges of East Lansing development was approved as a public road on November 22, The Lodges, Phase 1, is located along the north side of Hannah Boulevard and construction has been completed. The proposed Lodges of East Lansing, Phase 2, will be located at the south east corner of Eyde Parkway and Hannah Boulevard. Phase 2 development consists of constructing 153 apartment units, which vary between one bedroom to four bedroom apartments, for a total of 399 bedrooms. Access to the site will be one entrance on Eyde Boulevard and two entrances on Hannah Boulevard. All proposed driveways will allow full access to motorist entering and exiting the site. In accordance with the Traffic Impact Study for Phase 2 of the development conducted by Mr. David Sonnenberg, concluded that under existing conditions, the traffic will be significantly improved with the addition of a new traffic signal at the intersection of Hagadorn Road and Eyde Boulevard. 2

3 Director of Engineering, Robert H. Peterson added that CMAQ funding is being explored for possible funding of this signal or the Lodges Developer will be requested to pay for this signal s installation. 3. The Lansing Marathon. Lansing Sports Management in cooperation with the City of Lansing will be holding a marathon on April 22, The course includes various roads under the jurisdiction of the Ingham County Road Commission. The event sponsor has deposited funds with the City of Lansing to cover expenses related to traffic control for the marathon. Event sponsor has contracted for police services with the City of Lansing, City of East Lansing, Michigan State University Police, Meridian Township Police and the Ingham County Sheriff s Office. Mr. Conklin made the Board aware that the permit for the marathon was not on the approved permit list, due to the City of Lansing waiting for funds from Lansing Sports Management, but would be on the permit list at the next Board Meeting. Moved by Commissioner Scales and Supported by Commissioner Gear to approve the Lansing Sports Management permit for the Lansing Marathon, subject to deposit of funds necessary for traffic control devices on all affected county roads. AGENDA ITEM #8B 2011 ACT 51 FINANCIAL REPORT. RESOLUTION ACCEPTING THE 2011 ACT 51 FINANCIAL REPORT AND SUBMITTAL TO MDOT. RESOLUTION # BE IT RESOLVED, that upon recommendation of Tina M. Henry, Director of Finance, the Board accepts the 2011 Act 51 Financial Report and its submittal to MDOT in accordance with state statue. AGENDA ITEM #9A VISION PLAN. William M. Conklin, Managing Director stated as employees began to use the new Eye-Med vision plan adopted for 2012, it was found this plan did not provide benefits completely equivalent to the 2010 and 2011 VSP vision plan. Continuing vision benefits comparable to that which existed in 2010 is required for all 3 bargaining units' current labor contracts. This requirement was communicated to ICRC health care agent, Aon-Hewitt, for seeking quotes for the 2012 vision coverage. However, the Eye-med plan quoted for 2012, although comparable to the prior VSP plan in the main plan components, did not cover certain frequently used benefits as well as the prior VSP plan, such as premium progressive lenses, polarized lenses, photochromic (transition) lenses and other lenses add-ons. 3

4 Eye-med has proposed upgrading their plan to include better coverage on the premium progressive, polarized and photochromic lenses per the revised plan. The total annual vision plan premium will increase from $10,083 to $11,853 with upgraded Eye-med plan. However this plan remains the most cost-effective vision plan among those quoted for One or more employees has paid higher out-of-pocket costs under the existing eye plan for the affected benefits and therefore should be reimbursed to the lower out-of pocket cost of the upgrade plan to comply with the labor agreements. Since labor agreements require vision benefits to remain comparable to those which existed previously. Board approval of this vision plan upgrade is recommended. Moved by Commissioner Gear to approve the vision plan upgrade. Moved by Commissioner Scales to table until the next Board Meeting. Item tabled until next meeting. AGENDA ITEM #9B AWARD OF PROPOSAL #1624 NEW EQUIPMENT FOR TRUCKS. William M. Conklin, Managing Director, reviewed the bids for Proposal #1624 for five hydraulic tanks, five underbody scrapers, five tool storage boxes, and five tarpaulin systems. The equipment will be installed onto five new truck chassis previously approved for purchase. Mr. Conklin recommends award to Automotive Service Co., Jackson, Michigan for their low bid for five Riverside hydraulic tanks, five Henke underbody scrapers and five Buyers tool storage boxes and award Knapheide Equipment Co, Flint, Michigan for their low bid for five Roll-Rite tarpaulin systems. RESOLUTION AWARDING PROPOSAL #1624 FOR FIVE RIVERSIDE BRAND HYDRAULIC TANKS, FIVE HENKE BRAND UNDERBODY SCRAPERS, FIVE BUYERS BRANDTOOL STORAGE BOXES AND FIVE ROLL-RITE BRAND TARPAULIN SYSTEMS. RESOLUTION # BE IT RESOLVED, that upon recommendation of William M. Conklin, Managing Director, the Board awards Proposal #1624 for five Riverside hydraulic tanks, bid price $3, for five, five Henke underbody scrapers, bid price $31, for five, and five Buyers tool storage boxes, bid price $1, for five to Automotive Service Co., Jackson, Michigan and award Proposal #1624 for five Roll-Rite tarpaulin systems, bid price $8, for five to Knapheide Equipment Co., Flint, Michigan. 4

5 AGENDA ITEM #9C AWARD OF PROPOSAL #1625 HENDERSON HOPPER DUMP BODY. William M. Conklin, Managing Director, reviewed the bids for Proposal #1625 for a hopper dump body. The hopper dump body will be installed onto one new tandem truck chassis previously approved for purchase for the Metro District. Mr. Conklin recommends award to Knapheide Equipment Co., Flint, Michigan for their low bid for one Henderson hopper dump body. RESOLUTION AWARDING PROPOSAL #1625 FOR ONE HENDERSON BRAND HOPPER DUMP BODY. RESOLUTION # BE IT RESOLVED, that upon recommendation of William M. Conklin, Managing Director, the Board awards Proposal #1625 for one Henderson hopper dump body to Knapheide Equipment Co., Flint, Michigan, for their low bid price of 28, AGENDA ITEM #10 BOARD COMMENTS/UPDATES. Commissioner Dravenstatt-Moceri stated that Commissioner Thomas ed him that he was unable to attend the Board Meeting tonight and Commissioner Rodgers contacted the Board Secretary, stating she would not be able to attend the Board Meeting tonight. Commissioner Dravenstatt-Moceri cancelled the April 30, 2012 Board Meeting. The next Board Meeting will be May 7, AGENDA ITEM #11 LIMITED PUBLIC COMMENT. None. Moved by Commissioner Scales and Supported by Commissioner Gear to adjourned the meeting at 7:10 p.m. James G. Dravenstatt-Moceri, Chair Brenda Moyer, Deputy Board Secretary 5